RM-61 - Reference Manual 61: National Cemetery Operations

RM-61

Reference Manual 61: National Cemetery Operations

Approved:

Stephanie S. Toothman, Ph.D. (Date)

Associate Director, Cultural Resources

Table of Contents

1. Background and Purpose

2. Authority and Related Guidance

3. Requirements and Instructions

3.1 Operation and Maintenance of National Cemeteries as Cultural Resources

3.1.1 Minimum Planning Requirements

3.1.2 Treatment and Use of Component Parts of National Cemeteries

3.2 General Provisions

3.2.1 Visitation

3.2.2 Cemetery-Specific Regulations

3.2.3 Access and Traffic Control

3.2.4 Floral Regulations

3.2.5 Filming and Photography

3.3 Eligibility for Interment in NPS-administered National Cemeteries

3.4 Interment Facilities and Services Provided

3.4.1 Basic Facilities and Services Provided

3.4.2 Viewing of Remains at NPS National Cemeteries

3.4.3 Military Honors

3.4.4 Interment Flag

3.4.5 Burial Vaults and Grave Liners

3.4.6 Pallbearers

3.5 Pre-interment Actions and Related Matters

3.5.1 Scheduling of Interments

3.5.2 Environmental Considerations

3.5.3 Requests for Interments on Weekends and Holidays

3.5.4 Gravesite Assignment

3.5.5 Burial Permits

3.5.6 Opening the Grave

3.5.7 Accidental Damage

3.5.8 Side-by-Side Burials in a Single Gravesite

3.6 The Interment

3.6.1 General

3.6.2 Late Arrivals

3.6.3 Placement of Interment Flowers Delivered to the Gravesite

Prior to the Arrival of the Funeral Party

3.6.4 The Funeral Procession, Committal Service, and the Interment

3.6.5 Closing the Grave

3.6.6 Temporarily Marking the Grave

3.6.7 Recording the Interment

3.6.8 Interments Postponed Because of Weather, Weather-related

Conditions or Emergencies

3.7 Cremated Remains and Group Burials

3.7.1 Scattering of Cremated Remains

3.7.2 Burial of Cremated Remains

3.7.3 Group Burials

3.8 Disinterments and Direct Exhumations

3.8.1 Disinterments

3.8.2 Directed Exhumations

3.8.3 Accidental Disinterment of Unmarked Remains

3.8.4 Accidental Disinterment within a Burial Section

3.9 Headstones, Markers and Commemorative Monuments

3.9.1 General Guidance

3.9.2 Memorial Headstones and Markers

3.9.3 Commemorative Monuments

3.9.4 Repair and Replacement of Damaged Headstones

3.9.5 Errors of Fact

3.10 Ceremonies and Special Events

3.11 Flags

1. Background and Purpose

NPS-61, “Guideline for National Cemeteries,” (Release No. 1, November 1985) is replaced by

Director’s Order #61 and this Reference Manual. The purpose of this Reference Manual is to

supplement Director’s Order #61 (National Cemetery Operations) and provide guidance on the

operation of NPS-administered national cemeteries. The guidance and procedures contained

herein are consistent with NPS national cemetery regulations published at 36 CFR part12, NPS

Management Policies 2006 and Director’s Order #61.

The National Park Service currently manages 14 national cemeteries. These cemeteries are

administered to preserve the historic character, uniqueness, and solemn nature of both the

cemeteries and the historical parks of which they are a part.

National Cemeteries administered by the National Park Service are classified as either "active" or

"closed." Active cemeteries have casket or cremation gravesites available for first interments.

Closed cemeteries have no available gravesites for either casket or cremation first interments but

may inter eligible family members of previously interred individuals (See section 1 of Director’s

Order #61 and section 3.3 of this document).

There are two active national cemeteries currently administered by the NPS: Andersonville

National Cemetery and Andrew Johnson National Cemetery. Antietam, Battleground,

Chalmette, Fort Donelson, Fredericksburg, Gettysburg, Poplar Grove, Shiloh, Stones River,

Vicksburg, Yorktown and Custer National Cemeteries are closed.

2. Authority and Related Guidance

Authority to issue this Reference Manual is contained in section 4 of Director’s Order #61:

National Cemetery Operations, the NPS Organic Act (16 USC 1 through 4), and in delegations

of authority found in Part 245 of the DOI Manual. Other specific authorities and requirements

governing NPS administration of national cemeteries are found in Director’s Order #61 (National

Cemetery Operations), 36 CFR Part 12 (National Cemetery Regulations). National cemeteries

are addressed in section 8.6.10.1 of NPS Management Policies 2006.

3. Requirements and Instructions

3.1 Operation and Maintenance of National Cemeteries as Cultural Resources

National cemeteries encompass all types of cultural resources, including sites, landscapes,

structures, objects, and archival and collections items. The operation and maintenance of

national cemeteries will broadly follow NPS policy and guidance for similar classes of cultural

resources. These cultural resources will be identified and evaluated through appropriate and

relevant reports such as historic resource studies, cultural landscape reports, cultural resource

inventories, and National Register nominations. In addition, each national cemetery will have its

own legislative and administrative history or be included in the legislative and administrative

history of the historical park in which the cemetery is located.

Cultural resource preservation policies found in chapter 5 of NPS Management Policies 2006,

and Director’s Order #28 will be used to preserve and manage identified cultural resources.

Headstones and markers will be treated in accordance with Director’s Order #61: National

Cemetery Operations, and with the policy and procedures contained in this Manual.

3.1.1 Minimum Planning Requirements

A. Required Documents

1. Cultural Landscape Report and National Register Documentation

In accordance with section 3.9.4 of Director’s Order #61, all NPS national cemeteries must have

either an approved cultural landscape report (CLR) or National Register documentation that

adequately addresses the cultural landscape, identifies contributing landscape characteristics and

features, and establishes criteria for analyzing the historical significance and integrity of the

landscape. An approved cultural landscape report will be used to determine the historic

significance of these resources and evaluate their relevance to the overall appearance of the

cemetery.

2. Administrative and Legislative Histories

Each national cemetery will have its own legislative and administrative history or be included in

the legislative and administrative history of the park in which the cemetery is located. This is

important if the legislation establishing the national cemetery predates that of the park.

3. Interment Plan

In accordance with 36 CFR 12.5(d), each NPS national cemetery must have an approved

interment plan for burial sections. This interment plan must be in keeping with the historic

character of the national cemetery and be approved by the regional director. The interment plan

may be included as part of a cemetery operation plan (see this Manual, section 3.1.1(B)).

4. National Cemetery Records

National cemetery records consist of original design plans, historic reports, letter books, original

interment reports, records of interment, original structures, utility plans, etc. This information

should be retained in the park to facilitate management. Records will be considered a permanent

part of the park's history. Copies of records should be sent to other repositories or archives for

safekeeping. Preservation of national cemetery documents should be a continuing process and

include all subsequent plans and documents relating to the cemetery.

Each national cemetery should also maintain a history of physical development, natural changes,

photographs, and administrative changes. This should reflect continuing documentation of

changes by photography, records and other appropriate measures.

B. Cemetery Operation Plan

While not required by regulation or NPS policy, a cemetery operation plan is highly suggested

and will provide tools that will improve cemetery operation and ensure consistent and defensible

decision-making. Each park should have a cemetery operation plan, which includes, at a

minimum, the following components:

• Interment Guidance including information such as grave excavation procedures,

unique environmental conditions which affect interment operations, and best practices

that will provide guidance to future superintendents, facility managers and staff.

• Grounds Maintenance Guidance including such information as:

o Appropriate turf varieties based on historical or environmental considerations.

o Acceptable height of turf.

o Minimum required maintenance schedules (moving, weed whipping,

headstone cleaning, headstone realignment, etc.) based on the local

environment.

o Trees and shrub maintenance based on CLR, local conditions, species, etc.

o Guidance on memorial sections and commemorative monuments (See section

3.9.2(B) and 3.9.3(A) of this Manual).

• Operational Standards and Measures

It is important that cemetery operation plans be developed based on the desired condition of the

cemetery, as required to preserve its significant historic features and cultural landscapes, and not

on current staffing or funding levels.

3.1.2 Treatment and Use of Component Parts of National Cemeteries

Landscape characteristics and features, including but not limited to monuments, buildings,

fences, vegetation, walls, gates, walks, headstones, viewsheds, historic circulation patterns, and

general historic cemetery layout which contribute to the National Register significance of the

national cemetery should be preserved.

A. Preservation Guidelines

Decisions regarding the preservation of a national cemetery will be based on an approved

cultural landscape report or National Register documentation. The NPS will protect and manage

the cultural resources and historic values of national cemeteries through effective research,

planning, and stewardship, and in accordance with:

• NPS Management Policies 2006

• Director’s Order #28: Cultural Resource Management

• The Secretary of the Interior’s Standards and Guidelines for Archeology and Historic

Preservation

• The most recent Service-wide Programmatic Agreement with the Advisory Council on

Historic Preservation and the National Conference of State Historic Preservation

Officers.

B. Landscapes

A cultural landscape is a geographic area, which includes cultural and natural resources

associated with an historic event, activity, or person or exhibiting other cultural or aesthetic

values

. A national cemetery landscape may include historically significant circulation systems,

arrangement of graves, site topography, and views and vistas. Individual contributing features

may also include buildings, headstones and markers, natural and ornamental vegetation, fencing

and walls, pavement, water features, benches, and planters.

Landscapes in national cemeteries should be maintained to preserve the historic character and

dignity of the cemetery and meet the high standards that the public expects.

C. Archeology

Although ground disturbance for the purpose of burials in accordance with an approved

interment plan is considered a normal part of cemetery maintenance and operations, existing

National Park Service laws, regulations and policies will be followed before grounds are

disturbed for reasons other than burials. When previously unknown features are encountered

during interments, proper archeological procedures will be followed in accordance with existing

National Park Service laws, regulations and policies.

D. Cemetery Lodges

Historic lodges in national cemeteries will be managed in accordance with NPS Management

Policies 2006, Director’s Order #28: Cultural Resource Management, and Director’s Order #36:

National Park Service Housing Management. In accordance with NPS policy, the use of historic

cemetery lodges for housing and offices is encouraged if the use contributes to the preservation

of the structure.

The Secretary of the Interior’s Standards for the Treatment of Historic Properties, with Guidelines for the

Treatment of Cultural Landscapes, page 4.

3.2 General Provisions

The NPS will manage national cemeteries in accordance with Director’s Order #61: National

Cemetery Operations, Director’s Order #28: Cultural Resource Management, 36 CFR Parts 1-5,

7 and 12 (See 36 CFR 12.1) and NPS Management Policies 2006.

3.2.1 Visitation

The public will be notified of the normal operating hours of the cemetery and visitation will be

encouraged.

As a means of assisting the visiting public, national cemeteries are encouraged to provide visitors

with locator maps of the cemetery to enable them to find their way to a specific gravesite.

3.2.2. Visitor Standards of Conduct

In accordance with the National Cemeteries Act of 1973 (38 USC 2400 - 2410), NPS national

cemeteries are shrines to the honored dead who have served in the Armed Forces of the United

States.

In keeping with the honor bestowed by Congress, certain activities are prohibited in NPS

administered national cemeteries.

A. General Regulations

The following activities related to visitor conduct are prohibited by either 36 CFR part 2 or part

12:

• Littering

• Disturbing or damaging natural and cultural resources

• Engaging in recreational activities, and

• Engaging in disorderly activities.

B. Cemetery-Specific Regulations

In accordance with Director’s Order #61, other activities relating to visitor conduct are

prohibited through the use of the superintendent’s discretionary authority, as authorized by 36

CFR 1.5. These include:

• Soliciting funds

• Engaging in commercial activities

• Distributing printed matter, and

• Engaging in partisan political activity.

(See also this Order, section 3.10: Ceremonies and Special Events)

In compliance with 36 CFR 1.7, the prohibitions in section 3.2.2 above and any other

discretionary cemetery-specific limits and restrictions on visitor activities must be communicated

to the public through appropriate methods such as the use of signs, maps, brochures, and

electronic media.

As further required by 36 CFR 1.7, any limits or restrictions imposed under the superintendent’s

discretionary authority must be compiled in writing as the superintendent’s “compendium.”

Superintendents will publish their compendium on the park’s public website, and will

prominently post cemetery hours of operation (see section 3.2.1 of this Manual).

3.2.3 Access and Traffic Control

In accordance with 36 CFR 4.21, the superintendent may determine the maximum allowable

speed of motor vehicles on roads in NPS national cemeteries. The maximum allowable speed of

vehicles in national cemeteries will be posted conspicuously in compliance with 36 CFR 1.7, and

be published as part of the compendium and on the park’s public website (see section 3.2.2 of

this Manual).

In accordance with 36 CFR 4.11, the superintendent may designate limits and conditions for the

operation and parking of sightseeing or chartered buses or vehicles.

3.2.4 Floral Regulations

In accordance with 36 CFR 12.10, the placement on the grave of fresh cut or artificial flowers in

or on a metal or other non-breakable rod or container designated by the superintendent is allowed

at times designated by the superintendent. The superintendent should designate types of

containers and times floral arrangements may be placed on graves to provide for efficient

maintenance operations, protection of the resource, and acknowledgement of the needs of the

next-of-kin.

In accordance with 36 CFR 12.10, the placement of permanent, in-ground flower containers in

NPS national cemeteries is prohibited. Existing containers may remain until they become

unserviceable.

3.2.5 Photography and Filming

Filming and photography will be permitted in national cemeteries in accordance with NPS

Management Policies 2006 8.6.6, 36 CFR parts 5.5 and 36 CFR part 12, 43 CFR 5, and 16 USC

460l-6d, provided that the activities do not cause unacceptable impacts or disrupt the solemn

commemorative and historic character of the cemeteries (for more information on unacceptable

impacts, see NPS Management Policies 2006, sections 1.4.7.1 and 8.2).

A. Non-Commercial Filming and Photography

In accordance with NPS Management Policies 2006, a permit will not be required for a visitor’s

personal, non-commercial photography and filming during normal cemetery visiting hours. A

permit may be required to conduct filming or photography after normal cemetery visiting hours.

B. Commercial Filming and Photography

A written permit from the superintendent is required for all commercial filming in national

cemeteries (NPS Management Policies 2006, section 8.6.6.2). Commercial filming means

filming that involves the digital or film recording of a visual image or sound recording by a

person, business, or other entity for a market audience. This includes recordings such as those

used for a documentary, television or feature film, advertisement, or similar project (NPS

Management Policies 2006, section 8.6.6.2).

In accordance with 16 USC 4601-6d and 36 CFR 5.5, still photography (whether commercial or

non-commercial) in NPS national cemeteries will not require a permit unless:

• It takes place at a location(s) where or when members of the public are generally not

allowed;

• It uses model(s), prop(s), or other articles of commerce that are not part of the location’s

natural or cultural resources or administrative facilities;

• It requires the NPS to provide management and oversight to prevent unacceptable

impacts;

• It interferes with normal public access and use of the cemetery.

For more information including fees, performance bonds and liability insurance requirements

related to commercial filming and photography, see NPS Management Policies 2006, section

8.6.6.2.

3.3 Eligibility for Interment in NPS-administered National Cemeteries

The superintendent is responsible for determining eligibility, in accordance with Department of

Veterans Affairs eligibility requirements, for interment in NPS-administered national cemeteries.

Interment will be permitted once eligibility has been conclusively established.

In accordance with Director’s Order #61, section 3.3, the regional director is delegated the

authority to waive interment eligibility requirements under special circumstances upon the

recommendation of the superintendent. Special care should be taken to prevent the displacement

of graves that could potentially be utilized as grave space for veterans and their dependents.

Waivers should be granted only in the most compelling cases and an immediate family member

or a designated representative must provide written documentation of the special circumstances.

In accordance with 36 CFR 12.5(c)(3), gravesite reservations granted in writing prior to the

adoption of the one-gravesite-per-family-unit restriction will be honored as long as the person

remains eligible.

Burials in active cemeteries will be permitted, pursuant to applicable regulations, until available

space has been filled (NPS Management Policies 2006, section 8.6.10.1). The expansion of a

burial section is prohibited without the approval of the regional director (36 CFR 12.5(d)(3)).

Expansion of a national cemetery outside of the confines of its historic enclosure is prohibited

(36 CFR 12.5(d)(6)). Once cemeteries are determined to be closed, they will not be opened for

additional unreserved first interments (Director’s Order #61, section 3.3).

3.4 Interment Facilities and Services Provided

3.4.1 Basic Facilities and Services Provided

At the time that burial arrangements are being made, the superintendent or designee should

explain to the next-of-kin or to his or her agent, the services and facilities that are rendered

without charge.

Services and facilities furnished without charge include the opening and closing of the grave, and

the installation of headstones and markers. All other services normally associated with interment

are the responsibility of the next-of-kin, including the acquisition of grave liners or vaults.

3.4.2 Viewing of Remains at NPS National Cemeteries

Facilities for viewing remains are not provided in national cemeteries. The superintendent or the

designated representative will not generally permit a casket to be opened after the hearse

carrying a closed casket has entered the cemetery.

3.4.3 Military Honors

In accordance with 10 USC 1491, the Secretary of Defense must ensure that, upon request, a

funeral honors detail is provided for the funeral of any veteran. Arranging for military honors is

the responsibility of the next-of-kin or family of the deceased. If possible, the superintendent

should, at the time the request for interment is made, notify the family or their agent that

responsibility for providing or arranging for military honors lies with the family or their agent

funeral director.

In accordance with 10 USC 1491(c), a funeral honors detail must, at a minimum, perform a

ceremony that includes:

• The folding of a United States flag and presentation of the flag to the veteran’s family,

and;

• The playing of Taps

It is the responsibility of the National Cemetery Administration to provide a United States flag to

drape the casket or accompany the cremated remains of a deceased veteran. These flags may be

obtained from National Cemetery Administration offices and U.S. Post Offices throughout the

United States with the submission of VA Form 21-2008.

Unless a bugler is a member of the detail, the funeral honors detail will play a recorded version

of Taps using audio equipment which the detail will provide if adequate audio equipment is not

otherwise available for use at the funeral.

In addition to the required elements of a funeral honors detail, the following elements may also

be included:

• A firing detail of at least three in number; and

• Six uniformed body bearers or pallbearers to carry or escort the casket, hold the flag over

the casket at the appropriate time and fold the flag in the prescribed manner.

Cemetery staff is responsible for lowering the American flag to half staff at least 30 minutes

prior to interment and raising the flag 30 minutes after the interment.

3.4.4 Interment Flag

The interment flags used to drape the caskets of eligible deceased veterans are furnished by the

Department of Veterans Affairs (VA). These flags may be obtained, upon application by the

family, generally accomplished by their agent funeral director, from VA stations and U.S. Post

Offices throughout the United States.

3.4.5 Burial Vaults and Graveliners

The use of metal, asphalt, concrete, and other types of below ground burial vaults or graveliners

purchased at private expense in national cemeteries is authorized. Contractual arrangements for

the purchase of such vaults or graveliners are the responsibility of the next-of-kin with the

funeral director or the vault company. NPS employees should not be involved in making these

arrangements.

The cemetery will be notified by the next-of-kin prior to the procurement of the vault or liner, to

ensure that the dimensions of the vault or liner can be accommodated at the cemetery. Once the

vault or liner is procured by the next-of-kin, the cemetery will be notified in sufficient time so

that a grave of proper size can be prepared. It is the responsibility of the contractor to furnish

equipment and personnel to place the vault or liner in the grave prior to the funeral service and to

place the lid cover properly after the service is concluded. Cemetery personnel should not

normally assist vault installation personnel in handling privately furnished vaults or graveliners.

Overnight storage of the vault or graveliner within the cemetery is not authorized.

The activities of vault installation personnel should be regulated by cemetery personnel to assure

that such activities and equipment do not conflict with or detract from funeral ceremonies.

At those cemeteries where graveliners are authorized, the superintendent may provide a

graveliner at government expense when the deceased has no family or the family is unable to

provide a vault.

3.4.6 Pallbearers

Except in those cemeteries where pallbearers are not required, superintendents should inform

funeral directors that they are obligated to provide sufficient pallbearers, if not provided by the

relatives. National cemetery staff can serve as pallbearers at the superintendent’s discretion.

3.5 Pre-interment Actions and Related Matters

3.5.1 Scheduling of Interments

The superintendent or designee should schedule the date and hour of all interments in a national

cemetery upon receipt of a request for interment (Director’s Order #61, section 3.5). Upon

receipt of a request for interment, the requester will be advised that the date and time set is

tentative pending official determination of eligibility and/or authorization for interment. If,

however, an acceptable military discharge document is presented, a firm date and time may be

established.

Under normal circumstances, the superintendent should schedule interments to allow verification

of service data. Once verification is obtained by cemetery staff, the interment can be conducted.

All interments should be scheduled to allow sufficient time for proper closing of the grave prior

to the close of the workday.

3.5.2 Environmental Considerations

In instances where local soil or geological conditions make it impossible to excavate a gravesite

deep enough to hold more than one deceased, superintendents may reserve the adjacent site for a

spousal reservation.

3.5.3 Requests for Interments on Weekends or Holidays

Interments are not normally scheduled for Saturdays, Sundays, or holidays. The immediate

family member or his or her designated representative should be advised that Saturday, Sunday,

or holiday interments may only be made at the superintendent’s discretion. When such requests

are received, the following procedures should be followed:

1. Verify that the person making the request is the immediate family member or his or her

designated representative.

2. Ensure that the time and date for which burial is requested actually reflects the desires of

the immediate family member.

3. The NPS employee taking the request should make every reasonable effort to

satisfactorily schedule the burial on a day when such burials normally are authorized. If

circumstances require that an interment be scheduled on a weekend or holiday, the

immediate family member will be informed that this action will require the approval of

the superintendent.

3.5.4 Gravesite Assignment

Gravesite assignments will be made by the superintendent or designee in accordance with the

interment plan.

3.5.6 Burial Permits

Burial permits are sometimes required in accordance with regulations established by State and

local authorities. A member of the armed forces who dies while on active duty may be interred

prior to receipt of a burial permit.

3.5.6 Opening the Grave

Special care must be taken to assure that graves are laid out and numbered in accordance with

the cemetery operation plan. Specific guidance on excavation of graves should be included in

the cemetery operation plan.

3.5.7 Accidental Damage

In the event of accidental damage to urns, caskets, casketed remains or outside containers caused

by Park Service personnel, a visual inspection should be conducted immediately and a report of

the incident completed by the superintendent.

A review of the events, including the extent of the damage, the timeliness of reporting and the

feasibility of accomplishing quick corrective action will help dictate what steps should be taken

following the accident. Following is a sequence of steps that should normally be followed by the

superintendent when damage is found:

1. Notify the servicing funeral director handling the case and seek his or her advice on

contacting the next-of-kin or appropriate family member. The funeral director is

probably in the best position to determine the person to be contacted regarding the

incident.

2. Call the next-of-kin or appropriate family member to inform him or her of the accident

and the general nature of the observed damage.

3. The next-of-kin or other family member should be assured that all costs for replacing the

casket and for the services of a funeral director will be borne by the Government.

4. The next-of-kin or other family member should be permitted to inspect the damage and

witness the transfer of the remains to a new casket, urn, or outside container. Should the

family so desire, the servicing funeral director who handled the interment will be

permitted to attend.

5. A replacement casket and required mortuary service may be obtained from the servicing

funeral director handling the case if costs are determined reasonable. The superintendent

should contact a funeral director with due consideration of purchasing regulations.

The steps above should be used as a general guide. Modifications can be made to accommodate

the circumstances in each case. It is important, however, that the specific course of action

decided upon be approved by the superintendent.

A completion report of the incident should be prepared and held on file at the cemetery. This

report should examine the causes of the damage and the corrective action taken to reduce the

likelihood of a reoccurrence.

3.5.8 Side-by-Side Burials in a Single Gravesite

Geologic and environmental conditions sometimes make it necessary to conduct side-by-side

burials. When it is necessary to make side-by-side burials in a single gravesite, extreme care

should be exercised to accurately locate the sideline of the site. Where a burial vault is used in

such cases, it may be necessary to encroach several inches on adjacent site(s). This is

permissible provided the site encroached upon has been or will be utilized and is reflected in an

approved interment plan.

3.6 The Interment

3.6.1 General

National cemeteries provide a dignified burial place and lasting memorial for veterans and their

eligible family members. Interments may be conducted at the graveside or an area designated for

committal services. The interment process, from the arrival of the funeral party to their

departure, should be conducted in a dignified and professional manner with the interment given

the highest priority.

The superintendent or designee should attend each funeral to render assistance and guidance to

the funeral party. Family of the deceased are often under physical and emotional strain, and the

superintendent or designee should exhibit compassion and concern to the next-of-kin and other

family members. Interments should be conducted with dignity and respect even if family

members or friends are not present. Specific details about the interment should be included in

the cemetery operation plan.

3.6.2 Late Arrivals

If the family or next-of-kin fail to arrive for the interment service and the time of day does not

permit the closing of the grave during normal working hours, the superintendent may authorize

completion of the interment.

3.6.3 Placement of Interment Flowers Delivered to the Gravesite Prior to Arrival of the

Funeral Party

Interment flowers and floral pieces, which normally are delivered to the cemetery prior to the

arrival of the funeral party, should be placed and arranged at the committal shelter, committal

area, or adjacent to the grave by the funeral director.

3.6.4 The Funeral Procession, Committal Service and Interment

A. Duties of Cemetery Staff

The superintendent or designee should attend each funeral to render assistance and guidance to

the funeral party. He or she should meet the funeral procession at a designated point within the

cemetery which in the judgment of the superintendent is most suitable for that purpose to ensure

safe and dignified reception. If necessary, any special instruction will be imparted to the funeral

director at that time.

When graveside services are permitted, the superintendent or designee should immediately

inform pallbearers and all members of the funeral party of any known or anticipated safety

hazards.

B. Suspension of Cemetery Operations

All cemetery operations within the immediate area of the committal shelter and gravesite should

be suspended 30 minutes prior to the scheduled funeral time and resume after the service has

been completed and the funeral party has left the area. When feasible, staff should advise tour

groups of interment times and request that groups avoid the funeral area.

C. Presentation of the U.S. Flag

In accordance with 10 USC 1491, the Secretary of Defense must ensure that, upon request, a

funeral honors detail is provided for the funeral of any veteran, which includes folding and

presenting the United States burial flag (For information about other elements of a funeral honors

detail, see sections 3.4.3 and 3.4.4).

It is the responsibility of the funeral director to ensure that the flag is presented to the next-of-kin

or an appropriate person. In some instances, the superintendent or designee may find it

necessary to present the flag. Each branch of the military presents the flag using wording

relevant to that organization. When the superintendent or designee presents the folded flag,

appropriate wording should be used such as: “This flag is presented on behalf of a grateful nation

in memory of the faithful service provided by your loved one.”

3.6.5 Closing the Grave

Graves should be closed as soon as practicable after the interment service and before the close of

business. Closing should be accomplished in a manner designed to minimize grave settling.

When closure of a casket interment is not immediately feasible, a grave cover should be used to

cover the grave until it can be closed. Remains should not be left unattended until the grave is

closed.

Some members of a funeral party may not leave right away and may remain in the general area

of the gravesite or committal shelter to observe closing operations. Cemetery employees should

be aware of the need for concern and care in this operation.

There may be instances in which family members and friends wish to place flowers or other

items into the grave prior to closing. Cemetery staff may offer to place items in the grave for

family and friends of the deceased. For some groups, participation in the closing process may be

part of cultural and religious traditions. Cemetery staff should remain with the group to ensure

safety precautions are followed. Due to safety concerns, persons should not be allowed to

remain at the side of the open grave.

After the grave has been closed, all floral pieces should be neatly arranged on the grave by the

funeral director or park personnel.

3.6.6 Temporary Marking of the Grave

It is the responsibility of the superintendent to ensure that graves are temporarily marked

immediately after closing. A standard grave marker should be placed on the grave.

3.6.7 Recording the Interment

It is essential that interments be recorded as soon as possible in the cemetery records. In

accordance with Director’s Order #61, interment data will be recorded on the Interment Register

(VA Form 40-4982), Record of Interment (VA Form 40-4956), Burial Operations Support

System (BOSS) or other appropriate method.

3.6.8 Interments Postponed Because of Weather or Weather-related Conditions and

Other Emergencies

Depending on the geographical area in which they are located, national cemeteries may

experience severe weather such as hurricanes, tornadoes, snow and ice, blizzards, and torrential

rain.

When scheduled committal services and interments are not feasible due to conditions outside the

control of the superintendent, the funeral director and the immediate family member should be

notified that the interment cannot be accomplished as scheduled, and the burial must be

rescheduled for another date and time. If the remains must be returned to the funeral home from

the national cemetery, it will be done so at no expense to the Government.

3.7 Cremated Remains and Group Burials

3.7.1 Scattering of Cremated Remains

Cremated remains of only eligible veterans, spouses and dependents may be scattered in national

cemeteries in conformance with applicable State and Federal laws and regulations. In

accordance with 36 CFR 2.62, the scattering of cremated remains is prohibited, except pursuant

to the terms and conditions of a permit, or in designated areas according to conditions which may

be established by the superintendent.

3.7.2 Burial of Cremated Remains

The interment of cremated remains should be treated in the same manner as other interments.

Although cremated remains may be received at the national cemetery through various modes of

transportation including Parcel Post, and often unattended, they should receive the same attention

to detail and dignity as that afforded attended casketed remains.

A Record of Interment (ROI), Veterans Administration Form 40-4956, must be initiated and

processed for buried cremated remains. Appropriate copies will be retained at the national

cemetery as a permanent record of the action.

The burial of cremated remains in active cemeteries will be permitted, pursuant to applicable

regulations, until available space has been filled (NPS Management Policies 2006, section

8.6.10.1). The expansion of a burial section is prohibited without the approval of the regional

director (36 CFR 12.5(d)(3)). Expansion of a national cemetery outside of the confines of its

historic enclosure is prohibited (36 CFR 12.5(d)(6)). Once cemeteries are determined to be

closed, they will not be opened for additional unreserved first interments, including cremated

remains (Director’s Order #61, section 3.3).

3.7.3 Group Burials

When it is not possible to identify individually the remains of two or more service personnel who

died while on active duty and whose identity as a group is known or partially known, the

recovered remains are placed in one or more caskets, as required, for interment as a group burial

in a selected national cemetery. Group burials of military personnel will be in accordance with

Veterans Affairs policy.

3.8 Disinterments and Exhumations

3.8.1 Disinterment

Interments in national cemeteries are considered to be permanent and final. Disinterment and

removal of remains are seldom permitted, and then only for the most compelling reasons. Prior

approval of the regional director is required before any disinterment can be made (Director’s

Order #61, section 3.8.1). Authorized disinterments will be accomplished at no cost to the NPS.

The superintendent will establish a fee designed to recover the costs associated with supervising

and administering a disinterment, including the costs of opening and closing the grave and

redressing any disturbed graves or headstones.

Requests for disinterment will use VA Form 40-4970 (Request for Disinterment). Requests for

disinterment will only be accepted from immediate family members, defined as the deceased’s

surviving spouse, adult children, appointed guardian(s) of minor children, or appointed

guardian(s) of the surviving spouse or of the adult children of the decedent. (In the absence of a

surviving spouse and children, the decedent’s parents will be considered immediate family

members). The Request for Disinterment must include the signatures of all living immediate

family members, and must include the person who initiated the interment, if living, even if not a

member of the immediate family.

The immediate family member requesting the disinterment is responsible for making all

arrangements and incurring all financial obligations related to a disinterment. These

arrangements and obligations include, but are not limited to, the following:

• Compliance with State and local health laws and regulations;

• Engaging a funeral director;

• Recasketing the remains;

• Rehabilitation of the gravesite according to conditions established by the superintendent;

• Providing the superintendent a notarized affidavit by each living close relative of the

deceased and by the person who directed the initial interment, if living, even though the

legal relationship of such person to the decedent may have changed, granting permission

for the disinterment.

A special use permit must be prepared for each disinterment activity. When a disinterment has

been authorized by the regional director, written notification will be sent to the requester. No

action to accomplish the disinterment will be taken until authorization from the regional director

has been received.

Disinterments should be supervised at the gravesite by the superintendent or his/her designated

representative. Special care and concern will be shown for adjacent graves and headstones.

The headstone or marker that marked the grave of the decedent being disinterred will not be

shipped at Government expense to the cemetery where the remains are to be reinterred. If,

however, the decedent being disinterred is to be reinterred at another location in the same

national cemetery, the same headstone or marker will be emplaced at the new gravesite. If the

decedent being disinterred is to be reinterred in another national cemetery elsewhere in the

country, a new headstone/marker will be ordered by that cemetery.

If the disinterment takes place in an active national cemetery, the vacant grave may be reused

following disinterment.

3.8.2 Directed Exhumation

A “directed exhumation” is the disinterment of remains from a national cemetery gravesite

ordered by a Federal or State court of competent jurisdiction. Directed exhumations are usually

ordered for purposes of an autopsy or other forensic reason. Usually the remains are returned for

interment in the national cemetery. All Federal and State court orders directing exhumation will

be honored and, when possible, the directed exhumation will be accomplished without cost to the

NPS.

While Federal and appropriate State court orders directing exhumations will be honored, the

superintendent, upon receipt of such an order, should notify the NPS regional law enforcement

specialist prior to taking any action to comply with the order, and should consult with the

Solicitor’s Office before taking any action to comply.

The issuing court should indicate the final disposition of the exhumed remains. If the remains

are to be permanently removed from the cemetery, arrangements must be made for immediate

removal. If the directed exhumation takes place in an active national cemetery, the vacant grave

will be reused following the exhumation. If the remains are to be reinterred in the national

cemetery, the same gravesite will be used. Following the exhumation, the open grave will be

covered pending reinterment or other final disposition of remains.

All exhumation activities will be coordinated with the ordering court; however, disinterment

activities will be conducted under the supervision of the superintendent. NPS employees will not

participate in disinterment activities except as directed by an appropriate court. The

superintendent will ensure that all governing State and local laws are complied with.

The ordering court will be notified immediately in cases where damages occur to remains or

containers as a result of disinterment activities. In such cases, a report of damage providing

explanation of cause, circumstances and action should be prepared (For guidance on accidental

damage caused by NPS personnel, see section 3.5.8 of this Manual).

Court orders and other pertinent documentation will be retained at the cemetery as a permanent

record of the action.

3.8.3 Accidental Disturbance of Unmarked Remains outside the Cemetery

In accordance with Director’s Order #61, section 3.8.3, unmarked human remains that are

unintentionally disturbed within the park but outside the national cemetery, as a result of natural

processes or maintenance activities, may be reinterred, even in closed national cemeteries, if

space is available in the burial section. Remains that are unintentionally disinterred outside of

the cemetery may be reinterred only in the NPS national cemetery that is associated with the

national park in which the remains were disinterred. This section applies only to the accidentally

recovered remains of individuals that are presumed to have been killed as part of a military event

for which the national park or national cemetery was established (see Director’s Order #61,

section 3.8.3).

This section does not authorize:

• The purposeful disinterment of human remains for any purpose, including reburial,

within a national park or NPS national cemetery.

• The interment of human remains in closed cemeteries if those remains are associated with

military events other than those for which the national park or national cemetery was

established.

Upon discovery or report of exposed remains, park law enforcement will be contacted and the

site secured, and local or state police will be contacted to establish jurisdiction. Law

enforcement will retain jurisdiction of all such sites unless and until the law enforcement agency

with jurisdiction determines that the site is not associated with criminal activity. Upon release of

the site to the NPS, park cultural resource management staff will be notified and a qualified

archaeologist will provide documentation and recommendations for the reinterment. All possible

remains and associated artifacts will be turned over to the park’s curator for storage until proper

reinterment in the cemetery can be accomplished.

3.8.4 Accidental Disinterment within a Burial Section

An accidental disinterment is any unintentional disturbance, whether by human or natural causes,

of a grave that results in the exposure of the grave’s contents. Any accidentally exposed human

remains will be treated with the utmost care and respect. Every effort will be made to reinter the

remains and associated artifacts in the grave from which they originated (For guidance on

accidental disinterments that result in damage to the casket or casketed remains, see section 3.5.8

of this Manual).

Park cultural resource management staff will be notified, as well as a qualified archaeologist,

who will provide documentation and recommendations for the reinterment. All possible remains

and associated artifacts will be turned over to the park’s curator for storage until proper

reinterment in the cemetery can be accomplished.

3.9 Headstones, Markers and Commemorative Monuments

3.9.1 General Guidance

Each new grave in NPS-administered national cemeteries will be marked with a Government-

furnished headstone or marker. The National Cemetery Administration (NCA) administers the

VA headstone/marker program, and furnishes Government headstones/markers to NPS national

cemeteries to mark the final resting place or to commemorate the memory of an eligible veteran

or group of veterans.

Private headstones are generally not permitted because of conflict with the historic character of

the cemeteries. The erection of a private headstone or marker to mark a grave in lieu of a

Government headstone or marker is allowed only in certain national cemetery sections in which

private headstones and markers were authorized as of January 1, 1947, and only with the prior

approval of the Director. The name(s) of the person(s) responsible for the purchase and erection

of a private headstone or marker may not appear on the headstone or marker, or be identified

elsewhere in the cemetery as the donor(s) of the private headstone or marker.

A person who requests authorization to erect a private headstone or marker will provide the

following information:

• The name of the person to be inscribed upon the private headstone or marker;

• The written approval of the next-of-kin and the person who directed the burial of each

person whose name is to be inscribed; and

• A scale plan depicting the details of design, materials, finish, carving, lettering and

arrangement of the inscription and the foundation of the proposed private headstone or

marker.

The Director's approval of a request is conditioned upon the applicant's agreement to bear all

expenses of design and installation of the private headstone/marker, and the payment to the NPS

of an endowment sufficient to cover the perpetual cyclic maintenance of the private headstone or

marker.

The title to a private headstone or marker vests in the National Park Service upon its acceptance

by an official representative of the Director.

A. Ordering the Headstone or Marker

The procedures for ordering a Government-issued headstone or marker are found in NCA

Handbook 3315 (Issued August 14, 2009). For additional information about the procurement of

Government-issued headstones or markers, see NCA Handbook 3315.

B. Delivery and Receipt

At NPS national cemeteries, the superintendent is responsible for ensuring inspection of

Government-furnished headstones/markers for damage, quality, and inscription accuracy in

accordance with the procedures specified below.

The NCA Memorial Program (MPS) Program Support Unit (PSU) will handle any problems

reported by NPS national cemeteries. The MPS PSU is responsible for collecting data regarding

headstone/marker quality, inscription quality and accuracy, and for filing damage claims for

reimbursement for all headstones/markers ordered under existing contracts.

C. Temporary Storage

If there is a need to temporarily store accepted headstones and markers before installation, the

items should be kept in a secure area. The items should be kept inside buildings if possible, or, if

stored outdoors, they should be covered for protection from the weather to avoid damage or

staining from packing materials.

Headstones and markers should be stored with the long side parallel to the ground. If necessary,

headstones may be stored resting on the bottom edge and leaning against a wall or other

substantial support at a safe and stable angle.

D. Erection or Emplacement

1. Alignment and Height

The alignment of headstones and markers, especially upright headstones, can impact the visual

aesthetic and design of a national cemetery. Headstones for individual graves should be erected

on the centerline at the head of the grave with the inscription facing the grave in keeping with the

cemetery operation plan. They should be set plumb and aligned laterally, transversely, and

diagonally or in accordance with the cemetery operation plan. Measurements should be taken

from monumentation points established in keeping with the historic design concept for the

cemetery.

Headstones should be set at a uniform height throughout an area and otherwise present a neat

overall appearance with the inscription visible. A nominal height of 24 inches is the current VA

standard of headstone setting. Minor deviations from the nominal height are permissible to

provide a fair and pleasing top line and to compensate for slight ground rises or depressions

within a burial section.

When the standard flat granite marker is used in old burial sections, it should be set on the

historic alignment and grade.

2. Realignment

When general realignment or resetting headstones is scheduled in areas where there are older

types of markers, they should be set in accordance with the historic plan and prototype of the

cemetery, in accordance with an approved cultural landscape report and/or the cemetery

operation plan.

E. Headstone Cleaning

Each cemetery should identify an appropriate headstone and marker cleaning regimen in the

cemetery operation plan. This cleaning regimen will be based on environmental considerations

such as humidity, biological growth rates, tree cover and vegetation, precipitation and other

factors that influence the frequency of cleaning necessary to maintain an appropriate appearance.

The natural surface of headstones and markers will be retained. Headstones and markers should

be cleaned to remove objectionable accumulations, such as bird droppings, mud, tire or hose

markings, grass stains, residue from trees, fungus, and so forth. The toning or patina of the stone

should not be purposefully removed. In cases where spot or partial cleaning may change the

patina or tone of the headstone or marker, the headstone or marker should be cleaned in its

entirety so as to present a uniform appearance.

The following headstone cleaning guidance was developed by the National Center for

Preservation Technology and Training (NCPTT). The NCPTT is required by law to develop and

distribute preservation and conservation technologies to evaluate and conserve historic resources.

The following recommendations for headstone cleaning are the result of research and testing by

the NCPTT and represent the current best practices for headstone cleaning.

1. Test Patches

Each cemetery should conduct cleaning test patches, usually less than 6 inches by 6 inches, in

unobtrusive locations on the headstone or marker type to be cleaned. The purpose of the test

patch is to determine the gentlest, most effective method to remove soiling from the headstone or

marker type. Several cleaning methods are generally tested side by side.

2. Cleaning Methods

Cleaning should be undertaken with the mildest, least abrasive method. Improper cleaning can

lead to acceleration of deterioration or loss of original materials. Always begin by reviewing the

Materials Safety Data Sheet (MSDS) for any chemical product to be used. The MSDS may be

found by searching online or by contacting the manufacturer or distributor. The MSDS contains

important chemical information and necessary safety precautions needed for use of the product.

NEVER USE the following cleaning methods:

• Household bleach or other oxidizing cleaners, such as pool shock treatment. These

products may chemically react with the stone surface and leave soluble salts in the

pores of the stone which will lead to decay. Check the label of the cleaner or the

MSDS for active cleaning ingredients. If the products contain sodium hypochlorite

(NaClO), sodium perborate, sodium percarbonate, sodium persulfate, tetrasodium

pyrophosphate, calcium hypochlorite or urea peroxide, do not use them for cleaning

the headstone. For example, Daybreak

cleaner contains 14% sodium hypochlorite

and is not recommended.

• Strong acids, including muriatic acid, hydrochloric acid, or others. These chemicals

are too harsh and may dissolve the stone surface. Because they are corrosive, they

can also be hazardous to workers.

• Strong bases, such as concentrated ammonia, sodium hydroxide, calcium hydroxide,

potassium hydroxide, or others. These cleaners may be aggressive on the surface of

the stone and may be hazardous to workers.

• Harsh mechanical devices such as sand blasting, high-pressure power washers, or

power tools such as sanders or drills equipped with a wire brush. These techniques

remove the original material of the grave marker.

The following RECOMMENDED methods are arranged in order, starting with the least

abrasive:

A. Basic water cleaning methods: Advantages of these methods are that they are mild and can

be easily implemented by volunteers. The disadvantages include the time necessary to clean

a large number of markers as well as the need for large quantities of fresh water. These

methods are not effective in removing heavy soiling or stains.

a.) Water with Soft Brushes (Brushes should have soft natural or synthetic bristles. The

bristle should be soft enough to use on an automobile paint finish).

b.) Water with Mild Cleaner (a diluted liquid dishwashing detergent without additives,

such as Dawn, Palmolive, or others. Stay away from cleaners that have additional

additives such as Dawn

Plus Oxi, etc.). Soak the stone liberally with water at least 30

minutes before applying the cleaner. Spray the cleaner on a manageable area and use a

soft natural bristle brush, working from the bottom up in small, circular motions. Keep

the stone surfaces wet while cleaning. Rinse thoroughly with fresh water.

c.) Nebulous Sprays: Application of intermittent mist spray under low pressure to dampen

the surface. Dirt is removed through differences in drying rates of the soiling and the

substrate. Swelling of the soiling generally loosens its attachment to the substrate.

Optimal water pressure, time cycles, and duration of the cleaning technique should be

determined during preparation of cleaning test patches. Advantages of this cleaning

technique are its gentleness and the ability to remove heavy soiling. Disadvantages

include the use of copious amounts of water, the need for custom built equipment, and

the possibility of erosion or undercutting of foundations if the area is not properly

drained.

d.) Low-Pressure Water washing: Washing the surface with low jet pressure, below 300

pounds per square inch (psi) at 4-6 gallons per minute (gpm) using a 45 degree fan type

nozzle, for water soluble dirt and chemical compounds. Water pressure above 300 psi is

considered high pressure and is not appropriate for historic materials. Optimal water

pressure and wand distance are to be determined during preparation of cleaning test

patches. Note that most commercial pressure washing systems operate at significantly

higher pressures than those recommended. Use of a pressure regulator to reduce

pressures may be needed. While water washing can be time efficient, the method

requires well-trained staff to use the technique effectively without damaging the grave

marker. Also, the method may not remove stains from the stone.

B. Cleaners: Non-ionic detergents or surfactants, such as Triton

X100

or Kodak

Professional Photo-Flo 200 Solution, among others. Non-ionic detergents are detergents in

which the molecules do not ionize in aqueous solutions. Dish washing liquids are frequently

non-ionic detergents. Appropriate cleaners should be gentle and have a neutral pH (7) or one

close to the pH of the stone. (For example, the pH for marble is around pH 10, thus the

cleaner may be a pH of 9-10.) Application is the same as described for mild cleaners, section

I(2)(a)(i) above. Non-ionic detergents remove soiling but they may not remove stubborn

stains or biological growth.

C. Biocides: Biocidal cleaners are available for use on stones that have significant biological

growth. Biocides are usually added to a non-ionic detergent to kill existing biological

growth, such as algae, mildew, moss, and lichen. Most biocidal additives also help to keep

bio-growth from returning to the stone for an extended period of time.

Recommended biocidal cleaners include Cathedral Stone Products

D/2 Biological Solution

and Enviro Klean

BioWash, or other cleaners that contain quaternary ammonium

compounds. Follow directions as specified by the biocide manufacturer, making sure to rinse

thoroughly. It is important to know that stone cleaned with biocides should lighten over the

next few days. The advantage of a biocidal cleaner is that it helps remove a wide range of

soiling including biological growth. The disadvantage is that the cleaners are more

expensive than other products on the market.

3.9.2 Memorial Headstones and Markers

A. General

In accordance with 38 USC. 2306, memorial headstones or markers may be used to

commemorate any eligible veteran whose remains: (1) have not been recovered or identified, (2)

were buried at sea, (3) were donated to science, or (4) were cremated and the remains scattered.

Memorial headstones or markers may be placed in areas reserved by the superintendent for this

purpose as identified in a cultural landscape report, cemetery operation plan or other formal

planning document. Superintendents may authorize the placement of memorial headstones and

markers in memorial areas of both active and closed national cemeteries.

B. Memorial Sections

Memorial sections will be identified in the cemetery operation plan or cultural landscape report.

When new memorials are authorized within the memorial section, or the memorial section is

expanded, this will be updated in the cemetery operation plan. In no event, however, will a

memorial section be expanded if such an expansion would cause a national cemetery to go

beyond the confines of its historic enclosure (see 36 CFR 12.5(d)(6)).

C. Application

Applications for a memorial headstone or marker must be submitted by the immediate family

members of the decedent to be memorialized to the superintendent of the cemetery in which the

memorial is to be placed.

Applications received from other close family members will be honored if there is evidence the

family member is acting in behalf of immediate family members. Whenever an application is

submitted by a surviving family member distantly related to the decedent, the application will be

considered if proof of the decedent's service is officially established. Memorial markers

requested for veterans who served prior to World War II will be considered on the basis of proof

of service, as well as other factors.

When a private memorial or marker has been erected in a national cemetery, and the next-of-kin

desires to inscribe thereon the name and appropriate data pertaining to the eligible family

member of the deceased whose remains will not be interred, such inscription may be

accomplished with the prior approval of the superintendent. Appropriate commemorative data

may be inscribed when space permits. The words "In Memoriam" or "In Memory Of" are

mandatory elements of such an inscription.

Approval of a request for a memorial marker or headstone is conditioned upon the applicant's

agreement to bear all expenses of design and installation of the headstone or marker, and the

payment to the NPS of an endowment sufficient to cover the perpetual cyclic maintenance of the

memorial headstone or marker. The title to the marker or headstone vests in the National Park

Service upon its acceptance.

3.9.3 Commemorative Monuments

A. Authorization

Commemorative monuments may be erected only in accordance with 36 CFR 12.9, and in

keeping with section 9.6 of NPS Management Policies 2006. All commemorative monuments

must be approved by the Director (36 CFR 12.9) and new commemorative works will not be

approved in Civil War parks, except where specifically authorized by legislation (NPS

Management Policies, section 9.6.2).

In those Civil War parks where there is legislative authorization to erect commemorative works,

superintendents must prepare a plan to control their size, location, materials, and other factors

necessary to protect the overall integrity of the park (NPS Management Policies, 9.6.2). This

plan should be included in the cemetery operation plan.

Upon recommendation of the superintendent and concurrence by the regional director, approval

may be granted by the Director of the National Park Service when the monument will be

designed, fabricated, installed, and maintained at no cost to the NPS. Commemorative

monuments must conform to the type, size, materials, design, and specifications prescribed for

the historic design of the cemetery section in which it is proposed for installation.

In accordance with 36 CFR 12.9, a person requesting authorization to erect a commemorative

monument must submit such a request to the Director. The Director’s approval should be

obtained prior to fabrication of the commemorative marker since approval for installation is

conditioned upon compliance with other specifications and all applicable provisions of 36 CFR

12.9.

An applicant for authorization to erect a commemorative monument must include the following

information in the application:

• A list of the persons to be memorialized and the other data desired to be inscribed on the

monument; and

• A scale plan depicting the details of the design, materials, finish, carving, lettering and

the arrangement of the inscription proposed for the commemorative monument.

The Director may not approve a commemorative monument that bears an inscription that

includes the name of the person(s) responsible for its purchase or installation.

The title to a commemorative monument vests in the National Park Service upon its acceptance

by an official representative of the Director.

B. Specifications

The Director may only authorize a commemorative monument that conforms to the type, size,

materials, design, and specifications prescribed for the historic design of the individual cemetery

section in which it is proposed for installation.

C. Expense

Approval of a request for a commemorative monument is conditioned upon the applicant's

agreement to bear all expenses of design and installation of the monument, and the payment to

the NPS of an endowment sufficient to cover the perpetual cyclic maintenance of the monument.

The title to the commemorative monument vests in the National Park Service upon its acceptance

(36 CFR 12.9(d).

3.9.4. Repair and Replacement of Damaged Headstones

In accordance with Director’s Order #61, all national cemeteries must have an approved cultural

landscape report or National Register documentation that determine which features, including

headstones, contribute to its historical significance. Absent such documentation, all headstones

in national cemeteries will be treated as historic objects, and will be preserved whenever feasible.

Repair and reinscription of historic headstones will be considered before replacement.

Replacement of historic headstones, whether private or government-furnished, is the least

preferred alternative.

A. Headstone Replacement Criteria

The preservation of historic headstones and markers in their existing state will always receive

first consideration (see NPS Management Policies 2006, section 5.3.5). Replacement of

headstones and markers is only allowed when the level of deterioration or damage to the historic

headstone precludes repair, when they no longer provide the identity of the deceased, or do not

convey the appropriate sense of dignity and decorum befitting their intended purpose.

In accordance with NPS Management Policies 2006, section 5.3.5, there are a number of

considerations prior to the replacement of irreparably damaged historic headstones or markers.

These include the:

• Significance, condition and interpretive value;

• Research potential;

• Treatment alternatives; and

• Concerns of interested groups and individuals.

Prior to replacing irreparably damaged headstones, park staff must document the appearance and

condition of the headstones or markers that are in need of replacement. This documentation

must be shared with the appropriate State or tribal historic preservation office or certified local

government (Management Policies 2006, section 5.3.5).

Headstone and markers that are determined to be damaged beyond repair will be replaced in-kind

with new headstones that, to the extent feasible, match the old in composition, design, color and

texture (see Secretary of the Interior’s Standards for the Treatment of Historic Properties

including Guidelines for the Treatment of Cultural Landscapes, 1996, p. 40).

Replacement headstones and markers must be consistent with the historic character of the

cemetery and with the visual appearance of the portion of the cemetery in which they are

installed. Historic headstones will be replaced in kind and will contain only information

consistent with that which was standard at the time the original stone was issued (For guidance

on errors of fact, see section 3.9.5 of this Manual).

B. Disposition of Damaged or Deteriorated Headstones and Markers

Damaged or deteriorated headstones or markers may be cultural resources, and the method of

disposal of these objects must be evaluated as part of the planning process prior to replacement.

If it is determined that repair is not feasible, then the two options available are curation and

destruction. The determination to curate or destroy headstones and markers should be reached

using the approved cultural landscape report or National Register documentation to determine

the historical significance of the headstones or markers. Decisions concerning the disposition of

damaged or deteriorated headstones or markers must be made using professional judgment to

determine the significance, interpretive value and research potential of the headstone or markers.

1. Destruction of Damaged Headstones

If the superintendent determines that a headstone or marker is not eligible to be curated, then it

will be destroyed in a manner that obliterates the inscription and prevents reuse. The preferred

method of destruction is to break or crush the headstone into small pieces, taking care to

thoroughly destroy any identifying information.

Debris resulting from the destruction of headstones may be disposed of or reused for other

purposes. Superintendents should reuse or dispose of headstone debris in such a way that

eliminates the potential for collection, theft or unauthorized reuse of the materials for any

purpose. Cemetery managers and staff should recognize the sensitivity of the public and

veterans groups, and reuse the debris in ways that prevent the appearance of disrespect or

impropriety on the part of the NPS.

In accordance with NPS Management Policies 2006, section 10.2.4.6, the sale of headstones,

portions of headstones or debris resulting from the destruction of headstones is prohibited.

Headstones slated for destruction may not be given to individuals, institutions, or family

members. Headstones and markers furnished by the government remain the property of the U.S.

Government and cannot be used for any purpose other than to mark the grave of a veteran or

other eligible decedent.

2. Curation of Historically Significant Headstones

Superintendents are not required to curate damaged historic headstones which have been

replaced, but selected headstones and markers that have been determined to be historically

significant may be curated in accordance with Director’s Order #24: NPS Museum Collections

Management, NPS Museum Handbook and chapter 5 of NPS Management Policies 2006, if

historic headstones and markers are included in the park’s approved Scope of Collections

Statement.

3.9.5 Errors of Fact

Non-historic headstones or grave markers with errors of fact may be replaced upon the request of

an immediate family member, their authorized representative, or other individual with written

consent of the immediate family members.

If there is indisputable evidence that there are errors of fact on historic headstones, these may be

corrected as a part of headstone replacement after appropriate consultation with the State

Historic Preservation Office or Tribal Historic Preservation Officer, and other interested parties,

in accordance with the Programmatic Agreement with the Advisory Council on Historic

Preservation.

Historic headstones may not be replaced for the purpose of correcting errors of fact. Historic

headstones should be replaced in kind, with the information on replacement headstones restricted

to that which was standard on the stone being replaced. Additional information should only be

added to replacement headstones if it is consistent with the type and amount of information

present on other historic headstones in the same section.

3.10 Ceremonies and Special Events

A. Authority

In compliance with regulations published at 36 CFR 12.4, “ [c]onducting a special event or

demonstration, whether spontaneous or organized, is prohibited except for official

commemorative events conducted for Memorial Day, Veterans Day and other dates designated

by the superintendent as having special historic and commemorative significance to a particular

national cemetery. Committal services are excluded from this restriction.”

B. General

National Cemeteries provide the setting for patriotic services and ceremonies honoring those

thousands of veterans interred therein as well as those buried elsewhere. The principal occasions

for such observances are Memorial Day and Veterans Day. Superintendents may also designate

other occasions when other special ceremonies or services are conducted.

Each national cemetery superintendent has an opportunity and a responsibility to further exhibit

community leadership by inspiring and encouraging a renewed public awareness of our deceased

veterans on Memorial Day and Veterans Day.

C. Memorial Day

1. General

Memorial Day is the most important patriotic holiday of the year in a national cemetery. In

accordance with 4 USC 6(d), the flag of the United States will be flown at half staff until 12:00

noon and at full staff after 12:00 noon on Memorial Day.

2. Memorial Day Grave Decorating Flags

It is customary in every national cemetery to decorate each grave with a small U.S. flag on

Memorial Day. To ensure that the flags are in place on Memorial Day, the task of placing them

on the graves may be started a day or so in advance, depending upon the number of graves in the

cemetery and the number of persons who will do the work.

The flags should be removed from the graves as soon as practicable following Memorial Day. If

the flags are wet from rain, they should not be removed until they are dry.

In the case of a “group burial" grave, which is marked by only one headstone, monument or

marker, only one flag will be placed on the grave.

Flags will be placed on the graves in an upright position one foot in front of and centered with

the headstone or marker.

D. Confederate Memorial Day

In national cemeteries located in those States which officially set aside a specific day as

Confederate Memorial Day, the superintendent is authorized to permit any sponsoring group to

decorate the graves of Confederate veterans who lie within those cemeteries with small

Confederate flags.

Permission may be granted provided the sponsoring groups agree in writing:

• To provide, place and remove the flags at no expense to the Federal Government.

• To absolve the Government of any responsibility for the loss of or damage to such flags.

• Confederate flags used on these occasions will be no larger than the U.S. flags used to

decorate graves, and the staffs to which the Confederate flags are attached will not

exceed the length of the staffs of the U.S. flags.

• Confederate flags will be placed on the grave in an upright position one foot in front of

and centered with the headstone or marker, except as provided for in the paragraph

below.

On Memorial Day, as observed nationally, when the graves are decorated with U.S. flags, the

graves of Confederate veterans, in addition to the U.S. flag, may also be decorated with a

Confederate flag. Under such circumstances, a Confederate flag will be placed three feet in front

of the center of the headstone or marker and the height of the flag when positioned on the grave

must not exceed that of the U.S. flag on the grave. There is no authority for the purchase of

Confederate flags for decorating graves. Only the U.S. flag will be flown on the cemetery

flagpole (see Director’s Order #61, section 3.11 and this Manual, section 3.11(D)).

Confederate flags will not be flown on any cemetery flagpole (see Director’s Order #61, section

3.11).

E. Veterans Day

Veterans Day is a national holiday observed annually on November 11. The date derives from

the date of the signing of the World War I armistice in 1918. Veterans Day is significant to all

veterans and service organizations, and national cemeteries provide an appropriate setting for

patriotic ceremonies or services honoring living and deceased veterans.

As with Memorial Day, the superintendent should take positive steps to encourage and assist

local veterans’ organizations in planning and staging some form of a ceremony in the cemetery

in honor of veterans.

F. Other Special Ceremonies and Services

National cemeteries are established as national shrines in tribute to the gallant dead who have

served in the Armed Forces of the United States. Such areas are protected, managed and

administered as suitable and dignified burial grounds and as significant cultural resources. As

such, the authorization of activities that take place in national cemeteries is limited to those that

are consistent with applicable legislation and that are compatible with maintaining the solemn

commemorative and historic character of these areas.

In addition to Memorial Day and Veterans Day, there are other significant dates in the year

which may provide an occasion for holding a special ceremony in a national cemetery.

G. Avenue of Flags

An "Avenue of Flags" is the display of a multiplicity of U.S. burial flags usually arrayed on both

sides of the principal avenue or drive that leads from the main entrance or gate into the cemetery.

They may, however, be displayed elsewhere within the cemetery when a different location is

considered more suitable.

The "Avenue of Flags" display may be arrayed on Memorial Day and Veterans Day. It may also

be arrayed on any other day which may include Flag Day and Independence Day, at the

discretion of the superintendent. The views of local veterans and civic organizations should be

considered.

3.11 Flags

A. General

The flag of the United States will be displayed at all national cemeteries each day of the year

during the hours the cemetery is open. In those cemeteries where flagpoles are illuminated, the

flag may be flown 24 hours a day.

The flag of the United States will be brought to half staff 30 minutes before the start of the first

committal service of the day, and returned to full staff 30 minutes after the last service is

completed for the day.

On Memorial Day, the flag of the United States will be flown at half-staff until 12:00 noon and

full staff after 12:00 noon (4 USC 6(d)).

B. POW/MIA Flag

The POW/MIA flag will be flown in accordance with 36 USC 902 (Pub. L. 105-85, section

1082) on the following days:

• Armed Forces Day (the third Saturday in May).

• Memorial Day (the last Monday in May).

• Flag Day (June 14).

• Independence Day (July 4).

• National POW/MIA Recognition Day (the third Friday in September)

• Veterans Day (November 11).

The POW/MIA flag may be flown throughout the year if the superintendent determines that it is

appropriate.

C. Placement of Flags on Graves

Superintendents may authorize the placement of small, consistently sized U.S. flags on each

grave in honor of Memorial Day and other dates as designated by the superintendent. The U.S.

flags will be placed on the graves in an upright position one foot in front of and centered with the

headstone or marker (see this Manual, section 3.10(C)(2)). These flags should be removed from

the graves as soon as practicable following Memorial Day.

D. Confederate Flags

In national cemeteries located in States which officially set aside a specific date as Confederate

Memorial Day, the superintendent may permit a sponsoring group to decorate the graves of

Confederate veterans with small Confederate flags. In these circumstances, Confederate flags

will be placed in addition to the U.S. Flag. Confederate flags will be placed three feet in front of

the center of the headstone or marker and the height of the flag when positioned on the grave

must not exceed that of the U.S. flag on the grave. Confederate flags will be removed from the

graves as soon as practicable following the designated Confederate Memorial Day. The

acquisition and placement of these flags will be at no cost to the National Park Service.

Confederate Flags will not be flown on any cemetery flagpole (see Director’s Order #61, section

3.11).