California Institute of
Technology
ASBESTOS MANAGEMENT PROGRAM
Caltech Environmental Health and Safety Office
1200 E. California Blvd., M/C B125-6
Pasadena, CA 91125
Phone: 626-395-6727
Fax: 626-577-6028
Website: www.safety.caltech.edu
2024
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Table of Contents
INTRODUCTION ................................................................................................................... 4
SCOPE .................................................................................................................................. 4
ROLES AND RESPONSIBLITIES ......................................................................................... 4
ENVIRONMENTAL HEALTH AND SAFETY ...................................................................... 4
1. Asbestos Project Oversight ............................................................................................ 4
2. Asbestos Annual Notification .......................................................................................... 5
3. Coordinate Facilities Training ......................................................................................... 5
FACILITIES: PLANNING DESIGN AND CONSTRUCTION ............................................... 5
FACILITIES: OPERATIONS, HOUSING, AND SHOPS ..................................................... 6
ASBESTOS PROCESS FLOW ............................................................................................. 7
Part I: Project Scope Check (See Appendix II) ................................................................... 8
Part II: Asbestos Procedure for Projects > 100 square feet of ACM ................................... 9
APPENDIX I: CALTECH BUILDINGS BUILT PRIOR TO 1980 ........................................... 10
APPENDIX II ASBESTOS PROCESS FLOW .................................................................. 11
APPENDIX III: ASBESTOS PROJECT PROCEDURES ..................................................... 12
APPENDIX IV: ASBESTOS-CONTAINING MATERIALS.................................................... 13
Thermal System Insulation ............................................................................................... 13
Surfacing Materials........................................................................................................... 13
Miscellaneous Materials ................................................................................................... 13
List of common asbestos-containing materials (ACM) ..................................................... 14
APPENDIX V: REGISTERED ASBESTOS ABATEMENT CONTRACTORS ................... 15
APPENDIX VI: DISPOSAL OF HAZARDOUS WASTE MATERIALS ................................. 16
CALTECH APPROVED HAZARDOUS WASTE DISPOSAL SITES ................................... 17
ASBESTOS ...................................................................................................................... 17
COMBINED TSCA AND RCRA WASTE .......................................................................... 17
APPENDIX VII: CALTECH ASBESTOS SUMMARY FORM ............................................... 18
APPENDIX VIII: CALTECH ANNUAL NOTIFICATION LETTER ......................................... 19
APPENDIX IX: REGULATORY REFERENCES .................................................................. 20
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INTRODUCTION
The Caltech asbestos management program has been developed to ensure that all work involving
asbestos-containing materials (ACM) is controlled to reduce the potential for personnel exposure to
airborne asbestos fibers and area contamination. The Caltech Asbestos Management Plan will remain
in effect until all sources of asbestos have been identified and removed from all campus facilities. The
following sections provide additional information on the process work plans.
SCOPE
The Caltech Asbestos Management plan applies to all demolition, renovation, and repair activities that
might directly or indirectly disturb identified asbestos-containing materials (ACM) on the Caltech
campus or affiliated offsites managed directly by Caltech. Projects involving the disruption of ACMs
are categorized as “asbestos projects.” Asbestos projects require planning and coordination between
EH&S and Facilities operations group(s). The coordination of efforts ensures that ACMs are properly
identified and managed before any planned work is likely to disturb them. The Facilities operational
groups are identified as follows:
Planning, Design and Construction (PD&C)
Facilities Shops
Facilities Operations
Faculty Housing
ROLES AND RESPONSIBLITIES
ENVIRONMENTAL HEALTH AND SAFETY
The role of the EH&S Office is to provide oversight for all campus asbestos projects. Under the
supervision of the Senior Director of EH&S, the campus Environmental Programs Manager will interact
with the various project stakeholders to ensure that the established asbestos process is followed, and
all project results are documented. In addition to providing campus oversight, the EH&S Office is
responsible for publishing annually the campus-wide asbestos notification, as mandated by the
California Health and Safety Code
Section 25915.
1. Asbestos Project Oversight
Several EH&S staff members are trained and certified as Asbestos Building Inspectors (ABIs) by a
certified Cal/OSHA-approved training provider. EH&S activities may include:
incidental collection of bulk samples of suspected or presumed asbestos-containing materials
(PACM). Collected samples are sent for laboratory testing by a laboratory accredited by the
National Institute of Standards and Technology National Voluntary Laboratory Accreditation
Program (NVLAP) for analysis.
compiling asbestos sampling documentation and sample results into a project summary
report.
maintenance of Caltech’s Online Asbestos Archive
providing technical assistance for Facilities Operations groups and PD&C with planning and
coordinating asbestos-related projects.
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coordinating with Facilities Operations groups to ensure asbestos-related projects are staffed
with certified asbestos contractors.
signing off on hazardous waste manifests.
filing hazardous waste manifests in a central repository.
responding to SCAQMD inspections and/or document requests related to asbestos projects,
when applicable.
2. Asbestos Annual Notification
Caltech annually notifies all employees about asbestos-containing building materials on campus,
Appendix I
.
Asbestos warning signs or labels are required to be posted at the entrances to mechanical
rooms/areas that contain thermal system insulation and surfacing ACM and PACM
3. Coordinate Facilities Training
The Caltech EH&S Office is responsible for coordinating asbestos Operation and Maintenance (O&M)
training for all Facilities stakeholders. As part of this task, EH&S will monitor and maintain training files
for all identified Facilities staff members of the Caltech Operations and Maintenance team. Training
coordination includes:
selecting a certified asbestos trainer
maintaining training records
scheduling onsite training for all Facilities staff
inputting asbestos training certifications into Caltech’s centralized training tracking platform.
FACILITIES: PLANNING DESIGN AND CONSTRUCTION
The Planning Design and Construction (PD&C) team is tasked with capital construction and renovation
projects across the Caltech main campus and Caltech affiliated sites. These projects may actively or
inactively disturb ACM building materials as part of any planned work.
Caltech PD&C is responsible for the following:
1. Project coordination with the EH&S Office for all projects that may disturb or release ACM from
building materials.
2. Contracting a Certified Asbestos Consultant party who can provide a pre-renovation or pre-
demolition hazardous materials survey of the project area to identify all potential sources of
asbestos that might be disturbed as part of planned projects.
3. Ensure that collected samples are sent to a laboratory that is certified under (NVLAP).
4. Contract a certified asbestos contractor who can abate or repair existing asbestos- containing
material.
5. Ensure that selected asbestos abatement contractor(s) are current with all required asbestos
certifications.
6. Coordinate advance notification to regulatory agencies:
a. South Coast Air Quality Management District (SCAQMD) - Notification for Demolition and
Removal Documents
b. California Occupational Safety Health Administration (Cal/OSHA) Asbestos Notification
form.
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7. Coordinate with the Caltech EH&S Office to implement the contractor work plans and safe
work requirements.
8. Ensure a post-abatement air clearance sampling prior to releasing the workspace.
9. Coordinate between the Caltech EH&S Office and selected asbestos abatement contractor the
selection of the hazardous waste disposal site and hazardous waste manifest signature.
10. Provide all requested documents to EH&S to ensure the project close-out summary form is
completed.
FACILITIES: OPERATIONS, HOUSING, AND SHOPS
Facilities Operations, Faculty Housing, and Facilities Shops have key employees trained and certified
by an outside Cal/OSHA-approved training provider to the initial 16-hour and annual 4-hour Class III
Asbestos Operations and Maintenance (O&M) level. This certification permits certified employees to
work safely with asbestos-containing materials while performing small-scale maintenance and repair
work. O&M-certified employees must enroll in the Caltech Respiratory Protection Program
and are
medically evaluated, trained, and fit-tested to wear respiratory protection annually.
The O&M certification allows Facilities to conduct small-scale repair and maintenance of asbestos-
containing building materials to access non-asbestos components. The specific limits of the O&M
projects are as follows:
No Class I level work - direct abatement of friable thermal system insulation or surfacing
ACM/PACM
No Class II level work - abatement of thermal system insulation or surfacing materials containing
asbestos
The O&M project must be less than 100 square feet in total area, or the ACM being removed
is no greater than the amount that can be contained in one standard-size glove bag, which
shall not exceed 60 inches in length or width
Projects that exceed the O&M thresholds are to be contracted out. Facilities Operations and Shops are
responsible for selecting, managing, and overseeing the work of third-party certified asbestos
contractors when performing asbestos-related projects on the Caltech campus.
These duties are as follows:
1. Project coordination with the EH&S Office for all projects that may disturb or release ACM from
building materials.
2. Contracting a Certified Asbestos Consultant party who can provide a pre-renovation or pre-
demolition hazardous materials survey of the project area to identify all potential sources of
asbestos that might be disturbed as part of planned projects.
a. Ensure that collected samples are sent to a laboratory that is certified under (NVLAP).
3. Contract a certified asbestos contractor who can abate or repair existing asbestos- containing
material.
a. Ensure that selected asbestos abatement contractor(s) are current with all required
asbestos certifications.
4. Coordinate advance notification to regulatory agencies.
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a. South Coast Air Quality Management District (SCAQMD) Notification for Demolition
and Removal Documents
b. California Occupational Safety Health Administration (Cal/OSHA) Asbestos Notification
form
5. Coordinate between the Caltech EH&S Office to implement the contractor work plans and safe
work requirements.
6. Ensure a post-abatement air clearance sampling prior to releasing the workspace.
7. Coordinate between the Caltech EH&S Office and selected asbestos abatement contractor the
selection of the hazardous waste disposal site and hazardous waste manifest signature.
8. Provide all requested documents to EH&S to ensure the project close-out summary form is
completed.
Facilities staff who may potentially interact or come into contact with ACM or PACM building materials
are provided with asbestos general awareness training via Caltech’s MyLearn system. General
awareness training is provided annually. The Facilities Training Matrix
identifies all Facilities shops
required to complete the annual general awareness training.
ASBESTOS PROCESS FLOW
The EH&S Office has established an asbestos process flow to ensure proper management ACM. The
following procedures are to be implemented whenever there is a possibility that ACMs are to be
disturbed during any of the following activities:
Demolition
Construction/Renovation
Utility Installation
Repair
Maintenance
The asbestos process flow is categorized into two parts:
1. Project scope check determines if the planned project area contains ACM. Information about
the presence of ACM is confirmed via existing sampling records and new area asbestos
sampling if there are no previous sampling records.
2. Asbestos project protocols If ACM is determined to be present in the planned project area,
the project is categorized as an asbestos project. Asbestos projects are required to follow the
asbestos project procedures.
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Part I: Project Scope Check (See Appendix II)
Procedures:
1. Determine project scope:
a. Is the building identified as potentially containing
asbestos or built pre-1980?
b. Will planned work disturb existing building materials?
Appendix I:
List of Caltech buildings
built prior to 1980.
2. Are there existing asbestos surveys for the planned work that
can be used to determine the presence of asbestos?
BOX Drive Campus
Asbestos Survey Archive
3. If existing records exist:
a. Past sampling records confirm no ACM in planned
work area: the project can proceed without further
testing.
b. If the previous sampling record confirms asbestos in the
work area and planned work is greater than >100 square
feet: the project is classified as an asbestos project.
Appendix II - Asbestos
Process Flow
4. If there are no existing sampling records for the planned work
area, a certified asbestos consultant must be contracted to
perform an area survey before the start of work.
5. New asbestos survey sample results:
a. Asbestos survey results return as a “none-detected
the project can proceed as-is.
b. Asbestos survey results come back positive for ACM:
the project is considered an asbestos project. Follow the
asbestos project process.
Appendix: III Asbestos
Project Procedures
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Part II: Asbestos Procedure for Projects > 100 square feet of ACM
Procedures:
Notes
1. Select only certified asbestos abatement contractor(s) and
consultants. Collect the following documents:
a) Certified Abatement Company
i. Asbestos Supervisor Certification
ii. Asbestos Worker Certification
b) Certified Asbestos Consultant
i. Certified Asbestos Consultant (CAC) Certification
c) Certified Site Surveillance Technician (CSST)
An asbestos contractor
cannot perform dual roles of
asbestos testing/survey and
material abatement.
2. Selected contractor to provide project-specific work plan
a) Area protection (doors, windows, and
airlock)
b) Asbestos signage around the work area
c) VentilationHEPA ventilation in and out of worksite
d) Project clearance sampling must be conducted by a
certified Asbestos Consultant
EH&S can assist in
reviewing site-specific work
plans.
3.
Area notificationnotification will be provided using Caltech’s
Service Interruption Notice at least seven days prior to start of
work.
4. Project Monitoring the project manager monitors and
supervises abatement contractors. Abatement contractors
are required to adhere to the approved workplan.
EH&S can assist with
technical and safety related
concerns.
5.
Post Abatement clearance sampling is required to release a
project workspace.
6. EH&S will sign off on any hazardous waste manifest(s).
7.
The project manager will collect all information required to
complete the Asbestos Project Summary Form.
Appendix VII
8. EH&S will update the BOX cloud drive and include summary
documents for each completed project.
BOX Cloud Drive
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APPENDIX I: CALTECH BUILDINGS BUILT PRIOR TO 1980
Thermal system insulation (TSI) and surfacing materials installed before 1980 must be identified as
Presumed Asbestos-Containing Materials (PACM) until bulk testing of suspected materials proves
otherwise.
Below is a list of those Caltech buildings built before 1980. This list is intended as a guide for campus
buildings that may contain asbestos. Suspected materials found in buildings not on this list should
still be tested to determine if the materials contain asbestos.
Campus Buildings Caltech Housing Properties
Alles Laboratory Keith Spalding South Wilson Properties:
Alumni House Kellogg Laboratory 241 South Wilson
Arms Laboratory Kerckhoff Laboratory 255 South Wilson
Athenaeum Lauritsen Laboratory 315 South Wilson
Baxter Hall Lloyd House 373 South Wilson
Beckman Auditorium Marks House 375 South Wilson
Beckman Behavioral Biology Caltech Hall 505 South Wilson
Blacker House Mudd Laboratory, North 515 South Wilson
Braun House Mudd Laboratory, South 535 South Wilson
Bridge (East, West, Annex) Noyes Laboratory 551 South Wilson
Brown Gymnasium
Page House
565 South Wilson
Browne Dining Hall
Parsons-Gates
Center for Student Services Powell-Booth Laboratory South Hill Properties:
Central Engineering Services Public Events Ticket Office 275 South Hill
Central Plant Public Relations 287 South Hill
Church Laboratory Ricketts House 295 South Hill
Crellin Laboratory Robinson Laboratory 305 South Hill
Dabney Hall Linde Hall 315 South Hill
Dabney House South Hill Buildings 345 South Hill
Downs Laboratory South Wilson Buildings 383 South Hill
Facilities Management
Spalding Laboratory
Firestone Laboratory
Steele Laboratory
Chester:
Fleming House
Synchrotron Laboratory
266 S. Chester
Gates Annex
Thomas Laboratory
Guggenheim Laboratory
Transportation Center
Isotope Laboratory
Venerable House
Jorgensen Laboratory Young Health Center
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APPENDIX II – ASBESTOS PROCESS FLOW
Proceed as asbestos project.
Follow Asbestos Program
Process
Asbestos program not
applicable. Proceed with project
No asbestos detected
Facilities
Planning Design and
Construction
Facilities Operations
and Services (Shops)
Faculty Housing
Confirm with certified
3
rd
party contractor is
data is enough for
SCAQMD notification
Previous work area
identified as having
asbestos
No record of asbestos in
direct work area
Asbestos Project Check
Check Existing Asbestos
BOX Drive Files
(link)
Asbestos identified in
work area
Past sampling available,
no asbestos detected
Determine Project
Scope:
Required for projects
that might disturb
existing ACM
Asbestos Project Check
Properties built before
1980
Area sampling for
asbestos
Asbestos Detected
Notify Primary
Stakehoolders
General Contractor
Division Contact
EH&S
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APPENDIX III: ASBESTOS PROJECT PROCEDURES
Information stored in Caltech
BOX drive Archive (link)
EHS
Hazardous
Waste
Manifest
Clearance Sampling (if
applicable) before
releasing work area
Project
Start
-Signage Posted
-
Ventilation
-
Area Protection
Campus notification-
asbestos work area
10-
14
days prior to start of
work
Work
Plan
-
Area Protection
-
Ventillation
-
Signage
-Clearance sampling
Asbestos remediation
by certified asbestos
contractors
Project area
positive
for
asbestos
Contractor
Certification
Review: Information
should be
required prior
to contract award
Facilities Ops, Shop and
D&C
Company asbestos
certification
Area
Protection
Service Center
Campus Interuption,
must
specifically state
asbestos related work
Supervisor
Certification
Signage
Worker
certifcation
Ventillation
Clearance
Sampling
Approved Asbestos
Disposal Site
(EHS)
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APPENDIX IV: ASBESTOS-CONTAINING MATERIALS
The EPA has classified all asbestos-containing materials into three categories:
1. Thermal System Insulation (TSI)
2. Surfacing Materials
3. Miscellaneous Materials
Thermal System Insulation
Insulation is used on mechanical systems to prevent heat loss or gain, and condensation. Steam and
hot water lines, boiler tanks, expansion joints, fittings, and other mechanical systems are commonly
insulated with prefabricated asbestos-containing materials. The material is typically gray or off-white in
color and encased in a plaster-impregnated canvas wrapping.
Asbestos-containing mud compounds are often used on elbows, valves, identification plates,
miscellaneous fittings, and other special mechanical applications.
Surfacing Materials
ACM sprayed or troweled onto surfaces for acoustical, decorative, or fireproofing purposes.
Asbestos has been blended into spray-applied and troweled-on products, including:
Structural fireproofing
Stucco
Plaster
Acoustical and decorative surfaces
Joint compounds
Spray-applied structural fireproofing has been applied to structural steel (e.g., I-beams, metal decking
underneath the roof and between floors, etc.), building shafts, and over-sprayed onto other building
members.
The off-white or gray material is either hard and granular in form or soft and fluffy.
There are instances where exterior Stucco, interior acoustical surfaces (e.g., “cottage cheese” ceiling),
and joint compounds used for seaming gypsum wall boards have been identified as asbestos-containing
materials and may be present in some campus buildings.
Miscellaneous Materials
Products not utilized as TSI or surfacing materials are classified as miscellaneous materials. Following
is a list of some examples:
Cement (Transite) pipes
Ceiling tiles
Mastic (used as glue or adhesive on floor or ceiling tiles)
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Fire doors
Gaskets
Vinyl floor covering (9” x 9” floor tiles and linoleum)
Ductwork flexible connections
Electrical wiring insulation
Roofing felt
Roofing flashing
Laboratory fume hood ducting and paneling
List of common asbestos-containing materials (ACM)
The following list has been developed as a reference for commonly encountered ACM. This list does
not include every product or material that may contain asbestos. It is intended as a general guide to
highlight which materials should be considered suspect.
Acoustical plaster
Electrical wiring insulation
Pipe insulation
Asphalt floor tile
Elevator brake shoes
Roofing felt
Blown-in insulation
Fire blankets
Roofing shingles
Boiler insulation
Fire doors
Spackling compounds
Ceiling tiles
Fireproofing
Spray-applied insulation
Cement (Transite) pipes
Heating ducts
Textured paints and coatings
Cement siding
High temperature gaskets
Thermal taping compounds
Cement wallboard
HVAC duct insulation
Vinyl floor tile
Chalkboards
Joint compounds
Vinyl sheet flooring
Cooling towers
Laboratory bench tops
Wallboard
Decorative plaster
Laboratory thermal gloves
Electrical cloth
Laboratory fume hoods
Electrical panels
Mastics (flooring, ceiling, etc.)
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APPENDIX V: REGISTERED ASBESTOS ABATEMENT
CONTRACTORS –
Registration with Cal/OSHA is required for all contractors who remove 100 square feet or more of the
surface area of asbestos-containing building materials with an asbestos content of more than 0.1%.
Due to the nature of asbestos abatement work, only Cal/OSHA-registered contractors can perform
large-scale (>100 ft2) asbestos abatement project work at the Institute. This requirement ensures that
asbestos abatement contractors have all the required training, licensing, and insurance to conduct
asbestos abatement work. Only contractors who meet the regulatory certification and contract
insurance requirements for working with asbestos can perform asbestos abatement work for Caltech.
Asbestos abatement contractors are responsible for completing and submitting any required South
Coast Air Quality Management District (SCAQMD) and California Occupational Safety and Health
Administration (Cal/OSHA) asbestos work notifications and providing copies of these notification forms
to the specific Facilities Operations group.
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APPENDIX VI: DISPOSAL OF HAZARDOUS WASTE MATERIALS
The Office of Environmental, Health, and Safety (EH&S) is responsible for signing the asbestos
hazardous waste manifests (as the generator representative), keeping the generator copy of each
manifest, and coordinating the proper disposal of hazardous waste.
EH&S reviews the contractor’s hazardous waste procedures when disposing of asbestos containing
materials before the hazardous waste materials leave the Campus. Only approved hazardous waste
sites are to be utilized by selected 3
rd
party asbestos contractors.
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CALTECH APPROVED HAZARDOUS WASTE DISPOSAL SITES
ASBESTOS
WASTE MANAGEMENT AZUSA
1211 W. Gladstone Street
Azusa, CA 91702
626-334-0719
WASTE MANAGEMENT SIMI VALLEY
2801 Madera Road
Simi Valley, CA 93065
(805) 522-9400
WASTE MANAGEMET KETTLEMAN HILLS
35251 Skyline Road
Kettleman City, CA 93239
559-386-9711
COMBINED TSCA AND RCRA WASTE
WASTE MANAGEMENT KETTLEMAN
35251 Skyline Road
Kettleman City, CA 93239
559-386-9711
REVISED: 2024
FOR MORE INFORMATION, PLEASE CONTACT THE CALTECH EH&S OFFICE
safety@caltech.edu or 626-395-6727
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APPENDIX VII: CALTECH ASBESTOS SUMMARY FORM
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APPENDIX VIII: CALTECH ANNUAL NOTIFICATION LETTER
To:
The Caltech Community
From:
Lauriane Quenee, Senior Director - Environmental Health & Safety
Date: November 1, 2023
Re: Annual Asbestos Notification
Annual written notice of the presence of asbestos-
containing building materials is being
provided to all campus Faculty, Postdoctoral Scholars, Staff, and Students as required
by
California Health and Safety Code §25915.2. Copies of this legislation are available in
the
Environmental Health & Safety (EH&S) Office.
Prior to 1979 asbestos was used extensively in the building industry throughout the United
States for thermal insulation, fireproofing, and in structural support
materials. At Caltech,
asbestos was used to insulate hot water and steam pipes as well as ventilation ducts. It
may be
found in some attics, mechanical rooms, and in some floor and ceiling tiles.
The mere presence of asbestos in a building does not necessarily mean that a health
hazard
exists. Asbestos-
containing building materials are not a health threat unless asbestos fibers
become airborne and are inhaled.
In areas where the asbestos is bonded or encapsulated, such as floor tiles or
properly
maintained insulation materials, there is little or no risk to health.
Exposure to airborne asbestos increases your risk of developing lung disease. Three of the
major health effects associated with asbestos exposure are: 1) lung cancer; 2)
mesothelioma,
a rare form of cancer that is found in the thin lining of the lung, chest, and the abdomen and
heart; and 3) asbestosis, a serious progressive, long-term, non-cancer disease of the lungs.
Accordingly, it is important not to disturb asbestos-
containing materials. Caltech’s policy
restricts work on asbestos-containing materials to properly trained and equipped
personnel.
Moving, drilling, cutting, or otherwise disturbing such materials can pose a health risk and
should not be
attempted by untrained personnel. Campus Faculty, Postdoctoral Scholars, Staff,
and Students should immediately notify EH&S if they observe suspected asbestos-
containing
materials which are not properly maintained.
The Environmental Health & Safety Office maintains records of asbestos sampling and air
monitoring results performed during the course of asbestos abatement work. These
records are
available for review by appointment by contacting EH&S at extension 6727 or writing
safety@caltech.edu.
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APPENDIX IX: REGULATORY REFERENCES
1. California Health & Safety Code, Section 25915.2, Annual Asbestos Notification.
2. South Coast Air Quality Management District (SCAQMD), Rule 1403, Asbestos Emissions for
Demolition/Renovation Activities.
3. Cal/OSHA, Title 8, California Code of Regulations (CCR), General Industry Safety Orders
(GISO), Section 5208, Asbestos.
4. Cal/OSHA, Title 8, California Code of Regulations (CCR), Construction Safety Orders (CSO),
Section1529, Asbestos. (Specific work requirements)
5. Cal/OSHA, Title 8, California Code of Regulations (CCR), Section 341.6, Asbestos-Related
Work Registration Requirements.
6. Cal/OSHA, Title 8, California Code of Regulations (CCR), Section 5203, Carcinogen Report of
Use Requirements.