Brown University 2022 - 2023 Housing Agreement 1. Agreement

Brown University

2022 - 2023

Housing Agreement

1. Agreement. Brown University (“Brown” or “the University”) agrees to provide

housing for the student in a residence hall based upon the terms and conditions of this

Housing Agreement (“Agreement”) and the University’s established assignment

criteria. The student indicates acceptance of the terms and conditions of this

Agreement and agreement to follow the Residential Life Policies and Rules via the

student’s electronic signature. If the student is under 18 years of age, the

student’s parent or legal guardian must also indicate acceptance of the

Agreement and Policies and Rules via the parent or legal guardian’s

electronic signature. Students who fail to sign this Agreement may not occupy a

residence hall room. This Agreement is not a lease.

2. On-Campus Housing Requirement. The University maintains a six-semester

On-Campus Housing Requirement for undergraduate students. Full details on this

policy may be found on the On-Campus Housing Requirement Policy page.

3. COVID-19 Health and Safety. All students living in a residence hall must read,

understand, and follow the guidance and requirements in the COVID-19 Campus Safety

Policy and on the Healthy Brown website. Failure to abide by these requirements is a

violation of the Code of Student Conduct and may result in discipline up to and

including removal from campus and academic suspension.

4. Dates of Occupancy. Students may occupy their rooms under the terms of this

Agreement as follows:

A. Incoming first-year and transfer students may occupy their rooms beginning at

8:00 a.m. on Wednesday, August 31, 2022.

B. Returning students may occupy their rooms beginning at 8:00 a.m. on Friday,

September 2, 2022.

C. Only students authorized in writing by the Office of Residential Life may occupy

their rooms before their approved move-in date. Students who arrive to campus to

move in earlier than the date established in this Agreement without prior

authorization accept their room condition as is and waive any expectation that the

room has been cleaned and inspected prior to occupancy.

D. Residence halls will be closed from 12:00pm on Thursday, December 22, 2022

through 8am on Saturday, January 21, 2023. During this winter break period, only

students authorized in writing by the Office of Residential Life may occupy their

rooms.

E. All non-graduating students must vacate their room within 24 hours of their last

final examination but no later than 12:00pm on Saturday, May 20, 2022

(whichever is sooner), unless they are otherwise granted an extension in writing

beyond that original date by the Office of Residential Life.

F. Graduating seniors must vacate their room no later than 12:00pm on Monday, May

29, 2022 following Commencement, unless they are otherwise granted an

extension in writing beyond that original date by the Office of Residential Life.

G. Extensions to these dates of occupancy, including occupancy during the winter

break period, may result in additional daily charges being applied to the student’s

account in accordance with the Residential Life Policies and Rules.

H. Students who withdraw, take a leave of absence, are suspended, or expelled from

the University must vacate their rooms within 24 hours after such withdrawal,

leave, suspension, or expulsion takes effect.

I. Students who maintain their Fall 2022 room assignment into the Spring 2023

semester, and who keep their personal items in their room between semesters, but

do not return for the Spring 2023 semester will be charged the applicable room

charge for the Spring 2023 semester. Prorated room credits may be given based on

the student's Date of Withdrawal under the Spring 2023 schedule contained in this

Agreement.

5. Room Charges. The student agrees to pay the University room charges of $4,684

per semester which must be paid on or before August 1, 2022 for the Fall 2022

semester and January 1, 2023 for the Spring 2023 semester. Until all charges are

paid in full, no diploma, official transcript, letter of honorable dismissal, or

recommendation will be issued.

6. Room Credits.

A. Eligibility. Students for whom on-campus housing has been reserved under the

standard Dates of Occupancy are not entitled to prorated or altered room rates if

they arrive after a term of occupancy has begun--i.e., late arrival.

Students who

need to withdraw from a term of occupancy once it has begun may be eligible for

a partial room credit. Prorated room credits, when applicable, will be made on

the following schedule:

B. Schedule.

The term “vacate” in this Agreement means that the student has emptied the entire room, suite or

apartment (if applicable), corridor, and building of their person and items.

Students who change their residency status--e.g. cancel off-campus status and transfer into on-campus

housing--once a term has begun will receive a separate Housing Agreement with modified Dates of

Occupancy and applicable housing charges.

Fall 2022

Spring 2023

Calendar

References

Date of Withdrawal

Date of

Withdrawal

% Room

Credit

Prior to

9/7/2022

1/25/2023

100%

Weeks 1 -2

9/7/2022 - 9/20/2022

1/25/2023 -

2/7/2023

80%

Week 3

9/21/22 - 9/27/2022

2/8/2023 -

2/14/2023

60%

Week 4

9/28/2022 -

10/4/2022

2/15/2023 -

2/21/2022

40%

Week 5

10/5/2022 -

10/11/2022

2/22/2023-

2/28/2022

20%

After Week 5

10/12/2022 -

12/22/2022

3/1/2023 -

5/20/2023

C. Date of Withdrawal. The date used to calculate the prorated room credit

(“Date of Withdrawal”) will be the date on which (i) the student has fully vacated

their room, including removal of their person and all of their personal items, and

(ii) all room keys are returned to the Office of Residential Life Key Office.

If the

student takes a leave of absence or withdraws from the University and has not

moved into their room, stored any personal items in their room, nor received

their key, the Date of Withdrawal will be calculated based on the effective date of

leave or University withdrawal as noted in Banner.

D. Suspension, Expulsion, and Misconduct. A student suspended or expelled

from the University or withdrawing while under investigation for academic or

disciplinary misconduct is not entitled to any credit of room charges for the

balance of the current semester.

The student must also vacate the entire room, suite or apartment (if applicable), corridor, and building

of their person and items.

7. Room Assignments

A. Assignment of Rooms. This Agreement applies to any room to which

the student is assigned as well as any room that the student occupies

during the academic year, including the winter break period and any

other extended housing periods. The University maintains responsibility

for the assignment of rooms, suites, and apartments within the residence

halls. Preference in residence hall and room assignments will be given to

current on-campus students.

B. Non-Discrimination. Brown University provides equal opportunity

and prohibits discrimination, harassment and retaliation based upon a

person’s race, color, religion, sex, age, national or ethnic origin,

disability, veteran status, sexual orientation, gender identity, gender

expression, or any other characteristic protected under applicable law, in

the administration of its policies, programs, and activities.

C. Capacity Driven Spaces. To ensure all students who are interested in

or required to live on-campus, the University reserves the right to modify

the capacity of residential spaces.

D. Temporary Assignments. The University reserves the right to

temporarily reassign students to address facilities or health and safety

concerns.

E. Guests. No person may reside in a room that has not signed this

Agreement other than an overnight guest who has been invited and will

be hosted by the room occupant. Students are responsible for the

behavior of their guests. Guests must comply with health and safety

requirements established in the COVID-19 Campus Safety Policy and on

the Healthy Brown website and must comply with current University

policy regarding face masks and coverings (see the University’s COVID-

19 Campus Activity Status page for the current policy for both vaccinated

and unvaccinated individuals).

F. Room Changes. When completing a room change, students are

required to vacate their original room, return their key, and complete the

room condition report within 72 hours. The University may move

students or change housing assignments prior to or during occupancy as

a result of COVID-19 isolation, quarantine, or de-densification

requirements, health and safety reasons, disciplinary action, facility

failure, or any other reason at any time at its sole discretion. If the

student makes an unauthorized room change, the student may be

required to move back to the assigned room and/or be charged $100.00.

8. Keys.

A. Issuance of Keys. Keys are issued by the University for each semester.

B. Key Pickup. Only the student to whom the key is being issued may pick up keys.

No other individual may pick up a key on another student’s behalf. Failure to pick

up room keys (without prior arrangements) by the end of the established move-in

period may result in the forfeiture of the student’s specific room assignment.

C. Key Return. Prorated room credits, if applicable, will not be issued until all

keys issued to the student by the Office of Residential Life, including but not

limited to room keys, suite keys, and sabbath keys, are returned to and have been

received by the Office of Residential Life. The only authorized key return

locations are the Residential Life Key Office (“Key Office”), located on the 3rd

floor of Graduate Center E (42 Charlesfield Street, Providence, RI 02906) and the

key drop box located outside the Key Office accessible via the Charlesfield Street

entrance.

D. Loaning of Keys. When locked out, a student may be loaned a key by the Office

of Residential Life. Loaned keys must be returned one hour after the student

receives the loaned keys. If the loaned key(s) are not returned after one hour, a

lock change may be scheduled at the student’s expense. Lock change prices are

published on the Office of Residential Life website and the applicable amount will

be billed to the student’s account.

E. Lock Changes. There is a charge for failure to return keys by published

deadlines. Lock changes resulting from missing keys will be performed as soon as

possible after termination of occupancy. All keys must be returned immediately

upon termination of occupancy.

F. Duplication of Keys. Any duplication of keys is prohibited. Students who

illegally duplicate keys will be billed for a lock change and referred to the Office of

Student Conduct and Community Standards for disciplinary action.

G. Unauthorized Loaning of Keys. Students are responsible for all keys issued

to them by the Office of Residential Life and are strictly prohibited from loaning

their keys to other students for any purpose, including but not limited to

providing access to their room or any other secured area accessible by the loaned

key(s); and returning the loaned key(s) to the Office of Residential Life on behalf

of the student.

9. Vacancies.

A. Assignment of Vacancies. If a vacancy occurs in a multi-occupancy room,

suite, or apartment, the remaining occupant(s) have the following options: (i)

select qualified roommate(s) or suitemate(s) of the occupant’s choice to fill the

vacancy within three business days, or (ii) elect to remain in the occupant’s

present room and suite with the understanding that the University can assign

new roommate(s) or suitemate(s) at any time. The University reserves the right to

use any vacancy at any time at its sole discretion without notifying the remaining

occupant(s).

B. Entering and Occupying Vacant Spaces. Students may not enter or place

their personal items in vacant rooms or vacant spaces within rooms to which they

are not assigned (“unauthorized spaces”).

This prohibition applies to vacant

rooms within a suite or apartment, as well as all other vacant rooms and room

spaces in on-campus residence halls. Students who violate this prohibition will be

required to immediately vacate and remove their personal items from the

unauthorized space, which may result in charges assessed to the student account.

The student is also responsible for any damages to the unauthorized space and

may be additionally charged for said damages according to the published damage

billing rates, including but not limited to Trash Removal and Furniture Moving /

Re-Assembling fees.

10. Damages. Each student is financially responsible for all damages or

defacement of the student’s room, suite or apartment (if applicable), corridor, and

building. All damages to rooms or the structures, appliances, fixtures, and

furniture provided will be assessed against all residents of that area if specific

responsibility is not ascertained. Students must complete a Room Condition

Report within 72 hours of occupancy. If a student fails to submit a Room

Condition Report, the student waives the right to appeal damage charges.

11. Right to Enter. The University reserves the right to enter rooms without the

consent of the occupant in order to provide for the general safety, well-being, and

protection of the University community, its members, and property. This

includes, but is not limited to, urgently needed repairs to the residence halls, as

well as Health & Safety Inspections. It is not required that the student be present

at the time of entry or for the student to be notified in advance. Additionally, an

inspection will be completed whenever a vacancy has occurred within a room or

suite/apartment to confirm the vacancy and condition of the room.

12. Termination by the University. The University reserves the right to

terminate this Agreement and take possession of the room at any time for

violation of this Agreement, violation of University policies which includes

without limitation the Code of Student Conduct, and/or for reasons of order,

health (including without limitation for reasons related to COVID-19 or any

other epidemic, pandemic, or endemic), safety, discipline, academic deficiency,

disciplinary suspension or expulsion, or when the resident exhibits disruptive

Vacant Spaces are defined as an open bedroom within a suite or apartment or an assignable bed space

within a multi-occupancy room.

behavior. Students whose Agreement is terminated by the University are

responsible for payment of all housing costs associated for the term in which a

violation occurred. The University may terminate this Agreement on an

interim basis, in which case the student shall be responsible for housing costs

during the interim termination period. Students whose Agreement is

terminated on a permanent or an interim basis must vacate the room and

surrender all keys within 24 hours of such termination unless otherwise noted

in writing by the Office of Residential Life.

13. Prohibited Items. The following items are strictly prohibited from the residence

halls: firearms of any type, ammunition, fireworks, explosives, vehicles, torchiere

halogen floor lamps, candles, open flames or any external heating elements, illegal

drugs, gas operated stoves, space heaters, and any appliance or instrument with an

open flame, exposed heating element or hot surface that poses a fire hazard. The full

list of Restricted Items is on the Residential Life website. The University will provide a

refrigerator and microwave in residence hall rooms.

Students will be responsible for

any damages to a University provided refrigerator and microwave. Additional

information on policies and rules can be found on the Residential Life website.

14. Pets and Animals. Pets are not allowed and are a violation of this Agreement,

with the exception of service animals or University approved emotional support

animals which are permitted in residential facilities in accordance with the Americans

with Disabilities Act (ADA) and Fair Housing Act. Residents with emotional support

animals must first register and submit a request with Student Accessibility Services

(SAS) to receive written approval and permission for an emotional support animal.

Emotional support animals may not be brought to campus prior to approval.

Residents with registered service animals and emotional support animals are

responsible for complying with all associated policies, including but not limited to

paying for any damage to University property caused by the animal.

15. Personal Property & Insurance.

A. Personal Property Insurance. The University is not responsible for the

personal property and items of residents. This includes items in students'

rooms, in storage, in the laundry machines, being delivered on a student's

behalf, en route, or under any circumstances. It is each student's responsibility

to secure personal property at all times. The University strongly urges that all

Each non-suite/apartment room will have one refrigerator and microwave. Each suite which does not

contain a full-sized refrigerator as part of the standard furnishings of the unit will have one refrigerator

and microwave per suite. Suites and apartments which contain a full-sized refrigerator will not have any

additional university-provided refrigerators.

students have personal property insurance to protect from loss or damage due

to theft, fire, flood, vandalism, and any other hazards. For more information

please refer to the University Policy on Student Owned Property.

B. Protection of Items. The University urges students to lock doors and

windows of their room at all times. It is the student's responsibility to take

precautions to secure their personal property and items. The University strongly

urges all students to register their personal property with the Department of

Public Safety through the Operation Identification property registration

program.

C. Unclaimed Items. The University reserves the right to remove

unidentified/unclaimed items from all areas in the residence halls. Unclaimed

items may be packed, stored, and/or shipped at the student’s expense if such

removal is deemed necessary by the University.

16. Fire and Life Safety. Tampering with, removing, destroying in any way, or

being in unauthorized possession of, fire extinguishers, fire alarms, smoke detectors,

exit signs, or any fire or life safety equipment as well as not complying with fire drill

procedures, is cause for disciplinary action and termination of this Agreement. Such

tampering, removal, destruction, unauthorized possession, and/or non-compliance

may result in additional charges to the student(s) or against all residents of that area

(room/suite/floor/building/complex) if specific responsibility is not ascertained.

Students whose Agreement is terminated by the University are responsible for

payment of all housing costs associated for the term in which a violation occurred.

Students whose Agreement is terminated must vacate the room and surrender all

keys within 24 hours of such termination unless otherwise noted in writing by the

Office of Residential Life.

17. Solicitation, Sale & Promotion Within Residence Halls. With the exception

of University student groups approved by the Office of Residential Life, solicitation,

sale, or promotion of any goods or services by any person is prohibited in the residence

halls. The premises are for residential purposes only and any other use constitutes a

breach of the Housing Agreement. For more information please refer to the University

Policy on Student-run Business or Student Enterprise and the University Non-

Solicitation Policy.

18. University Signage. Tampering with, removing, destroying in any way, or being

in unauthorized possession of University signage--including but not limited to

restroom signage, building labels, room labels, Facilities Management QR codes, and

bulletin boards-- is cause for disciplinary action and termination of this Agreement.

Such tampering, removal, unauthorized possession, and/or destruction may result in

additional charges to the responsible student(s) or against all residents of that area

(room/suite/floor/building/complex) if specific responsibility is not ascertained.

Students whose Agreement is terminated by the University are responsible for payment

of all housing costs associated for the term in which a violation occurred. Students

whose Agreement is terminated must vacate the room and surrender all keys within 24

hours of such termination unless otherwise noted in writing by the Office of Residential

Life.

19. Campus Construction Activity. University construction projects such as new

construction, renovation/renewal projects, or unforeseen repair may cause increased

noise in the community. Due to the scope of projects, some construction work may

begin during the academic year. Prior to and following a major construction project,

continual work may occur in and around residential areas. By agreeing to these terms

and conditions, and signing this Agreement, residents acknowledge that they have been

advised of the potential for construction projects and they accept their housing

assignment accordingly. The Office of Residential Life will make every reasonable

effort to inform the residents of any upcoming projects but cannot be responsible for

delays in construction or renovation/renewal projects.

University signage in this Agreement is defined as signage (including but not limited to flyers, door

hangers, signs affixed to walls, floors, doors, and ceilings, bulletin boards and bulletin board content)

which any University official posts and which provides information regarding access to University

information, services, and/or resources, provides for direction/orientation within a physical space, or

provides security information.