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DODGE
CORRECTIONAL
INSTITUTION
RECEPTION STATUS
HANDBOOK
This handbook shall remain in the PIOC’s possession
until leaving this institution or transferring to General
Population. It shall be returned to the Unit Officer prior
to leaving. If lost, altered, or damaged a fee may be
imposed for replacement.
REVISED: May 2023
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RECEPTION STATUS HANDBOOK – TABLE OF CONTENTS
INTRODUCTION……………………………………………… ...................................................... 3
PRISON RAPE ELIMINATION ACT………………………………………… ............................... 3
LIMITED ENGLISH PROFICIENCY POLICY NOTICE………………………… ........................ 3
RECEPTION STATUS PROCESSING ..................................................................................... 4
Initial Intake ...................................................................................................................... 4
Intake Status ..................................................................................................................... 4
Reception Status .............................................................................................................. 4
BUREAU OF OFFENDER CLASSIFICATION AND MOVEMENT (BOCM) ............................. 4
Initial Classification. .......................................................................................................... 4
Administrative Review Request ......................................................................................... 5
AMERICANS WITH DISABILITIES ACT (ADA) ........................................................................ 5
CANTEEN .................................................................................................................................. 6
CLOTHING ................................................................................................................................ 6
COUNTS .................................................................................................................................... 7
EMERGENCY COUNTS…………………………………………………………….… ................... 8
COURT ...................................................................................................................................... 8
DETAINERS/WARRANTS…………… ...................................................................................... 8
MEDICAL, DENTAL AND PSYCHOLOGICAL SERVICES ...................................................... 8
Intake Reception Status Health Screenings .................................................................... 8
Health Services Unit ......................................................................................................... 9
EMERGENCY CARE ....................................................................................................... 9
Medical Copayment .......................................................................................................... 9
Injuries/Off-Site Medical Appointments and Hospitalizations ........................................ 10
MEDICATIONS ........................................................................................................................ 10
Keep on Person Medications ......................................................................................... 10
Controlled Medications ................................................................................................... 10
Medication/Medical Supply Refills .................................................................................. 10
SERVICES ............................................................................................................................... 11
Optical Services .............................................................................................................. 11
Dental Services Unit ....................................................................................................... 11
Psychological Services Unit ........................................................................................... 11
HEALTH CARE RECORD ACCESS ....................................................................................... 12
Health Care Record ........................................................................................................ 12
Confidentiality of HCR .................................................................................................... 12
Requesting a HCR Review and/or Copies ..................................................................... 13
Disclosing Health Information ........................................................................................ 14
Advance Directives ......................................................................................................... 14
Power of Attorney for Healthcare ................................................................................... 14
Declaration to Physician (Living Will) ............................................................................ 14
DISCIPLINARY DISPOSITIONS ............................................................................................. 15
DNA TESTING ......................................................................................................................... 15
DRUG TESTING ...................................................................................................................... 15
ELECTRONIC MONITORING ................................................................................................. 15
FUNERAL AND FAMILY ILLNESS ......................................................................................... 15
HEALTH AND SAFETY ........................................................................................................... 15
Fire .................................................................................................................................. 15
Severe Weather – Tornado Warnings............................................................................ 16
HOBBY..................................................................................................................................... 16
HOUSING UNIT GENERAL GUIDELINES ............................................................................. 16
Housekeeping ................................................................................................................. 16
Cell .................................................................................................................................. 17
Unit ................................................................................................................................. 17
ID BADGES ............................................................................................................................. 17
PIOC ACCOUNTS ................................................................................................................... 18
Money Receipts and Earnings ....................................................................................... 18
Disbursement Requests ................................................................................................. 18
Account Deductions ....................................................................................................... 19
Release Account ............................................................................................................ 19
Account Statements ....................................................................................................... 19
INSTITUTION COMPLAINT REVIEW SYSTEM ..................................................................... 19
Complaint Appeal Process ............................................................................................. 20
INTERSTATE TRANSFER OF SUPERVISION ...................................................................... 20
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LEGAL MATTERS AND SERVICES ...................................................................................... 21
Legal Loans.................................................................................................................... 21
Legal Matters ................................................................................................................. 22
LIBRARY/LAW LIBRARY ........................................................................................................ 22
Eligibility ......................................................................................................................... 22
Books/Magazines/Newspapers ..................................................................................... 22
Access ............................................................................................................................ 23
Material Use and Care ................................................................................................... 23
Law Library..................................................................................................................... 23
Notary Service ............................................................................................................... 23
Photocopies ................................................................................................................... 24
MAIL/CORRESPONDENCE ................................................................................................... 24
Legal Mail ....................................................................................................................... 26
MEALS .................................................................................................................................... 26
MOVEMENT – INDIVIDUAL AND GROUP ............................................................................ 27
GROOMING ............................................................................................................................ 28
HAIRCUTS .............................................................................................................................. 28
PROPERTY ............................................................................................................................. 29
RECORDS OFFICE ................................................................................................................ 29
Release Dates ............................................................................................................... 29
Credit .............................................................................................................................. 30
County Jail or House of Correction Sentences ............................................................. 30
Amended Paperwork ..................................................................................................... 30
Sentence Adjustment Information ................................................................................. 30
Division of Hearings and Appeals Hearings .................................................................. 30
Detainers/Warrants ........................................................................................................ 30
Parole Eligibility .............................................................................................................. 31
Record Requests ........................................................................................................... 31
RECREATION ......................................................................................................................... 31
RELEASES.............................................................................................................................. 31
RELIGIOUS PROGRAMS/CHAPEL SERVICES .................................................................... 31
Group Worship .............................................................................................................. 32
Other Activities ............................................................................................................... 32
Worship Services ........................................................................................................... 32
Religious Studies/Activities ............................................................................................ 32
Alcoholics Anonymous ............................................................................................................ 33
PERSONAL SEARCHES ....................................................................................................... 33
Pat Search ..................................................................................................................... 33
Strip Search ................................................................................................................... 33
Body Contents Search ................................................................................................... 33
Body Cavity Search ....................................................................................................... 33
SECURITY THREAT GROUP (GANG) ACTIVITIES ............................................................. 33
SHOWERS, CLOTHING EXCHANGE AND LAUNDRY ........................................................ 34
TELEPHONE CALLS .............................................................................................................. 34
Incoming Emergency Calls ............................................................................................ 35
Calls Between PIOC ...................................................................................................... 35
TELEPHONE CALLS-ATTORNEY ......................................................................................... 35
PIOC WITH MILITARY SERVICE ........................................................................................... 36
TRANSFER OUT .................................................................................................................... 36
VISITING ................................................................................................................................. 36
Visiting List ..................................................................................................................... 36
Visiting Regulations ................................................................................................................ 37
Intake Status .................................................................................................................. 37
Reception Status ........................................................................................................... 37
Other Visiting Rules................................................................................................................. 37
Visiting Room Rules ................................................................................................................ 37
Photographs Taken in Visiting Center ................................................................................... 39
RECORDS COMPUTATION EXAMPLES .............................................................................. 40
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INTRODUCTION
This handbook should be considered a general guideline as not all
directives/policies/procedures can be totally covered in complete detail within this
handbook. Any changes that occur or are directed by the institution after the
printing of this handbook take precedence.
Administrative Code and Division of Adult Institution (DAI) policies and Dodge
Correctional Institution (DCI) procedures are available in the library.
DCI houses maximum and medium security Person(s) In Our Care (PIOC) and is
considered a maximum-security institution.
The Unit 18 and Unit 25 handbooks address schedules, property and procedures
specific to PIOC housed on those units.
PRISON RAPE ELIMINATION ACT (PREA)
Please refer to the Sexual Abuse and Sexual Harassment Prevention and
Intervention (red PREA book) that has been provided during intake.
LIMITED ENGLISH PROFICIENCY (LEP) POLICY NOTICE
Refer to Executive Directive (ED) #71 and DAI Policy 300.00.61 Language
Assistance for Limited English Proficiency
The Wisconsin Department of Corrections (DOC) shall, within available resource
constraints, take reasonable steps to continue providing LEP offenders in its
custody, or under its supervision, meaningful access to vital documents, important
information and health services and to ensure they are not precluded from
accessing or participating in important programs or proceedings, including those
which may affect the duration and condition of their confinement or favorable
classification. This shall be done at no cost to the PIOC. The DOC shall not
retaliate against any LEP offender for requesting such access. The DOC does not
prohibit communication in languages other than English, either by policy or
practice, except where security practices require.
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RECEPTION STATUS PROCESSING
The following is a list of most activities that occur while in Reception status. Not all
activities pertain to all PIOCs. The order in which the activities occur may change.
Initial Intake (the first 24 hours at DCI; if Friday, screenings take place on the
following Monday)
1. Staff identify LEP PIOC.
2. PIOC property is inventoried.
3. PIOC takes a decontamination shower.
4. Staff interview PIOC.
5. PIOC demographics are gathered (photo, ID, fingerprints and Americans with
Disabilities Act information).
6. Personal property items are issued.
7. Medical intake screening and Tuberculosis screening occur.
8. PIOC is provided an initial screening by the Psychological Services Unit
(PSU).
9. PIOC is moved to the Intake Housing Unit.
Intake Status
1. Initial medical and laboratory testing (blood, urine) is completed.
2. Orientation information is provided.
3. PIOC is provided a follow-up screening by PSU.
4. Typically, a PREA interview will take place in the first 24 hours unless arrival
falls during a weekend or holiday, then the interview will take place the
following business day.
Reception Status
1. PIOC is transferred to a Reception Unit.
2. PIOC receives an orientation from unit security staff regarding unit rules.
3. PSU does additional testing if specific needs are identified.
4. Medical examinations are completed.
5. Vision and Dental testing may be completed
6. Initial Classification (IC) staffing and/or other final assessments may be
completed.
7. A 30-day PREA follow-up interview will be conducted.
8. PIOCs who are awaiting transfer from DCI following their IC staffing are
considered to be in pending transfer status until physical transfer occurs.
9. PIOCs staffed to DCI general population (GP) are considered to be in
Reception status until physical transfer to a GP unit occurs.
BUREAU OF OFFENDER CLASSIFICATION AND MOVEMENT (BOCM)
Initial Classification (IC)
1. PIOC are assigned an Offender Classification Specialist (OCS) upon transfer
from Intake to Reception status.
2. A staffing will be conducted by an OCS once necessary materials and
information are obtained.
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3. The OCS will make recommendations for custody classification, institutional
placement and program needs based on factors contained in Wisconsin
Administrative Code Ch. DOC 302.
4. DOC Administrative Code ch. 302.16 (5) provides the ability to utilize
technology to meet the requirements of the IC hearing. As such IC hearings
may be conducted via telephone.
5. PIOC with sentences less than 6 months will receive their recommendation
for custody and placement via institution mail.
6. PIOC with 30 days or less will release from DCI.
7. All recommendations for custody classification and institution placement shall
be approved by BOCM staff.
8. PIOC will receive written results of the recommendations and decisions in a
printed Initial Classification Report.
Administrative Review Request
1. PIOC may request an Administrative Review of the results of their staffing if it
contains false or incorrect information within ten days of receiving the written
report.
2. The Administrative Review of Initial Classification (IC) or Re-Classification
(RC) Decision (DOC-1292) is available from the DCI Library or the housing
units.
3. The DCI Warden/Deputy Warden and the DCI Institution Complaint Examiner
(ICE) are not involved in the administrative review process.
AMERICANS WITH DISABILITIES ACT (ADA)
Refer to DAI Policy 300.00.35 – Americans with Disabilities Act
The Americans with Disabilities Act prohibits discrimination on the basis of
disability in employment, State and local government, public accommodations,
commercial facilities, transportation and telecommunications. DCI shall ensure fair
and equitable treatment of PIOC with disabilities who seek access to DAI
services, programs or activities.
The DCI ADA Coordinator may be contacted via an Information/Interview Request
(DOC-643). A Reasonable Modification/Accommodation Request (DOC-2530) can
be requested from any staff member or from the DCI ADA Coordinator. This form
shall be completed by the PIOC and forwarded to DCI’s ADA Coordinator when a
PIOC is requesting an ADA accommodation that has not been provided through
the Reception status process or Health Services evaluations.
To ensure effective communication with PIOC who have a hearing disability, the
Wisconsin Department of Corrections will provide appropriate auxiliary aids and
services free of charge, which may include:
1. Qualified sign language interpreters and oral transliterators.
2. Teletypewriter (TTY).
3. Videophones.
4. Notetakers.
5. Computer-assisted real-time transcription services.
6. Written materials.
7. Telephone handset amplifiers.
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8. Assistive listening devices.
9. Telephones compatible with hearing aids.
10. Closed caption decoders or TVs with built-in captioning and open and closed
captioning of Wisconsin Department of Corrections programs.
CANTEEN
Refer to DAI Policy 309.52.01 PIOC Canteen
1. Canteen orders are filled weekly and packaged by a private vendor. DCI is
not responsible for out of stock items, errors and shipping delays related to
the vendor.
2. Canteen orders are delivered to PIOC at each housing unit.
3. PIOC are allowed one Canteen order per week. Maximum spending for PIOC
is limited to $30.00 per week.
4. The unit staff distributes Canteen statements and order forms prior to the
unit’s scheduled Canteen day.
5. PIOC are responsible for accurately filling out the Canteen order form, using
the most current Canteen price list. PIOC must make sure there is money in
their account before ordering.
6. Canteen orders that arrive following a transfer to another housing unit will be
returned to Canteen and the order will be rerouted to the PIOC.
7. Canteen orders that arrive on the day prior to a transfer out of DCI will be
returned to Canteen and the order amount credited to the PIOC account.
8. Unit staff will issue each canteen order.
9. If a PIOC believes a mistake has been made, inform the unit staff
immediately before opening the sealed bag. The sealed bag must be opened
in the presence of the unit staff for verification purposes.
a. The PIOC and the unit staff are required to sign the receipt before
returning to the cell with the bag.
b. PIOC are required to maintain canteen receipts for proof of
ownership.
10. It is not necessary to return the whole bag if an item is missing or damaged;
however, if there are multiple discrepancies, then return the entire sealed
order along with the signed receipt to Canteen. Orders returned to Canteen
for credit will be reviewed and PIOC will be notified of the resolution.
11. Canteen bags are to be returned to the unit staff for disposal.
12. Canteen items purchased are for individual use and may not be taken from
the housing unit.
13. The Canteen order form has order limits and possession limits on all items
which may not be exceeded.
14. Bottles, cardboard cases and containers may only be used for the purpose
intended and must be disposed of in the designated receptacles on the
housing unit when their original content has been consumed.
CLOTHING
Refer to DAI Policy 309.20.03 Inmate Personal Property and Clothing and Inmate
Property Listing Chart and DCI Procedure 900.303.02 Clothing Issue – Inmate
1. All PIOC are issued one set of greens which includes a shirt and pants. The
green institution clothing must be worn whenever off the unit, except when
going to recreation. T-shirts may be worn to, from or while at recreation only.
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2. Gym shorts and gym shoes may be issued upon arrival. State-issued gym
shoes are not to be used as alternate footwear. They shall only be worn to,
from and while at recreation.
3. Shower shoes and gym shorts may be worn only to and from the shower and
while in the cell.
4. Socks must be worn at all times except when going to and from the shower.
5. Underwear must be worn at all times except when showering.
6. Transgender PIOC must wear undergarments under clothing at all times
except when showering or sleeping.
7. T-shirts must be worn with underwear while sleeping.
8. Thermals are not allowed to be worn to recreation without an active medical
restriction.
9. Barracks-issued coats may be worn outside. Upon entry into any building,
coats must be unzipped and hands shall remain out of the pockets. Coats
shall be removed and hung up upon arrival at the destination.
10. Authorized religious head coverings may be worn as designated in the
attachment for DAI Policy 309.61.02.
11. Shower caps may be worn to and from the shower and cell.
12. One Canteen purchased hair tie may be worn to and from recreation.
13. Combs, pens, pencils, hair picks, etc., may not be carried in hair or behind
ears. Brushes, combs, hair picks are not permitted outside of the cell.
14. Shirts shall be tucked in and shoes tied before leaving the cell.
15. Oversized or undersized clothing is not allowed.
16. Pants and gym shorts must be worn with the waistband around the waist.
Blousing, rolling up or pulling up pant legs is not allowed.
17. Gym shorts are not to be worn underneath pants.
a. Barracks PIOC may wear shorts underneath their pants while
going to and from recreation during the cold months.
b. PIOC attending sweat lodge shall wear shorts under their pants.
18. Shoes
a. PIOC shall wear shoes or shower shoes whenever out of the cell.
b. Shoes are issued upon entry into DCI and are required to be worn
whenever leaving the institution unless there is an active medical
restriction.
c. State-issued shoes shall be retained by PIOC.
d. Shoelaces shall only be used for their intended purpose.
e. Shoelaces must be tied and laced in a crisscross manner only.
f. Shoe tongues shall not be turned over the laces.
g. Shoes or slippers shall not be worn with the backs pushed down.
h. Tennis shoes are issued to allow PIOC to participate in
recreational activities. They are not to be used as alternate
footwear. State-issued tennis shoes may only be worn to, from and
while at recreation areas. Exceptions to this rule:
i. Medical order is issued requiring a PIOC to wear tennis
shoes.
ii. Insufficient supply of tennis shoes upon intake
COUNTS
DCI standing counts will occur at 6:15 AM, 12:15 PM, 5:30 PM and 9:15 PM.
1. All PIOC are required to be in their cells and locked in 10 minutes prior to
standing count unless assigned to an out-detail.
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2. When count is announced, PIOC shall stand inside their cell in clear view of
the doorway, properly clothed.
3. Talking is not permitted during count.
4. PIOC shall stand inside their cells except on Units 14, 30, 31, 32 and 33
where PIOC shall be required to stand at the foot of their beds facing the
staff member conducting the count. If a medical condition impedes their
ability to stand, PIOC shall be in an upright position.
5. PIOC on Units 18 and 25 shall not be required to stand for count.
6. PIOC on visits during count time shall remain in their seats until the count is
cleared.
EMERGENCY COUNTS
1. In the event of an emergency count, all PIOC must report to their housing
units, with the exception of those on visits, unless otherwise directed by staff.
2. PIOC on visits during an emergency count shall remain in their seats until the
count is cleared.
COURT
1. Hearing Notices
a. PIOC who receive a notice in the mail to appear in person or by
phone for court must forward a copy of that notice to Initial
Classification staff.
b. Failure to notify the institution in a timely manner of a request to
appear may result in a PIOC not appearing.
2. Appearances
a. PIOC must wear state shoes, socks, underwear, pants, shirts and
jacket when attending an off-ground court appearance.
b. PIOC are not allowed to bring any personal property items back
from court except the following items they took with them: legal
materials, one wedding ring and one pair of glasses.
DETAINERS/WARRANTS
1. Upon receipt of a detainer by DCI, it will be served upon the PIOC as soon
as is appropriate, this may occur at the PIOC’s permanent institution. If
appropriate, PIOC may apply for prompt disposition.
2. If a PIOC believes they have an outstanding warrant but DCI has not
received it, contact the appropriate District Attorney, Sheriff's Department,
Clerk of Courts or attorney.
3. Records Office staff do not track pending detainers that have not been
officially filed at DCI.
MEDICAL, DENTAL AND PSYCHOLOGICAL SERVICES
Intake Reception Status Health Screenings
1. An initial TB test and health screening for acute and communicable diseases
will be completed upon arrival at DCI.
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2. Prescription medications will be verified by health care staff and provided to
the PIOC within approximately 24 hours after admission unless there is a
need to have the medication immediately.
3. PIOC will receive a vision screening and laboratory testing.
a. PIOC will be tested for HIV with written consent.
b. Additional lab tests may be ordered at the request of the
practitioner.
c. Lab results will be discussed with PIOC at their physical exam.
d. PIOC will be given information on the Hepatitis B vaccination and
may request the vaccine.
4. PIOC will receive a physical exam.
a. The routine physical exam may include a rectal exam. If the PIOC
has concerns about the rectal exam or does not want to have the
rectal exam done, please inform the Practitioner prior to the exam.
b. At the discretion of the supervising Physician, PIOC with short
sentences may not receive a physical exam.
5. PIOC receiving psychotropic medications will be scheduled for an
appointment with a psychiatric provider.
6. PIOC refusing any portion of the health screening will be asked to sign a
refusal of treatment form.
Health Services Unit (HSU)
1. HSU is open daily.
2. If non-emergency medical services or information is needed, complete a blue
DOC-3035 Health Service Request (HSR) and Copayment Disbursement
Authorization. Do not use DOC-643.
a. Follow the instructions on the HSR to fully complete the form.
b. Describe the medical problem as clearly as possible. If only
information is requested, indicate this in the space provided on the
HSR.
c. The HSR is a confidential document. Place the completed HSR in
the Service Request Envelope available on the housing unit. Seal
the envelope and circle HSU on the outside of the envelope.
d. Give the sealed Service Request Envelope to the unit
staff/mailbox.
e. Service Request Envelopes are collected every morning from the
housing unit.
3. HSU staff will evaluate the HSR. Appointments are scheduled as necessary.
4. HSU staff will send a response.
5. There are various over-the-counter medications and medical supplies
available through the DCI Canteen for purchase for self-treatment of routine
health concerns.
Emergency Care: If at any time a PIOC is experiencing a health emergency
immediately notify staff in the area.
Medical Copayment
1. PIOC are charged a $7.50 copayment for face-to-face contact with a
healthcare provider which is the result of a PIOC-initiated request for
healthcare services. This includes an HSR or request made through non-
health facility staff. No PIOC will be refused health care for an inability to pay
a copayment.
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2. Medical co-payment does not apply to Intake reception status health
screenings including initial medical screening and TB testing, optical
screening, lab testing and physical examination.
3. Follow-up health care appointments that are determined and scheduled by
health care providers will not be charged a medical copayment.
Injuries/Off-Site Medical Appointments and Hospitalizations
If injured, immediately notify the staff member supervising the area.
Off-site medical appointments and hospitalizations are arranged through the HSU
at the direction of the medical practitioner. If hospitalized, abide by Security rules.
State-issued clothing shall be worn when traveling to the clinic/hospital.
PIOC refusing routine off-site clinic/hospital appointments will be asked to sign a
DOC-3220 Refusal of Recommended Healthcare form. PIOC refusing emergency
hospital services must do so at the emergency room.
MEDICATIONS
Keep on Person (KOP) Medications
1. KOP medications are self-administered.
2. A white label denotes all KOP medications.
3. KOP medication should be locked in the assigned footlocker.
4. Cards with unused, discontinued or outdated medications must be given to
the unit staff for return to HSU.
5. The following KOP prescription medications may be taken off the unit:
a. Rescue inhalers.
b. Nitroglycerin tablets.
c. Glucose tablets.
6. Any loose medication that is not in its original, labeled packaging is
considered contraband.
7. Questions regarding KOP medications may be submitted on an HSR.
Controlled Medications
1. Controlled medications are under staff control and kept in secure locations.
2. A yellow or yellow-highlighted label denotes controlled medications.
3. Discuss with the unit staff how to access controlled medications.
4. Certain medications are dispensed only through the HSU. If medications are
dispensed through HSU, a permanent pass will be provided.
5. Questions regarding controlled medications may be submitted on an HSR.
Medication/Medical Supply Refills
1. Medication refills are not processed on Saturdays, Sundays or holidays.
2. A refill request should be submitted seven days prior to the last dose.
Request a medication refill by:
a. Follow the instructions for completing the DOC-3035C
Medication/Medical Supply Refill Request. Do not use DOC-643.
b. Submit an HSR after five days if a refill has not been received.
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SERVICES
Optical Services
Refer to DAI Policy 500.30.35 Optometry Services and DAI Policy 309.20.03
PIOC Personal Property and Clothing
1. To request optical services, complete a DOC-3035 and submit to HSU. Do
not use DOC-643.
2. PIOC need to request updated eye exams which will be subject to a $7.50
copay.
3. PIOC are eligible for state-issued glasses every 2 years.
Dental Services Unit (DSU)
1. The DSU is open Monday through Friday.
2. PIOC are automatically scheduled for a dental examination. The dentist will
do an intake dental exam, take x-rays and discuss the PIOC’s dental needs.
3. To request additional dental care, complete a DOC-3392 Dental Service
Request and Copayment Disbursement Authorization (DSR). Do not use
DOC-643.
a. Follow the instructions on the DSR to fully complete the form.
b. Describe the dental problem as clearly as possible. If only
information is requested, indicate this in the space provided on the
DSR.
c. The DSR is a confidential document. Place the completed DSR in
the Service Request Envelope available on the housing unit. Seal
the envelope and circle DSU on the outside of the envelope.
d. Give the sealed Service Request Envelope to the unit
staff/Mailbox.
e. Service Request Envelopes are collected every morning from the
housing unit.
4. The dental services available while in reception status are:
a. Dental examination and x-rays.
b. Emergency or urgent dental treatments.
c. Extractions.
d. Dental treatments recommended by the dentist to be provided
immediately.
5. Dental staff will send a response and follow up as needed.
6. Emergency dental problems or injuries should be brought to the attention of
the staff as soon as possible.
7. There is a $7.50 co-pay charge for any additional dental appointment
requested by PIOC.
8. PIOC refusing recommended dental treatment will be asked to come to the
DSU to sign a DOC-3220 Refusal of Recommended Health Care.
9. Personal items related to dental health are available for purchase in
Canteen.
Psychological Services Unit (PSU)
The PSU staff usually screen all PIOC within one working day after arrival at DCI.
The purpose of this screening is to identify those who have significant mental
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health issues, identify those who require special placement and to make referrals
for psychiatric services. All PIOC are issued informational pamphlets regarding
suicide prevention and adjusting to incarceration.
More in-depth psychological evaluations are performed at PSU staff discretion.
Psychological testing is administered only to those undergoing more extensive
evaluations. Information for these evaluations is also obtained from available
records and reports, as well as a clinical interview. The results of the clinical
evaluations are used to assist in identifying program and treatment needs. PSU
also reviews/evaluates PIOC with current and/or past sex offenses or any other
sexually motivated behaviors to determine sex offender program needs.
PSU staff are onsite Monday through Friday.
1. If non-emergency psychological services/information is requested, complete
a DOC-3035B Psychological Service Request (PSR). Do not use DOC-643.
a. Follow the instructions on the PSR to fully complete the form.
b. Describe the mental health problem as clearly as possible. If only
information is requested, indicate this in the space provided on the
PSR.
c. The PSR is a confidential document. Place the completed PSR in
the Service Request Envelope available on the housing unit. Seal
the envelope and circle PSU on the outside of the envelope. Give
the Service Request Envelope to the unit staff/mailbox.
d. PSU staff must report to the Warden/designee any information that
indicates an increased risk to the PIOC, the institution, community
corrections operations, and/or public safety.
2. Service Request Envelopes are picked up daily from the housing unit.
3. PSU staff will evaluate the PSR.
4. Appointments will be scheduled as necessary.
5. PSU staff will respond.
6. Emergency mental health problems should be brought to the attention of the
unit staff as soon as possible.
7. There is no copay for psychological services.
HEALTH CARE RECORD ACCESS
Refer to DAI Policy 500.50.08 Access by PIOC Patients to Their Health Care
Records
Health Care Record (HCR)
Refer to DAI Policy 500.50.06 Management of DOC Health Care Records and DAI
Policy 500.50.02 Health Care Record Format, Content and Documentation
All PIOC have a multi-part HCR primarily consisting of a Medical Chart, Patient
Request Folder, Dental Record and Psychological Services Unit Record. Parts of
the HCR are kept in the Health Services Unit, Dental Services Unit and
Psychological Services Unit.
Confidentiality of HCR
Refer to DAI Policy 500.50.21 Confidentiality of Health Care Record
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1. Under Wisconsin and federal laws, the DOC must protect the confidentiality
of health information. This generally means that PIOC must sign an
authorization (consent) before the DOC may share health information with
anyone, including family members.
2. Legal exceptions exist that permit sharing of health information without
PIOC’s consent.
3. Health care staff members have a right to access PIOC’s health information
to provide needed medical, dental and mental health care.
4. In a correctional facility, certain non-health care employees may access a
limited amount of PIOC’s health information to do their jobs. For example:
a. An Institution Complaint Examiner may review limited health
information to investigate a complaint PIOC files.
b. An ADA Coordinator may review limited health information to
determine appropriate accommodations.
c. Members of a Mental Health Multi-Disciplinary Team or a Special
Needs Committee need some limited health information to make
decisions about PIOC.
d. Unit staff may sometimes be present during a health appointment
for security reasons and may deliver certain medications.
5. DOC health staff may share health information with outside community (off-
site) health care providers to make sure that PIOC receives needed health
care.
Requesting a HCR Review and/or Copies
1. If PIOC want to review their HCR and/or request copies of documents, the
appropriate request form must be completed, depending on what part of the
HCR will be reviewed.
a. DOC-3035 HSR.
b. DOC-3392 DSR.
c. DOC-3035B PSR.
2. In addition to completing an HSR, DSR or PSR, Wisconsin law requires that
patients sign a written authorization form before reviewing and/or receiving
copies of their health care information. The DOC uses the DOC-1163A
Authorization for Use and Disclosure of Protected Health Information (PHI) to
describe the information PIOC wish to review and/or copy.
3. It is recommended that PIOC complete a DOC-1163A to permit the review of
their entire HCR during the incarceration. This will eliminate the need to
complete a form every time a review is needed of the HCR. Enter “end of
incarceration” as the effective time period of the form on the backside/second
page.
4. When PIOC request a record review on the HSR, DSR or PSR, an
appointment should be scheduled within 30 days of the request unless the
HIPAA Compliance Officer approves a one-time 30-day extension for good
cause.
a. There is no charge for a record review appointment and it will
usually be for 30 minutes.
b. PIOC are allowed to take notes using supplies provided by the
staff member overseeing the review.
c. PIOC may choose documents to be copied by marking pages in a
manner directed by staff.
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d. Be aware that if PIOC remove, destroy, write upon or in any way
alter any document in an HCR, a staff member may write a
conduct report for the destruction of state property.
e. Any inappropriate behavior during a record review may result in
the supervising staff member ending the appointment.
5. A record review appointment is not needed when the requested information
is described clearly enough that staff can locate the specific documents in
the HSR, DSR or PSR.
a. PIOC must complete a DOC-184. Copies are $0.15 per page for
letter/legal size. A two-sided copy is $0.30 per page.
b. Copies must be provided within 30 days unless the HIPAA
Compliance Officer approves a one-time 30-day extension for
good cause.
Disclosing Health Information
1. PIOC have the right to sign a DOC-1163A or legally equivalent form to allow
another individual or agency of choice to review and/or obtain copies of
personal health information.
2. Boxes must be checked or a written description of the information that the
DOC may disclose to the person or agency named on the form.
3. The recipient of copies of the records must pay copying fees.
4. PIOC may not authorize another PIOC to review records or obtain copies.
Advance Directives
Refer to DAI Policy 500.00.01 Advance Directives for Health Care
Advance Directives include a Power of Attorney for Healthcare (POA-HC) or a
Declaration to the Physician (Living Will). Forms are available through the
HSU/Prime Care or Social Services free of charge. The forms meet all the legal
requirements of the laws governing advance directives.
Power of Attorney for Healthcare (POA-HC)
A POA-HC is the designation by an individual of another to be their health care
agent for the purposes of making health care decisions on his behalf. If the
individual is unable to make health care decisions due to incapacity, a POA-HC
allows those decisions to be made on their behalf.
To be activated, two physicians or a physician and psychologist, must determine
that PIOC is not able to make their own health decisions due to mental incapacity.
Declaration to Physician (Living Will)
A Living Will is a set of instructions signed by an individual telling a physician what
to do in very limited situations. It is in effect only when a person is in a persistent
vegetative state or when a person is terminally ill and death is imminent. A Living
Will does not name an agent to make decisions for the individual. A Living Will is
recommended only when PIOC have no one to make decisions on their behalf.
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DISCIPLINARY DISPOSITIONS
Refer to DAI Policy 303.00.04 Disciplinary Guidelines and DOC Administrative
Code ch. 303
DNA TESTING
DOC personnel, law enforcement officers or other trained personnel may collect
samples from PIOC based on their court orders.
DRUG TESTING
Refer to DAI Policy 306.17.01 PIOC Drug Testing
There is zero tolerance for drug use in DAI.
PIOC ordered to submit a urine specimen for urinalysis testing shall be informed if
the test is for cause, random, targeted, saturation or treatment. If the PIOC
refuses to submit an adequate specimen, they will be informed that this refusal
constitutes a violation of Use of Intoxicants and that they may be subject to
disciplinary action.
If the PIOC is unable to provide a urine specimen immediately, they may be strip
searched and will be supervised until they are able to provide a urine specimen.
ELECTRONIC MONITORING
Refer to DAI Policy 306.00.01 Electronic Monitoring Surveillance
Monitoring and/or surveillance of PIOC activities may occur anywhere in the
institution subject to the following exclusions:
1. PIOC/attorney visits.
2. Medical examinations/discussions where medical confidentiality is an issue.
FUNERAL AND FAMILY ILLNESS
Refer to DAI Policy 309.00.08 Death Bed and Memorial Visitation Within A Facility
PIOC are not permitted to attend funerals or deathbed visits. With prior approval
from the chaplain, videos of funerals may be sent in for viewing. In certain
circumstances, PIOC may view streamed content when provided by the funeral
provider.
HEALTH AND SAFETY
Fire
1. Upon hearing a fire alarm while on the housing unit, all PIOC must return to
or remain in rooms. The doors must be closed and instructions will be
provided by unit staff.
2. If a fire occurs in a room, exit the room if possible, shut the door and notify
unit staff.
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3. PIOC in program areas will be directed by staff on where to go during the
emergency.
Severe Weather - Tornado Warnings
1. When on the housing unit, PIOC will be notified by unit staff that a severe
weather alert has been declared.
2. PIOC shall remain in their cells and lie under the bed or lay on the floor and
cover up, preferably with a mattress or a blanket, and remain covered for the
duration of the emergency.
3. PIOC in program areas will be directed by staff on where to go during the
emergency.
4. Stay as far away from exterior windows and doors as possible.
HOBBY
Reception status PIOC are not eligible for the formal hobby program at DCI.
HOUSING UNIT GENERAL GUIDELINES
Housekeeping
1. Upon taking occupancy of a cell, PIOC must report any visible damage,
which includes graffiti, to staff immediately. Failure to report damage/graffiti
to staff may result in disciplinary action and restitution.
2. Full cleaning of cell is mandatory on cell sanitation days.
3. PIOC are expected to have their cells ready for inspection at all times during
the day, according to the standards indicated below.
4. Checklist:
a. Floors shall be swept and wet mopped a minimum of once weekly.
b. Waste baskets shall be emptied daily.
c. State-issued clothing is to be stored in the receptacles provided in
the cell.
d. Drawers and cubicles shall be organized.
e. All surfaces shall be wiped down a minimum of once weekly.
f. Desktops shall be free of clutter.
g. Mirrors, sinks and toilets shall be cleaned regularly.
h. Beds shall be made properly when leaving the cell. PIOC will be
provided two sheets, one pillowcase and blanket(s).
i. The bulletin board is the only place material may be posted.
5. DCI shall provide footlockers/lockers and padlocks.
a. PIOC shall ensure personal property is secured in
footlockers/lockers with padlocks at all times. PIOC may receive a
conduct report if locks become damaged or are missing through
negligence.
b. Footlockers/lockers shall not be stacked on top of each other and
must remain on the floor.
c. The tray inside the footlocker shall remain inside the footlocker.
d. DCI is not responsible for property not secured in a locked
footlocker.
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Cell
1. The cell doors on housing units must be closed.
2. Whenever the cell door has been unlocked for meals, recreation, etc., PIOC
will remain in the cell until the unit officer has announced release for the
activity.
a. Do not loiter outside of the cell door for any reason.
b. When returning to the unit from a pass, PIOC must report to the
unit officer/sergeant before returning to the cell.
c. If the cell door is locked, stand next to it and wait for the unit officer
to open it.
d. Immediately close the cell door upon entering the cell.
e. Slamming of the cell door may result in disciplinary action.
3. Storage of excess clothing or linen is not permitted.
4. Nothing may be placed on the windows, walls or bars.
5. No standing on the chair, toilet, bed or sink.
6. Never cover any part of the cell trap, window or vent.
7. Entering another PIOC’s cell is a rule violation and strictly forbidden.
8. Anytime toilets are used for any purpose they must be flushed. Flushing
anything other than toilet paper or human waste down the toilet may result in
a conduct report.
9. If PIOC are not sure if they are allowed to open their window, they should ask
unit staff. Officers have the authority to direct PIOC to close their windows
when necessary.
Unit
1. When transferring from one unit to another, PIOC are expected to return
required items such as towels, washcloths and any unit games to the Unit
Sergeant/Officer. Pillows and mattresses are to remain in the cell.
2. Mail and request slips must be handed in before 10:00 PM count to go out
the following day.
3. PIOC are never allowed in the dayroom without permission from the Unit
Sergeant/Officer.
4. PIOC shall not loiter when going to and from the shower.
5. There shall be no talking between cells. Voices shall not be heard outside of
the cell at any time.
6. Loud talking, singing, whistling, snapping of fingers, slapping of cards and
other disruptive actions shall not be tolerated.
ID BADGES
Refer to DAI Policy 306.00.06 – PIOC Digital Photo Identification System
1. PIOC shall clearly display ID cards and produce them for DOC staff or law
enforcement authorities when requested.
2. ID cards must be worn outside the outermost garment and the photo must be
facing to the front.
3. ID cards must be worn around the neck using only the lanyard provided by
the institution.
4. Nothing is to be attached to the DOC ID cards or its lanyard.
5. ID cards will be worn at all times except:
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a. While PIOC is in Restrictive Housing, Observation or Temporary
Lock-Up (TLU) status. The restrictive housing property officer will
secure the ID cards.
b. While using the showers.
c. While in the cell.
d. While actively engaged in recreational or recognized religious
activities which prevent the wearing of the ID card.
e. PIOC are responsible for their own ID card.
f. When released to law enforcement for court appearances, PIOC
ID cards shall be packed with their property and retained in Intake.
6. If ID cards are lost or damaged:
a. Immediately report damaged or lost ID cards to staff in charge of
the area and to housing unit staff.
b. Submit damaged lanyard to housing unit staff for replacement.
c. Submit a DOC-184 for a replacement ID card to Intake Records.
Maintain a copy of the DOC-184 in a temporary lanyard/card
holder until replacement card is issued.
d. PIOC will be charged for the replacement of any damaged or lost
ID card or lanyards.
PIOC ACCOUNTS
Money Receipts and Earnings
1. PIOC in Reception status will be compensated at the involuntary unassigned
rate. PIOCs do not receive pay while in OCO, on holidays or on disciplinary
status.
2. Only monetary deposits through the DOC-authorized vendor will be
accepted.
Disbursement Requests (DOC-184)
1. PIOC in Reception status who have money in a regular account will only be
permitted to use funds for: copies, court ordered obligations, emergencies
and/or verified extreme hardship.
2. PIOC must wait to send money for any other purpose until transferred to their
permanent institution.
3. When requesting to send money to a family member in the case of an
emergency or verified extreme hardship, include a written explanation
outlining the emergency or hardship with a contact name and telephone
number for verification. While in reception status, PIOC may only send a one-
time payment of $25.00 for this purpose.
a. All DOC-184’s shall be forwarded to the Corrections Program
Supervisor for Social Services.
b. An embossed, addressed envelope and a DOC-184 must
accompany all requests to mail money.
c. For obligations, a copy of the bill is required and the money will be
sent directly to the creditor, not to a friend or family member.
4. PIOC in Reception status are not allowed to purchase property or products
from an outside vendor, participate in correspondence courses and purchase
publication subscriptions.
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Account Deductions
Refer to DAI Policy 309.45.02 – PIOC Trust System Deductions
Deductions for court ordered obligations shall not be taken from PIOC in
Reception status or Division of Community Corrections (DCC) hold status. Child
support, income assignments and any facility financial liens/debts shall be
deducted.
Release Account
Each PIOC is required, upon permanent placement, to maintain a release account
that will become available at the time of release from incarceration for the purpose
of aiding reintegration into the community.
Account Statements
1. Detailed account statements are provided once monthly by the Business
Office.
2. Canteen statements are handed out weekly.
3. Current account balances can be determined by canteen statements,
account statements and any receipts for deposit.
4. PIOC needing additional account statements must submit a DOC-184 to the
Business Office.
INSTITUTION COMPLAINT REVIEW SYSTEM (ICRS)
The purpose of the ICRS is to give PIOC in adult institutions a process by which
grievances may be expeditiously raised, investigated and decided.
The Administrative Rule governing the ICRS is Wisconsin Administrative Code
Ch. DOC 310 and is available in the library to provide further information on
proper procedures.
PIOC writing to staff must follow the chain of command in an effort to informally
resolve the issues prior to filing a DOC-400 PIOC Complaint. All levels prior to the
Warden’s office must be exhausted before filing an PIOC complaint. These levels
are listed on the Chain of Command guide available on each unit. PIOC must start
at the lowest level before going to the next step. If this has not been done, the
Institution Complaint Examiner (ICE) may give direction to do so, before accepting
the complaint. The department shall not exclude impaired, handicapped or
illiterate PIOC from full participation in the ICRS. Failure to follow the chain of
command and/or send requests to multiple staff at the same time may result in a
request not being acknowledged.
1. Complaints filed by an PIOC or group of PIOC shall:
a. Be typed or written legibly on forms supplied for that purpose.
b. Be signed by the PIOC.
c. Not contain language that is obscene, profane, abusive or
threatens others, unless such language is necessary to describe
the factual basis of the substance of the complaint.
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d. Be filed only under the name by which the PIOC was committed to
the department or the legal name if an PIOC has had a name
change.
e. Contain only one issue per complaint.
f. Shall clearly identify the issue.
2. PIOC may not file more than one complaint per calendar week, excluding
complaints that raise health and personal safety issues, including
confidentiality of health records. The ICE may waive this limit for good cause.
3. PIOC shall file a complaint within 14 calendar days of the occurrence giving
rise to the complaint, except that the ICE may accept a complaint late for
good cause.
4. DOC-400 and any supporting documents attached must be placed in the
“ICE” lock box located on housing units. Only the ICE has keys to access the
lock box.
The ICE shall use discretion in deciding the method best suited to determine the
facts, including personal interviews, telephone calls and document reviews. The
processing of complaints under s. DOC 310.08(3) shall be limited to a review of
the record. The ICE shall direct complaint recommendations to the appropriate
Reviewing Authority (RA), or may reject a complaint.
Complaint Appeal Process
1. PIOC may appeal a rejected complaint within 10 calendar days only to the
appropriate RA who shall only review the basis for the rejection of the
complaint. The RA’s decision is final.
2. A complainant dissatisfied with the RA’s decision may, within 10 calendar
days after the date of the decision, appeal that decision by filing a written
request for review with the Corrections Complaint Examiner (CCE) on DOC-
405 PIOC Complaint Appeal.
3. The CCE will make a recommendation on the appeal to the Secretary of the
Department of Corrections who will render a decision.
Appeals to the CCE must be sent directly, at the PIOC's expense, to the CCE via
U.S. Mail at:
Corrections Complaint Examiner
Department of Corrections
P.O. Box 7925
Madison, WI 53707-7925
DOC-400 PIOC Complaint forms, DOC-405 PIOC Complaint Appeal forms, and
DOC-2182 Request for Review of Rejected Complaint forms for ICRS use are
available on the housing units. PIOC may also request these forms from the ICE
Department on a DOC-643.
If a complaint contains a false statement, making that false statement outside the
ICRS constitutes the offense of lying about staff.
INTERSTATE TRANSFER OF SUPERVISION
PIOC may wish to live in another state after being released from a correctional
institution in Wisconsin. If PIOC are still subject to supervision in Wisconsin, the
PIOC must apply to transfer the supervision to the other state. The other state will
Page 21
be given an opportunity to investigate the proposed plan and will accept or deny
the request.
PIOC planning to apply for a transfer should discuss the proposed plan with a
Social Worker approximately 4-6 months before release. PIOC will be asked to
provide verification of residence, family and employment or other means of
support. The actual transfer request may not be submitted to the other state until
PIOC is within 120 days of scheduled release. A processing fee will be applied to
all transfer requests.
LEGAL MATTERS AND SERVICES
Refer to DAI Policy 309.15.01 Institution Law Library and/or DAI Policy 309.51.01
Legal Loans
Legal Loans
1. PIOC without funds in their account to purchase legal supplies, copies or
postage, for the purpose of legal correspondence may submit a DOC-643 to
the Business Office to request a legal loan. The policy contains eligibility
criteria for obtaining a legal loan to access the courts for litigation related to
one’s own case.
2. DCI will make reasonable attempts to assist PIOC in obtaining meaningful
access to the courts, legal materials and in contacting outside agencies for
legal assistance.
In most cases, PIOC can write to:
State Public Defender/Appellate Department
131 W. Wilson Street
PO Box 7862
Madison, WI 53707-7862
3. Legal Assistance to Incarcerated People (LAIP) is a clinical program located
within the Remington Center at the University of Wisconsin Law School.
Mailings to the program should be directed to the following address:
Legal Assistance to Incarcerated People Project (LAIP)
Frank J. Remington Center for Education
Research and Service in Criminal Justice
University of Wisconsin Law School
975 Bascom Hall
Madison, WI 53706-1399
4. PIOC are permitted to work on legal matters in the Law Library or on their
housing unit.
a. PIOC may work together on legal matters in the Law Library
provided they have permission from the Corrections Program
Supervisor for Program Services.
b. PIOC may not charge or be paid for assisting another PIOC with
legal matters.
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c. Legal materials may be routed to other PIOC within the institution
by placing the material in an unsealed envelope and mailing the
materials utilizing the U.S. Postal Service.
d. PIOC may not pass legal materials in the library or on their housing
units.
e. PIOC may not bring legal materials to recreation.
f. The institution is not responsible for legal materials which are
mailed to other PIOC.
Legal Matters
As a result of the Prison Litigation Reform Act (PLRA), there are a number of
procedures that affect PIOC access to litigation. Some of these include payment
procedures and fees that are needed to file litigation. There are forms and
information available in the Law Library to assist with litigation procedures. Those
PIOC who are interested in this information should review these steps in the law
library.
PIOC at this institution may assist each other in legal matters. Legal materials
may be taken to the law library, but they must remain unsealed and available for
inspection by staff. PIOC may not bring envelopes or folders to the library or law
library.
Legal materials may only be transferred to another PIOC by sending via US mail,
with a letter stating what materials are being sent. The recipient must retain the
authorizing letter, and the envelope in which it was mailed.
A collection of federal and state case law and statutes is available for PIOC use
on computers in the law library. Any further questions regarding the use of
institution legal materials should be directed to the librarians.
LIBRARY/LAW LIBRARY
Refer to DCI Procedure 900.512.01 – Library Services and DAI Policy 309.15.01 –
Law Library
Eligibility
1. DCI Library services are available to PIOC in Reception status.
2. DCI Library services for Reception status PIOC include books, magazines,
newspapers, reference services and a legal collection.
3. PIOC who are in Intake or quarantine status are not allowed to visit the
Library or Law Library, but may utilize the Library cart located on the unit.
4. All materials from the unit Library cart are to stay on the unit.
Books/Magazines/Newspapers
1. Books are loaned for four weeks.
2. Up to four items may be borrowed at a time.
3. Reference and Law Library materials are for use only in the library.
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4. Library materials may not be given to other PIOC for use or return to the
library.
Access
1. All regular Library visits are via group movement, per the Library schedule.
2. Once in Reception status, PIOC may submit a DOC-643 to the Library to
utilize the Law Library. These forms are available on housing units.
3. Law Library passes must be turned in to the Librarian upon arrival at the Law
Library. All passes must be signed by the Librarian prior to departure.
4. Only loose legal papers may be carried into the Law Library. No folders or
envelopes are permitted.
Material Use and Care
1. PIOC are responsible for maintaining library materials in good condition and
for their prompt return on or before the due date.
2. PIOC shall take library materials along when moving to a new cell or unit.
3. Library materials shall be turned into Intake when property is packed.
4. PIOC may be charged for lost or damaged materials.
5. Failure to return checked out materials to the DCI Library will prevent the
ability to check out materials at the next site.
Law Library
1. The Law Library is accessible by request on a DOC-643.
2. The electronic legal collection contains selections from federal and state
statutes and case law. DOC Administrative Rules, DAI policies, DCI
procedures and various other self-help materials are also available in the
Law Library.
3. All legal materials must be used at the workstation in the Law Library area.
4. Stand-alone computers and/or typewriters are available for use in the Library.
Typing paper is available for purchase in the Library.
5. A Law Library clerk is available to assist in locating legal material and legal
services. Legal advice is not provided.
6. PIOCs may assist each other with legal work while in the library area. To
accomplish this, both PIOCs must submit a DOC-643 listing the name of the
other PIOC and the desire to work together. The Librarian will schedule both
PIOCs at the same time.
7. Pens, pencils, writing paper, typing paper and legal materials are only
permitted for use in the Law Library.
a. PIOC will not be permitted in the Library area if in possession of
envelopes, folders, accordion files, or any other type of product or
vehicle designed to carry personal or legal materials.
b. Items must be carried into the Library loose and open. PIOC in
possession of any item that violates this rule may be sent back to
the unit.
Notary Service
Refer to DAI Policy 300.00.56 Notary Services to PIOC for the most updated list of
documents that will be notarized.
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Photocopies
Refer to DCI Procedure 900.116.01 – Photocopy Requests – PIOC
1. Photocopies of legal material and documents will be made by Library staff in
compliance with federal copyright laws and DCI procedures.
2. PIOC will be charged the current rate for copies.
a. PIOC are required to have sufficient funds available to pay for
photocopy requests at the time the request is processed.
b. PIOC with insufficient funds requesting photocopies of time-
sensitive required legal materials are referred to DAI Policy
309.51.01 – Legal Loans.
3. Reception status PIOC photocopy requests are restricted to:
a. Materials that are considered official legal documents that will not
be accepted by the courts in any other form.
b. Materials that cannot be reproduced by other means in time to
meet an estimated court deadline. Written proof of imminent
deadline is required.
MAIL/CORRESPONDENCE
Refer to DAI Policy 309.04.01 PIOC Mail
PIOC Mailing Address for Correspondence Only
PIOC’S FULL NAME and DOC NUMBER
Dodge Correctional Institution
PO BOX 189
Phoenix, MD 21131
DCI Business Address
NAME and DEPARTMENT
Dodge Correctional Institution
PO BOX 661
Waupun, WI 53963-0661
Government and Vendor Checks
Dodge Correctional Institution
Attention Business Office
PO BOX 800
Waupun, WI 53963-0661
Vendors Shipping to DCI & PIOC Catalog Orders for Property Address
PIOC’S FULL NAME and DOC NUMBER
Dodge Correctional Institution
644 Maxon St.
Waupun, WI 53963
Outgoing Mail Return Address Must Include
PIOC’S FULL NAME and DOC NUMBER
Dodge Correctional Institution
PO BOX 189
Phoenix, MD 21131
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1. Mail is delivered Monday through Saturday, except for federal holidays.
Outgoing mail must be submitted to the unit staff no later than 10:00 PM for
delivery to the Post Office the following day.
2. Outgoing mail is stamped, “This Letter Has Been Mailed from the Wisconsin
Prison System.”
3. A PIOC may correspond with anyone as long as the correspondence does
not violate federal law, court orders, state statutes or DOC/DAI/DCI policies
and procedures.
4. PIOC to PIOC correspondence must be submitted unsealed and is subject to
monitoring. Outgoing mail between PIOC must have the full name of the
institution in the return address on the front upper left corner of the envelope.
5. Incoming mail will be opened and subject to inspection for contraband.
6. Funds from family/friends must be sent via Access Corrections.
a. Cash or personal checks will be returned to the sender at the
PIOC’s expense along with a DOC-243 Notice of Non-Delivery of
Mail Publication completed by the Mailroom staff indicating why the
contraband was non-deliverable.
b. PIOC will be called to the Mailroom to bring a stamped envelope
for returning the contraband.
c. If it cannot be determined who sent the cash/coin, it will be
deposited into the State General Fund.
d. No funds in any form will be accepted through the mail with the
exception of funds received from the sending county jail.
7. If incoming mail is denied, it shall be processed in accordance with DAI
Policy 309.04.01 PIOC Mail.
8. There are no limits on the number of letters sent out or received; however,
there is a possession limit of 25 pieces of personal incoming mail – one letter
per envelope.
9. Materials and documents taken from the internet and websites are allowed in
accordance with DAI Policy 309.04.01 PIOC Mail.
10. The sending of blood/body fluids through the mail, concealed in
correspondence constitutes a health hazard for infectious diseases and is not
permitted.
11. Before sending an item to the Mailroom, certified, registered or insured mail
forms (available in the Mailroom) must be submitted with a DOC-184 noting
the following:
a. Name and address of the addressee.
b. Type of service desired (for example, certified only, restricted
delivery, return receipt or return receipt showing to whom
delivered, date and address of delivery).
12. Embossed envelopes may be purchased through Canteen. PIOC are limited
to 30 envelopes in their possession at any time.
13. All letters to foreign countries must have the amount and denomination of
postage printed on them.
a. Submit a DOC-184 with the envelope/letter to be mailed to the
Mailroom.
b. When sending an envelope to a foreign country, a DOC-184 must
be attached to the envelope and “international mail” written on the
form. The Mailroom will note on the form the remaining funds
required to send the correspondence.
c. The Mailroom Officer will process the request and submit the
DOC-184 to the Business Office for deduction from the PIOC’s
account.
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d. Any oversized envelope believed to exceed first-class postage,
must have a signed DOC-184 attached authorizing the additional
postage required.
Legal Mail
1. Staff will open correspondence received from any of the following parties in
the presence of the PIOC:
a. An attorney.
b. The Governor of Wisconsin.
c. Members of the Wisconsin Legislature.
d. Members of the United States Congress.
e. The Secretary of the Department.
f. The Administrator of the Division.
g. The Attorney General or an Assistant Attorney General of
Wisconsin.
h. An investigative agency of the federal government.
i. The clerk or judge of any state or federal court.
j. The President of the United States.
k. Mail that concerns joint legal matters. Joint legal matters mean that
the PIOC are both listed on a lawsuit as co-plaintiffs, co-
defendants, co-petitioners or correspondents. For proof, you may
be required to show a document with a case caption that lists both
PIOC names. The case shall be an active case.
2. Envelopes received from attorneys in the course of litigation are for
immediate use and not for personal use. PIOC must write their full name and
DOC number on the outgoing envelope when the envelope is received.
3. If indigent, postage requests for legal correspondence will only be processed
if PIOC has an approved legal loan in place per DAI policy 309.51.01 Legal
Loans.
MEALS
1. PIOC are not required to attend meals.
2. If meals are being served in the dining room, west end dayroom or barracks
nothing may be carried to the meal.
a. Trading or giving away food items is not permitted in the serving
line. Food items may be given away or traded at the table at which
you are seated.
b. Returning to the serving line is not permitted. Food items must be
taken the first time through the serving line. Proceed to the serving
line without walking between the tables.
c. Follow the seating pattern as directed by staff.
d. PIOC are allowed up to 15 minutes to eat meals.
e. PIOC shall leave the dining area and return to their cell/bunk when
finished eating.
3. PIOC will be issued a spork upon intake which shall remain in their
possession while at DCI. If lost or broken PIOC will be charged for
replacement.
4. PIOC may only bring back one piece of fresh fruit if it was served at that
meal. The fruit must be consumed within 24 hours and cannot be given to or
traded with anyone.
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5. Meals delivered to the housing unit shall be consumed in the PIOC assigned
area. Trays will not be held after their scheduled pick-up for health and safety
reasons.
6. PIOC on a pass or visit during meal service who are unable to return on time
shall receive a meal upon their return.
7. The general menu will be posted on all units for viewing.
8. Officers will announce meals. It is the PIOC responsibility to allow enough
time to get ready prior to leaving the cell. PIOC not reporting when called out
for meals will be considered a refusal.
MOVEMENT – INDIVIDUAL AND GROUP
1. Individual movement within the institution is controlled by the use of the
institution’s telephone system and the pass system.
2. It is the PIOC responsibility to inform unit staff when they leave and return to
the unit.
3. Loitering in the unit corridor at the gate or near the unit staff station is not
allowed.
4. For library mass movement, the PIOC may not leave the unit until the library
movement is announced. This excludes passes for Law Library.
5. When walking in hallways, PIOC shall have their hands visible at all times.
PIOC are not permitted to have their hands in pockets or pants while off unit.
6. With the exception of mass movement, movement to any area of the
institution shall require a pass from the unit staff. Passes must be carried
while going to/from one’s destination.
7. PIOC are allowed five minutes travel time to each destination and must go
directly to the designated activity. The time on the pass is the time PIOC are
expected to be at their destination.
8. PIOC movement to the Chapel is announced over the institution’s all-call
system. PIOC may not leave the unit until the program is announced on the
all-call.
9. When walking in the main corridor:
a. Walk single file and remain to the right of the red line, nearest to
the wall in the direction of travel.
b. Walk at a normal pace.
c. Passing in East Dodge is not allowed.
10. PIOC may not exit their housing unit with candy or gum in their mouth or in
their possession.
11. PIOC are not allowed to take any personal property off the unit including:
photos, envelopes, letters, pens, pencils, hair picks, canteen items, etc.
12. When a PIOC is released from the pass area they must immediately return to
their housing unit or work area and report directly to that area’s staff.
13. PIOC leaving the institution shall not be allowed a telephone call or a visit.
14. There shall be no physical contact between PIOC including: handshakes, fist
bumping, etc.
15. Individual movement within the institution will be accomplished by the use of
the institution pass system.
a. All green passes indicate mandatory attendance and will have
priority over white passes.
b. Will call passes may restrict PIOC from attending other functions
within the institution, except other mandatory passes, meals or
visits.
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c. PIOC moving on a pass must obtain the pass from the unit officer.
This pass must be carried and presented to staff when proceeding
both to and from the PIOC’s destination.
GROOMING
Also refer to DAI Policy 309.24.01 – Personal Hygiene and Hairdressing and DCI
Procedure 900.418.04 – Razors
1. Do not alter or remove blades from any disposable razor. Used disposable
razors are to be disposed of in the razor bucket on the housing unit, not in
trash cans.
2. All PIOC are expected to maintain an appropriate level of personal
cleanliness.
3. Fingernails may not extend beyond the fingertips.
4. Bar soap, toothpaste and toothbrushes are available from unit staff on an
exchange basis only. Toothbrushes may be issued every three months if
requested by the PIOC.
HAIRCUTS
Refer to DAI Policy 309.24.01 Personal Hygiene and Hairdressing
DCI Procedure 900.512.02 Locks of Love Donation Program – To learn more
about the donation of hair to the Locks of Love Program.
1. The institution barber is the only PIOC authorized to cut the hair of other
PIOC at the Intake area or where authorized under staff supervision.
2. All PIOC are expected to maintain an appropriate level of personal hair
cleanliness. Medical staff may authorize cutting a PIOC’s hair when there is
evidence of unsanitary care to warrant such action.
3. Mohawks, security threat group cuts or other unacceptable haircuts are not
allowed.
4. Only one straight part is permitted with no designs. A part can be a shaved
line. Patches of longer hair shall not be allowed to exist in an area where the
hair is trimmed shorter.
5. Partial tails are not permitted. Only full growth of hair shall be permitted.
6. Partially shaven heads, including linings, are not permitted.
7. Neckline shall be shaven straight across the back or allowed to grow
naturally.
8. Hair shall be cut to blend from the sides to the top of the head. Bowl-type
cuts are not allowed.
9. Hair shall be blended together as not to display any differences between the
right and the left sides.
10. Braiding of hair is allowed when the entire head of hair is braided or the full
growth of hair is braided into one straight braid.
11. Use of devices such as pins, barrettes, hairnets, rubber bands, curlers or
one’s own hair to secure hair is not permitted outside of the housing unit.
One Canteen purchased ponytail holder is allowed to be worn while at
recreation.
12. New identification photographs may be required of any PIOC whose
appearance changes during confinement as a result of a change of hairstyle,
including either length of hair or facial hair.
13. After Intake, Reception PIOC may request a haircut and/or beard trim once
every 60 days.
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14. PIOC shall submit DOC-643 to request to be scheduled for a haircut and/or
beard trim. Haircuts and/or beard trims shall be scheduled as time is
available.
15. All Reception status PIOC will be offered a haircut and/or beard trim upon
intake. Haircuts are not mandatory at this time except to conform to grooming
standards.
16. The only type of haircut and/or beard trim offered in Intake shall be done
using clippers with a 1, 2 or 3 blade. The result of this cut shall be uniform in
length.
17. PIOC refusing a haircut upon Intake will not be eligible for a haircut for 60
days from the date of their arrival.
18. Prior to transfer all braids must be removed.
PROPERTY
Also refer to DAI Policy 309.20.03 – PIOC Personal Property and Clothing
Intake staff inventories and processes the property of all PIOC admitted to DCI.
PIOC will be given a property slip that lists all of the items received.
Property items that are not authorized upon arrival will be returned with the
transporting Sheriff’s Department. Other items which are not allowable will be
mailed out at PIOC expense or disposed of upon request.
The personal property of PIOC in Reception Status will be limited to basic needs
in order to avoid transferring large quantities of property.
RECORDS OFFICE
Records, which must be kept on all PIOCs, are maintained in the DCI Records
Office. Legal documents including the Judgment of Conviction (JOC), Revocation
Order and Warrant (ROW), and Order for Reconfinement/Reincarceration are
reviewed, release dates are computed and detainers are placed. For reference of
computation abbreviations see the chart on page 40.
Release Dates
1. The Records Office will compute Extended Supervision (ES), Mandatory
Release (MR), Maximum Discharge (MAX), and Parole Eligibility (PED)
dates as soon as possible after admission.
2. If admitted as an ES, MR or Parole violator, calculations of release dates
take considerably longer due to the review of the entire record from the first
incarceration.
3. Information on release dates will be forwarded to the PIOC when completed.
Please allow up to 8 weeks to receive release dates.
4. Release dates are based on the information given on the JOC, Order for
Reconfinement/Reincarceration and/or Revocation Order and Warrant. If
information on these documents is not correct, it is the PIOC responsibility to
have it corrected.
5. Corrections on the JOC must come from the court, while corrections on the
ROW must be resolved through the assigned DCC agent.
6. PIOC who have been admitted as an ES, MR, Parole violator or have an
Imposed and Stayed sentence: the custody date is determined by using the
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date provided on the ROW. We do not count day for day until the PIOC is
received at DCI.
Credit
1. Credit will be determined by the courts or by the DCC agent for revocations.
2. Credit can only be applied as ordered on the JOC.
3. PIOC who have been admitted as an ES, MR, Parole violator or an Imposed
and Stayed sentence will have credit given per the ROW.
County Jail or House of Correction Sentences
Per Wisconsin Statutes s. 973.03(2), “A defendant sentenced to the Wisconsin
state prisons and to a county jail or House of Correction for separate crimes shall
serve all sentences whether concurrent or consecutive in the state prison.” PIOC
will serve 2/3 of the jail sentence in prison and the remainder on supervision.
Amended Paperwork
PIOC will be provided a copy of the paperwork once the amended documents
have been processed.
Sentence Adjustment Information
DAI Policy 302.00.14 – Petition of Sentence Adjustment to Court 75% and 85%
and DAI Policy 302.00.18 – Positive Adjustment Time
PIOC must:
1. Ensure a packet is filled out for each count and case currently being served.
2. Ensure a DOC-184 is included with the materials submitted to DCI Records.
3. Copies of JOC’s and Conduct record will be submitted by the DCI Records
office. All other materials that PIOC want copies of will need to be made
before submission. DCI Records will not return any materials.
Division of Hearings and Appeals Hearings
DCC Holds and PIOC who have requested a revocation and/or
reconfinement/reincarceration hearing will remain at DCI until completion of the
requested hearing. If at any time the PIOC wishes to waive the hearing, they must
write to the DCI Records office.
Detainers/Warrants
1. If a detainer is received by DCI, PIOC shall be served the detainer. If
appropriate, PIOC may apply for prompt disposition. DCI Records will let
PIOC know if this is an option for them.
2. If a PIOC believes there is an outstanding warrant but DCI has not received
it, the PIOC may contact the appropriate District Attorney, Sheriff’s
Department, Clerk of Court or private attorney to check the status of possible
detainers. DCI Records office staff do not track pending detainers that have
not been officially filed here. This includes Interstate Agreements on
Detainers (IADs) from other states.
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Parole Eligibility
PIOC who are Parole eligible will have their case tracked by DCI Records to
ensure accurate scheduling of the Parole interview.
Record Requests
Requests for copies of records must have a DOC-184 completed and included
with the request.
RECREATION
1. Recreation is available to all PIOC at DCI.
2. Temperature and weather conditions shall determine if recreation is held
inside or outside.
3. Recreation time schedules are posted on all units.
4. Nothing may be brought to the gymnasium except a prescribed rescue
inhaler and nitroglycerin.
5. Recreational clothing and hygiene.
a. Tennis shoes must be worn and tied.
b. All clothing must fit properly and fingernails must be trimmed in
accordance with institution hygiene standards to avoid injuries
during recreational activities.
c. One Canteen purchased hair tie may be worn to and from
recreation.
d. Hair grooming in the gym is not allowed (allowed only at outside
recreation).
e. Violations of these rules may result in the PIOC being returned to
the housing unit.
6. While attending recreation, whether in the gymnasium or outside, PIOC are
required to remain there until the end of that specific recreation period.
7. PIOC who have a green pass scheduled during a recreation period must
remain on the unit.
8. Additional recreation rules are posted in all recreation areas.
RELEASES
PIOC releasing from DCI, will be assigned to a Social Worker who will make
contact within 60 days of release to begin planning.
RELIGIOUS PROGRAMS/CHAPEL SERVICES
Refer to DAI Policy 309.00.06 Inmate Marriages
DAI Policy 309.61.01 Religious Beliefs and Practice
DAI Policy 309.61.02 Religious Property
DAI Policy 309.61.03 Religious Diets
Religious studies and worship services are available to all PIOC and are posted
on housing units.
Marriage requests are not processed while a PIOC is in Reception status.
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Group Worship
The scheduled umbrella religion group (URG) congregate worship services
offered at DCI are Catholic, Buddhist/Asian Religions, Humanist/Atheist/Agnostic,
Islam, Jewish, Native American/American Indian, Pagan and Protestant/other
Christian. PIOC may designate a religious preference during the intake process. If
they chose “no preference” during intake, and would like to designate a religion,
they need to submit a DOC-643 to the Chapel. PIOC may change their religious
preference once every six months.
Other Activities
1. Counseling: Spiritual counseling is available upon request to the Chaplain.
2. Grief Counseling: A PIOC who has suffered the death of a loved one or have
had a significant loss of any kind may request to see a chaplain.
3. Pastoral Visits: A pastor, priest, rabbi, imam or spiritual advisor may visit via
an arrangement with the Chaplain.
4. To receive a copy of the Bible, the Qur’an or information on how to obtain a
religion’s holy book, send a DOC-643 the Chapel.
5. Religious Emblem: May possess one total, in accordance with a PIOC
designated religious preference and must meet current property guidelines
as listed in DAI Policy 309.61.02 Attachment-Religious Property Chart.
6. Reading Materials: Depending on availability, the Chapel may have religious
pamphlets or holy books for PIOC. Religious and spiritual books are
available for check out from the Chapel library.
7. Religious Diets: Submit form DOC-2167 Religious Diet Request to the
Chaplain.
8. Special events, seminars, religious services and other occasional/seasonal
activities may be offered. Check the unit bulletin board or contact the
Chaplain for more information.
Worship Services
1. Worship services are provided for PIOC in Reception status. To participate,
submit a DOC-643 to the Chapel.
2. The worship service should match the PIOC religious preference. While
incarcerated, PIOC are allowed to practice only one religion.
3. See the posted Chapel schedule on the unit for the specific day and time of
worship services. The scheduled worship services are:
a. Protestant (includes Baptist, Pentecostal, Lutheran, Methodist,
Presbyterian, Jehovah Witness, Non-denominational).
b. Catholic.
c. Buddhist.
d. Islamic.
e. Native American.
f. Pagan.
4. If a PIOC is unclear concerning religious preference or orientation, submit a
DOC-643 to the chaplain.
Religious Studies/Activities
Religious studies and other religious activities are provided for all PIOC in
Reception status. To participate, submit a DOC-643 to the Chapel. PIOC may
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participate in one study in addition to their worship service or unless otherwise
specified.
Alcoholics Anonymous (AA)
AA is a support group that seeks to assist members in maintaining sobriety. To
attend an AA meeting, submit a DOC-643 to Support Services.
To request AA materials, submit a DOC-643 to the Chapel.
PERSONAL SEARCHES
The following searches may be conducted while incarcerated:
Pat Search
1. A pat search is a search of an PIOC person, including but not limited to, an
inspection of the PIOC mouth, nose, ears, hair, searching of the outer
clothing wherein staff run their hands along outer garments to detect
contraband, an examination of the shoes, hat, pockets and personal
property.
2. Pat searches do not have to be conducted in private.
Strip Search
1. A strip search is a search of a person which requires them to remove all of
their clothing.
2. A strip search includes examination of the person’s clothing and visual
inspection of his or her body and body cavities.
Body Contents Search
A body contents search is a search in which the PIOC is required to provide
a sample of urine, stool, breath or blood for testing for the presence of
intoxicating substances.
Body Cavity Search
1. A body cavity search is a strip search which includes a physical inspection of
body cavities by the entry of an object or fingers.
2. A trained medical staff member (physician) is the only person who can
perform body cavity searches.
SECURITY THREAT GROUP (GANG) ACTIVITIES
1. Prohibited activities include but are not limited to:
a. The collection of dues.
b. Publishing and possession of gang literature.
c. Communication by invented language.
d. Code or hand signals.
e. The levy of fines or discipline.
f. Possession or wearing of clothing designed to identify members.
g. Possession or display of any gang-related materials.
h. Acts of intimidation toward others.
i. Photos with gang symbols/hand signs.
j. Ritualistic greetings between members.
2. Any group not specifically sanctioned by DCI is prohibited from functioning as
a group. Groups that have been identified as unsanctioned groups include,
but are not limited to:
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a. White Supremacist Groups to include, but are not limited to, Aryan
Brotherhood, Skinheads, Ku Klux Klan, Neo Nazis, etc.
b. Sureños/Norteños.
c. Bloods/Crips.
d. Gangster Disciple Nation and all of its affiliates.
e. Vice Lords.
f. Black P. Stone Nation.
g. Latin Kings.
h. Spanish Cobras.
i. 1% Motorcycle Groups.
j. Hate Groups including Militias and 3%ers.
k. Sovereign Citizens and other anti-government ideology groups
l. Hybrid gangs and cliques
m. Unsanctioned (not identified by WI DOC) Religious Groups
3. Any PIOC found in possession of, wearing, manufacturing or distributing any
gang-related materials or involved in gang-related activities, will be subject to
discipline.
SHOWERS, CLOTHING EXCHANGE AND LAUNDRY
1. Each PIOC will be issued:
a. One set of green institution shirt and pants.
b. One T-shirt.
c. One set of underwear.
d. One pair of socks.
e. One pair of gym shorts.
f. Washcloths, towels, two sheets, one pillowcase and one blanket
are provided. A second blanket is provided from September
through June.
g. One pair of boots and one pair of athletic shoes.
2. New clothing and linen will only be exchanged on a one for one basis in
accordance with specific housing unit operations. The only exception will be
medically approved item(s) through HSU/Primary Care.
3. Showers
a. PIOC are required to shower in accordance with their unit's shower
schedule, except when medically excused. Failure to do so may
result in disciplinary action.
b. PIOC are allowed five minutes in the shower.
TELEPHONE CALLS
Refer to DAI Policy 309.39.01 Monitoring and Recording of Inmate Telephone
Calls
1. Each PIOC is permitted to make a minimum of one phone call per month.
Telephone calls are limited to 15 minutes. When time and unit operations
permit, PIOC may be allowed additional phone calls. ADA accommodations
are available for PIOC with hearing impairments upon request to the unit
officers.
2. As a call is placed, each PIOC will receive automated instructions to follow.
For proper identification purposes, all PIOC are instructed to record their first
and last name during their first telephone call. If a PIOC needs to reset their
telephone introduction, submit a DOC-761A Telephone Problem Report to
the Business Office.
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3. Calls are recorded and monitored by the institution. Throughout the call, a
recorded message indicates that the call is from a correctional facility. At the
end of the call, there is a warning message notifying the PIOC that the call
will be ending at the prescribed time.
4. A phone call cannot be completed unless the party called has a pre-paid
phone account set up with the third-party billing company to receive collect
calls. PIOC in reception status CANNOT put funds on any phone account. If
the PIOC’s called party does not have a phone account, this may result in
blocked calls and receiving a recording that the call is restricted. DCI does
not place or remove blocks. If an attempted call is blocked due to billing, the
called party will be notified via telephone that a call was attempted to their
residence and that it was blocked.
5. Questions regarding telephone use shall be directed to the Unit Security
Staff.
6. PIOC are not allowed to place/make telephone calls for other PIOC.
Attempting or completing telephone calls and relaying messages for PIOC
who are not authorized to use the PIOC telephone is not permitted.
7. When a PIOC is informed they will be transferred to another institution or
leave as OCO or OWO, telephone calls will not be allowed. Telephone lists
may require reactivation if PIOC are OCO or OWO for an extended period of
time.
8. Telephone calls may not be placed to a third party.
9. While using the telephone PIOC must be seated.
Incoming Emergency Calls
Incoming emergency calls shall be reviewed by the PIOC’s Offender Classification
Specialist or a Security Supervisor who will transmit the information as
appropriate.
Calls Between PIOC
PIOC may be permitted to make telephone calls to a spouse, parent or child who
is housed in another Wisconsin correctional or mental health institution. Such calls
shall be paid for from the account of the PIOC requesting the call. Send an
interview request to the assigned Offender Classification Specialist to request this
type of phone call.
TELEPHONE CALLS – ATTORNEY
Refer to DAI Policy 309.39.01 Monitoring and Recording of Inmate Telephone
Calls
1. Telephone calls to attorneys are not monitored or recorded provided they are
properly placed.
2. To include an attorney on a call list, complete a DOC-1631 Telephone
Request Attorney Add/Delete.
a. This form is available from unit staff.
b. After the DOC-1631 is completed, send it to the Business Office.
c. The attorney will receive a form letter to sign. The attorney has 60
days to return the form.
d. When the form has been returned and approved, the PIOC will
receive a copy.
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3. If there is a need to contact an attorney prior to the approval of the DOC-
1631 or the attorney has not been approved for telephone contact, the PIOC
may write them and request that they contact the Business Office to
schedule a telephone call.
4. Attorney telephone calls are placed using the same procedure as above.
PIOC WITH MILITARY SERVICE
DCI has a State Veteran’s Benefits Specialist that comes to the facility once per
month. Veterans will be scheduled automatically to attend an informational
meeting.
A copy of the Incarcerated Veteran’s Handbook is available in the library for
Veterans who would like more information.
For more information, PIOC can write to the Department of Veterans Agent:
Veteran’s Representative
VISN 12 HCRV Reentry Specialist
Clement J. Zablocki VA Medical Center
5000 West National Avenue
Milwaukee, WI 53295
TRANSFER OUT
1. PIOC shall be notified by unit officer of pending transfer.
2. Upon notification of transfer PIOC is not permitted to make telephone calls or
have other PIOC make telephone calls on their behalf.
3. When directed PIOC will pack property and report to Intake.
4. Library materials shall be turned into Intake when property is packed.
5. Razor cards shall be turned into Intake staff when reporting to Intake for
property packing. Remaining number of razors will be placed in PIOC
property for transfer.
6. Gym shoes and shorts shall be returned to Intake when packing to leave.
7. Braids must be removed prior to transfer.
8. PIOC shall wear a full set of greens for transfer.
VISITING
Refer to DAI Policy 309.06.01 Visiting
Visiting List
1. While in Reception status, no more than four (4) adult close family member
visitors may be approved to visit. “Close Family Member” is defined as: A
PIOC’s natural, adoptive, step and foster parents; spouse, children,
grandparents, grandchildren or siblings.
2. Children of the PIOC who have not reached their 18th birthday may visit, if
approved, and shall not be counted against the four-visitor limit on the visiting
list. Minors must have written approval of a non-incarcerated parent or legal
guardian to visit.
3. An approved minor child shall be accompanied by any approved adult visitor
on the visiting list.
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4. Individuals less than 18 years of age that are not children of the PIOC will not
be approved to visit.
5. PIOC who remain in Reception status longer than 120 days may request one
additional related or non-related adult be added to their visiting list. This will
not be permitted if the PIOC is in Restricted Housing Status.
6. PIOC with sexually related offenses will not be permitted to have visitors
under the age of 18, regardless of the relationship.
7. PIOC will need to fill out the front page of a Visitor Questionnaire (DOC-
21AA) for each close family member a PIOC wants to place on the visiting
list. This includes a form for each minor child(ren). The child's custodial
parent must sign the parental consent portion of the DOC-21AA.
8. If a spouse or child has a different last name than the PIOC, they must
include a copy of their marriage/birth certificate along with the visiting
questionnaire.
9. If a child’s parent does not sign the visiting questionnaire due to being
incarcerated or they do not have legal custody, the person who signs the
visiting questionnaire must include guardianship papers with the
questionnaire.
10. Copies of the visiting questionnaire are not accepted.
11. PIOC is required to mail out their own forms. After the proposed visitor
completes the form they must return it directly to the Initial Classification
Department for processing.
Visiting Regulations
1. Intake Status: While in Intake Status PIOC are not allowed visits.
2. Reception Status:
a. PIOC will be allowed visits as posted.
b. The visit week will start on Sunday and ends the following
Saturday.
c. PIOC in Temporary Lock Up, Observation, Disciplinary Separation,
Voluntary Confinement or Administrative Confinement status will
abide by the visiting regulations as specified in DAI policies and
DCI procedures.
d. PIOC in Disciplinary Status are only allowed no-contact visits.
Other Visiting Rules
1. Only approved visitors are allowed to visit. A total of five visitors are allowed
per visit. Children under the age of five do not count against the visitor limit.
2. It is the PIOC’s responsibility to advise visitors of the hours and restrictions
that apply to visiting. "General Information" sheets are available on housing
units to send to visitors. This information is also available on the public DOC
website.
Visiting Room Rules
1. PIOC must wear a full set of greens with the shirt tucked in and state issued
shoes completely tied. The PIOC’s ID shall be displayed properly.
2. PIOC entering the Visiting Room will be pat searched and PIOC exiting the
visit for any reason will be strip searched.
3. PIOC shall walk through the metal detector prior to exiting the Visiting Room.
4. Visiting Room staff will assign all visits a seating area.
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a. PIOC and visitors are not allowed to change seating areas.
b. PIOC will remain seated at all times.
c. Furniture arrangement will remain unchanged.
d. PIOC and visitors will keep shoes on at all times.
e. Putting feet on the furniture is not allowed.
5. PIOC will remain seated in the red chair, facing the west wall, at all times.
Exceptions:
f. Taking photos.
g. Using the restroom.
h. Talking to staff.
6. PIOC and visitors are allowed only one brief kiss and embrace at the
beginning and end of the visit. Any embracing and kissing during the visit or
sexual conduct, may lead to individual disciplinary action, which may include
termination of visiting privileges.
7. PIOC/visitor hand or body rubbing/massage is not allowed. Hands are not
allowed under clothing at any time. PIOC’s hands shall be visible to the staff
at all times.
8. PIOC and visitors shall sit in an upright position.
9. PIOC are not allowed to take children to the restroom.
10. PIOC using the restroom while in the Visiting Room will be strip searched
upon entering and pat searched upon exiting the restroom.
11. PIOC, as well as their visitors, are responsible to ensure the children visiting
them do not engage in behaviors that disrupt other visits.
12. Children of PIOC who are age 5 or under may be permitted to be held and/or
sit on the PIOC’s lap, provided there are no risk factors as determined by
DCI staff.
13. PIOC and visitors shall maintain a normal tone of dialogue during the visit.
Profanity will not be tolerated.
14. PIOC and visitors are not permitted to visit with other PIOC and/or other
PIOC’s visitors.
15. Nothing is allowed to be passed between PIOC and visitors. It is also the
PIOC’s responsibility to ensure their visitor’s actions are in accordance with
the rules of DCI.
16. Personal hygiene and hair grooming by PIOC or visitors (combing, braiding,
etc.) is not allowed during the visit.
17. Vending machines are available for use. Money for operating these
machines must be provided by the visitors. No paper money is allowed in the
Visiting Room. PIOC are not allowed to handle money or go to the vending
machines.
18. There are no change machines in the Visiting Room. The Visiting Room staff
will not make change. Visitors are not permitted to solicit change from other
visitors.
19. The microwave is for adult use only. Do not leave the microwave unattended
while in use.
20. Qur’ans and bibles may be obtained from the Visiting Room staff. They are
for use in the Visiting Room only and must be returned at the completion of
the visit.
21. Hobby items in the showcase may be purchased by PIOC visitors only.
Contact the Visiting Room staff for further information regarding hobby item
purchases.
22. The PIOC/visitor greeting upon arrival in the Visiting Room will take place at
the seating area, as does the good-bye, prior to the PIOC’s departure at the
end of the visit. All visitors will remain seated once the visit is finished, until
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the PIOC has left the Visiting Room. Staff will then let the visitor out of the
area.
23. No items of any kind are to be taken from the Visiting Room to the housing
units by PIOC.
24. Visitors may not leave money for PIOC at DCI. Money may be sent to a
PIOC in the form of a money transfer through Access Corrections.
Photographs Taken in Visiting Center
1. PIOC will be permitted to have photographs taken during regular visiting
hours, individually or with members of their visiting party. All photographs will
be taken in the Visiting Room under the supervision of the Visiting Room
staff.
2. PIOC interested in having photos taken during their visit will be required to
complete a DOC-184 and give it to the Visiting Room staff. The request must
include the number of photos being requested (maximum of five).
3. The DOC-184 will be approved or denied by the Visiting Room staff based on
the proper funds being available in the PIOC’s account.
4. Photo Guidelines:
a. One PIOC is permitted per photo.
b. PIOC must wear green state-issued clothing (no personal and/or
colored T-shirts or bare chests). PIOC are not permitted to be
photographed with any additional personal or state-issued
property.
c. Pictures are to be taken in the designated area in the Visiting
Room.
d. Persons in the photo must stand straight, facing the camera with
hands at their sides or clasped in front or behind. No hand
gestures are permitted. Feet should be parallel, directed toward
the camera.
e. PIOC and visitors in the Visiting Room may have their arms only
around the shoulder of another for pictures. PIOC and visitors are
permitted to hold children appropriately in photos.
f. Only the PIOC’s approved visitors may be in the photograph.
Neither staff nor any other PIOC or visitor(s) may be in the
photograph(s).
g. Photos that are believed to depict gang-related or other
inappropriate postures displayed by the PIOC or visitor will be
confiscated and PIOC are still required to pay for these photos.
Photos will be referred to Security for review. If necessary, a
conduct report will be issued. Photos will be returned to the PIOC
only if the charges are not substantiated at the disciplinary hearing.
h. All photographs will be inspected and approved by Security staff
before given to PIOC or their visitors.
5. All photographs that are unacceptable due to damage or to poor quality may
be retaken at the discretion of the Visiting Room staff.
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Common Records Computation Abbreviations
ABBREVIATION
DEFINITION
AM PED
Alternate Method Parole Eligibility Date
Avail
Available (for reconfinement or reincarceration)
CC
Concurrent
CJT or Credit
County Jail time (credit)
Conf
TIS confinement
CS
Consecutive
Ct or Cts
Count(s)
Cust
Most recent date of custody on ROW without any
adjustment for holds or credit – used in Violator
Comps ONLY
ES
Extended supervision release date
ESp
Extended supervision period
From
Used when the initial sentence does not start on
the sentencing date – EX: Imposed and Stayed
Probation; not used in Violator Comps
Gov Rel
Governing Release – Used when calculating
Parole Commission authority ends date
Govs
Governs
GSD
Generates same dates
JOC
Judgment of conviction
LTS
Left to serve (on a sentence) to include the 1/3 of
New Law sentence
MAX
Maximum discharge date
Mos
Months
MR
Mandatory release date
NE
Not eligible (for parole consideration)
Net Cust
Net Custody – Used in Violator Comps ONLY
(determined by subtracting any holds or credit on
the ROW from the custody date)
NL
New Law
PED
Parole eligibility date
Reconf
Reconfinement (for TIS revocation)
Reinc
Reincarceration (for NL revocation)
Rel
Release
SB
Sentence Began Date – Not used in violator comps
ROW
Revocation Order and Warrant
Sent
Sentencing date
TIS
Truth-in-sentencing
VOP
Violation of Probation
Yrs
Years
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Approved by:
Jason Benzel
Warden
Dodge Correctional Institution
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