Note: November 2022.
This Directive may no longer be current. Please check with the program office responsible
for this Directive to determine if there are any updates or if the Directive is no longer in use.
U.S. Department of
Homeland Security
United States
Coast Guard
CIVIL ENGINEERING MANUAL
Distribution Statement A: Approved for public release. Distribution is unlimited.
COMDTINST M11000.11B
MAY 2014
DISTRIBUTION – SDL No. 164
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NON-STANDARD DISTRIBUTION:
COMDTINST M11000.11B
02 MAY 2014
COMMANDANT INSTRUCTION M11000.11B
Subj:
CIVIL ENGINEERING MANUAL
1. PURPOSE. This Manual promulgates Coast Guard Civil Engineering policy and selected
procedures.
2. ACTION. All Coast Guard unit commanding officers, officers-in-charge, deputy/assistant
commandants, and chiefs of headquarters staff elements shall comply with the provisions of
this Manual. Internet release is authorized.
3. DIRECTIVES AFFECTED. Civil Engineering Manual, COMDTINST M11000.11A, Field
Planning Manual, COMDTINST 11000.17, and Shore Facilities Project Development Manual
(SFPDM), COMDTINST M11010.14 are cancelled.
4. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it
itself a rule. It is intended to provide guidance for Coast Guard personnel and is not intended
to impose legally binding requirements on any party outside the Coast Guard.
5. MAJOR CHANGES. This Manual is a complete rewrite of the previous Civil Engineering
Manual and is organized as follows:
a. Chapter 1: Discusses the Coast Guard Civil Engineering program responsibilities,
organization, and principles for shore infrastructure logistics support.
b. Chapters 2-5: Identifies Coast Guard Civil Engineering resources and policies. These
chapters identify the Shore Organizational Level Maintenance Program, Shore Depot
Level Maintenance Program, and Shore Acquisition, Construction, and Improvement
Programs.
Commandant
United States Coast Guard
COMDTINST 11000.11B
2
c. Chapters 6-9: Provides programmatic guidance for execution of Coast Guard Civil
Engineering support.
d. Chapters 10-12: Provides the policies for shore facilities planning and project
development process, building code standards, and shore infrastructure asset standards.
d. Chapters 13-14: Provides guidance on Facility Assessments and Safety Inspections.
e. Chapter 15: Provides guidance for Coast Guard Civil Engineering community professional
development, training, and recognition.
6. IMPACT ASSESSMENT. None.
7. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. Per the National
Environmental Policy Act Implementing Procedures and Policy for Considering
Environmental Impacts, COMDTINST M16475.1 (series), Figure 2-1, #33, the Coast Guard
has determined that the development and issuance of this COMDTINST is categorically
excluded from further NEPA documentation, and a written Categorical Exclusion
Determination is not required.
8. DISTRIBUTION. No paper distribution will be made of this Manual. An electronic version
will be located on the following Commandant (CG-612) web sites. Internet:
http://www.uscg.mil/directives/, and CGPortal:
https://cgportal2.uscg.mil/library/directives/SitePages/Home.aspx.
9. RECORDS MANAGEMENT CONSIDERATIONS. This Manual has been thoroughly
reviewed during the directives clearance process, and it has been determined there are no
further records scheduling requirements, in accordance with Federal Records Act, 44 U.S.C.
3101 et seq., NARA requirements, and Information and Life Cycle Management Manual,
COMDTINST M5212.12 (series). This policy does not have any significant or substantial
change to existing records management requirements.
10. FORMS/REPORTS. The forms called for in this Instruction are available in USCG Electronic
Forms on the Standard Workstation or on the Internet: http://www.uscg.mil/forms/;
CGPortal at https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx;
and Intranet at http://cgweb.comdt.uscg.mil/CGForms.
11. REQUESTS FOR CHANGES. Recommendations for improvements to this instruction should
be submitted via the chain of command to Commandant (CG-43).
R. J. RÁBAGO /s/
Rear Admiral, U.S. Coast Guard
Assistant Commandant for Engineering & Logistics
COMDTINST M1100
0.11B
RECORD OF CHANGES
CHANGE
NUMBER
DATE OF
CHANGE
DATE
ENTERED
BY WHOM
ENTERED
COMDTINST M1100
0.11B
TABLE OF CONTENTS
CHAPTER 1 SHOR
E INFRASTRUCTURE SUPPORT ORGANIZATION AND
PRINCIPALS
A. Purpose.........................1-1
B. Assistant Com
mandant Engineering & Logistics (CG-4) . . . . . . . .
1-1
C. The Office of Civil Engineering, Commandant (CG-43) . . . . . . . . . 1-1
D. Shore Infrastructure Logistics C enter . . . . . . . . . . . . . . . 1-2
E. Facility Eng
ineers . . . . . . . . . . . . . . . . . . . . .
1-4
F. Principals of Shore Infrastructure Logistics Support . . . . . . . . . . 1-5
CHAPTER 2 CIVIL ENGIN EERING RESOURCE MANAGEMENT OVERVIEW
A. Purpose.........................2-1
B. Financial Resources.....................2-1
C. PersonnelResources....................2-1
D. Managemen
t Effectiveness Visit Program/Program Managemen t Review. . .
2-1
E. PlantFundingModel ....................2-1
F. PlantReplacementValue...................2-1
G. Cost Esti
mates......................
2-2
H. Project Prioritization.....................2-2
I. Project Management . . . . . . . . . . . . . . . . . . . . 2-2
J. Perform
ance Metrics . . . . ................
2-3
K. Special Funding for Catastrophic Losses. . . . . . . . . . . . . . 2-3
L. Casualty Reports (CASREP) . . . . . . . . . . . . . . . . . . 2-3
CHAPTE
R 3 SHORE ORGANIZATIONAL LEVEL (AFC-3X) MAINTENANCE
PROGRAM
A. Purpose.........................3-1
B. Respo
nsibilities . . . . . . ................
3-1
C. Shore OLM Program F unding . . . . . . . . . . . . . . . . . 3-2
D. Shore OLM Program Require ments . . . . . . . . . . . . . . . 3-3
E. Shor
eOLMProgramExecution.................
3-4
CHAPTER 4 SHORE DEPOT LEVEL (AFC-43) M AINT ENANC E PROGRAM
A. Purpose.........................4-1
B. AFC-
43ProgramFundingAndAllocation .............
4-1
C. AFC-43 and Minor Construction Authority . . . . . . . . . . . . . 4-2
D. AFC-43 Project Classification .................4-9
E. AFC
-43ProjectCostEstimating.................
4-1
0
F. AFC-43 Program Execution..................4-11
G. RevisedPlantReplacementValue................4-13
H. AF
C-43 and Deferred Main ten ance Backlog . . . . . . . . . . . .
4-
13
i
COMDTINST M1100
0.11B
CHAPTER 5 SHORE ACQUISITION CONSTRUCTION AND IMPROVEMENT
PROGRAM
A. Purpose.........................5-1
B. Shore Acquisition Construction and Improvement Program Funding . . . . 5-1
C. Acquisition C
onstruction and Improvement Funding Determination . . . . .
5-5
D. Acquisition Construction and Improvement Project Prioritization . . . . . . 5-6
E. Acquisition Construc tion and Improvement Program Execution . . . . . . 5-7
F. Constructio
ninProgress . . . ................
5-9
G. Quarterly Obligation Status Report . . . . . . . . . . . . . . . . 5-10
CHAPTER 6 REAL PROPERTY MANAGEMENT PROGRAM
A. Purpose.........................6-1
B. DefinitionofTerms.....................6-1
C. Real Property Management Policies . . . . . . . . . . . . . . . 6-1
CHAPTER 7 S
HORE ENVIR ONMENTAL M AN AGEMENT PROGRAM
A. Purpose.........................7-1
B. Responsibilities . . . . ..................7-1
C. Environm
ental Compliance, Restoration, Planning, and Historic Preservation
Programs........................
7-2
D. Document and Da ta Management . . . . . . . . . . . . . . . . 7-3
E. Housing
ProjectDocumentation.................
7-3
CHAPTER 8 SHORE ENERGY MANAGEMENT PROGRAM
A. Purpose.........................8-1
B. USCG Or
ganizational Responsibilities and Coordina tion . . . . . . . .
8-1
C. Shore Energy Policy .....................8-2
D. Documentation and Reporting Requirements . . . . . . . . . . . . 8-2
CHAPT
ER 9 CIVIL ENGINEERING INFORMATION MANAGEMENT PROGRAM
A. Purpose.........................9-1
B. Responsibilities . . . . ..................9-1
C. Auth
orizedSoftware.....................
9-1
D. Access to Software . . . ..................9-2
E. Computerized Maintenance Ma nagement System . . . . . . . . . . 9-3
F. Elec
tronic Document Management System . . . . . . . . . . . . .
9-3
G. Computer Aided Design Application . . . . . . . . . . . . . . . 9-3
H. AncillaryData.......................9-3
CHA
PTER 10 SHORE FACILITIES PLANNING AND PROJECT DEVELOPMENT
A. Purpose.........................10-1
ii
COMDTINST M1100
0.11B
B. Facilities Planning, Project Development, and the USCG Budget . . . . . 10-1
C. Facilities Pla
nning and Project Develo pment Responsibilities . . . . . .
10-1
D. Planning Documentation Workload. . . . . . . . . . . . . . . . 10-1
E. DD1391 . . . . . . . . . . . . . . . . . . . . . . . . . 10-1
F. General Plann
ing Guidelines . . ................
10-9
G. DD1391 Cost Estimating and Economic Ana lysis . . . . . . . . . . . 10-9
CHAPTER 11 BUILDING CODE STANDARDS
A. Purpose.........................11-1
B. National Model Building Code . . . . . . . . . . . . . . . . . 11-1
C. Local Codes and Standards . . . . . . . . . . . . . . . . . . 11-2
D. Department
ofDefenseInstallations...............
11-2
E. LocationsOutsidetheUnitedStates...............11-2
F. AuthorityHavingJurisdiction..................11-2
G. Building O
fficial......................
11-2
H. Waivers to Building Codes ..................11-2
I. Certificate of Occupancy . . . . . . . . . . . . . . . . . . . 11-3
J. Unsafe Fa
cilities......................
11-3
K. Demolition........................11-3
L. Health, Safety, and Security Inspections . . . . . . . . . . . . . . 11-4
M. Land Con
demnation.....................
11-4
N. Technical Authority . . . ..................11-4
O. Funding.........................11-4
P. Barrie
r-FreeDesign.....................
11-4
CHAPTER 12 SHORE INFRASTRUC TURE ASSET STANDARDS
A. Purpose.........................12-1
B. Desig
nGuidance......................
12-1
C. BoatInfrastructureAssets...................12-1
D. Aircraft Infrastructure Assets..................12-6
E. Housi
ng And Representational Facility Assets . . . . . . . . . . . .
12-6
F. Small Arms Firing R ange Assets . . . . . . . . . . . . . . . . 12-7
G. Relocatable Buildings ....................12-7
H. Aids
To Navigation And Marine Environmental Resp onse Assets . . . . .
12-8
CHAPTER 13 FACILITY ASSESSMENTS
A. Purpose.........................13-1
B. Ass
essmentSchedule....................
13-
1
C. Assessment Requirements ..................13-1
iii
COMDTINST M1100
0.11B
CHAPTER 14 SAFETY INSPECTION S
A. Purpose.........................14-1
B. Responsibility to Inspect...................14-1
C. Requirement to Inspect Load B earing Structures . . . . . . . . . . . 14-1
D. Requirement
to Inspect Weight-Handling Equipment. . . . . . . . . .
14-2
E. Requirement to Inspect Bo ilers and Unfired Pressure Vessels . . . . . . 14-3
F. Requirement to Inspect Moto rized Hangar Door Controls . . . . . . . . 14-4
G. Requirement
to Inspect Emergency Generators and Uninterruptable Power
Supplies.........................
14-5
H. Contract Requirements for Rental of Weight-Handling Equipment . . . . . 14-5
I. Engineerin
gAnalysisBoards..................
14-6
CHAPTER 15 PROFESSIONALDEVELOPMENT,TRAINING, AND RECOGNITION
A. Purpose.........................15-1
B. Advanced D
egrees.....................
15-1
C. ProfessionalRegistration...................15-2
D. Professional Certification...................15-2
E. Professi
onal Societies and Organizatio ns . . . . . . . . . . . . .
15-2
F. Class C (AFC-56) Training ..................15-3
G. Awards and Recognition . . . . . . . . . . . . . . . . . . . 15-4
APPENDI
XA
Acronyms
APPENDIX B
Definit
ions
iv
COMDTINST M11 00
0.11B
LIST OF FIGURES
Civil Engineering Program Organization . . . . . . . . . . . . .
Figure 1-1
CivilEngineeringSupport...................
Figure 1-2
AFC-43/AC&I Funding Determination Flowchart . . ........
Figure 4-1
AFC-43ProjectApproval&DocumentationFlowchart........
Figure 4-2
ShoreAC&IStrategicTimeline.................
Figure 10-1
DD1391Template......................Figure10-2
DD1391TabsandAttachments ................Figure10-3
LIST OF TABLES
Headquarters Planning Coordinators ..............
Table 10-1
Inspection
Schedule for Boilers and Unfi red Pressure Vessels . . . . .
Table 14-1
COMDTINST M1100
0.11B
CHAPTER 1. SHORE INFRASTRUCTURE SUPPORT ORGANIZATION AND
PRINCIPALS
A. PURPOSE
. United States Coast Guard (USCG) shore facilities represent a
significant portion of the capital assets that ena ble the service to carry out its
missions. The USCG plans, constructs, and maintains its shore faci
lities to support
mission requirements. This Civil Engineering Manual is published to promulgate
USCG Civil Engineering (CE) policy and selected procedures.
1. This Manual includes certain technical information not readily available in other
reference documents. When adequate in f ormation is available from another
source, this Manual references the approp riate source. Such information will
not be duplicated in this Manual.
2. This Manual is intended to provide a broad set of principles, rules, and
guidelines to establish the framework for the C E program. Commandant
(CG-43) and the Shore Infrastructure Logistics Center (SILC) will issue
process documents describin g the procedures to achieve th e desired CE
program results.
B. ASSISTANT COMMANDANT ENGINEERING & LOGISTICS (CG-4)
.
Commandant (CG-4) is the technical authority for design, construction, and
maintenance of USCG systems and assets in accordance with CG-4 Technical
Authority, COMDT INST 4700.4 (series). Commandant (CG-4) is the engineering
technical authority for s urface, aeronautical, shore infrastructure, logistics,
environmental stewards hip and sustainability, configuration management, and
energy management. Commandant (CG-4) is responsible for the management
of all real property assets and occupancy ag reements. Area Commanders,
District Comma nders, Sector Commanders, Unit Commanding Officers, and
Officers-in-Charge are r espon sible for stewardship and the safe use o f USCG
facilities in accordance with the policy provided in this Manual and specificterms
provided in applicable real property agreements.
C. THE OFFICE O F CIVIL ENGINEERING, COMMANDANT (CG-43)
. The Office of
Civil Engineering, Commandant (CG-43), is the Headquarters Program Manager
for the CE program. The Commandant (CG-43) organization is shown in Figure
1-1. Under general direction and supervision of the Assistant Comman dant for
Engineering and Logistics, the Office of Civil Engineering is responsible for:
1. Establishing and updating USCG CE pro gra m policy and guidance to
implement Commandant (CG-4) Engineering Technical Authority and provide
operationally capable shore facilities to support USCG missions. Policy and
guidance will i nclude the following general shore management areas:
a. DD1391 Facilities Planning and Project Development,
b. Design policies an d standards for shore facilities,
c. Shore energy conservation and sustainability initiatives,
d. Major and mino r construction,
e. Facilities Operating Support (Organizational Level Maintenance),
f. Real property acquisition, disposal, and management, including leases,
and
1-1
COMDTINST M1100
0.11B
g. Maintenance, repair, alteration, code compliance, and recapitalization of
all USCG shore facilities including fixed aids to navigation (ATON).
2. Providing administrative and programmatic oversight of the SILC’s execution
of CE support and services.
3. Providing technical guidance to assist the Deputy Commandant of Operations
(DCO) program managers to suppo rt shore facility requirements resulting from
new, modified, or eliminated missions.
4. Providing programmatic guidance to the SILC on the prioritization of Shore
Acquisition, Con struction & Imp rove ment (AC&I), Depot-Level facility
maintenance projects, and directing the overall execution of shore facilities
maintenance funds (AFC-43).
5. Developing and championing Reso urce Proposals for AF C-43, Shore AC&I,
and AFC-36 lease accounts.
6. Establishing CE programmatic goals and performan c e metrics.
7. Reviewing and approving D D1391 Facilities Planning and Project Development
documents.
8. Managing and developing the CE community.
9. Championing unit level/recurring AFC-30/34 resources.
10. Executing interagency coordination with federal partners.
11. Providing facilities requirements in support of deployed USCG assets for
contingency support and wartime operations.
12. Providing technical representativ
es for intergovernmental and international
workinggroupsasnecessary.
13. Managing the USCG Motor Vehicle program in accordance with the Motor
Vehicle Manual, COMDTINST M11240.9 (series).
14. Managing the USCG Representational Facility (REPFAC) and Flag Housing
program in accordance with the Representational Facilities (REPFACs) and
Flag Quarters, COMDTINST M11103.1 (series).
D. SHORE INFRASTRUCTURE LOGISTICS CENTER
.
1. Responsibilities
. Under the general direction and su pervision of Commandant
(CG-43), the SILC will:
a. Exercise Commandant (CG-4)’s Tec hnical Authority over USCG real
property assets and A ids to Navigation (ATON).
b. Establish and maintain configuration standards and processes to
acquire, maintain, alter, refurbish, and dispose of real property assets
in support of USCG operations.
c. Execute the AF C-43 Depot Level Maintenance (DLM) and the
Shore AC&I programs. These programs provide for the acquisition,
maintenance, major r epair, an d improvements to USCG real property
assets, and ATON.
1-2
COMDTINST M1100
0.11B
d. Provide Product Line and Asset Line mana gement for the USCG shore
plant.
e. Execute USCG real property transactions as directed by Commandant
(CG-43).
f. Maintain and manage the USCG Shore Facility Inventory (SFI) which
tracks all real property assets.
g. Oversee env ironmental stewardship and sustainability programs in
accordance with all policy, laws, and regulations.
h. Administer th e Representational Facilities (REPFAC) program.
i. Administer the USCG Motor Vehicle program.
j. Develop and implement pro cess guides in accordance with Paragraph
1.F.6.
k. Develop and document maintenance philosophy, staffing standards, and
skill requirements for maintenance and management of shore facilities.
l. Review DD1 391 Facilities Planning and Project Development documents
in accordance with Chapter 6 of this M anual.
2. SILC Divisions and Offices
. T he following is a brief description of SILC
divisions and offices. Refer to the Coast Guard Organizational Manual,
COMDTINST M5400.7 (series), for the most up-to-date SILC o rganization
construct. The CE Program’s major offices are depicted in Figure 1-2.
a. Facilities Desig n and Construction Center
. Develops DD1391 Facilities
Planning do cuments and provides design services for new acquisition
of major i
mprovements to USCG shore assets. Facilities Design and
Construction Center (FDCC) executes the Shore AC&I and Major
Acquisition Systems Infrastructure (MASI) Programs, executes major
shore ma
intenance projects, and performs special studies as needed.
b. Civil E ngineering Units
. Executes the AFC-43 Depot Level
Maintenance (DLM) program as described in Chapter 4, Shore Depot
Level (AFC-43) Maintenance Program, and provides Product Line and
Asset Line management of USCG shore facilities. Civil Engineering
Units (CEU) execute facility inspections required by Chapter 13, provide
technical publication services, develop DD1391 Facilities Planning
documents, real property management, environmental program
management, and disaster response services.
c. Engineering Services Division
. Provides Prod uct Line oversight,
technical support, and configuration management for shore facilities,
civil engineering technical publications, real property management,
capital planning management, energy management of shore facilitie s,
and oversight of depot level and organizational level maintenance of
shore facilities.
d. Environmental Management Division
. SILC E nvironmental
Management Division (EMD) exercises technical autho
rity for the
shore infrastructure Environmental Manag ement Program. SIL C-EMD
is responsible for the execution of the en vironmental compliance,
1-3
COMDTINST M1100
0.11B
restoration and environmental liabilities, environmental planning, and
sustainment/e
nvironmental stewardship prog rams.
e. Chief of Contracting Offices
. Th e SILC has two Chiefs of Contracting
Offices (COCO):
(1) Chief of Contracting, Base Su pport and Services Division
.The
COCO for Base Support Services provides te chnical oversight of
the contracting functions executed at each Base, Base Detachment,
and USCG Training Centers. COCO for Base Support Services
also provides for emergency contracting, co mmercial support
services contracting, and purchasing, intera gency agreements,
and utilities contracting.
(2) Chief of Contracting, Construction
. The COCO for Construction
provides technical ove rsight of the contracting functions executed
at the CEUs and FDCC. The contracting offices located at FDCC
and the CEUs provide support for construction, ma intenance, and
repair of real property assets.
f. Business Operations Division
. Directs and executes workforce and
performance functions within SILC, manages all administrative functions
within SILC, and oversees information management systems to meet
CE program requirements.
g. Asset Logistics Division
. Supports the genera l purpose personal
property, budgeting, and financial management requirements of t he
SILC enterprise and provides financial support services for Director
of Operational Logistics (DOL) and Force Readiness Command
(FORCECOM) co llocated with SILC.
E. FACILITY ENGINEERS
. There are two types of USCG Facility Engineers (FE)
associated with the CE program:
1. Headquarters and Non-Area Major Command Facility Engineers
. Responsible
for executing organizationa l and depot-level maintenance, environmental
stewardship and sustainab ility, shore facility planning, and performing facilities
assessments for all facilities within assigned Area of Responsibility (AOR).
All Headquarters and Non-Area Major Command FEs are coded as civil
engineering billets.
2. Area Major Command and Base Facilities Engineers
. Responsible for
executing organizational level mainte nance, environmental stewardship
and su stainability, and performing facilities assessments for all facilities
within assigned AOR. Also, coordinate with servicing CEU for depot-level
maintenance activities for facilities within AOR. Sector/Air Station FEs may
be general or civil engineering billets. Base FEs are typically civil engineering
billets.
Figure 1 -2 provides an overview of Civil Engineering Offices, USCG bases,
and civil engineering-cod ed FE b illets.
1-4
COMDTINST M1100
0.11B
F. PRINCIPALS OF SHORE INFRASTRUCTURE LOGISTICS SUPPORT.
1. Shore Facility Maintenance Program Philosophy
. All USCG real property
assets (RPUIDs) must have a documented, standardized system of
maintenance with designated personnel familiar with/properly trained on
the maintenance system in place to support the USCG’s shore plant. The
maintenance program will be designed to:
a. Assure that facilities meet their operational and functional requirements,
b. Take corrective action before advanced deterioration necessitates major
repairs,
c. Ensure preventive maintenance is performed on a routine schedule, and
d. Prevent over-maintenance and under-maintenance.
2. Bilevel Maintenance
. M aintenance of USCG real property assets is based on
a two-tier (bilevel) maintenance philosophy.
a. Organizational Le vel Maintenance
. Organizational Level Maintenance
(OLM) is maintenance that a shore unit is capable and authorized to
perform and is commonly f unded with the AFC-3X (e.g., 30/34) account.
OLM typically includes routine, preventive maintenance, and facilities
operation services to support shore structures and facilities. Priority
OLM activities generally include preventive maintenance of critical
building systems (e.g., heating, vent ilation, and air condition (HVAC),
fire and other life safety systems, pl umbing systems) and other recurring
facility support services (e.g., snow removal, grounds maintenance
services, janitorial services, pest control services). OLM may include
corrective maintenance/repair acti vities (e.g., repairs and replacemen
tof
flooring/carpeting and window treatments, interior painting), e xcept when
such work is performed in conjunction with a depot-level maintenance
(AFC-43) or major recapitalization (AC&I funded) project. OLM must
be conducted in accordance with the Supply Policy and Procedures
Manual (SPPM), COMDTINST M4400.19 (series), and the Fina n cial
Resource Management Manual (FRMM), COMDTINST M7100.3
(series). Each shore unit’s Facilities Engineer and OLM Representative
(e.g., Engineering Officer, Engineering Petty Officer) must ensure OLM
is executed in accordance with Chapter 3 of this Manual and applicable
SILC process guides.
b. Depot Level Maintenance
. Depot Level Maintenance (DLM) is major
maintenance that is beyond the organic capability and authority of
the shore unit to execute. DLM is funded with AFC-43 and inclu des
contracting se rvices, construction, environmental restoration, real
property asset modifications that require technical expertise, all
modifications affecting the structural integrity of facilities (e.g., removing
load-bearing walls, increasing storage capacity beyond load rating),
and all modifications affecting code compliance, overall size or the
designated use of the facility. CEUs and Headquarters/Non-Area Major
Command FEs execute the DLM program. DLM must be conducted in
accordance with the Fin ancial Resource Management Manual (FRMM),
1-5
COMDTINST M1100
0.11B
COMDTINST M7 100.3 (series), Chapter 4 of this Manual, and applicable
SILC process gu
ides.
3. Configuration Management
. T he fundamental purpose of Configuration
Management is to ensure that assets meet their requirements. An asset (or
product) is something that is used or produced to satisfy a need, or is the result
of a process. In accordance with Coast Guard Configuration Management
Policy, COMDTINST M4130.6 (series), the SILC will:
a. Set configuration baselines (standards) for the following critical building
systems: heating, cooling, plumbing, power, lighting, emergency
systems, fueling systems, fire safety, and physic
al security.
b. Establish C onfiguration Control Boards (CCBs) to review/approve
changes to con fi guration baselines.
c. Develop and maintain a shore facilities configuration control process
guide, which will provide detailed instructions to those who originate,
review, develop, and have the authority to take action on configuration
technical orders and detailed instructions regarding responsibility and
action taken by the program to maintain configuration control of all
shore facility assets.
4. Product Lines
. S ILC Product Lines deliver mission support for specific
USCG real property assets. The SIL C Product Lines serve as a single
point of accountability for mission support and act as the primary point of
contact for enterprise-wide service. Product Line Managers (PLM) are
accountable for all mission support required by assigned assets/personnel,
with full control over the configuration, mainte nance/services, and
supply/support for those products. Product Line Managers drive product
line governance, oversee the development of configuration standards,
develop requirements-based budgeting, direct project prioritization efforts, and
analyze outcome/performance metrics for shore infrastructure investment
decision-making. The SILC is organized into four Product Lines: Tactical
Operations, Strategic Opera tions, Mission Readiness, and M issio n Support.
Each SILC Product Line oversees several Asset Lines as described in
Paragraph 1.F.5.
5. Asset Lines
. The Asset Line is an organizational element of the SILC and
each Product Line. SILC Asset Lines are comprised of military and civilian
professionals in the civil, mechanical, electrical, and ocean engineering
disciplines. Responsibilities include development and implementation
of support, maintenance, in ventory management, and logistics policy;
engineering management of system configuration, procurement, training,
evaluation, and integration of new equipment and systems; sponsorship of
research and development in itiatives; and management of financial resources.
The Asset Line has a direct impact on the USCG-wide operational and support
commands involved in carrying out missions. Asset Line staff members
maintain state-of-the-art expertise and regularly serve as consultants on issues
with a wide variety of domestic and international organizations, professional
societies, and oth er Federal agencies.
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a. Asset Line M anager. Asse t Line Managers (ALM) are responsible
for providing engineering support and process development for the
USCG-wide inventory of real property assets and associated equipment
and systems. ALMs are configuration managers and implement
configuration standards for assets within the Asset Line portfolio to best
achieve the efficient/effective use of USCG funding and resources.
b. Asset Maintenance
. The Asset Line establishes OLM and DLM
requirements for all real property and associated equipment and
systems.
c. Asset Management
. T he Asset Line is responsible fo r the manageme nt
of all real property assets within th eir asset line. Real Property
Accountability Specialists retain ultimate responsibility for management
of real property assets and must be consulted prior to any alteratio n
or addition of such assets.
Refer to the SILC Portal intranet page for the most up-to-date SILC
organization construct of P roduct Lines and Asset Lines.
6. Process Guides
. Process guides define business processes and procedures
for executing the policies stated in this M anu al. The SILC and Commandant
(CG-43) are e ach responsible for developing and maintaining certain process
guides.
a. The SILC is responsible for developing and maintaining process guides
and technical procedures in accordance with the guidance provided in
this Manual. At a minimum, these publicatio ns will address the following
topics:
(1) Shore Facilities Configuration Contro l Process Guide (Chapter 1).
(2) Planned Obligation Prioritizati
on of AFC-43, AC&I, Environmental
Compliance and Restoration, and Energy Projects (Chapter 2,
Chapter 4, Chapter 5, Chapter 7, Chapter 8, and Chapter 10).
(3) Construction Project Management (Chapter 2).
(4) Damage Assessment Processes to be included as part of Dep uty
Commandant for Mission Support (DCMS) Plan 9730-10 (Chapter
2).
(5) Organizational Level Maintenance (Chapter 3).
(6) AFC-43 Depo t Level Maintenance Program (Chapter 4).
(7) Cost Estimating (Chapter 4 and Chapter 10).
(8) Construction In Progress (CIP) Process Guide (Chapter 5).
(9) Real Property Asset Enrollment and Tracking (Chapter 6).
(10) Environmental Management Program (Chapter 7).
(11) Aids to Navigation and Marine Environmental Response (Chapter
12).
(12) Maintenance of USCG Housin g (Chapter 12).
(13) Facility Assessments (Chapter 13).
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(14) Maintenance of Small Arms Firing Ranges (Chapter 13).
(15) Safety Inspec
tions and preventive Maintenance of Load-Bearing
Structures and Weight-Handling Equipment (Chapter 14).
b. Commandant (CG-43) will develop and maintain the following process
guides:
(1) Logistics Compliance Inspection Process Guide (Chapter 1).
(2) Management Effectiveness Visit Program/Program Management
Review (Chapter 2).
(3) Minor Shore A C&I Process Guide (Chapter 5).
7. Logistics Compliance Inspections
. The CE program will execute the L ogistics
Compliance Inspection (LCI) program in accordance with the Logistics
Compliance Inspectio n Program, COMDTINST 4730.1 (series). The LCI
program will assess the posture of shore infrastructure logistics support and
provide an evaluation of the CE organization’s ability to perform key logistics
processes in a safe, standardized , and technically compliant manne r. The
areas to be inspected consist of maintenance processes and procedures,
configuration, maintenance documentation, technical data, and supply support.
The LCI program will be integrated into other civil e ngineering inspection and
assessment programs to minimize overall cost and disruption to field units.
Commandant (CG-43) is the program manager for the CE LCI Program and is
responsible for the following:
a. Develop and maintain the LCI Program Process Guide.
b. Ensure the appropriate condition of assets, r ecords, configuration of
assigned shore assets, support equipment, and maintenance support
systems.
c. Ensur
e all required programs are in compliance with current laws,
regulations, and standards.
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Figure 1-1. Civil Engineering Program Organization
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Fi
gure 1-2. Civil Engineering Support
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CHAPTER 2. CIVIL ENGINEERING RESOURCE MANAGEMENT OVERVIEW
A. PURPOSE
. As the manager of the Civil Engineering Program, Commandant
(CG-43) is responsible for the effective use of assigned financial and personnel
resources. This chapter describ es the resources available and the framework by
which t hey are managed.
B. FINANCIAL RESOURCES
.
1. The Financial Resource Management Manual (FRMM), COMDTINST M7100.3
(series), lists the funds generally available to the USCG Civil Engineering
Program. The so urce s of these funds are:
a. Operating Expense (OE);
b. Acquisition, Construction a nd Improvement (AC&I);
c. Environmental Comp liance and Restoration (EC&R);
d. USCG Exchange System (CGES);
e. Reimbursements from other government age ncies; and
f. Private concerns such as the USCG Foundation.
2. Individual projects will be classified by their funding source. The Financial
Resource Management Manual (FRMM), COMDTINST M710 0.3 (series),
identifies a ll funding source authorities and funding thresholds (i.e., OE).
Exceptions are considered on a case-by-case basis and require approval by
Commandant (CG-43) or Commanda nt (CG-47) (for EC&R funded projects).
C. PERSONNEL RESOURCES
. Civil Engineering personnel are generally funded
by the OE, EC&R, or AC&I appropriations. Personnel funded with AC&I and
EC&R must perform the majority of their duties (in clear excess of 50 percent) in
direct support of AC&I or EC&R projects. The use of pe rsonnel in support of their
appropriations and a review of program a ccomplishments will be accomp lished
during a triennial manag ement effectiveness visit as described below.
D. MANAGEMENT EFFEC TIVENESS VISIT PROGRAM/PROGRA M MANAGEMENT
REVIEW. Commandant (CG-43) will administer a Managemen t Effectiveness
Visit (MEV) Program to provide an exchange of information on current program
issues and to e v aluate the admin istrative effectiveness of a command. MEVs
will be held at Shore Infrastructure Log istics Center (SILC), Civil Engineering
Units (CEUs), Facilities Design and Construction Center (FDCC), and other major
commands with civil engineering billets assigned. D uring the visit, Commandant
(CG-43) will review practices and procedures to verify conformance with program
requirements, objectives, and yearly stated performance metrics. Commandant
(CG-43) will develop and ma intain an MEV Program Process Gu ide that describes
the procedures for MEVs.
E. PLANT FUND ING MODEL
. Comman dant (CG-438) is responsible for requesting
follow-on funds for acquisition/construction of new assets. Follow-on funds for
DLM, Organizational Level Maintenance (OLM), and ene rgy are requested as
a percentage of the Plant Replacement Value (PRV) of the new asset or as a
percentage of the estimated project c ost ( refer to Chapter 10), whiche ver is greater.
F. PLANT REPLACEMENT VALUE
. T he Plant Replacement Value (PRV) is
calculated in the Computerize d Maintenance Management System (CMMS) using
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an algorithm that is based on the facility size, category code, and area cost factor.
In cases where t
he calculated PRV is believed to be inaccurate an d this adversely
impacts OE/AC&I funding determination, the project executing office or Product
Line Manager may seek a correction to the PRV by submitting a PRV estimate by
an independen
t Architect/Engineering firm to Commandant (CG-43) for approval. If
approved, a note will be appended to the real property asset record in the CMMS of
the corrected PRV (the CMMS PRV field will not be changed).
G. COST EST IMATES
. A cost estimate is a breakdown of the various anticipated
project execution costs. Cost estimates are required for all civil engineering projects
regardless of funding sou rce. Planning cost estimates are impo rtant to USCG
Headquarters ( HQ) in the budg etary process so that adequa te resources are
requested from higher authorities. Government cost estimates are used to establish
reasonable value for project variables. Cost e s timates also assist in ensuring
appropriate funds are used for a specific project and that statutory funding limits
are no t exceeded.
H. PROJECT PRIORITIZATION
. The Civil Engineering Program is dedicated to
ensuring all resources are prioritized in a transparent man ner to provide affordable
reliability and opera tional effectiveness of the shore plant, viewed from the
enterprise level. Most available resources are prioritized by Planned Obligation
Prioritization (POP) boa rds held at various levels with representation by all
concerned stakeholders. The SILC will develop process guides addressing AFC-43
Regional POP (R-POP), AFC-43 Centralized POP (C-POP), Energy POP (E-POP),
Demolition POP (D-POP), and the Planning POP (P-POP). Commandant (CG-43)
will issue a board precept memorandum each year wh ich outlines the specific
criteria and factors to co nsider for project prioritization. The SILC process guides
will address prioritization of demolition, energy, and physical security projects.
Representatives from Atlantic Area, Pacific Area, DCMS, and Deputy Commandant
for Operations (DCO) will participate as the princip al voting members in the C-POP
and AC&I P-POP as advocates for their project priorities. The SILC is the approving
authority for the C-POP board results and Commandant (CG-43) is the approving
authority for the P-POP board results. Commandant (CG-43) will use the P-POP
results to update the Shore Facilities Requirements List (SFRL), further described
in Chapter 5, Shore AC&I Program. The SILC Environmental Management Division
(EMD), in conjunction with Commandant (CG-47), will develop and maintain a
process guide addressing the EC&R POP p rocess f or prioritiza tion o f EC&R funded
projects. Commanda nt (CG-43) will ensure that the results of the P-POP board are
briefed to appro priate senior leadership through standing councils and budget
boards for consideration in the budget build pro cess.
I. PROJECT MANAGEMENT
.
1. Project management is the application of knowledge, skills, tools, and
techniques for activities to meet project require ments. The USCG CE program
will strive to deliver products, services, and results that are with in scope, on
time, and within budget. To accomplish this, the CE program must follow
effective project management principals and develop highly qualified project
managers. Effective project management includes identifying requ irements;
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establishing clear and achievable objectives; balancing the competing
demands for quality, scope, time and cost; and adapting the specifications,
plans, and approach to the different concerns and expectations of the various
stakeholders.
2. The SILC will develop and maintain standard processes for Construction
Project Manageme nt that:
a. Identify standard procedures for capturing and validating operational
requirements for the project and system delivery.
b. Identify standard processe s for developing project s olicitations packages
to include cost estimates, government requirements, schedule, and
contract provisions.
c. Provide Quality Assurance/Quality Control measures for p roject
execution, meeting operational requirements, and closeout.
d. Provide standard procedures for disposition of as-built drawings,
maintenance manuals, warranties, drawings, maintenance instructions,
and sample service contracts.
e. Identify standard procedures for updating the Shore Facility I
nventory
(RPUIDs) as part of project closeout.
f. Identify standard procedures for tracking environmental liabilities
and remediation. For housing projects, forward all remediation
documentation to the Area Housing Office in accordan ce with Paragraph
7.E.
J. PERFORMANCE METRICS
. F ocused and balanced performance measures
will assist in the development of strategic objectives, guide the p rogram towards
meaningful goals, and en sure resources are being utilized effectively. At the
beginning of each fiscal y ear, Commandant (CG-43) and SILC will ide ntify and
promulgate the performance m etrics it will require for the fiscal year. SILC will
collect and consolidate all submissions from civil engineering field units and submit
the results to Commandant (CG-43). Results will be submitted based on the
reporting re quirements identifie d in the promulgation message.
K. SPECIAL FUNDING FOR CATASTR OPHIC LOSSES
. The SILC will establish
standard processes for conducting damage assessments, providing initial
response for shore facility damages, and a standard format for requesting special
funding. The SILC w ill consolidate and validate the project l ist to ensure t hat
funding re quests contain a complete description of damage prior to forwarding to
Commandant (CG-43).
L. CASUALTY REPORTS (CASREP)
. Shore facilities or shore equipment
failures that impair or degrade mission execution must be documented. Shore
uni
ts will submit CASREPs to report a sho r e facility equipment malfunction or
building/structure defi ciency that impairs the facility’s ability to perform its primary
or a secondary mission. The CASREP must be submitted in accordance with
th
e C ASREP Pro cedures (Material) Manual, COMDTINST M3501.3 (series) and
CASREP Tactics, Techniques, an d Procedures (TTP). Shore-related CASREP
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messages will be addressed to Commandant (CG-43), SILC, the reporting unit’s
servicing CEU,
and the Product Line Manager.
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CHAPTER 3. SHORE ORGA NIZATIONAL LEVEL (AFC-3X) MAINTENANCE
PROGRAM
A. PURPOSE
.
1. This chapter provides policy, responsibilities, and overarching guidance for the
execution of Shore Infrastructure Organizational Level Maintenance (Shore
OLM) program.
2. Shore OLM is executed to achieve and sustain the optimal life cycle of
USCG real property assets (RPUIDs), to include buildings, structures,
utility systems, and associated equipment. S hore OLM must be timely,
cost-effective, executed in a safe manner, and provide consideration to
environmental stewardship and sustainability. Proper Shore OLM will minimize
the requirements for and prevent unscheduled/u nprogrammed AFC-43 DLM.
An effective Shore OLM program supplemented with a planned AFC-43 DLM
program will:
a. Produce the lowest shore infrastructure Total Ownership Cost.
b. Decrease the n eed for capital investment by using e xisting facilities
to their full life expectancy.
c. Provide greater reliability and availability of essential utilities and
services as a result of prop erly adjusted and maintained "vital" dynamic
equipment.
d. Increase workforce productivity.
e. Provide data and information to facilitate AFC-43 DLM maintenance
decisions.
f. Provide data to develop and ju stify shore maintenance budgets.
B. RESPONSIBILITIES
.
1. The SILC is responsible for establishing, incorporating, and overseeing
standard Shore OLM principles, standards, and procedures. The SILC will:
a. Provide USCG-wide authoritative guidance regarding OLM of a ll shore
infrastructure.
b. Provide USCG-wide management systems for administration of Shore
OLM and pub lic works function.
c. Track and assess the Shore OLM program with shore unit Shore OLM
Measures reports.
d. Establish standards and procedures for specialized administrative an d
technical functions.
e. Provide professional and technical advice, guidance, and assistance
to all levels of command.
f. Establish Shore OLM core competencies.
g. Train Shore OLM representatives on p rop er Shore OLM procedures
and practicies.
h. Support Shore OLM budget resource requireme nts.
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2. Commanding Officers and Officers-in-Charge are responsible to m aintain
adequate condition of all real property assets (RPUIDs) at their units. COs and
OICs will designate a Shore OLM representative (normally the senior logistics
or engineering petty officer) and will ensure the Shore O LM representative
executes Shore OLM as required by the SILC.
3. Unit Facilities Engineers, Sector Logistics Departments, Public Works
Departments, Engineering Officers a nd/or Engineering Petty Officers are
responsible as designated to provide operation of the shore plant and shore
maintenance through execu tion of SILC Shore OLM requirements and
standard procedures.
C. SHORE OL M PROGRAM FUNDING
. T he SILC Product Lines/Asset Lines will
have visibility on execution of Shore OLM Program resources. The Shore OLM
Program will commonly be resourced with the following:
1. AFC-30 Operating And Maintenance Program
. AFC-30 is the USCG’s
general operating and maintenance expense account. In general, any service,
supplies, and materials used for routine, recurring operations and maintenance
(O&M) of shore infrastructure is chargeable to AFC-30, regardless of cost.
Non-recurring shore infrastructure repairs are also chargeable to AFC-30 when
less than $5,000. The Financial Resource Management Manual (FRMM),
COMDTINST M7100.3 (series), provi des a complete discussion of expenses
chargeable to AFC-30.
2. AFC-34
. AFC-34 funds the operation and maintenance of USCG training
and r
ecruiting centers.
3. AFC-30 Housing Maintenance Program
. AFC-30 provides resources for
routine recurring op eration and maintenance of USCG-owned family housing.
AFC-30 is allocated to the SILC, who is re sponsible for allocating funds ba sed
on housing maintenance requirements and condition standards. The SILC
will coordinate w ith Command er, Personnel Services Command (CG PSC)
to establish the budget a llo cation strategy of AFC-30 resources to ensure
maintenance and safety standards are maintained consistently across all
USCG-owned family housing. CG-PSC must valida te and submit an AFC-3 0
housing inventory report to Commandant (CG-1333) and Commandant
(CG-43) annually by 30 June. Allowable AFC-30 expenses are found in the
Financial Resource Management Manual (FRMM), COMDTINST M7100.3
(series), and th e Coast Guard Housing Manual, COMDTINST M11101.13
(series).
4. AFC-30 for Services and Energy
. AFC-30 funds water, sewer, trash, and
energy services. AFC-30 funds a re distributed annually to the Areas (for Area
units) and Districts (for District units) via the USCG budget model.
5. Non-Appropriated Funds
. Non-appropriated funds support CGES and
MWR programs in accordance with the Coast Guard Nonappropriated Fund
Instrumentalities (NAFI) Manual, COMDTINST M7010.5 (series), and the
Coast Guard Morale, Well-Being, and Recreation Manual, COMDTINST
M1710.13 (series).
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D. SHORE OLM PROGRAM REQUIREMENTS.
1. Shore OLM Process Guides
. The SILC must develop and maintain Shore
OLM pro cesses that Shore Units located in USCG-owned or leased facilities
will use to guide execution of Shore OLM. The Shore OLM process guides
must include the following:
a. Standard Maintenance Procedure Cards for Shore OLM.
b. Standard for periodic facility inspection practices to monitor condition of
buildings and identify areas of concern.
c. Routine and preventive maintenance procedures and requirements for
Shore Units to include the following building systems: heating, cooling,
fueling, fire safety, plumbing, electric, and emergency systems.
d. Guidelines and procedures for m anaging all Shore OLM funds
(AFC-30/30M/34) distributed to Shore Units.
e. A standardized process for requesting AFC-43 DLM support (i.e., how to
request major maintenance).
f. A guide for how units i n leased/permitted facilities request facility
maintenance and alteration projects.
g. Procedures for tracking and responding to facility casualties.
h. Procedures for t racking and managing warranties associated with the
shore plant.
2. Shore OLM Goals
. The USCG’s Shore OLM program will strive to achieve
the following:
a. Perform routine preventive mainten ance to prevent corrective
maintenance required from unexpected breakdowns.
b. Assure that resources are used in the most efficient manner and applied
to the h ighest priority needs to meet operational r equirements.
c. Provide control over maintenance workforce performance .
d. Perform the proper level of maintenance consistent with program
objectives and SILC defined standard l evels of service.
e. Take corrective action before advanced deterioration necessitates major
repairs.
f. Correlate the workforce capacity of each FE’s AOR wi
th its workload.
g. Obtain optimum shop forces alignment by trade skills.
h. Provide realistic basis for comparing maintenance job cost estimates
with actual costs.
i. Provide data indica tive of trouble areas requiring corrective manageme nt
action.
j. Separate work generation and long-range job planning from components
responsible for work performance.
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k. Plan a nd estimate job orders to a level of d eta il that clearly
communicates to the executor o f work the scope to be perfo rmed in a
manner that can be properly scheduled.
l. Use levels of service to provide accurate, consistent benchmarks
to assist in developing realistic work schedules and to evaluate
performance.
m. Plan work over an extended period of time to permit maximum utilization
of critical shop skills, to assure material availability, to allow for shop
coordination, and to permit optimum contractor support.
n. Inspect sho re facilities to ide ntify maintenance and repair deficiencies,
establish facility c ondition, and to ensure that critical work items can be
corrected at the appropriate time.
o. Utilize inspection information to d evelop long-range repair plans.
p. Separate emergency and service work from continuing main tenance
and repair work to minimize disruptions caused by small urgent jobs.
q. Schedule work to the shop s or authorizing work to contractors to
accomplish assigned tasks in an orderly manner within t
ime constraints.
r. Apprise management of information necessary to determine problem
areas and taking prompt management a ctions to correct the problem.
s. Provide quality assurance whether work is accomplished in-house or
by contract.
t. Utilize information generated in the system to evaluate facility condition
and to communicate this t o all levels of command.
u. Ensure unit person nel have an understanding of facilities management
principles and policies.
v. Inform customers of the advantages of submitting accurate and
complete data to assu re timeliness of processing requests for work
accomplishment.
w. Provide status of work requests to unit stakeholders on a routine basis.
x. Ensure planning resources are available to assure acceptable public
works support for the dollars available.
3. Shore OLM Performance Measures
. The SILC will track and a ssess the
Shore OLM program with shore unit Shore OLM Measures reports. The SILC
will provide FE staffs and OLM representatives (Sector Logistics, Engineering
Officers, etc.) with the OLM Measure s report template during the first quarter
of each fiscal year. Staffs must complete and submit the report to the SILC by
the end of each fiscal year.
E. SHORE OLM PROGRAM EXECUTION
.
1. Unit OLM Representa
tive
. Each USCG shore unit must designate a Shore
OLM representative wh o will be responsible for coordinating the unit’s Shore
OLM activities to achieve the requirements and objectives outlined in this
chapter.
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2. Work Requests. The shore unit OLM representative will be the unit’s
authorized representative to coordina te work requests with t
he Civil
Engineering Shore OLM maintenance staff. Designation of personnel
authorized to submit work requests should be transmitted in writing to the
Shore OLM maintenance staff. Records of such designations mu
st be kept
current. Work requests will be executed and processed in accordance with
SILC Shore OLM process guides.
3. Use of CMMS
. All USCG shore units will use CMMS (i.e., SAMs or current
equivalent system) t o manage Shore OLM as discussed in Chapter 9, Civil
Engineering Information Management Program. CMMS provides automation
of Shore OLM functions performed by facility maintenance staff and contains
baseline maintenance procedure cards with preventive maintenance
scheduling options.
4. Records U pdates
. All USCG shore un its m ust maintain records of
maintenance and repairs executed on each real property asset (RPUID)
in CMMS. These records must provide sufficient detail to inform facility
management decisions. Shore units will have copies of as-built drawings and
plot plans for their real property assets and work with SILC to make updates
as necessary. Official drawings will be maintained in the EDMS in accordance
with Chapter 9, Civil Engineering Information Management Program.
5. Modifications to the Shore Plant
. T he CE program is responsible for
maintaining a complete and accurate Sho re Fa cility Inventory at all times.
Therefore, the following modifications to the shore plant require SILC and/or
Commandant (CG-43) approval prior to execution:
a. Increases or decrea ses to building sq uare footage.
b. Changes to the measurement of a real property asset (RPUID) such as
length, capacity, power, etc.
c. Removal of load-bearing walls or structures.
d. Repurpose of a real property asset (RPUID) or using the asset for other
than its intended/original purpose.
e. Replacement of a real property asset (RPUID).
f. Improvement to or acquisition of a real property asse t (RPUID).
g. Disposal/divestiture of a real property asset (RPUID).
h. Modifications to the configuration of a real property asset (RPUID)
that affect the use or function of the asset including any changes that
affected mechanical systems (HVAC, electrical, plumbing, etc.) or
impact Life Safety codes including items such as fire protection, egress,
and safety of personnel.
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CHAPTER 4. SHORE DEPOT LEVEL (AFC-43) MAINTENANCE PROGRAM
A. PURPOSE
.
1. The AFC-43 program supports De
pot Level Maintenance (DLM) activities
of the USCG C ivil Engineering (CE) Program to ensure attainment of the
required service life and intended purp ose of all shore infrastructure assets.
The AFC-43 program funds over
head costs in support of DLM, to include
design and planning service s, analyses and studies, inspe ctions, and p roject
travel. The program also supports limited improvements to the shore plant,
referred to as Minor Constru
ction Authority described in Paragraph 4.C.
2. Commandant (CG-43) is the AFC-43 Program Man
ager and is responsible for
the policy, budgeting, management, pla nning, and execution of AFC-43 funds.
3. This chapter establishes policy for AFC-43 funds allocation, funds
determination, and oversight controls to ensure funds are used in accordance
with a pplicable laws, rules, regulations, and USCG policy
.
4. This AFC-43 policy supports Chief Financial Officer (CF O) requirements to
ensure f unding determinations are properly documented for a complete and
auditable trail. T he approval levels ensure t he projects are monitored from the
planning stage to the completion stage to validate compliance at all lev
els.
5. The Shore Infrastructure Logistics Center (SILC) will develop and maintain
the AFC-43 (DLM) Process Guide detailing the review and approval proce ss
required to ensure project funding from the appropriate funding source,
compliance with existing operational and program n eeds, and proper
evaluation with respect to the engineering requirements, cost estimating
standards, and cost accounting requirements.
B. AFC-43 PROGRAM FUNDING AND ALLOCATION
.
1. AFC-43 budget authority is provided annually an d accounts for congressional
and USCG internal adjustme nts to the base allotment for recu rring or one-time
needs. The following are examples of recurring adjustments: Operating
Expense (OE) follow-on funds for Acquisition, Construction, and Improvement
(AC&I) projects, non-pay cost-of-living adjustments, and con gressional
adjustments. The following are examples of of one-time adjustments: facility
modifications required for new billets and divestiture hardening requirements.
In addition, from year to year, the AFC-43 program may receive fun ding from
other sources to support shore facility maintenance and repair needs (i.e.,
supplemental funds provided due to natu ral disasters such as hurricanes,
tsunamis, earthquakes, flooding, etc.) or funding to support national security,
such as Overseas Contingency Operations (OCO) activities. All funds received
and executed as part of the AFC-43 program will be subject to the policies
outlined in this Manual.
2. A portion of the annual AFC-43 app ropriation may be u sed to fund major
enterprise-wide initiatives (e.g., divestiture program, information systems
initiatives, programmatic real property and facility planning efforts, etc.), as
required and approved by Commandant (CG-43 ) prior to determining the
Centralized Planned Obligation Prioritization (C-POP) levels.
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3. An annual target amount of the annual AFC-43 appropriation will be managed
centrally by the SILC and allocated using a transparent and co llaborative
C-POP process that focuses on the most critical shore infrastructure projects
from a servicewide perspective. The C-POP will be executed in accordance
with this Manual, the C-POP Process Guide, an d the C-POP board precept
provided annually b y Commandant (CG-43). The SILC will finalize the C-POP
results through a memo to Commandant (CG-43) for final a pproval.
4. A small portion of the annual AFC-43 appropriation may be held for Antecedent
Liability (AL) and reserved for projects that may not be complete in the fiscal
year awarded. AL funds will be withheld and used as outlined in Paragraph
4.F.2.
5. The remaining amount of the annual AFC-43 appropriation will be allocated
to the Civil Engineering Units (CEUs) and H eadq uarters Facility Engineering
Units (FEUs) with AFC-43 execution authority using SILC’s AFC-43 funds
allocation process. The remaining funds support projects through the Regional
Planned Ob ligation Prioritization (R-POP) and managed by the Unit FEs and
CEUs, with oversight by SILC and P roduct Line Managers (PLMs).
C. AFC-43 AND MINOR CONSTRUCTION AUTHORITY
.
1. General
.
a. The primary purpose of the AFC-43 program is to pe rform DLM activities
on existing shore assets. However, so me gro wth and changes in the
shore plant are necessary and expected to support changin g mission
needs. A s such, Congress has traditionally provided the USCG with
authority to use AFC-43 funds for minor construction projects referred
to as Minor Construction Authority, not exceeding $1,000,000 in total
cost at any location . The Minor Construction Authority provides the
USCG critical flexibility to allow for limited improvement, expansion, and
alteration investments using AFC-43 funding.
b. This section defines the specific constraints, documentation, review,
and ap proval req uirements for AFC-43 projects in order to ensure that
the USCG does not exceed the Minor Construction Authority provide d
by Congress.
c. The CE program anticipates receiving Minor Construction Authority
within the annual OE appropriation, though the amount and t erms could
vary from one appropriation year to the next. To ensure that the USCG
does not exceed the authority granted by Congress, Commandant
(CG-43) must impose a lower dollar limit on the SILC than is provided
by Con gress in the appropriation. For example, based on the USCG’s
traditional authority of $1,000,000 in total cost at any location, the SILC’s
Minor Construction Authority limit will be set at $900,000 in total cost at
any location. Commandant (CG-43) will issue a policy memo and upda te
this Manual as required to reflect current authority provided by Congress.
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d. Commandant (CG-43) will esta blish and maintain a Minor Construction
review process to ensure AFC-43 projects are executed in accordance
with the Minor Construction Authority and USCG policy. Each AFC-43
project must be reviewed to determine the project’s contribution towards
the M inor Construction threshold in accordance with the AFC-43 DLM
Process Guide.
2. Minor Construction Auth ority Funding Determination
.
a. The decision on whether to use AFC-43 funds (as opposed to
Acquisition, Construction, and Improvement (AC&I) funds) will be based
on the scope and nature of the shore fac ilities project. A shore facilities
project is defined in Paragra ph 4.D. and Figure 4-1 provides a funding
determination flowchart.
b. When using Minor Construction Authority, the program will consider the
cumulative cost o f all improvements to existing Real Property Unique
Identifiers (RPUIDs), construction of new RPUIDs, and renewal costs
which extend the service life of RPUIDs to meet a specifi c project intent
not to exceed the authority. The Minor Construction contributions must
not excee d the threshold throughout the life of the project.
c. The shore facilities work ca teg ory definitions (Maintenance, Alterations,
Code Compliance , Improvements, and Demolition) provid ed in the
Financial R esource Management Manual (FRMM), C OMDTINST
M7100.3 (series), will be use d to title projects, define project scope,
assess and c ategorize project costs under the AFC-43 program. The
SILC’s standard naming con vention must be used for all AFC-43
projects to ensure alignment within the work ca teg ories.
d. The following criteria will be used in making AFC-43 funding
determinations (see Figure 4-1):
(1) Maintenance, Alteration, and Code Compliance
. Maintenance
(M), Alteration (A), and Code Compliance (C) work may be
completed using AFC-43 funds for up to 50 percent of the Plant
Replacement Value (PRV) (RPUIDs with a PRV up to $1,900,000)
or 45 percent of the PRV (RPUIDs with a PRV over $1,900,000).
When M+A+C work exceeds 45/50 percent of the PRV, the project
is considered a renewal of the RPUID and the total project costs,
including the Improvement (I) componen t (M+A+C+I) are limited
to the Minor Construction Authority. The 45 percent for RPUIDs
with a PRV over $1,900,00 0 is an internal Commandant (CG-43)
threshold to safeguard larger p rojects from e xceeding the 50
percent threshold.
(2) Improvement
. An improvement to a shore facility may include
construction of a new RPUID or wo rk that increases capability
or capacity, or changes the primary use/purpose of an existing
RPUID. The Improvement (I) component o f a shore facility project,
including changes during project execution, involving a single
RPUID or multiple RPUIDs must not exceed the USCG’s Minor
Construction Authority.
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(3) Replacement In Kind. A Replacement In Kind is necessary due
to failure, obsolescence, or normal wear and tear. Replacement
In Kind of items that have f ailed or must otherwise be replaced
may include minor technology refreshments whe n an identical
replacement is not feasible. Technology refreshments may result in
minor enhancemen ts that improve reliability, mainta inab ility, and /or
reduce maintenance costs. Re placement In Kind is not intended
as an improvement to capability or capacity. If the Replacement
In Kind is for a component of a system or subsystem within an
RPUID, the costs are categorized as maintenance and follow the
criteria in Paragraph 4.C.2.d.(1). When a project include s comple te
Replacement In Kind of an RPUID, costs will be categorized as
an Improvement (I) and will be limited to the Minor Construction
authority.
(4) Existing Housing
. T he Improvement (I) component must no t
exceed $50,000 per existing housing unit.
(5) New Housing
. Any acquisition or construction of new housing,
regardless of cost, will be funded u sing the AC&I appropriation.
(6) Land
. A ny acquisition of land, regardless of cost, will be funded
using the AC&I ap propriation.
(7) Fixed Aids to Navigation Structures
.NewfixedAidstoNavigation
(ATON) structures into the inventory exceeding $25,000 will be
funded using the AC&I appropriation.
(8) New Construction
. New constructio n based on a new mission or
significantly changed mission requirement is limited to the Minor
Construction Authority per Operating Facility (OPFAC), regardless
of the number of RPUIDs affected.
(9) Thresholds
. All thresholds must include related MAC&I work
identified on the Separate/Severable (SS) Ce rtification and OE
Certification.
e. Separate and Severable Concept
. Strict scrutiny m ust be applied
when the Minor Construction Au thority is being used as the basis for
funding more than one project within the same OPFAC. Separate and
severable projects within a single OPFAC will not be packaged toge the r
as part of an acquisition strategy. If this occurs, Commandant (CG-43)
approval will be obtained. This review and approval is required to
avoid any perception that the Minor Construction Authority ceiling is
being circumvented by spreading requirements across mu ltiple related
RPUIDs. Therefore, if a series of projects at an OPFAC are to be
accomplished where the total I mprovement (I) component exceeds the
Minor Construction Authority, then the projects must be separate and
severable. The following considerations are examples of factors that
tend to support a determination that projects are separate and severable:
(1) Projects are sufficiently geographically distinct that one could
reasonably conclude that the projects are n ot at the same location;
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(2) Projects are developed through separate planning processes with
distinctly different desired outcomes;
(3) Projects are comprised of RPUIDs that do not share common
facility assets and functions, such as parking lots, community
services, etc. ( for example, maintenance and repair to a runway
versus an improvement to a pier); and
(4) Each project provides a complete and usable facility without any
additional project being necessa ry. This is a requirement for all
AFC-43 DLM projects.
By default, when work is being completed through a specificprojecton
multiple RPUIDs within the sa me contract, the work is considered related
and not separate and severable unless the work on the RPUIDs is geo-
graphically dispersed.
3. AFC-43 Project Documentation Requirements
.
a. All decisions regarding shore project AFC-43 funding determinations
will be documented and filed in support of any followup review and/or
audit. The Minor Construction Authority is n ot meant to be a substitute
or replacement for the normal AC&I planning process. Prior to project
approval, the reason(s), need(s), or condition(s) for the use of the Minor
Construction Authority will be jus tified and documented in the project file.
b. The AFC-43 project executing office is responsible for e nsuring that
the appropriate level of documentation is submitted for each project.
Each AFC-43 project will be documented as described below to ensure
compliance with USCG policy and Minor Constru ction Authority. The
SILC will document the process and details to prepare the following
documentation in the AFC-43 DLM Process Guide:
(1) Operating Expense Certification
.TheOp
erating Expense
(OE) Certification is a breakdown of the M, A, C, I, and D work
components of each RPUID affected by the project. The sum of the
M, A, and C work c ompone nts are compare
d to the RPUID’s PRV to
determine contributions towards the Minor Construction threshold,
along with improvements. The OE Ce rtification is required
for all AFC-43 funded projects and wil
l be produced through
Computerized Ma intenance Management System (CMMS).
(2) Separate and Severable Certification
. The Separate and
Severable (SS) Certification provides a review and analysis of
all AFC-43 contracting activities for an OPFAC by docu men ting
all active and completed projects within the past 12 months.
This review serves to ensure that work from other projects at the
OPFAC that is related to work on the project under consideration
is accounted for when determining contributions to the Minor
Construction threshold. The SS Certification is required for all
AFC-43 funded projects and will be produced through CMMS; it
performs three reviews:
(a) Documents M+A+C work on related RPUIDs;
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(b) Documents work on other RPUIDS that are related to meet
the project intent; and
(c) Documents the cumulative Improvements at the OPFAC for
the current fi scal year.
The SS Certification is required for all AFC-43 projects and will be
produced through CMMS.
(3) Project Development Submittal
. A Project Development Submittal
(PDS) (projects $750,000 or greater) or PDS Lite (projects
$500,000 to $749,000) is a package which documents the project
scope and purpose, Minor Con struction reviews, environmental
documentation, drawings, and other items as necessary. A
complete detail list is contained in Figure 4-2. See Paragraph
4.C.4.b. for exceptions.
c. The SILC will ensure projects deemed to be separate and severable, not
otherwise packaged together as part of an approved acquisition strategy,
where the cumulative Improvement (I) component for the curren t FY
exceeds the Minor Construction Authority at an OPFAC are documented
and approved. The SILC will forward documentation for these p rojects
to Commandant (CG-43) for approval. This review/approval process
validates that work across multiple RPUIDs or through multiple
contracting actions is separate and severable or within the project’s
intent (within the Minor Construction Authority). This process is required
to a void any perception that the Minor Construction Authority is being
circumvented by spreading requirements over multiple related RPUIDs
or through multiple contracts for new sta rts or new initiatives.
d. By default, when work is being completed through a spe cificproject
on multiple RPUIDs within the same contract, the work is considered
related and not separa te and severable, unless the work on the RPUIDs
is geographically dispersed.
4. AFC-43 Pr
oject Approval Authorities
.
a. Initial Project Approval
. The following is the project approval authority
for AFC-43 projects. Project approval levels must consider all related
AFC-43 w
ork identified on the OE/SS Certifications to determine the
appropriate documentation and approval req uirements. T his should
also include funding from other sources (AFC-30, AFC-42, EC&R, NAF,
etc.) an
d should be detailed in the PDS submission (not on the OE-SS
Certifications).
(1) Under $175,000 requires a n OE/SS Certification approved at the
executing unit and fi led locally.
(2) Equal to or greater than $175,000 and less than $500,000 requires
an OE/SS Certification approved at the executing unit with a copy
to the SILC.
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(3) Equal to or greater than $500,000 and less than $ 750,000 with
no Minor Construction contributions requires a memo including
project scope and purpose and OE/SS Certifications approved at
the executing unit with a copy to SILC and Commandant (CG-43).
(4) Equal to or greater than $500,000 and less than $ 750,000 with
Minor Construction contributions requires a PDS L ite approved at
the SILC with approva l copy to Commandant (CG-43).
(5) Equal to or greater than $750,000 requires a PDS with SILC
endorsement and Co mmandant (CG-43) approval.
(6) Equal to or greater than $50,000 per housing unit (includes
REPFACs) requires a P DS with SILC endorsement and
Commandant (CG-43) approval.
(7) Equal to or greater than $90 0,000 of cumulative Improvements
(does not include M+A+C over 50 percent of the RPUID’s PRV)
withintheFYattheOPFAClevelrequiresamemowithanSS
Certification documenting projects are separate and severable with
SILC endorseme nt and Commandant (CG-43) approval.
(8) SS projects within a single OPFAC should not be packaged
together as part of an acquisition strategy. Commandant (CG-43)
approval is required when SS projects are pla nned or conducted at
the same OPFAC within the same contract, regardless of cost.
(9) OE and SS Certifications for projects costing $500,000 or greater
require signature of the executing unit’s CO. This is a clarification
to specifically detail who must sign the OE/SS Certifications at a
particular funding level.
b. Approva
l Process and Documentation Requirements
.Aflowchart on
the approval process and documentation requirements for the initial
approvals for AFC-43 projects is shown in Figure 4-2. The following are
excepti
ons to the approval process:
(1) Projects solely t o perform demolition of an RPUID or dredge a
waterway will require an OE Certification if costs are $175,000 or
greater, but no PDS/Lite is required.
(2) Projects under $500,000 contributing any leve l of AFC-43 toward
an Energy Savings P erformance Contractor (ESPC), Utility Energy
Service Contracts (UESC), assets the USCG does not own, or
applied toward Information Technology (IT) initiatives which may
result in corporate IT decisions/policy: require a memo with OE/SS
Certifications (when applicable) approved at the SILC, copy
Commandant (CG-43). Projects $500,000 and greater require
SILC endorsement and Commandant (CG-43) approval. Typically,
IT support costs should be funded with AFC-30 funds, but in rare
cases i t may be pruden t to apply AFC-43 funds.
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(3) Projects $750,000 and greater for miscellaneous services (i.e.,
planning studies, contract services, product line initiatives, e tc.)
must be submitted via a memo through the SILC to Commandant
(CG-43) for approval to documen t the funding decision. The memo
must describe the requireme nt and document the benefits of the
required service s.
c. Projects requiring SILC or Commanda
nt (CG-43) approval will be
submitted as e arly as possible, but no later than 30 da ys prior to contract
award. PDSs for current year execution must be submitted no later than
15 April. Projects after this date th
at are urgent or unplanned should be
minimal and justified.
5. AFC-43 Project Approval Authority Prior and During Execution
.
a. Additional appro v als are required to monitor projects to ensu re they
remain within the AFC-43 funding authority and to provide oversight for
consistency in applying the funding authority.
b. If a proposed contract modification or the receipt of bids results in a
change to the project’s approval level, the unit is required to prepare the
appropriate documenta tion and obtain the appropriat
e approval level
prior t o award.
c. If final payment (i.e., post-construction claim) or interest charges will
cause project costs to meet or exceed $500,000, the unit will prepare
OE and SS Certifications documenting the change with a cop y to the
SILC and Commandant (CG-43).
d. If an ap proved PDS/PDS Lite has a change in scope (i.e., MACID) or a
PDS results in a cost increase above 20 percent of the approved amount,
the PDS/PDS Lite must be resubmitted for approval, documenting all
changes.
e. To assist with monitoring the Mino r Construction threshold con tribu tion,
all projects which required a PDS (greater than or equal to $750,000)
must complete an OE Certification (only) for all contract modifications to
support the funding decision. The OE Certi fication must be completed
prior to the award of a modification to document the current status of t he
project and filed at the local unit. Only the final (construction complete)
OE Certification will be forwarded to the SILC and Commandant (CG-43)
(to include PDS Lites) unless the modification causes the project to meet
the criteria of Paragraph 4.C.5.d.
f. PDS and PDS Lite approvals with o ptions or phases must be resubmitted
each year to document comp liance with the Minor Construction Auth ority.
The PDS/PDS Lite will document all changes and must includ e actual
costs for any prior fiscal year awards on the OE and SS Certifications.
g. Previously approved PDSs/PDS Lites not executed within the fiscal year
may proceed for award in the following year if the following conditions
apply:
(1) There is no change in scope;
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(2) The award is within 20 percent of the approved amoun t; and
(3) The appropriation has the same authorities as in the previous year.
The executing office must submit notification via email to SILC/Comma n-
dant (CG-43) no later than 5 working days prior to award. If there are
any changes to the status of proje cts reviewed/validated on the S S Certi-
fication, a revised copy of the OE and SS Certification must be forwarded
with the notification of award. If there are any changes in the scope or the
award amount exceeds 20 percent of the approved amount, a comple te
package must be submitted.
D. AFC-43 PROJECT CLASSIFICATION
.
1. Project Funding
. A project i s defined as the total scope of all related work
across all impacted RPUIDs to accomplish a specific outcome (project intent).
Project estimates must consider all AFC-43 costs (i.e., phased, op tions,
contingency cost, etc.) associated with th e p roject outcome. If the project
involves other funding sources (AFC-42, AFC-30, AFC-36, EC&R, etc.) to
meet the project outcome, these funds must be included in the overall proje ct
cost to determine the appropriate approval level.
2. Project Phasing Factors
. P roject phasing may be used for larger projects to
accommodate work schedules (housing, barracks, basewide maintenance
repair work, etc.) and to ensure efficient use of available resources.
a. A project is considered phased based on known required work to meet a
specific inte nt/outcome and may include the following factors:
(1) Work is within a common geo graphic location;
(2) Work is of the same nature;
(3) Work is on assets of the same type; and
(4) Work is completed through the same planning process.
b. The executing unit will determine whether phasi
ng is advantageous and
cost-effective given the following requirements.
(1) Each phase must be a complete and usable portion of the entire
approved project. Complete and usable means fit for use,
convenient to use, or that which can be used. Phasing requires
approval of the entire known project scop e at a total estimated
cost for all phases of the project. In some cases, a phased project
may also require mu ltiple work elements on different asset types to
meet a specific project intent.
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(2) Projects with no M inor Construction component that are pla nned to
be executed across multiple fiscal years under separate contracts
due to pro ject scheduling or the availab ility of funding, will not be
required to be tracked as a phased project (since there is no risk
of exceeding t he Minor Construction threshold). Th e work will be
considered related on the Separate and Severable Certifi cation
if the completion date is within the 12-month period , to include
ongoing work. If the project has any level of Minor Construction
contribution, all wo rk must be tracked as a phased project to
ensure the Minor Construction threshold is not exceeded and to
eliminate any perception of circumventing the Minor Construction
threshold. Also, if the project spreads M+A+C costs over multiple
FYs against the same RPUIDs, it must be tracked as a phased
project to monitor the M+A+C cost.
(3) A phased project that starts out as maintenance but is l ater altered
to include a cost(s) that contributes toward the Minor Construction
threshold
(regardless of dollar amount) must be tracked as a
phased project for the re maining work. Project documentation and
approval levels will be based on the remaining total c ost of the
project.
(4) A phased project with any level of Minor Construction cost must
reflect all phases of work on the OE/SS Certifications and reflect
the RPUID’s PRV at time of approval/award for the individual
phases to ensure the project continues to meet the AFC-43 funding
determination.
E. AFC-43
PROJECT COST ESTIMATING
.
1. AFC-43 project cost estima tes will be developed in a standard format to
provide consistency in the review and approval of projects. All project cost
estim
ates must be broken down by RPUID and work categories (MACID) as
described in further detail in the Financial Resource Management Manual
(FRMM), COMDTINST M7100.3 (series).
a. Maintenance, Repair, and In-Kind Replacements (M);
b. Alterations (A);
c. Code Co mplian ce (C);
d. Imp
rovements (I); and
e. Demolition (D).
2. The SIL C will develop and maintain procedures to ensure consistency of
AF
C-43 cost estimating and formats. The procedures will be outlined in the
AFC-43 DLM Process Guide or other proce ss guides as a ppropriate.
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F. AFC-43 PROGRAM EXECUTION.
1. AFC-43 Construction In Progress and Capitalization
.
a. Construction in Progress (CIP) is a temporary asset account that
consists of project costs used to construct, fabricate, o r assemble real
property either through an outside vendor/contractor, or in-house USCG
resources. After construction, fabrication, or assembly is complete, the
CIP account will be relieved of the cost incurred and the asset(s) will
be capitalized.
b. Capitalization is the recording and carrying forward of an expenditure
into one or more future periods (useful life of 2 years or more) which
results in expensing the cost of an asset over the remainder of its
useful life by matching the ben e fi ts gained from the expenditure with
associated cost.
c. All projects with an initial award or modi fication(s) where the project cost
totals $175,000 or greater will be reviewed for potential CIP. If the project
meets any one of the following criteria, the project will be established
as a CIP project.
(1) Improvements greater than or equal to $175,000 per RPUID.
(2) M+A+C greater than or equal to $175,000 per RPUID and greater
than or equal to 50 percent of the RPUID’s (PRV).
d. OE Certifications meeting criteria above must provide the contract
number, line of accounting, OPFAC site number, and project manager
in the OE Certification comments se ction. This will enable USCG
Finance Center (FINCEN) to establish a link between the CIP project
and co ntract award t o track and monitor invoices passing into the
CIP project. The project manager will be the person responsible for
submitting the final O E Certification upon completing and validating
the final cost per RPUID/MACID.
e. The SILC will include specific actions to be followed fo r determining,
documenting, and reporting potential capitalized projects in the AFC-43
DLM Process Guide.
2. AFC-43 Anteced ent Liabilities
.
a. The term Antecedent Liabilities (AL) refers to funds that are expired and
reserved for use for projects that may require changes after award. AL
will be utilized only for in-scope project changes and expenditures.
b. Projects executed with AFC-43 fu
nds range f rom simple mainten ance
and repair jobs to extremely complex projects with multiple work
components which can take months to complete. If it appears a project
may not be complete within the fis
cal year it is funded, the project
manager must consider if there is potential for within scope changes
(due to changed/unforeseen site conditions, government caused delays,
etc.) that would require AL fun
ds.
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c. Each year the AFC-43 program must evaluate projects that will not
be completed by the end of the fi scal year and estimate the potential
remaining funding requirements needed to complete the projects to
meet the original project intent. AL estimates will be based on the
completion rate, p roject complexity, and local modification rates.
d. Congress and Department of Homeland Security (DHS) require the
USCG to minimize aggregate closeout unoblig ated balances. The
AFC-43 progr
am will make every effort to award large complex projects
early in the FY to reduce significant AL requirements and to close out as
many projects as possible by yearend.
e. Units must minimize the amount of funds required for AL and only
consider requests that are ne cessary to ensure the work meets the initial
project intent and provides complete and usable assets (i.e., fit for use,
convenient to use, or th at which can be used).
f. Units must process AL request and obtain approvals in accord ance with
the Financial Resource Management Manual (FRMM), COMDTINST
M7100.3 (
series), and the SILC’s AFC-43 DLM Process Guide.
3. AFC-43 Spend-Down
.
a. The AFC-43 program maintains aggressive spend-down targets to
position the program for additional yearend or supplemental funding.
The internal spend-down targets will ensure the program meets or
exceeds the minimum Financial Resource Management Manual
(FRMM), COMDTINST M7100.3 (series), requirements and eliminates
potential penalties that may be imposed. The following are the minimum
spend-down targets for the AFC-43 program:
By (Date) Percentage of SILC budget allotment to be obligated*
December 31
25%
March 31
55%
June 30
85%
August 15
100%
*Excludes Emergency Repairs (typically 2 pe rcent) that may be required
through September 30 and minimal AL Reserves.
b. When operating under a Continuing Resolution (CR), a min imum budget
allotment is provided for a specific timeframe (based on historical budget
lev
els). The funding levels are typically less than the expected FY
budget allotment and may be limited based on USCG priorities. During
a CR, the entire amount of AFC-43 funding provided within a specified
ti
meframe will be obligated during that timeframe; otherwise, the funds
will be reprogrammed for other USCG uses.
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G. REVISED PLANT REPLAC EMEN T VALUE.
1. The PRV is maintained in the CMMS as described in Chapter 2. The PRV
formula provide s an approximation of our shore v alue. The PRV formula for
certain category codes may u nder-value assets; therefore, in cases where it
adversely impacts making an OE/AC&I funding determination, units may seek
relief by submitting an independent Architect/Engineer calculated PRV through
the Product Line Manager (PLM) and SILC for C ommandant (CG-43) approval.
2. If the Independent Architect/Engineer revised PRV is app roved, the revised
PRV will be entered into CMMS by Commandant (CG-43) for informational
purposes only (the CMMS PRV will remain unchanged ). The PLM/SILC will
use this in formation to determine if future changes are required to the PRV
formula.
3. PRVs will be updated on a regular basis t hrough the CMMS, typically at the
beginning of the fiscal y ea r. When a project is approved /awarded, the PRV at
that time must continue to be used througho ut the life of the p roject to ensure
the project continues to meet the OE/AFC-43 funding criteria. Phased projects
will be handled in the same manner and funding determinations will be based
on the current PRV for the phase being executed within the FY. Prior work on
a ph ased project will be based on the PRVs at time of approval/award. This
will allow the use of updated CMMS PRVs for future phases while maintaining
the original methodology used for the prior work. This provides an auditable
trail for funding determinations. OE/SS Certifications will need to be manually
changed to reflect the appropriate PRVs a t time of project approval/award.
H. AFC-43 AND DEFERRED MAINTENANCE BACKLOG
.
1. The backlog is used as an indicator of the condition of the shore pla nt. The size
and content of the backlog are i mp ortant to effectively manage AFC-43 fund s.
Management objectives are to manage the backlog, not to eliminate it. Since
the backlog is a function of need only, its size must be t otally independent of
both funding e xpectations and the capacity to execute. Projects must never
be rejected b ecause fundin g is assumed to be unavailable. Conversely, the
object is not to pack the backlog with every conceivable project possible. The
backlog needs to reflect a well-balanced program of maintenance and repair
which will su fficiently meet the nee ds of the o perational programs and properly
maintain the shore plant.
2. The backlog is a list of documented deficiencies and preventive maintenance
requirements for the shore plant. Projects are identified through facility
inspections conducted at interval times dependin g on the shore facility type.
Inspections are conducted by a trained staff engin eer or contractor. The
CE Units and HQ/Non-Area Major Command FE Units are responsible for
ensuring the project r epresents a valid requirement and identifies the proper
orrective action. Once the project is approved, the unit will enter the project in
the CMMS with an estimated cost.
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3. The backlog is maintained in CMMS and administered by the CE Unit or
HQ/Non-Area Major Command FE. The backlog must be continually reviewed
and updated to ensure accuracy. Changes are recorded in CMMS to
appropriately reflect the status of projects as they move through the various
stages from planning to completion, along with new requirements.
4. The Deferred Maintenance ba cklog differs from the entire AFC-43 backlog
by excluding projects for the following work categories: alterations, code
compliance,
improvements, and demolition. The Deferred Maintenance
backlog is a l ist of Child Work Orders that are c ategorized as Maintenance
which are not currently awarded. The Deferred Maintenance estimate i s
reported qu
arterly on the USCG’s financia l statements for informational
purposes only. The following is the criteria for identifying a Deferred
Maintenance project:
a. Corrective mainte nance that corrects a deficiency to an asset that
remains in service but may have potential to impact fulfilling daily
operational missions;
b. Emergenc
y maintenance deficiencies that correct a loss of capabilities
having an immediate impact on fulfilling d aily operational missions;
c. Event maintenance which is a category of preventive maintenance
whose frequency is based on asset/eq uipment performance (i.e., engine
hours, pre ssure readings, etc.). Only q ualifies as deferred maintenance
when project has not been completed based on scheduled interval; and
d. Preven
tive maintena nce which is based on a schedule where the
frequency is based on time/calendar. Only qualifies as deferred
maintenance when project h as not been completed based on scheduled
date.
5. The backlog data is used extensively to assist in various budget functions in
support of additional resources or to prevent rescissions/reduce d funding
levels. The data also is used to answer internal (Commandants (CG-4),
(CG-8), DCMS-8, etc.) and external (DHS, Office of Management and Budget
(OMB), House/Senate, etc.) inquiries, typically with little time to respond.
Therefore, it is imperative the information be as complete and accurate
as possib le to eliminate duplication of effort with limited resources. The
SILC will develop standard processes for documenting defi ciencies and
preventive maintenance projects to ensure complete and accurate data is
being maintain ed in CMMS.
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Figure 4-1. AFC-43/AC&I Funding Determination Flowchart
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Figure 4-2. AFC-43 Project Approval & Documentation Flowchart
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CHAPTER 5. SHORE ACQUISITION CONSTRUCTION AND IMPROVEMENT
PROGRAM
A. PURPOSE
.
1. Shore Acquisition Construction and Improvement (AC&I) funds are used
for major and minor shore construction projects o n USCG-owned property,
including housing, Aids to Navigation (ATON), utilities, and structures. Shore
AC&I must be used on improvements to leases and on non USCG-owned
infrastructure/land greater than the Minor Construction threshold (as
determined by Congressional app ropriations and authorizations).
2. Both Congress and the USCG require Commandant (CG-4) to establish
administrative procedures that will define the manner in which it e xecutes
its annual appropriation. Congress do es not specify these procedures in
detail, but only requires that they be reasonable, accountable, and provide full
disclosure of the agency's financial activities.
3. This chapter establishes the policy on executing shore f acility projects with
AC&I appropriations. Shore fac ility projects may be funded from several
other sources such as Operating Expense (OE), USCG Exch ange System
(CGES), other governmental agencies, and private sources such as the USCG
Foundation. Guidance to determine which shore facility projects should be
funded from these sources may be found in their respective program-specific
publications.
B. SHORE ACQUISITION CONSTRUCTION AND IMPROVEMENT PROGRAM
FUNDING.
1. Appropriations Structure
. Fu nding for USCG shore construction is provided
annually through the AC&I appropriation. The AC&I approp riation is multi-yea r
funding, with funds av ailable for ob ligation for 3 to 5 fiscal years from the day
the appropriatio ns are enacted. All projects and subprograms i nclud ing Survey
& D esign (S&D), Minor AC&I, ATON, etc., are separate and distinct budg et line
items in the USCG Budget. Financial management and execution of the Shore
AC&I Construction Program, including reprogramming of funds, is governed
by the Financial Resource Management Manual (FRMM), COMDTINST
M7100.3 (series). Commandant (CG-831) is the Appropriations Manager for
Shore AC&I Construction. Commandant (CG-43) is the Project Target Officer
for Shore AC&I Construction.
2. Types of Fun ding
.
a. Major Shore Acquisition Construction and Improvement Projects
.
Most AC&I projects are identified separately in the USCG budget
submission to Congress. The project justification, scope, description,
and cost are detailed on the USCG’s budget sheet. The Shore AC&I
project budget must include all requirements for a complete and usable
operating facility including real property acquisition, construction,
outfitting (furnishings and equipment), electronics, and demolition. Refer
to Chap ter 10, Shore Facilities Planning and Project Development, for
further guidance on fi eld planning for AC&I projects with th e DD1391.
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b. Major Acq uisition Systems Infrastructure Acquisition Construction and
Improvement Projects. These projects are identified separately from
Major Shore AC&I in the USCG's budget submission to Congress. The
project justification, scope, description, and cost are detailed on the
USCG's budget sheet. Major Acquisition Systems Infrastructure (MASI)
project budget sheets include funding to satisfy all shore requirements
for new USCG operational assets such as boats, cutters, and aircraft.
These requirements include real property acquisition , planning, design,
construction, out fitting (furnishing and equipment), electronics, and
demolition. MASI funds the specific facility need of the new operational
asset. If a legacy asset is being replaced, MASI typically covers the
difference between existing shore capability and new requireme nts.
For example: A new operational asset is being delivered to a new
homeport. MASI covers 100 percent of all of the shore requirements to
support that asset. However, if a new asset is replacing an existing
operational asset in an existing homeport, MASI pays for the difference
between existing infra structure and the new asset's shore requirements.
MASI projects must be planned in accordance with Chapter 10, Shore
Facilities Planning a nd Project Develop ment.
c. Minor Shore Acquisition Construction and Improvement Projects
.
The purpose of this program is to provide funding for small scope AC&I
projects. These projects are typically less complex, require less advance
planning, and are easier to e xecute than Major Shore AC&I projects.
Minor Sh ore AC&I projects must be be tween $1,00 0,0 00 and $3,000,000
to qualify. Awards cannot exceed $5,000,000 for all related project costs
including design, construction, outfitting, and electronics. Minor AC&I
projects will be for new, emergent needs and/or are projects with costs
that have the potential to exceed the OE/AC&I threshold and should
be funded with AC&I to remain Antideficiency Act (ADA) compliant.
Projects selected for the Minor Shore AC&I Program must result in a
complete and usable facility. Minor AC&I funds cannot be combined with
Major Shore AC&I; these are t wo separate and distinct appropriations.
Commandant (CG-43) will develop and maintain a Minor Shore AC&I
Process Guide detailing the process for requesting Minor A C&I f unds.
d. Survey and Design Funds
. The Survey and Design Funds (S&D)
Program provides funding for travel, rea l property acquisition, and
expenses associated with project development, design, management,
and execution of the AC&I Program. S&D also in clude s services after
construction contract award associated with surveillance, submittal
reviews, and field support. S&D funds exclude administrative expenses
described in Paragraph 5.B.3.f. Commandant (CG-43) manages the
overall S&D account and will request a spend plan of field requirements
prior to the start of each fiscal year.
e. Waterways Aids To Navigation
. The Aids to Navigation (ATON)
program improves a ids-to -na vigatio n which have become inadequate
because of changes in waterway u sage or due to U.S. Army Corps of
Engineers (USACE) projects which affect the navigable waters of the
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United States. Commandant (CG-43) manag es ATON funding and
execution stra
tegies. Refer to Paragraph 12.E. for guidance on the
execution of the ATON program.
f. Reimbursable Projects
. The Financial Resource Management
Manual (FRMM), COMDTINST M7100.3 (series), provides policy on
reimbursable funds. Funds provided to or from other governmenta l
agencies are classified as reimbursable funds. Reimbursable fun ds are
only included in the USCG budget if the USCG is providing funds for a
project. All project expenses, including administrative, planning, design,
and overhead costs, are normally included in the reimbursable accounts.
g. Housing Program
. The Housing Program supports the a cquisition,
construction, and renovation of USCG housing for use by active duty
personnel and their families. Housing funds are appropriated in one
of two ways:
(1) Congress can authorize the USCG to use funds in the USCG
Housing account. These funds can only be used on housing.
(2) Congress can appropriate funds to the USCG as a portion of AC&I.
These funds are treated like AC&I, but specifically used for housing
projects.
h. Supplemental Funds
. Congress may fund USCG infrastructure
projects with a stimulus or supplemental appropriation. Supplemental
appropriations are typically intended to restore f acilities i mpa c ted
by natural disaste rs (hurricanes, tsunamis, earthquakes, etc).
Supplemental funds should be expended as quickly as possible to
address the legislative intent. Refer to Chapter 10, Shore Facilities
Planning and Project Developme nt, for further guidance on executing
supplemental AC&I funds with the DD1 391 (Execution Proposal (EP)).
3. Shore Acquisition Construction and Impro
vement Project Funding
Elements. Project funding elements listed below are for project execution
purposes (and should not be confused with project elements or point
accounts as listed in the Financial Resou
rce Management Manual (FRMM),
COMDTINST M7100.3 (series), and are i nclud ed in the DD1391 cost
estimating as described in Chapter 10, Shore Facilities Planning and Project
Development). Remaining balances of Sh
ore AC&I projects will be maintained
by Commandant (CG-43) to ensure flexibility among project acco unts.
Requests for additional funds must be fully justified.
a. Construction
. This represents all costs to accomplish the construction
(to include demolition or improvement) of an asset. Costs include such
items as site remediation within the project b oundaries as required
for project execution, site work, exterior utilities, waterfront/marine
construction, and building construction.
b. Contingency
. C onstructio n contingency funds will normally be p rovided
upon r equest of f unds availab ility at time of contract award. Cons truction
contingency provides funds for modifications that are within scope of
the original contract. The amount of construction contingency provide d
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is governed by such factors as scope of project, bid results, available
funds, and repr
ogramming limitations.
c. Furnishings & Equipment
. Furnishings and Equipment (F&E) includes
furniture, tools, office equipment, and other outfitting required to make a
facility complete and us able . Funding is normally included in each Sho re
AC&I project for F&E. As a general rule, only F&E re quired as a direct
result of the AC&I proje ct to make the facility operational will be funded
with AC&I funds. F&E for spaces not affected by the AC&I project must
be procured with OE funds. All requests for F&E for a Shore AC&I
project must include an itemized list which details types of items, cost,
and uses/lo cations (e.g., galley, mess, administrative office, recreation
room, etc.). The itemized F&E list does not need to identify models,
colors, b rands, etc. Consideration must be given to the fo llowing when
estimating F&E requirements:
(1) Maximum reuse of existing furnishings and equipment.
(2) Funding of only the highest priority items with AC&I funds.
(3) Procurement of replacement items with OE funds.
(4) Guidelines established for F&E are contained in Paragraph 10.G.,
Cost Estimating and Economic Analysis.
(5) In the event of cost overruns, the list must be categorized into
Priority 1 and 2 items. Priority 1 F&E are the absolute minimum
required to meet the mission, for example , the communications
console and chair for a watchstander. Priority 2 F&E are all other
items needed for a complete and usable facility, such as a chair for
the break-in watchstander and kitchenette appliances.
d. Electronics
. Electronics costs cover the installation and acquisition of
the electronic equipment necessa ry to outfit the facility (if not included in
the construction contract). Electronic costs will include communications
equipment, telephones, and computer systems. The electronics required
for a shore project will be included in the DD1391 in accordance with
Chapter 10, Cost Estimating and Economic Analysis.
e. Modifications
.Modifications are changes not identified in the original
project scope, are not required to provide a complete and usable facility,
and/or are requests from the end users after the DD1391 Project
Proposal Report (PPR) has been ap proved and/or after the contract
has been awarded. All modifications not identified in the DD1391 PPR
must be routed to Commandant (CG-43) for approval before funding will
be authorized.
f. Administrative
. A dministrative costs include travel, inspection services,
licensing, Leadership in Energy and Environmental Design (LEED)
certification, commissioning, and other ancillary f unds needed to
execute the project.
g. Antecedent Liability
. If it begins to appear that a project may not be
completed within the approved financial appropriation timeframe, the
local f unds manager will reserve funds for Antecedent Liability (AL) t o
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ensure the availability of funds to provide a complete a nd usable facility
until the contr
act is closed. AL funds can not be reprogrammed for use
on an y other project. After the project contract is closed, all remaining
AL funds will b e returned to the U.S. Treasury.
h. Other
. Other costs may include relocation and establishment of
temporary facilities during construction (if not included in the con struction
contract). Refer to Chapter 10, Shore Facilities Plannin
g and Project
Development for furthe r guidance on cost-estimating.
4. Carryover
. T he size of the unobligated balance and the execution sch edule
weigh heavily in decisions concerning USCG budget allowances an d funding
levels. All unobligated account balances are i n danger of recission or
reprogramming at the end of the fiscal year.
C. ACQUISITION CONSTRUCTION AND IMPROVEMENT FUNDING
DETERMINATION.
1. AFC-43/AC&I Funds
. Projects with a cost that exceeds the USCG’s M inor
Construction threshold that increase capacity, capability, or extend an asset's
service life are typically funded with Shore AC&I. Refer to Chapter 4, Shore
Depot Level (AFC-43 ) Maintenance Program, for specific guidance on
determining if a proje ct is to be funde d with AFC-43 or AC&I.
2. AFC-30/AC&I Funds
. Tenant improvements to USCG or GSA-le ased
facilities in excess of the Minor Constru ction Authority (described in Chapter
4) are funded with AC&I. Tenant improve ments within the Minor Construction
Authority are funded with AFC-30 funds. Furnishings for projects greater than
the Minor Construction threshold are fun ded with AC&I; for projects less than
the Minor Construction threshold (total proje ct cost) furnishings are funded
with AFC-30.
3. Combination of Acquisition Construction and Improvement and Ope ratin g
Expenditures.
a. Request a waiver from Commandant (CG-831), through Commandan t
(CG-43), to execute any of the following:
(1) To start OE funded improvements or renovations to a Real Property
Unique Identifier (RPUID) within a 12-month period following the
completion of a related AC&I project.
(2) To combine OE and AC&I funds on a single contract.
(3) To u se OE and AC&I funds on concurrent contracts for one RPUID.
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b. OE and AC&I, or multiple AC&I PPA/appropriations funded project
elements may be combined in a single construction contract. The
Request for Proposals (RFP) and contract documents for combined
contract funding must be structured to permit a clear deline ation
between the expenditure of mu ltiple appropriations. Separate
accountability of obligations for modifications and progress payments
must be maintained. Use of this practice must be limite d only to those
projects where i t is clearly advantageous, practical, and cost-effective
to the USCG. Care must be taken to ensure that even the perception
of executing incremental projects or improper mixing of appropriations
is avoided.
D. ACQUISITION CONSTRUCTIO N A ND IMPROVEMENT P ROJECT
PRIORITIZATION.
1. General
. Each yea r the USCG submits a budget to the Department of
Homeland Security (DHS) which includes a 5-year Capital Investment Plan.
The Capital Investment Plan outlines the USCG’s fiscal requirements including
shore facilities, cutters, aircraft, and other major acquisitions. Commandant
(CG-43) submits the S hore Facilities Requirement List (SFRL) for inclusion
into the USCG’s Ca pital Investment Plan. The SFRL is a list of all approved
Shore AC&I projects, both prioritized and unprioritized.
2. SFRL Project Planning Requirements
. The SFRL is prio ritized to ensure that
Shore AC&I is appropriately applied to support the USCG’s missions and
operational needs. The SFRL is divided into two distinct sections: p rioritized
and unprioritized p rojects. The projects on the prioritized list generally have
approved DD1391 (PPR) and Planning Proposal (PP) level documents with
Shore AC&I ne eded to execute the preferred alternative. All unprioritized
projects must have approved DD1391 Problem Statement (PS) level
documents. See section Paragraph 5.D.4. regarding prioritization of the SFRL.
3. Uses
. The SFRL has a variety of uses in the field and at headquarters, which
are summarized as follows:
a. Field
.Atthefield level, the prioritized portion of the SFRL will provide
guidance on where the project falls in comparison to other Shore AC&I
requirements and the estimated fund ing cost/year. SFRL is also used to
guide SILC’s DD1391 p lann ing efforts.
b. Headquarters and Funding
. Headquarters uses the prioritized SFRL
as the basis fo r Resource Proposals and budget requests. T he SFRL is
also us
ed to support the USCG’s Capital Investment Plan.
4. Annual Prioritizatio n
. T he SFRL will be updated as project costs evolve,
DD1391 planning documents are approved, and the USCG’s budget allocation
is updated. At a minimum, the SFRL is formalized, endorsed by Commandant
(CG-43), and promulgated to the field at least once a year as follows:
a. At the beginning of each fiscal year, th e SILC will re-validate SFRL
projects with the Areas, Districts, Headqua rters Units, and Headquarters
Planning Coordinators (HQPC).
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b. The SILC will hold an AC&I project prioritization board an d submit a list
of project priorities to Commandant (CG-43). The Planning Planned
Obligation Prioritizatio n (P-POP) must be executed in accorda nce with
SILC process gu ides and the guidance set forth in Chapter 2, Resources.
Representatives from Atlantic Area, Pacific Area, Deputy Commandant
for Mission Support (DCMS), and Deputy Commandant for Operations
(DCO) will participa te as advocates for their o perational priorities.
c. Commandant (CG-43) must review the SFRL with Headquarters
stakeholders and provide signature on the final approved SFRL. The
Commandant (CG-43) approval memo will also provide SILC with
guidance for the next SFRL prioritization board.
5. Shore Acquisition Construction and Improvement Prioritization Criteria
.In
general, SFRL prioritization should be based on projects that realize the
greatest return on investment. Commandant (CG-43) must issue a board
precept memorandum each year, cleared through DCMS, which outlines the
specific criteria and factors to consider for project prioritiza tion. Consideration
will be given to t he following when prioritizing Shore AC&I projects:
a. Improved mission effectiveness,
b. Life safety code compliance,
c. Consolidation of units/facilities within the USCG,
d. Consolidation of units/facilities within the DHS, and
e. Reduced USCG-wide shore infrastructure life cycle cost.
E. ACQUISITION CONSTRUCTION AND IMPROVEMENT PROGRAM
EXECUTION.
1. Shore AC&I Obligation Goal
. The SILC will strive to award 80 percent of
Shore A C&I projects within 2 ye ars of the day the appropriation was enacted
and to award 100 percent of Shore AC&I within 3 years o f the day the
appropriation was enacted.
2. Requests for Proposals
.
a. The SILC must verify funds availability for Shore AC&I projects prior to
issuing the RFP o r negotiating a contract. This will ensure Commandant
(CG-43) can provide total project funding require ments within the
approved project scope. For the purpose of this Manual, soliciting bids
is defined as release o f the RFP or negotiation package.
b. Requests for funds availability to issue the RFP or negotiate a contract
must include the following:
(1) Description and cost of the base bid and each optional bid item.
All requests containing optional bid items must include a stateme nt
that the b ase bid contains all work necessary to achieve a comple te
and usable facility. Optional bid ite ms will be limited to work
approved in the DD1391. Requests for funds to award optional
bid items in excess of approved bu dgets must be fully developed
per paragraph Paragraph 5.E.4.
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(2) Expected bid opening date, or for negotiated contracts, anticipated
best and final offer.
c. A request for additional funds to solicit bids or renegotiate a contract
must be su bmitted to Commandant (CG-43).
3. Shore Acquisition Construction and Improvement Construction Contract
Awards and Funding Reque sts .
a. To expedite funds transfers, results of Shore AC&I project bid openings
or contract negotiations must be reported to Comman dant (CG-43) as
soon as possible with a funds transfer authorization (FTA) request.
All Shore A C&I FTA requests must be approved and completed by
Commandant (CG-4 3) prior to awarding a contract to ensure compliance
with procureme nt law.
b. When requ esting funds to award a contract, include an obligation
schedule of all remaining approved project items (e.g., electronics,
furnishings/equipment) for which funds will be required at a later date.
When overall project funds require d exceed the total approved budget
by 10 percent, in clude a detailed explanation o f the overrun and an
impact analysis if redesigned and/or rebid. The explanation and impact
analysis is required to assist Commandant (CG-43) in submitting a
reprogramming request to acquire or reprogram funds. As a general
rule, additive items will not be awarded unless sufficient funds are
available within the approved budget. Include a detailed justi fication
for any funds req uests for additive items if the project will exceed th
e
budgeted amount. Funds reque sts must be of sufficient detail to support
reprogramming of funds at approval levels above Commandant (CG-43)
if necessary.
c. FDCC will provide a project award summary in a standard format
determined by SILC upon contract award. The project award summary
must include:
(1) Name of project;
(2) SFRL proje ct number;
(3) Amount of award, divided into construction and/or design;
(4) Remaining funds require ments, broken out into contingency;
outfitting; electronic; construction surveillance;
(5) Contracting method;
(6) Date awarded;
(7) Start date; and
(8) Planned contract completion date.
4. Acquisition C onstruction and Improvement Project Cost Overruns
.
a. The following steps will be taken du ring project design and development
to control costs on projects that exceed the estimate or budget for such
projects:
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(1) Apply value engineering.
(2) USCG Civil Engineering (CE) design staff mu st generate an
independent cost e stimate for construction projects to ensure bid
proposals are fair and reasonable.
(3) Ensure that unit commanders, program managers, and other
interested p arties do not increase or change the scope of the
project without obtaining a funding increase commensurate with
the increased project cost or reducing the cost of other project
elements (F&E, electronics, etc.).
(4) Structure the RFP so that all items are included in the base bid
and ensure that the base bid cost estimate is at least 5 percent
less than construction funds available. Include additive bid items
as appropriate for lower, priority construction features that were
included in the approved DD1391.
b. If the project still exceeds its projected estimate, FDCC should provide
recommendations for reductions in scope to stay within the approved
budget.
5. Project Closeout
. The Financial Resource Management Manual (FRMM),
COMDTINST M7 100.3 (series), provides guidance on project closeout.
Project closeout must be executed in a timely manner to ensure excess funds
are returned to Headquarters for use on other Shore AC&I projects and to
preclude lapsing of funds. Project accou nts should be closed out as soon as
possible after the construction contract is complete, but no later than 90 days
after beneficial occupancy. After 90 days of bene fi cial occupancy, unobligated
Shore A C&I project balances are subject to withd rawal by Commandant
(CG-43) to c over shortages in other AC&I projects.
F. CONSTRUCTION IN PROGRESS
.
1. Capitalization of Pro jects
. Construction In Progress (CIP) is an accounting
term that applies to capital investme nt costs. Capital investment costs pass
through the CIP account, a temporary asset account in the USCG’s core
accounting system (Oracle). These costs are transferred from the CIP account
into the Oracle Fixed Asset module once the new asset is placed into service.
The C IP process is directly linked to achieving Chief Financial Officer (CFO)
compliance in accordan ce with the CFO Act of 1990. The SILC m ust develop
and maintain a process guide which identifies standard procedures for CIP
and for adding real property assets (RPUIDs) into the Shore Facility inventory.
2. Basic Requirements
. C IP requirements are simple in nature and consist of
three primary phases:
a. Project Establishment
. A CIP account number is established at
the
onset of a Shore AC&I project. All post-award project development costs
(i.e., Architect/Engineer design, DD1391 (PP) and (Execution Propo sal
(EP)) are considered capital cos ts. Commandant (CG-43) must s
ubmit
a Project Management Data She et (PMDS) which provides project
description and funding information.
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b. In Progress. After a CIP account number is e s tablished, associated
costs are posted in a CIP analysis report. Commandant (CG-43) is
required to review these reports on a monthly basis and verify accuracy.
c. Asset Delivery
. The CE program must provide RPUIDs (and
associated data) for a ll new assets to Commandant (CG-85 ) within 90
days of ben e fi cial occupancy.
3. Roles and Responsibilities
.
a. Commandant (CG-438)
. C ommandant (CG-438) will serve as the
primary liaison between Facilities Design and Construction Center
(FDCC), CE field units, Commandants (CG-8, CG-9), and USCG
Finance Center (FINCEN) counterparts. Commandant (CG-438) will
track the Commandant (CG-85) CIP Scorecard and ensure overall
compliance.
b. Facilities Design and Construction Center
. As the primary Shore AC&I
project execution office, Facilities Design and Construction Center
(FDCC) will submit the required establishment forms, monthly r eviews,
and supporting documentation for CIP packages, including cost per
RPUID. FDCC must work with SILC’s real property to ensure that
RPUIDs are generated for ea c h new asset and submitted within 90
days of project acceptance.
c. Civil Engineerin g Units
. W hen Civil Engineering Units (CEU) execute
Shore AC&I projects, CEUs will assist Commandant (CG-438) in
submitting the required establishmen t forms, monthly reviews, and
supporting documentation for capitalization packages.
d. Shore Infrastructure Logistics Center Real Prop
erty Bra nch
. SILC Real
Property Branch will provide RPUIDs for n ew assets and enroll the
assets into the SILC database in accordance with the USCG Facilities
Classification Guide.
4. Use of AFC-43 f unds
. New assets and/or capabilities can be delivered with
AFC-43 funds on a limited basis. These projects must also be accounted
for and properly capitalized on the CIP. See Chapter 4, AFC-43 Depot Level
Maintenance Program, for policy on capitalization of AFC-43 Improvement
Projects.
G. QUARTERLY OBLIGATION STATUS REPORT
.
1. FDCC must prepare a Quarterly Obligation Status R eport so that Commandant
(CG-43) can monitor progress of Shore AC&I Obligations. The report must
be submitted to Commandant (CG-43) on 15 December, 15 M arch, 15 J une,
and 15 September each year.
2. Commandant (CG-43) will provide FDCC with a template for the status report
which will include the following information:
a. Program Element
. Project Line of Accounting (LOA).
b. Shore Facilities Requirements List number
.
c. Project Title
. Include unit name and title from th e SFRL.
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d. Award Date. Either the actual award date of the contract or the
estimated target award date if the project has not been awarded yet.
e. Appropriated Amount
. Total funding (including any rescissions)
appropriated for the project.
f. Contract Award Amount
. Amount of initial contract award for the project.
g. Total obligations
. Total obligations to date for the project.
h. Unobligated Balance
. Amoun t of funding to date that remains
unobligated.
i. Remarks/Projected Spend Plan by Quarter
. List anticipated
expenditures/obligations for the next 12 months. Enter the estimated
amount in e
ach quarter for the next 12 m onths.
AC&I Projects will be listed by fiscal year in chronological order, grou ped by
appropriation, and so rted by Allotment Target Unit (ATU). For example, the entire
FY2011 Program will be listed in ascending order by Districts, then Area Units, then
SILC units, then HQ units, followed by the FY2010 Program, etc.
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CHAPTER 6. REAL PROPERT Y MANAGEMENT PROGRAM
A. PURPOSE
. This chapter provides a brief overview of USCG real property
management and highlights several of the most critical policies that govern real
property management in t he USCG.
B. DEFINITION OF TERMS
.
1. Real Property
. R eal property consists of lands and land rights, buildings, and
structures, including improvements and additions, and installed utility systems.
The USCG’s definition of real property includes the intention of an asset to be
permanent in its nature (such as land) or to be permanently affixedtothe
land throughout its useful life (such as buildings and structures). It includes
equipment affixed and built into a facility as an integral part of the facility
(installed equipment, such as h eatin g systems), but not movable equipment
(such as plant e quipment). In many instances, this term is synonymous with
real estate. The Real Property Management Manual, COMDTINST M11011.11
(series), details the policies and responsibilities of the USCG for acquisition,
management, utilization, and divestiture of real property asse ts. Real property
accountability is key to the USCG’s compliance w ith the CFO act.
2. Personal Pro perty
. In accordance with 41 CFR 102-36 .40 , personal property
is any federal property, except real property (buildings, land, structures).
Personal pro perty is all expendable and non-expendable, tangible assets
including aircraft, vessels, boats, vehicles (including trailers), major electronics
systems, stand-alone electronics, electronic test equipment, general purpose
equipment, small arms, computers, Aids to Navigation (ATON) equipment,
buoys, personal protective equipment, a rtwork, models, and artifacts; and
intangible intellectual assets such as patents or i nternal-use software.
Personal property also includes items used to produce goods or services in
support of the USCG’s mission (i.e., property, plant, and e quipment used by
the USCG Yard in the shipbuilding and repair process). Personal property
excludes items held in anticipation of physical consumption such as Operating
Materials and Supplies (OM&S). The U.S. Coast Guard Personal P roperty
Manual, COMDTINST M4500.5 (series), provides USCG policy for the
management of personal property.
C. REAL PROPERTY MANAGEMENT POLICIES
.
1. The authority having jurisdiction for USCG real property is Commandant
(CG-4), delegated to Commandant (CG-43) as the Real Property Accountable
Official. Commandant (CG-43) will maintain a Real Property Warrant Program,
outlined in the Real Property Manageme nt Manual, COMDTINST M11011.11
(series), to establish and sustain the procurement authority, with oversight
from the SILC, for field office real property officials to execute real property
transactions.
2. Commandant (CG-43) is the appro val authority for all real property
acquisitions, space r eque sts, interag ency transactions, property exchanges,
new leases, or expansions, modifications to existing leases, donations,
permanent easements, disposals, and demolitions, except in emergency
cases as detailed in Section 2.5.2 of the Real Property Management Manual,
COMDTINST M11011.11 (series).
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If a unit wishes to engage in any activities p reviously mentioned that affect
office or warehouse b uilding square footage, they must receive prior approval
from Commandant (CG-43), regardless of funding source.
3. All real property will be tracked and managed in the USCG’s Shore Facility
Inventory (SF
I) in accordance with the Real Property Management Manual,
COMDTINST M11011.11 (series) and SILC process guides (e.g., USCG
Facilities Classification Guide). The USCG’s SFI must be kept under
configuratio
n control.
4. Shore Unit COs and OICs will ensure t hat the size or use of any real property
asset (building and/or structure) within their AOR is no t altered without written
endorsement from their cha in of command, the SILC, and approval from
Commandant (CG-43). A list of all modifications req uiring approval is provided
in Paragraph 3.E.5.
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CHAPTER 7. SHORE ENVIRONMENTAL MANAGEMENT PROGRAM
A. PURPOSE
. Environmental stewardship is an essential aspect of all USCG
operations and support activities. The USCG Civil Engineering (CE) prog ram is
committed to operate in an enviro nmentally responsible manner. Environmental
stewardship and sustaina ble business practices will be appropriately considered
and properly integrated throughout the complete life-cycle management of the
shore plant. Conservation, protection, and restoration of the environment and
its natural, cultural, and historical resources will be foundational considerations
throughout all aspects of the CE Program.
B. RESPONSIBILITIES
.
1. Commandant (CG-47)
. Commandant (CG-47) is the Environmental
Compliance, Restoration and Environmental Liabilities, Planning, and
Sustainability Program Manager. Commandant (CG-47) is responsible for
establishing and promulgating the overall environ men tal program policies,
goals, objectives, and budget for the USCG.
2. Shore Infrastructu re Logistics Center
. The Shore Infrastructure Logistics
Center (SILC) exercises technical authority for the shore infrastructure
Environmental Management Program. SILC-Environmental Ma nagement
Division (EMD) is responsible for the effective and efficient execution of
the enviro nmental compliance, restoration and environmental liabilities,
environmental planning, and sustainment/environmental stewardship
programs. SILC-EMD will develop and maintain process guides (in
consultation with Commandant (CG-47)) identifying standard processes
and procedures for execution of the shore infrastructure environmental
program (e.g., Environmental, Compliance, and Restoration (EC&R) Process
Guide, Environmental Compliance Evaluation (ECE) Process Guide, Unit
Environmental Guides, etc.). All SILC-EMD process guides will be reviewed
and approved by Commandant (CG-47) for consistency with Commandant
(CG-47) environmental policies prior to promulgation.
3. CE Project Executing Offices
. Civil Engineering (CE) Project Executing
Offices (CEUs, FDCC, FEs) will execute USCG CE projects in accordance
with Environmental Management Progra m policy and procedures to ensure
regulatory co mplian c e and environmental sustainability for shore infrastructure.
4. Commanding Officers and Officers in Charge
. Commanding Officers and
Officers In Charge (OICs) are responsible for ensuring that units/facilities
operate in a continual state of compliance with all applicable Federal, State,
and local environmental laws and regulations, incorpora te sustainable
practices into daily operations, a nd proactively pursue the environmental
program goals and objectives as established and promulgated by USCG,
Department of Homeland Security (DHS), and/or higher authority.
5. Shore Organizational Level Maintenance
. S hore Organizational Level
Maintenance (OLM) will be executed in accordance w ith Environmental
Management Program policy and procedures to ensure regulatory compliance
and environmental sustainability.
6. All USCG Pe rsonnel
. All USCG personnel are responsible for executing
their duties in an environmentally responsible manner, striving to improve the
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environment, and reduce the USCG environmental footprint in accordance
with the Comman
dant’s Sustainability, Environmental, and Energy Policy
Statement.
C. ENVIRONMENTAL COMPLIAN CE, RESTORATION, PLANNING, AND HISTORIC
PRESERVATION PROGR AMS.
1. Policy
. Overarching environmental program policy will be established
and maintained by Commandant (CG-47) to ensure USCG operations and
business practices achieve and sustain environmen tal regulatory compliance
and achieve the goals and objectives as established and promulgated by
Federal Executive Orders, DHS C hief Readiness Support Officer/Office of
Sustainability and Environmental Programs (OSEP).
Environmental Program policy will be promulgated by Commandant Manual,
Instruction, Note, or similar authoritative means. Policy will generally be
categorized into four main program pillars:
a. Environmental Compliance (e.g., policy on hazardous waste
management and Environmental Compliance Evalu ations (ECEs), etc.);
b. Environmental Restoration and Liabilities (e.g., policy on environmental
liabilities, etc.);
c. Environmental Planning and Historic Preservation (e.g., policy on
National Environmental Policy Act (NEPA) i mplementation, Coas
tal
Zone Management, etc.); and
d. Environmental Sustainability and Training (e.g., Environmental
Management Systems, Pollution P revention Opportunity Assessments,
Qualified Recycling Programs, etc.).
An overview of current USCG Environmental Program policy is contained in the
USCG Commanding Officer’s Environmental Guide (current edition). Specific
and more detailed USCG Environmental Program policy can be obtained
through the USCG Directives System and/or the USCG Environmental
Management Program web portal.
2. Procedures
. E nvironmental Program execution and procedural gu idance to
implement USCG environmental policy process guides or procedure cards
and will g enerally be categorized by the following:
a. Environmental Compliance (e.g., ECE Process Guide, Unit
Environmental Guides, etc.);
b. Environmental Restoration and Liabilities (e.g., Environmental Liabilities
Process Guide, EC&R Pro cess Guide, etc.);
c. Environmental Planning and Historic Preservation (e.g., Environmental
Considerations for Decision-Making Job Guide, etc.); and
d. Environmental Sustainability and Training (e.g., Pollution Prevention
Opportunity Assessments, Unit Envi ronmental Coordinator Online
Training Tool, etc.).
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SILC-EMD will be responsible for development a nd maintenance of all
environmental program stand ardized processes and procedures that impact
the CE Program. They will be maintained in or accessed through th e USCG
Environmental Management Program web portal.
D. DOCUMENT AND D
ATA MANAGEMENT
. SILC-EMD will establish and maintain
a SILC Environmental Management Pro gram web portal. The web portal will
serve as the primary access point and repository for all of SILC’s Environmental
Program data
. It will provide ready access to environmental management program
documents, data, and information.
E. HOUSING PROJECT DOCUMENTATION
. When a housing project includes an
environmental risk abatement or remediation component, the SILC will forward
project documentation to include environmental risk abatement documentation
(e.g., asbestos abatement certifications, lead-free certifications) t o Area Housing
Officers so that the housing environmental risk database can be maintained.
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CHAPTER 8. SHORE ENERGY MANAGEMENT PROGRAM
A. PURPOSE
. This chapter establishes the framework for managing the USCG’s
Shore Energy Program. The Shore Energy Program is governed by multiple
Federal Statutes, Executive Orders (EO), Office of Management and Budget
(OMB)/Department of Homeland Security (DHS) Directives, and Commandant
Instructions. The statutes, EOs, and directives listed belo w establish sustainability
performance and operational requirements for Federal buildings and infrastructure.
1. Federal Leadersh ip in Environmental, Energy, and Economic Performance,
EO 13514.
2. Strengthening Federal Env ironmental, Energy, and Transportation
Management, EO 13423.
3. Energy Independence and Security Act (EISA), 2007.
4. Federal Leade rship in High Performance and Sustainable Buildings
Memorandum of Understanding (MOU), 2006 Guiding Principles.
5. DHS Sustainable Practice Guidance Manual (D 025-01), 2012.
6. Presidential Memorandum, Implementation of Energy Savings Projects and
Performance-Based Co ntracting for Energy Savings, 2 December 2011.
7. U.S. Coast Guard Energy Management Strategy, May 2010.
8. Facilities Energy Manual, COMDTINST M11000.7 (series).
9. Energy Po licy Act of 2 005 (EPAct, 2005).
B. USCG ORGANIZATIONAL RESPONSIBILITIES AND COORDINATION
.
1. The USCG Assistant Commandant for Engineering and Logistics (CG-4) is
responsible for promulgating a consolidated USCG energy management
strategy with achievable objectives. These objectives are centered on energy
sustainability, energ y reliability, and financial accountability.
2. The Office of Energy Management (CG-46) establishes t he overall energ y
policies and objectives for the USCG.
3. The Office of Civil Engineering (CG-43) is the USCG’s Technical Authority for
the S hore Energy Program and is resp onsible for the policies and oversight
of the Program.
4. The Shore Infrastructure Logistics Center (SILC) will develop p rocess guides,
technical orders, and design standards in consideration of Federal Energy
Management standards and life-cycle costs.
5. The Civil Engineerin
g Units (CEUs) and Facility Engineering (FE) Depa rtments
will coordinate the execution of shore energy projects on the appro ved
Centralized Planned Obligation Prioritization (C-POP) and local Planned
Obligation Prioriti
zation (POP) lists (refer to Chapter 2, Civil Engineering
Resource Management Overview, for additional guidance on the POP
process).
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C. SHORE ENERGY POLICY.
1. New and existing buildings (over 5,000 square feet) will be designed,
constructed, renovated, operated, and maintained to mee t th e 2006 MOU
Guiding Principles for High Performance and Sustainable Buildings when
economically feasible.
2. To assist in meeting the Guiding Principles, the Leadership in Energy and
Environmental Design (LEED) rating system may be used. The LEED rating
system for green building design, construction, and operation includes four
levels: certified, silver, gold, and platinum. All new and ex isting buildings (over
5,000 square feet) will be designed, constructed, renovated, opera ted , and
maintained to meet LEED certified rating. If a contractor propose s to provide
silver, gold, or platinum LEED ratings, this may be considered a betterment in
the proposal, but these requests need to be reviewed by SILC-Engineering
Services Division (ESD) and a pproved by Commandant (CG-43).
3. The USCG ma y utilize Energy Saving s Performance Contracts (ESPC) and
Utility Energy Savings Contracts ( UESC) to achieve shore energy program
targets and goals to the maximum extent feasible. Optimally, all ESPCs and
UESCs will have a Re turn on Investment (ROI) of 10 years or less if AFC-43
contributions are requested to help support the project. Projects with ROIs
over 10 years will be reviewed with more scrutiny.
4. All shore alternatively financed energy projects regardless of the funding
stream (i.e., AFC-43, ESPC, UESC , etc.) will be submitted to the Energy POP
(E-POP) Board for approval. Documentation requirements must follow the
guidance in Chapter 10, Shore Facilities Planning and Project Development.
5. In accorda nce with EISA 2007, a Federal Energy Management Program
(FEMP) Level One Energy Audit must be performed on all covered facilities
every 4 years. Normally, 25 percent of the covered facilities are done annually.
These audits are used to develop a business case for installing, upgrading,
or implementing shore energy conservation projec ts that yield substantive
cost savings.
6. When buildings (over 5,000 square feet) have been verified to comply with
the 2006 MOU Guiding Principles, they are t o be revalidated every 4 years
when economically feasible.
D. DOCUMENTATION AND REPORTING REQUIREMENTS
.
1. The Facilities Design and Construction Center (FDCC), CEUs, and FE
Departments constructing new buildings and/or executing majo r renovations
to e xisting buildings that involve energy projects must retain all energy
documentation in the project folders.
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2. The SILC must provide Commandant (CG-43) with an annual inventory of
USCG buildings (over 5,000 square feet) that meet the Guiding Principles,
EOs, and other Federa l mandates listed above. This inventory will support the
numerous performance reports and scorecard metrics Commandant (CG-43)
is required to submit to DHS and OMB on the USCG's progre ss with respect to
various s ustainability goals and targets for buildin gs (over 5 ,000 square feet)
in the Shore Facility Inventory (SFI).
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CHAPTER 9. CIVIL ENGINEER IN G INFORMATION MANAGEMENT PROGRAM
A. PURPOSE
. This chapter contains policy and requirements pertaining to use,
access, and acquisition of software sponsored by t he Office of Civil Engineering,
Commandant (CG-43). Due to the many and varied purposes served by the data
maintained within databases as well as individual files created as part of almost
every aspect of work performed in the Civil Engineering (CE) program, consistent
data entry processes and standards applied to file gen eration are of paramount
importance. Data accuracy, co nsistency, and completeness are vital to pro viding
credible decision-making reports, comprehensive inventory reports, and conclusive
answers to queries. Standardization of file generation eases file sharing, file
incorporation, and file reuse. Inconsistent, in complete, or other improper use of
software will ultimately result in waste of financial and human resources and will
hinder the CE Program’s ability to respond promptly and accurate ly to the many
scenarios it continually encounters.
B. RESPONSIBILITIES
.
1. The Program Support Division, Commandant (CG-435), is responsible for
oversight of all information syst ems sponsored by Commandant (CG-43).
Commandant (CG-435) will work with the Shore I nfrastructure Logistics Center
(SILC) to ensure Information Technology (IT) requirements of the program are
fully met, advocate to obtain and support approved funding requirements, an d
oversee financial and resource requirements.
2. The SILC Business Operations Division (BOD) will ensure that the selection,
configuration, and use of all Commandant (CG-43) sponsored IT systems are
in support of CE program objectives, will satisfy pro duction needs of the CE
community, and are in compliance with Commandant directives.
3. The SILC will establish a Configuration Control Board (SILC IT CCB) to
manage CE IT systems. Comm andant (CG-43) will participate as a member
of the SILC IT CCB.
C. AUTHORIZED SOFTWARE
. All commands within the CE program will use only
authorized software for the storage and retrieval of database values, generation of
files asso ciated with wo rk orders, projects, real property transactions, etc., and for
any other functions where the use of software is deemed appropriate. This policy
extends to all commands doing bu siness with the CE program when performing
functions similar to those commands within the CE progra m (e.g., a Station
generating a work order for a real property asset). Unless otherwise specified by
CE policy, specific guidance for the use of or changes to authorized software will be
detailed in various Process Guides, Technical Orders, etc., maintained by the SILC
Business Ope rations Division Information Systems Branch (SILC-BOD).
1. Authorized Software
. The list of authorized software will be maintained by
the SILC-BOD.
2. Changes to Authorize d Software List
. R ecommen ded changes to the
authorized software list, whether adding/removing t itles or changing software
configuration/capabilities, will initially be vetted through the SILC-BOD in
accordance with the SILC IT CCB charter and associated process guide.
Additionally, if requirements are specified by Comman dant (CG-6) and
approved at this level, adherence is required. CE Units must not purchase or
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otherwise obtain, re gardless of cost, licenses for software not currently on the
authorized sof
tware list without prior authorization from the SILC IT CCB.
3. Versioning
. Unless otherwise determined by the SILC IT CCB, all
Commercial-Off-The-Shelf (COTS) software sponsored by the CE program
will be main tained no more than one major revision level behind that which
has been publicly released by the manufacturer.
4. Circumventing A uthorized Software
. While the use of software such as
Microsoft Excel or Microsoft Access is permissible due to their i nclu sion as
part of the USCG Standard Workstation (CGSW) platform, using them to
circumvent or augment authorized enterprise software should only be viewed
as an interim solution, and the r equirement for a permanent fix should be
referred to SILC-BOD at the soonest opportunity. If existing authorized
software does not meet current busin ess requirements, a request to modify the
authorized software list should be made to the SILC-BOD. Creating localized
solutions to enterprise problems quickly results in differing methodologies
to perform similar tasks from location to lo cation. These differences can
adversely impact CE program’s effectiveness, efficiency, and can result in
wasted resources.
EXAMPLE: A unit determines a n existing enterprise database does not permit
for the collection of certain data elements o r contains more elements than
they desire to track. In response, the unit generates an Access database that
allows the additional elements to be tracked or that decreases the number
of elements tracked.
D. ACCESS TO SOFTWARE
. Access to authorized software will be granted as
appropriate.
1. Access Methodologies
. The most efficient or economical means of access
will be employed wherever possible. This may result in a variety of web-,
server-, or client-based access.
2. User Login Credentials
. The ability to access certain software may require
the generation of user login credentials ( e.g., a username/password). Where
appropriate, the means to obtain these cr
edentials will be provided via
associated SILC Process Guides.
3. Role-Based Permission s
. Wherever practical, access to software will be
granted based on the role(s) of the person requiring access. Lists o f roles and
associated application access will be maintained by the SILC-BOD.
4. User Validation
. For applications where l ogin credentials have been
generated, a periodic review of users accessing the application must be m ade
to determine continued requirement for access. Users who no longer have
need to access a n application will have their login credentials removed. All
CE program un its will include, as part of their personnel checkout procedures,
determination of user log in credentials, and will inform the SILC-BOD in cases
of positive discovery. User validation will occur at least annually, but may be
on a more frequent cycle based on the Certification and Accredita tion (C&A)
findings for the application. The frequencies and methodologies for validating
users will be maintained by the SILC-BOD.
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E. COMPUTERIZED MAINTENANCE M AN AGEMENT SYSTEM. The SILC must
maintainasingleComputerizedMaintenance Management System (CMMS)
application (such as SAM/Maximo). The CMMS application is the primary means
of managing the CE program’s Real Property (RP) asset inventory, all work being
performed against the RP assets, and equipment/systems within the RP assets.
1. Work-SpecificData
. All work orders and projects, regardless of work t ype
(e.g., Corrective Maintenance, Preventive Maintenance, etc.) or project intent
(e.g., Maintena nce, Alteration, etc.), will have an electronic record maintained
in the CMMS application.
2. Asset-SpecificData
. All RP assets will have an electronic record maintained
in the CMMS application. At a minimum, a ll data values needed to satisfy
current Federal Real Property Council (FRPC) and Departmen t of Homeland
Security (DHS) guidelines for asset inventory must be tracked. Additio nally, if
the asset is leased, a corresponding Ingrant record must also be maintaine d in
the CMMS application.
3. Equipment-SpecificData
. All equipment/systems within an asset will have
electronic records in the CMMS IAW configuration guidelines specified by
the appropriate Asset Line Manager (ALM). The configuration guidelines will
be maintain ed by SILC-BOD.
F. ELECTRONIC DOCUMENT MA NAGEMENT SYSTEM
. The SILC must maintain
a single Electronic Document Management System (EDMS) application (such as
CG-TIMS/Adept) to manage all electronic CE files (such as facility inspections, plot
plans, project documents, etc.).
1. File Types
.Allfiles a ssociated with work records, asset records, and
equipment records maintained in the CE program’s CMMS app lica tion
must be place d in the EDMS application. Wherever possible, fi les received
as deliverables of contracts should be obtained in electronic format. Files
received in hard copy should be scanned and subsequ ently placed in the
EDMS application.
2. Metadata
.Everyfile placed in the EDMS application will ha ve an electronic
library card created. Data placed on this c ard (i.e., metadata) is used to
perform searches a nd to relate the files to records
in the CMMS application
and elsewhere. The m etadata configuration guidelines will be maintained by
SILC-BOD.
G. COMPUTER AIDED DESIGN APPLICATION
. TheSILCwillutilizeasingle
computer-aided design application (such as AutoCAD) for plot plans, design
drawings, and other facilities dra wings.
H. ANCILLARY DATA
. In some instances, data used by an application does not
necessarily reside within the native application, but is necessary to the proper
execution of the application. For example, one of the elements used in calculating
an asset’s Plant Replacement Value (PRV) is the cost per unit of measure. This
cost value is located in a table external to the native database.
1. Authoritative Sources
. W henever deemed appropriate by the SILC I T
CCB, an authoritative source will be selected for use as ancillary data. An
authoritative source may be the originator of the data, the legal authority for
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the data, or one that is recognized by members of a community of interest to
be valid or trus
ted. The criteria used to determine authoritative sources and
the list of authoritative sources selected will be maintained by the SILC-BOD.
2. Refresh Cycle
. In order to ensure data currency, data from authoritative
sources will be refreshed on a recurring cycle appropriate to the data being
used. All ancillary data sou rces must be validated at least annually. Data
refresh cycles will be determined by the SILC-BOD.
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CHAPTER 10. SHORE FACILITIES PLANNING AND PROJECT DEVELOPMENT
A. PURPOSE
. This chapter establishes USCG policy on planning and project
development for Shore Acquisition, Construction, and Improvement (AC&I)/Major
Acquisition Systems Infrastructure (MASI) funded projects, and acquisitions
through lease and Title 10 transfer as defined in the Real Property Management
Manual, COMDTINST 11011.11 (series). All Shore Facilities planning will follow the
documentation policy and procedures outlined in this chapter (see Figure 10-1).
Detailed procedures and responsibilities will be identified in separate process
guides for Shore AC&I funded projects.
B. FACILITIES PLANNING, PROJECT DEVELOPMENT, AND THE USCG
BUDGET. Analytical analysis and proper justification is required for facilities
projects to be eligible to compete in a budgeting process. The USCG field p lanning
function supports the overall b udget proces s to acquire AC&I appropriations. Facility
requirements are developed throu gh careful analysis of the operational needs and
developed into a full range of alternatives. Further analysis of these alternatives
yields a recommended preferred course of action. As the project is developed, a
detailed engineering scope and cost of the preferred solution is prepared. The
SILC will complete all planning documents (i.e., DD1391 (PPR) level) prior to
formal budget submission of a project into the USCG’s Resource Proposal system.
Commandant (CG-4 3) will consider exceptions on a case-by-case basis. The
completion o f planning documents and associated cost estimates ensure that the
USCG maximizes the effectiveness and distribution of limited Shore AC&I dollars.
The completion of planning documents also directly supports the development of
project construction contract documents (specifically the RFP). Figure 10-1 is a
strategic timeline that illustrates facilities planning in relation to the USCG budgeting
cycle. This table is also posted on the Commandant (CG-43) intranet web page.
C. FACILITIES PLANNING AND PROJECT DEVELOPMENT
RESPONSIBILITIE S. Commandant (CG-4) is responsible for the exe-
cution of USCG facilities planning and project development. The SILC is
responsible for generating all USCG facilities planning and project development
documents. Commandant (CG-43) executes headquarters review of all facilities
planning documents and is the final approval authority.
D. PLANNING DOCUMENTATION WORKL OAD
. Planning documentation is
developed by a limited amount of field planning resources, and often these
resources cannot address all planning requirements within desired timeframes .
Just as developed projects are prioritized and compete in a budgeting proce ss,
per Shore Fac ilities Requirements List (SFRL) prioritization, planning workload is
also periodically prioritized in accordance with SILC established procedu res in the
Planning-Planned Obligation Prioritization (P-POP) process guide. All requests for
planning initiatives will be prioritized by the SILC in accordance with the P-POP
process.
E. DD1391
. Th e USCG fie ld planning an d project development process uses a set of
standardized tools to ensure a uniform evaluation and presentation of projects and
project alternative s. This is a joint analytical effort in which field and headquarters
units participate through the concurrent clearance process. All facilities planning
and project development must be documented utilizing the DD1391 d ocument. The
DD1391 document replaces the former Problem Statement (PS), Planning Proposal
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(PP), Decision Memo for Sh ore In frastructure (DMSI), Execution Proposal (EP),
and Project Pro
posal Report (PPR). Figure 10-2 pro vides a sample template of
the DD1391. The SILC will utilize a web-ba sed applica tion to develop DD1391s
when available.
1. DD1391 Stages
. The DD1391 is a progressive planning document that is
scalable at each stage and can be expanded or sh ortened as ne cessary
depending on the complexity of a project. No wa ivers of DD1391 (PP, EP, or
PPR) will be granted. The DD1391 will be submitted for approval at multiple
stages during the planning and project development process. For USCG
purposes, the terms DD1391 (PS), DD13 91 (PP), DD1391 (EP), and DD1391
(PPR) will be used to describe the submittal stages of the DD1391. Figure
10-3 ide nti fies what attachments are required to be submitted along with the
DD1391 form at each stage. The development of the DD1391 document
is an iterative process. Each consecutive stage is merely an expansion of
information co ntained in the previous stage. As such, each submission of the
DD1391 will contain all previous information from the previous stag e.
a. DD1391 (PS)
.Thefi rst step in the field planning process (with
exceptions noted below) is the DD1391 (PS). Th e objective of the
DD1391 (PS) is to identify that a valid need exists and to communicate
information for a potential shore facility project between the field and
headquarters program managers. An approved DD13 91 (PS) is an
agreement among all interested stakeholders that a legitimate need
exists and has sufficient merit to devote future resources to fully
analyze the need, assess alternatives, and recommend a solution. The
DD1391 (PS) validates the need; it doe s not identify a decision on
a recommended course of actio n or provide National Environmental
Policy Act (NEPA) documentation. If the project is of an urgent nature,
a DD1391 (PS) does not have to be completed p rior to full an alysis;
in these instances the initial document may be a DD1391 (PP) as
described below. A DD1391 (PS) project is added to the SFRL upon
Commandant (CG-43) approval.
b. DD1391 (PP)
. The DD1391 (PP) identifies and fully assesses
potential alternatives to address the shore infra structure need
identified in the D D139 1 (PS). The DD1391 (PP) pro vides a detailed,
comprehensive business case analysis of alternatives and provides
a detailed recommended alternat ive. Recommendations may range
from renovation, relocation, or acquisition/construction of new facilities.
The DD1391 (PP) marks the decision stage in the planning process
and the USCG must make an initial judgment concerning the scope
and magnitude of the proposed alternative. Therefore, the DD1391
(PP) must include fully developed appropriate NEPA documentation
consistent with the evaluation of alternatives in accordance with National
Environmental Policy Act Implementing Procedures and Policy for
Considering Environmental Impacts, COMDTINST 16475.1 (series).
If the DD1391 (PP) is approved, the DD1391 (PPR) will include the a p-
propriate NEPA documentation to execute the preferred alternative.
Commandant (CG-43) is the approving authority for the DD1391 (PP).
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COMDTINST M1100
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c. DD1391 (PPR). The DD1391 (PPR) develops the approved
recommended alternative in the DD1391 (PP) by identifying a detailed
engineering scope and estimated cost. The information in the DD1391
(PPR) is used at the field level to initiate an RFP for solicitation o
feither
an Architect/Engineer design (for a Desig n-Bid-Build contract) or for
solicitation of a Design-Build contract. T he DD1391 (PPR) provides
headquarters with the justification to support a budget re quest
through
the Resource Proposal process.
The DD1391 (PPR) will include fully developed appropriate NEPA docu-
mentation f or the execution of the app roved alternative in accordance with
National Environmental Policy Act Imp lementing Procedures and Policy
for Considering Environmental Impac ts, COMDTINST M16475.1 (series).
Commandant (CG-43) is the approving authority f or the DD1391 (PPR).
d. DD1391 (EP)
. Congress may occasionally initiate legisla-
tion/appropriations which require the USCG to spend previously
unsolicited/unre quested funding for a specific purpose. Often this
earmarked and/or supplemental funding is directed for specific shore
AC&I use. In order to quickly execute earmarked funds, the planning
process is abbreviated so that an engineering s olution and a plan for
executing funds can be quickly identified to meet Congressional intent.
The document utilized for Congressional earmarks is the DD1391 (EP)
and will only be use d to execute Congressional mandates when time is
of the esse nce to spend the earmarked or sup plemental funds.
The DD1391 (EP) is similar to the DD1391 (PPR) with a few differences.
First, the assessment of alternatives is limite d to only what is required
to define a solution that meets the intent of the funding, which is nor-
mally identified in the Congressiona l earmark language. The DD1391
(EP) must include a detailed project target sche dule that provides deta ils
on when and how the funds will be obliga ted to support e fficient project
execution. Because of t he hybrid nature of this document, the DD1391
(EP) will typ ically be developed at the Civil Engineering Unit (CEU) with
collaboration from Facilities Design and Construction Center (FDCC) on
anticipated construction an d funding obligation timelines.
The DD1391 (EP), directed through specific legislation with accompany-
ing funding, marks the decision stage in the planning process and the
USCG must make an initial judgment concerning the scope and ma g-
nitude of the proposed alternative. Therefore the DD1391 (EP) must in-
clude fully developed NEPA do cumentation consistent with the evaluation
of the alternatives in accordance with National Environmental Policy Act
Implementing Procedures and Policy for Considering Environmental Im-
pacts, COMDTINST M16475.1 (series). If t he DD1391 (EP) is approved,
the DD1391 (PPR) will include appropriate NEPA documentation to ex-
ecute the preferred alternative. Commandant (CG-43) is the ap proving
authority for the DD1391 ( EP).
2. DD1391 Content
. Th is section provides a general description of the fillable
fields in the DD1391 form. Each DD1391 submittal must include a cove r memo
which i ndicates wha t stage of the DD1391 is being submitted.
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a. Component. This will always be USCG.
b. Date
. Enter date completed.
c. Installation and Location/UIC
. Enter the Allotment Target Unit
(ATU)-Operating Facility (OPFAC), followed by the full, simple name
format of the benefi tting unit, avoiding abbreviations wherever possible
(except for state).
d. Project Title
. Enter the full, simple name format of the project title,
avoiding abbreviations wherever possible. The project title s hould
match the title assigned in the Computerized Maintenance Man agement
System (CMMS) database. Th e project title will begin with DD1391
(PS/PP/EP/PPR) followed by a verb (construct, demolish, renovate,
upgrade, etc.) to yield an immediate perception of the nature of the
project.
e. Program Element
. Indicate th e funding program element, which will
usually be AC&I, but could also be AFC-30 or AFC-36 in the ca se of
alease.
f. Category Code
. Indicate the p rimary category code number of the
project.
g. Project Number
. E nter the SFRL project number.
h. Project Cost
. C ontain s the total estima ted cost of the project in
thousands of dollars. Project co st i s n ot requ ired for the DD1391 (PS).
i. Acquisition, Construction, and Improvement Cost Esti
mate
. The extent
to which this sec tion is fi lled out will depend on the stage of development
of the DD1391, as described in Paragraph 10.E.1., DD1391 stages. At
the PS stage, this section is not required. At the PP sta
ge, square foot
cost data is used. At the PPR stage, a line item estimate detailing a
proposed engin eering scope is required. See DD1391 Cost Estimating
and Economic Analysis, Paragraph 10.G.
(1) Cost Elements
. The DD1391 identifies seven line item
elements: de molition, site work, exterior utilities, waterfront/marine
construction, bu ilding construction, furn ishings/equipment, an d
other. Each of these elements can be expanded by clicking on the
plus sign in the fillable form to enter multiple line items. For each
element/line item, ente r the item name, unit of m easure, quantity,
and unit cost.
(2) Cost Amplifiers
. This section identifies all cost amplifiers being
applied to t he project subtotal.
(a) Design Build Fees
. Enter the estimated percentage of the
project subtotal for survey and design cost (usually between
6to10percent).
(b) Sustainability
. Enter the estimated percentage of the project
subtotal for integrating sustainable construction practices in to
design.
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COMDTINST M1100
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(c) Construction Surveillance. Enter the number of month s of
construction surveillance and the estimated monthly cost for
construction surveillance.
(d) Contingency
. E nter the estimated percentage of the project
subtotal for contingen cy cost (see Paragraph 10.G. for
guidance on contingency estimates).
(e) Escalation
. Enter the annual percentage o f escalation
and the number of years of escalation to th e estimated
midpoint of construction (see Paragraph 10.G. for guidance
on escalation/inflation rates).
(f) Total Request
.Thisfield will contain the total project cost
estimate.
j. Description of Proposed Construction
. P rovide a brief detailed
description of the recommended solution. Be as descriptive as possible
and distin guish between ne w construction, expansion, renova tion,
and buildings/structures being demolished. Include square footage
when possible. At the end of this section is a fillable summary to
include building number, category code, Real Property Unique Identifier
(RPUID), unit of measure, and renovation/demolition/expansion
quantities for proposed actions on each real property asset.
k. Requirement
. Indicate total facility requirement (square footage, length
of pier, etc.), quantity of existing facility that is adequate, and quantity
of facility that is substandard and is no longer able to meet i ts intended
need. Headquarters Planning Coordinators and Area representatives
will va lidate t he requirements provided in this section.
(1) Scope
. Provide a detailed d iscussion of the justification for the
project. Discuss the background of the facility’s mission, its histo ry,
and a description of the deficiencies.
(2) Project
. State a narrative of the intended purpose of the project.
(3) Requirement
. P rovide a narrative of the requirement that
the project is intended to solve. Include any planning factors,
assumptions, etc.
(4) Current Situation
. P rovide a general background of current
operations as well as a discussion of known issues or g aps in the
current facilities’ ability to meet operational requirements.
(5) Impact if Not Provided
.Define what the operational impact will be
if the proposed project is denied. Be as quantitative as possible,
including issues such as reduced operating hours of an asset,
additional cost of operation, increased maintenance, increased
safety risks, etc.
(6) Additional Economic Alternatives Considered
. Provide a summary
discussion of the alternative solutions that are conside red and
analyzed. The discussion should include alternatives that are
considered and dismissed, why t hey are dismissed, as well as a
summary ranking of the viable alternatives. A detailed economic
10 - 5
COMDTINST M1100
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analysis of the viable alternatives must be attached to the DD13 91
(PP) in acco rda
nce with Paragraph 10.G.
l. Supplemental Data
. Provide a discussion of any additional project
parameters.
(1) Design Data
.
Is project to be LEED certified? Is building
hardening required?
(2) Building Equipment
. Is there any additional equipment required
and what is the source of funding?
(3) Site Approval
. Is the site owned, leased, permitted, or is property
acquisition necessary?
(4) Issues
. Check Yes or No as appropriate.
(5) Planning
. Check Yes or No as appropriate as to whether the
proposed project is consistent with pre vious planning initiatives.
(6) Host Nation Approval
. Check as appropriate as to whether a
foreign nation’s approva l is required to construct the project, and if
it is required, indicate date of approval or anticipated approval.
(7) Nationa
l Capital Planning Commission
. Indicate whether National
Capital Planning Commission approval is requ ired, and if so,
indicate the date.
(8) Environmental Documentation
. Indicate if environmental
documentation (NEPA, Section 106, ESA, etc.) has been
completed, and if so, to what l evel. Attach completed environmental
documentation.
(9) Mitigation Issues
. Indicate Yes or No as appropriate to the
identified mitig ation issues.
(10) Environmental Cleanup
. Indicate Yes or No as ap propriate as
to whether a cleanup is required, and indicate date started and
completed.
(11) Proj
ect Issues
. Indicate Yes or No as appropriate to the other
identified project issues.
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COMDTINST M1100
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3. DD1391 Routing. DD1391 documents will be routed electronically whenever
possible in accord ance with process guides. All DD13 91 (PS), (PP), and (EP)
documentation for field unit projects will be routed as follows:
From:
CEU/FDCC
To:
COMDT (CG-43)
Thru:
1) Benefitting Unit (Sector Command or higher)
2) District
3) Area
4) Shore Infrastructure Logistics Center (SILC)
All DD1391 (PS), (EP), and (PP) documentation for headquarters
unit or non-Area major commands (e.g., Academy, Training
Centers, Aviation Logistics Center, etc.) will be routed as follows:
From:
Major Command/CEU/FDCC
To:
COMDT (CG-43)
Thru:
1) Parent Command ( if prepared by CEU/FDCC) or
CEU (if prepared by Major Command)
2) SILC
All DD1391 (PPR) documentation for all projects will be routed
as follows:
From:
FDCC
To:
COMDT (CG-43)
Thru:
SILC
4. DD1391 Review and Approval
.
a. Field Legal Review
. The USCG Leg al Services Command (CG-LSC)
must review all D D1391s (except DD1391 (PS)) prior to submission to
Commandant (CG-43). CG-LSC must provide ackno wle dgement of
a satisfactory legal review or clearly identify legal issues that require
headquarters resolution to include:
(1) Compliance with fiscal law: The appropriate funding source must
be identified as acquisition, construction and improvement or
operating expense and en sure that the required budget authority
is specified.
(2) Compliance with real property law: The review sho uld ensure th at
appropriate use is made of current year authorized Operating
Expense (OE) funds for General Services Administration
(GSA)/direct leases.
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COMDTINST M1100
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(3) Compliance with environmental la
ws.
(4) The legal review must indicate if all proposed activities, alternatives,
memoranda of agreement/u nderstanding, or real prop
erty interests
are authorized as a matter of law.
The servicing lega l office must provide an endorsement that acknowl-
edges a satisfactory review or clearly identifies any legal issues that re-
quire headqua rters resolution.
b. Headquarters Review and Approval
. The Headquarters (HQ) review
is based on the nature and scope of the project. At a minimum,
Commandants (CG-4), (CG-8), (CG-0941-E), (CG-0944), CG DCO-A,
CG DCMS-34, and CG DCMS-82 along with the HQ Planning
Coordinator (HQPC) will review each field planning package as part of
the concurrent clearance process. Commandant (CG-43) will be the
approving authority on all DD1391 documentation.
(1) Headquarters Planning Coordinators
. Each Headquarters
Planning Coordinator (HQPC) pla ys an important role in managing
the planning process. The H QPC is a Subject Matter Expert (SME)
whose res ponsibilities include: advising, analyzing, and reviewing
DD1391 documen ts. HQPC responsibilities cover a wide range of
program requirements. For each of their primary programs, the
HQPC is responsible for:
(a) Accurately describe mission, policies, and resp onsibilities.
(b) Identify USCG regulatory and statuto ry requirements.
(c) Describe current resource and staffing levels.
(d) Describe current organizational structure.
(e) Identify and resolve issues regarding program resources.
(f) Identify services or products provided.
(g) Work with field planners to improve or amend DD1391
documents to achieve the objectives o f the program. This
interaction arises when headquarters staff has question s in
regard to the content of DD1391 documents.
(h) Proactively work with field planners to develop field planning
requests submitted for headquarters review and approval.
A list of current HQPCs for various facility t ypes can be found on
the Commandant (CG-4 3) intranet web page (see Table 10-1).
(2) Review of DD1391
. The review of DD1391 documents w ill be
conducted electronically whenever possible in accordance with
process g uides. In general, DD1391 documentation is submitted
electronically through the Commandant (CG-43) intranet web
page and concurrent clearance will be e lectronically generated.
Appropriate offices will be able to review and submit review
comments via the intranet. Commandant (CG-43) is the app roving
authority for all DD1391 documentation.
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COMDTINST M1100
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F. GENERAL PLANNING GUIDEL
INES
.
1. Federal I nitia tives, Directives, and Executive Orders
. Th e DD1391 Facilities
Planning Process must consider federal initiatives, directives, and Executive
Orders as applicable (e
.g., OMB memo on Freeze the Footprint, Executive
Order 13653 Preparing the United States for the Impacts of Climate Change,
etc.).
2. Colocation
. D D1391 documents will e xamine colocation alternatives (as
appropriate) with other USCG units, with DHS agencies, and Department of
Defense (DoD) installations
. Colocation can provide consolidation of units
executing similar mission sets, sharing of interagency operations centers
and hangar space, consolidation of shared facilities, and maintenance and
operational resources. Cos
t savings may be realized through the elimination of
under-utilized space and establishment or expansion of shared services, and
design of colocated facilities can increase efficiency and flexibility. To meet
Government-wide colocatio
n o bjectives, USCG field planning must consider
as appropriate any potential colocation options with other DHS components or
U.S. Government agencies.
3. Base Realignment and Closures
. The Base Re alignment and Closure
(BRAC) Act ( P.L. 100-526 – 24 October 1988) was developed to provide
a means for the DoD to improve the ef
fectiveness of the military base
structure and to realize significant savings through realignment and closure of
unnecessary or under-utilized military bases. To date, there have been a tota l
of five rounds of BRAC (1988, 1991,
1993, 1995, and 2005).
a. BRAC and Its Relationship to the USCG
. BRACisaDoDtermand
action which cou ld impact USCG units loc
ated on DoD bases. The
closure of a DoD base m ay force the relocation of any USCG un its
located at that base. Relocations can be costly, time-consuming, and
interrupt USCG operations.
b. Base Realignment and Closures Impact on the USCG
.Onceitis
determined that a USCG unit is impac ted by BRAC
, the process should
allow for an appropriate period of preparation and engagement through
the chain of command. BRAC information is sent to Commandant
(CG-4) and Commandant (CG-8) through Comman
dant (CG-00). BRAC
impacts will be addressed through the DD1391 documentation process.
There is no separate planning system internal to the USCG for BRAC.
c. Base Realignment and Closures Property Notification
. When a BRAC
action results in an availability of excess property, DoD will notify the
USCG and other agencies of BRAC properties through
their Notification
of Availability of DoD Real P roperty process. If a USCG unit is interested
in BRAC property, a fo rmal memorandum request should be submitted
to Commandant (CG-4) for execution of a Title 10 t
ransfer through the
DD1391 process.
G. DD1391 COST ESTIMATING AND ECONOMIC ANALYSIS
.
1. Required Cost Categories
. The appropriate units of measure and information
are to be provided with each item. Final square-foota ge costs should be
10 - 9
COMDTINST M1100
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rounded to the nearest dollar. All category dollar figures should be rounded
to the nearest $
1,000, with the total cost rounded to the n earest $10,000 for
projects costing less than $1,000,000 and the nearest $50,000 for projects
more than $1,000,000.
a. Demolition
. Fa c ilities to be demolished will be identified by RPUID,
and the extent of demolition will be quantified by app ropriate units of
measure (gross squa re feet, linear feet, etc.).
b. Site Work
. Th is category includes the costs for structures and
earthwork but does not include exterior utilities. Site work includes, bu t
is not excluded to, fencing, fl ag poles, irrigation, landscaping, paving,
recreation areas, and roads.
c. Exterior Utilities
. T his category includes the cost of constructing
exterior utility systems beyond the 5-foot building line.
d. Waterfront/Marine Construction
. This category includes the cost of
waterfront structures.
e. Building Construction
. This category includes all cost within the 5-foot
line (5 feet from the building perimeter/exterior wall). Quantities and
co
sts in clude built-in equipment such as serving lines for dining facilities,
etc. Other outfitting items, like desks, tables, etc., are to be covered in
the furnishings/equipment category. Estimates on b uilding will be based
o
n the space standards for new or reno vated facilities contained in the
Shore Facilities Standards Manual, COMDTINST M11012.9 (series).
f. Furnishings/Equipment
. This category includes all furnishings
and equipment not included in the construction contracts that
are needed to make the facility usable for its intended purpose.
Furnishings/equipment must be broken down i nto identifiable categories.
If furnishings/equipment are being requ ested for units with existing
property, the estimate must include a specifi c line item indicating
estimated p ercentage of existing equipment reuse. The following
items are specifica lly excluded from inclusion in furnishing/equipment:
floor coverings, built-in equipment, electronics, morale equipment
(unless associated with a new facility function), and artwork. Priority 1
Furnishings and Equipmen t (F&E) are the absolute minimum required
to meet the mission, for example, the communications console and
chair for a watchstander. Priority 2 F&E are all other items needed
for a complete and usable facility such as a chair for the break-in
watchstander and kitchenette appliances.
g. Electronics
. This item includes costs associated with the i nstallation
and acquisitio n of all electronic equipmen t not included in the
construction contract but necessary to fulfill the communications and
electronic maintenance requirements of the facility. Major electronics
equipment such as transmitters, receivers, antennas, etc., should be
included as separate line items.
h. Other/Non-Recurring Costs
. T his category is a collection of items
(if not included in the construction contract) infrequently included
in projects. Typical line items for other are: design services, land
10 - 10
COMDTINST M1100
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acquisitions, temporary facilities, relocation/moving services, and major
mechanical/ma
intenance equipment (such as boat hoists), LEED
certification, Environmental, Compliance, and Restoration (EC&R),
etc. Report the cost of design in this category as a sepa rate line item
for all projec
ts.
i. Cost Amplifiers
.Costam
plifiers account for geographic location,
project size, escalation, phasing, and contingency and must be included
in each project estimate. Escalation and contingency costs must be
identified and listed a
s separate line items in the major cost category
“Cost Amplifiers.” Project size factors and geographic location must
be included in each line item within the “Building Con struction” cost
category and/or wher
e applicable.
(1) Escalation
. Estimated constr
uction costs will be escalated to the
midpoint of construction. Escalation costs will be ba sed on DoD
Cost Data.
(2) Contingency
. A contingency factor must be applied to all
estimates to ensu re the project remain
s within budget. Use of
uniform contingency factors will aid Commandant (CG-43) project
review. The standard contingency factors are: 25 percent for
DD1391 (PS) cost estimates, 20 perce
nt for DD1 391 (PP, EP) cost
estimates, and 5 percent for DD1391 (PPR) cost estimates. The
SILC may increase these contingency factors for high risk projects;
in these instances, the SILC will pro
vide explanation/justification for
increasing project contingency.
j. Net Present Value Total Ownership Cost
. A ll Shore AC&I projects must
include the life-cycle cost of the project in accordance w ith Office of
Management and Budget (OMB) Circular A-94.
k. Operating Expense Costs
. An Operating Expense (OE)
follow-on cost
estimate is the approximated operating expense requirements of a
completed shore co nstruction project. OE funds a re obtained through
the budget process based on these cost estimates. A
ll new construction
(AC&I and AF C-43) cost estimates will include estimates for the
recurring operating costs to in clude maintenance and utilities as follows:
(1) Recurring AFC-43: 4 percent of total project cost.
(2) Recurring AFC-30: 2 percent of total project cost.
(3) Recurring AFC-30 (energy): 0.5 percent of total project cost.
(4) OE costs are prorated for new square footage only; i.e., if the
project increases a facility from 5,000 to 10,000 square feet, then
all of the OE follow-on calculations are prorated by 50 percent.
(5) Include any other known follow-on costs not already provided (i.e.,
firing range cleanup, weight-handling equipment testing, etc.).
2. Cost-Estimating Process Guide
. A ll DD1391 cost estimates and economic
analyses will be submitted in a standard summary forma t to provide
consistency throughout the project preparation and review p rocess. Cost
estimates will be standardized at the various levels of p roject de velopment
10 - 11
COMDTINST M1100
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(PS, PP/EP, PPR). Adoption of a standard fo rmat for project states will provide
efficiencies in
project doc umentation and review. The SILC will develop and
maintain procedure s that will provide consistency of format and consider the
following:
a. Cost-Estimating Tools
. T he use of computerized co st-estimating
programs to establish project costs is encouraged. The computerized
program must be identifi ed in each c o s t estimate and used consistently
in the cost analysis. Public or private sector cost-estimating programs
are acceptable.
b. UniFormat
. Use of UniFormat is authorized and encouraged.
UniFormat organizes information by functional elements (systems
and assemblies) with the primary purposes of identi
fying functiona l
elements in Building Information Mod eling (BIM) models and organizing
preliminary project descriptions and early cost estimates.
c. DD1391 Economic Analysis
. Economic Analysis is a systematic
approach to the problem of ch oosing the best method of allocating
scarce resources to achieve a given objective. Economic analyses are
required for DD1391 documentation. The following references provide
guidance for conducting Economic Analyses: OMB Circular A-94; the
Coast Guard Strategic Cost Manual, COMDTINST M7000.4 (series);
and the Naval Facilities Engineer in g Command Economic Analysis
Handbook, NAVFAC P-442.
Table 10-1. Headquarters Plann ing C oordinators
Unit/Facility Type HQPC
Activities (Overseas Units) CG-741
Aids to Navigation Teams (ANT) CG-731
Air Station/Air Facility CG-711/CG-41
Area Offices CG-81
Area Se rvicing Armories FORCECOM
Art and Artifact Center CG-0922
Aviation Lo gistics Center (ALC) CG-41
Aviation Training Center (ATC) FORCECOM/CG-71
Aviation Technical Training Cente r (ATTC) FORCECOM/CG-41
Boats (integrated and non-integrated) CG-731/CG-45
Boat Stations CG-731
C4IT Service Center CG-64
Ceremonial Honor Guard CG-0922
Child Care Facilities CG-111
Chief Administrative Law Judge Office CG-00J
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Table 10-1. Headquarters Planning Coordinators Continued
Unit/Facility Type HQPC
USCG Counteri
ntelligence Service
CG-25/CG-21
USCG Cryptologic Group CG-25/CG-21
USCG Investigative Service (CGIS) CG-25/CG-21
USCG Institu
te
FORCECOM
Command Ce nters CG-741
Communications Station CG-64
Cutters (H
omeports)
CG-751/CG
-45
District Office CG-81
Differential GPS (DGPS) Sites CG-64
Dive Prog
ram
CG-721
Electronic System Support Unit/Detachment CG-64
Exchanges
CG CSC/CG PSC
Financ
eCenter
CG-84
Galleys CG-111
Headquarters
CG-82
Healt
hCare
CG-11
2
Hearing Office CG-094
Housing
CG-1333
Ind
ustrial Support Detachment
CG-
45/DOL-3
Intelligence Coordination Center CG-25/CG-21
International Ice Patrol
CG-WWM-3
Ma
jor Acquisition Systems Infrastructure (MASI)
CG
-932
Marine Safety Center (MSC) CG-5PS
Marine Sa fety Lab CG-5PS
M
arine S afety Units (MSU)/Detachments (MSD)
C
G-741
Maritime Safety Security Team (MSST) CG-ODO-2
Maritime Security Response Team (MSRT) CG-ODO-2
Maritime Intelligence Fusion Center (MIFC) CG-25/CG-21
Morale, Well-Being, and Recreation (MWR) CG-CSC
Museums
CG-0922
National Motor Lifeboat School FORCECOM
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COMDTINST M1100
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Table 10-1. Headquarters Planning Coordinators Continued
Unit/Facility Type HQPC
National Data
Buoy Center
CG-5PW
National Pollution Funds Center CG-8
National Strike Force Coordination Center (NSFCC)/Strike Teams CG-5PS
National Ves
sel Documentation Center
CG-CVC
Navigation Center CG-NAV
National Maritime Center CG-5PC
Operation
s System Center (OSC)
CG-64
Personnel Service Center (PSC) CG-PCS-BOPS
Port Security Units (PSUs) CG-ODO-2
Project R
esident Office (PRO)
CG-93
Recruiting Office CG PSC
Representational Facilities (REPFACs) CG-43/CG-1333
Resear
ch and Development Center (RDC)
CG-926
Sector Command Building s CG-741
Surface Forces Logistics Center (SFLC) CG-45
Small
Arms Firing Ranges (SAFR)
CG-72
1
Small Arms Repair Facility (SARF) CG-721
Tactical Law Enforcement Teams (TACLET) CG-ODO-2
Tel
ecommunications and Information Systems Command
(TISCOM)
CG-
64
Training Centers (TRACENs) FORCECOM
Tr
aining Quota Management Center (TQC)
FO
RCECOM
Training Teams
FORCECOM
USCG Academy CG-12C
U
SCG Yard
C
G-45
USCG Band CG-0922
Vessel Traffic Services CG-741
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Figure 10-1. Shore AC&I Strategic Timeline
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Figure 10-2. (Sheet 1 of 5)
DD1391 Template
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Figure 10-2. (Sheet 2 of 5)
DD1391 Template
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COMDTINST M1100
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Figure 10-2. (Sheet 3 of 5)
DD1391 Template
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COMDTINST M1100
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Figure 10-2. (Sheet 4 of 5)
DD1391 Template
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COMDTINST M1100
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Figure 10-2. (Sheet 5 of 5)
DD1391 Template
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COMDTINST M1100
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Figure 10-3. DD1391 Tabs and Attachments
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CHAPTER 11. BUILDING CODE STANDARDS
A. PURPOSE
. This chapter contains policy for the use of building codes in the
design, construction, and occupancy of all USCG shore facilities. The building
code landscape has changed with the merger of the three model national building
codes, Building Officials Code Administrators International, Inc. (BOCA), Southern,
and Uniform, into one national code creating council, the International Code
Council (ICC). The ICC fi rst published the International Building Code (IBC) in 2000
and updates this code and all other international codes on a 3 -year cycle. ICC
encourages government participation in the code consensus process.
B. NATIONAL MODEL BUILDING C ODE
. The national model building code for
USCG sho re facilities constructed within the United Sta tes and its territories must
be the late st edition of the IBC except where more stringent require men ts of the
following codes and standards are in effect which will take precedence over the
IBC. Existing facilities are grandfathered to comply with the applicable cod e in the
year constructed or th e year of last major renovation.
1. Exceptions to National Model Building Code
.
a. The Life Safety Code, National Fire Protection Association #101
.The
National Fire Protection Association (NFPA) Code #101, Life Safety
Code, will take precedence over an y conflicting requirements of the
IBC. The building official is authorized under 29 CFR Part 1910 to
substitute co mpliance with the International Fire Code (IFC) in lieu of the
Life Safe ty Code provided this change is d ocumented in the building’s
design documents.
b. The Na tional Electrical Code, National Fire Protection Association
#70. NFPA Code #70, National Electric Code, will take precedence
over any conflicting requirements of the IBC. This code is further
modified with a prohibition on the use of aluminum conductors in building
interior power distribution systems.
c. Aircraft Hangar Fire Protection, National Fire Protection Asso ciation
Standard #409. All new aircraft hangars must be equipped with
a foam-water deluge system in the main hangar area, designed in
accordance with NFPA Standard #409, A ircraft Hangar Fire Protection,
except that closed head discharge sprinkle r heads will be required .
Hangar lean-to are as must be separated from the main hangar area
by 1-hour firewalls. Curbs, ramps, or drains must be provided at all
openings which penetrate the separating wall. Automatic sprinkler
systems must be provided in all lean-to areas. Spill control (in the form
of holding tanks) must be provided around foam storage tank(s) to
prevent spilled/leaked foam concentrate from reach ing any drains (UFC
3-600-01, Fire Protection Engineering for Facilities). Spill control must
be sized to contain 100% of the tank capacity.
d. Architectural Barriers Act Accessibility Guidelines
. T he Architectural
Barriers Act Accessibility Guideli nes (ABAAG) will take precedence over
any conflicting requirements of the IBC for existing buildings. In order
to be in compliance with Section 504 of the Rehabilitation Act of 19 73,
existing buildings will be brought into complian ce with the ABAAG.
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COMDTINST M1100
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e. Americans wi th Disabilities Act Accessibility Guidelines.The
Americans with Disabilities Act Accessibility Guidelines (ADAAG) will
take p recedence over any conflicting requ irements of the IBC for new
building construction.
f. International Residential Code
. International Residential Code (IRC)
will be used for the design and construction of detached one- and
two-family dwellings and multiple single-family dwellin gs (townhouses)
not exceeding three stories in height.
g. Seismic Code Compliance
. Shore Infrastructure Logistics Center
(SILC) will maintain an inventory of b uilding s requiring seismic retrofit
and recommended projects to the Centralized Planned Obligation
Prioritization (C-POP) and local POPs annually until the inventory has
been upgraded.
C. LOCAL CODES AND STANDARDS
. Many states and subordinate localities
have their own building codes and standards. These codes are usually ad apted
from or patterned after the IBC. While adherence to local building codes and
standards is not required, adherence to the requirements of local codes which are
more restrictive than the IBC should be evaluated and followed where it is in the
best interest of the government.
D. DEPARTMENT OF DEFENSE INSTALLATIONS
. In situations where a USCG
facility is located on a Department of Defense (DoD) site, the host installation may
require conformance with DoD design standards. If these standards conflict with
the IBC, then DoD standards will still be used.
E. LOCATIONS OUTSIDE THE UNITED STATES
. USCG shore facility designs that
are to be built outside the United States and its territories will be in conformance
with the IBC, excep t where the host nation uses a building code which contains
additional or more re strictive requirem e nts; those requirements may be followed
as determined b y the building official.
F. AUTHORITY HAVING JURISDICTION
.
1. USCG
. T he Authority Having Jurisdiction (AHJ) for USCG shore facilities
is the Assistant Commandant for Engineering and Logistics, Commandant
(CG-4) and is delegated to the Office of Civil Engineering, Commandant
(CG-43). This responsibility may no t be further delegated.
2. United States Access Board
. The AHJ for all barrier-free access
interpretations of the ABAAG and the ADAAG is the United States Access
Board. The USCG does not h ave the authority to grant wa ivers to the ABAAG
or the ADAAG and, in general, will be very reluctant to re quest any waiver.
G. BUILDING OFFICIAL
. TheSILCCommandingOfficer (CO) is appointed as the
building official for USCG shore facilities. The duties of the building official are set
forth in the IBC Section 104. The SILC CO may delegate his/her duties to a duly
authorized representative or representatives; s uch delegation must be made in
writing and cannot be further delegated.
H. WAIVERS TO BUILDING CODES
. Any requested waivers to the building codes
policy may be granted only on a case-by-case basis, and only where sufficient
justification exists. Waiver requests will be submitted in writing to the building
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COMDTINST M1100
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official. The USCG does not have the authority to gran t waivers to the ABAAG and
in general will
be very reluctant to requ est any waiver from the Access Board.
Specific waivers to the ABAAG for office buildings (catego ry code 610) will be
referred to the General Services Administration (GSA) for approval; specificwaivers
to the ABAAG fo
r family housing (category code 711) will be referred to the
Department of Hou sing and Urban Development (HUD).
I. CERTIFICATE OF OCCUPANCY
.
1. Certificate Issuance
. No building or s tructure will be used or occupie
d, and
no change in the existing o ccupancy classification of a building or structure or
portion thereof will be made until the building official has issued a certificate
of occupancy.
2. Temporary Certificate
. The building official is authorized to issue a temporary
certificate of occupancy before the completion of the entire work provided that
such portion or portions will be occupied safely. The building official must set a
time period durin g which the temporary certificate of occupancy is valid.
3. Certificate Revocation
. The building official is authorized to revoke a
certificate o f occupancy whenever the certificate is issued in error or w here it is
determined that the building or structure or portion thereo f is in violation of any
USCG regulation or any provisions of the applicable building codes.
J. UNSAFE FACILITIES
.
1. Determination of Unsafe Facilities
. Buildings, structures, or utilities that
become unsafe, insanitary, or deficient because inadequate means of egress,
inadequate l ight and ventilation, constitute a fire hazard, involve illegal or
improper occupancy, inadequate maintenance, or otherwise endanger human
life will be deemed in an u nsafe condition by the building official. Un safe
buildings, structures, or utilities must be demolished or made safe , as the
building official deems necessary. An unoccupied building that is n ot secured
against entry must be deemed unsa fe.
2. Unsafe Facilities Report
. The building official will initiate a report to be filed
on the facilities unsafe condition. The report will state the nature of the unsafe
condition.
3. Unsafe Facilities Action Report
. The building official will prepare a report
that specifies the re quired repairs or improvements to be m ade to abate the
unsafe cond ition or that requires the unsafe building, structure, or utility to be
demolished within a stipulate d time.
4. Restoration to Safe Condition
. Th e b uilding, structure, or utility determined to
be unsafe by the building official is permitted to be restored to a safe condition.
After repairs have been completed, the building official will inspect t he facility
to ensure compliance with the building code. A new Certificate of Occupa ncy
will be reissued.
K. DEMOLITION
.
1. General Services Administration Procedures
. The USCG’s delegated
authority from GSA for the demolition of bu ildings, structures, and utilities
expired in 2006 and has not b een renewed. In accordance with the Federal
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Property Management Regula tions (FPMR), G SA must be info rmed when
a facility asse
t is removed from the Federal real property inventory and the
justification for such removal.
2. USCG Procedures
. T he demolition of a building, structure, or utility will be
considered a disposal action and is su bject to the procedures of Real Prope rty
Management Manual, COMDTINST M11011.11 (series).
L. HEALTH, SAFETY, AND SEC UR ITY INSPECTIONS
. Many USCG Program
offices have a vested interest in shore facilities other than the Civil Engineering
(CE) Program. This policy in no way will be construed to interfere with the subject
matter experts in the health, safety, or security programs an d the rules and
regulations promulgated within their Commandant Instructions (COMDTINSTs) as
they interface with facilities. The CE Pro gram should use these inspe ctions as
an aid in determining the issuance of a building occupancy permit or a building
demolition determin ation.
M. LAND CONDEMNATION
. Land condemnation is articulated in Real Property
Management Manual, COMDTINST M11 011.11 (serie s).
N. TECHNICAL AUTHORITY
. The Technical Authority (TA) for building codes
resides with the Assistant Commandant for Engineering and Logistics (CG-4), who
is also the Warranting Officer (WO) for naval, aeronau tical, industrial, and civil
engineering disciplines, as well as logistics. The Deputy Warranting Officer (DWO)
is the Chief, Office of Civil Engineering. The WO and the DWO will appoint the
CO, SILC as the Technical Warrant Holder (TWH) for building codes. The TWH
may identify and appoint quali fied subject matter experts (SMEs) to assist in the
implementation of this requirement.
O. FUNDING
. Funding for facility repairs, building code compliance, and demolition
must be in accordance with the policies of Financial Resource Management Manual
(FRMM), COMDTINST M7100.3 (series), and this Manual.
P. BARRIER-FREE DESIGN
.
1. Architectural Barriers Act of 1968
. The Architectural Barriers Act (ABA)
provides protection for peo ple with disabilities on Federa l government property
or in Federal government buildings. Th e standards the federal government
uses to meet accessibility requirements for the design, construction, an d
alteration of buildings are the ABAAG. The ABAAG allows a military exclusion
from compliance for all facilities which are intende d for use or occupancy
by able-bodied military personnel only, i.e., 100 percent military usage. The
USCG will use the ABAAG in determining compliance only in existing buildings.
2. Americans with Disabilities Act of 1990
. The Americans with Disabilities
Act (ADA) provides protection for peo pl e with disabilities, parallel to laws
established by the Federal government to protect women and minorities from
discrimination. The standards the private sector, local governments, and
State gove rnments use to meet acce ssibility requirements are ADAAG. The
USCG must use ADAAG in determining compliance in all new buildings.
Given the DoD Wounded Warrior Progra m and the need to have flexibility in
facility usage over the lifespan of the building, designing new buildings to ADA
standards is economically justified.
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COMDTINST M1100
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3. Section 504, Rehabilitation Act of 1973. Section 504 of the Rehabilitation
Act of 1973 requires the USCG to ensure that individuals with disabilities,
both civilian employees and members of the public, are not excluded from or
discriminated against under any program or activity because the facilities
are inaccessible. All USCG-owne d, USCG-leased, and GSA-leased office
buildings occupied by the USCG will be surveyed to ensure program
compliance w ith Section 504. The ABAAG provides the tech nical standards
to evaluate this compliance. The USCG is required to submit an annual
report (MD-715) to O ffice of Management and Budget (OMB) on progress in
achieving Section 504 compliance.
4. USCG Access
ibility Compliance
. T here are a number of USCG structures
in which accessibility by individuals w ith disabilities is a ppropriate and
compliance with the law is mandatory. These structures are divided into the
following
five categories:
a. Civilian Business
. B uildings or parts of buildings to which the civilian
public is invited or must enter to conduct normal business.
b. Civilian
Employment
. Buildings or parts of buildings in which civilians
with disabilities may find employment.
c. Contract Employees
. Buildings or parts of buildings in which con tract
employees with disab ilities may find employment.
d. Dependents
. Facilities which service or benefit the dependents of
USCG personnel.
e. Family Hou s ing
. In pursuance of section 4.1.4(3) of Uniform Federal
Accessibility Standards (UFAS), all Family Housing must be d esigned
and constructed with at least 5 percent of the total but at least one
unit (on an installation-by-installation basis) of all housing constructed
to accommodate individuals with disabilities. Such housing must be
either accessib le or readily and easily modifiable to be accessible. The
modification of individual units (includ ing the making of adaptations)
will be accomplished on a high priority basis when a r equirement is
identified. Common areas such as walks, streets, parking, and play
areas, and common entrances to multi-unit facilities must be designed
and built to be accessible.
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CHAPTER 12. SHORE IN FRA STRUCTURE ASSET STANDARDS
A. PURPOSE
. The informatio n in this chapter establishes policy regarding specific
types of infrastructure. No new funding is provided to specifically support new
projects generated from this chapter. Ne w projects will b e prioritized at the
SILC POP boards in accordance with Chapter 2, Civil Engineering Resource
Management Overview.
B. DESIGN GUIDANCE
.
1. The Shore Facilities Standards Manual (SFSM), COMDTINST M11012.9
(series) provides space standards for planning and design of USCG facilities.
The standards in the SFSM, along with the standards provided in this chapter,
must be utilized in the planning and design of USCG infrastructure.
2. The D oD publishes Unified Facilities Criteria (UFC) that provide guidance for
a wide range of infrastructure types. It is recommended that SILC planners
and designers refer to and us e the UFC as applicable in the develo pment
and design of USCG infrastructure.
3. The SILC will develop and maintain USCG design guides to enable
configuration management of USCG infrastructure.
C. BOAT INFRAST RUCTURE ASSETS
.
1. GENERAL
. T he following definitions apply to this section:
a. Boat
. A vessel less t han 65 feet in length.
b. Trailerable Boat
. Any boa t that is capable of being removed from the
water via trailer.
c. Non-trailerable Boat
. Any boat that is removed from the water via a
means other than a trailer (typically a mobile boat hoist).
d. Covered Mooring
. A structure loc ated at a dock that provid es shelter to
a boat while m oored. Covered moorings are intended to provid e shelter
for the ready boat(s) a nd protect crews perfo rming boat maintenance,
boat checks, and dockside training while boats remain in the water.
e. Boat Maintenan ce Facility (BMF)
. A BMF is an enclosed structure
on land that accommodate s a boa
t(s) and provides ample space for
the crew to conduct boat maintenance. A BMF also accommodates
associated equipment such as a mechanical lift, boat trailer/cradle, and
tool storage.
f. Boat Stora ge Facility (BSF)
. An enclosed or partially enclosed structure
on land that serves primarily to ke ep boats protected from the weather.
A BSF maintains the condition of a boat. BSFs do not accommodate
boat maintenance functions and typically are not climate controlled.
g. Boat Ramps
. A structure sloped into the waterfron t to provide boat
launch and retrieval for boats.
h. Boat Fueling Infrastructure
. All systems and tanks that support the
fueling of boats for r eadiness, routine operations, and training evolutio ns.
i. Bravo Zero Response Boat
. A boat that is requ ired to maintain Bravo
Zero status.
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COMDTINST M1100
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2. POLICY.
a. General Requirements
.
(1) For new projects, the total number of bays for covered moorings,
BMFs, and BSFs must not exceed the total authorized boat
allowance for the shore unit(s).
(2) When constructing Boat Infrastructure, engineers must consider
environmental, land availability, and other factors such as future
status of the unit, number and types of boats assigned , and
operational schedule. Environmental factors may possibly prohibit
construction of Boat Infrastructure regardless of the justifiable need
(e.g., contamination in the harbor, tidal range, wildlife protection).
Land availability may also limit construction and/or expansion
regardless of the need.
(3) The USCG will fund con struction of boat infrastructure pro jects
in accordance with Chapter 4 and Chapter 5 of this M anual.
Commandant (CG-43) will only a uthorize use of AFC-43 Depot
Level Maintenance f unds to construct boat infrastructure when
the scope of the p roposed project meets the guidelines of the
Minor Construction Authority and the project scope fully meets the
shore unit’s mission requirements. Speci fically, boat infrastructure
projects must not be reduced in scope to allow for execution within
the Minor Construction Auth ority.
(4) The SILC will prepare boat infrastructure project docume ntation
in accordance with Chapter 4 and Chapter 10 of this Manual to
identify project alternatives, solu tions, and costs.
b. Covered Moorings
.
(1) Shore units are authorized one covered mooring if:
(a) One Bravo Zero response boat is sited year-round, and
(b) The Distri
ct Commander determines that environmental
factors are such that a covered mooring will enhance unit
readiness.
(2) For new planning and design initiatives, a two-bay covere d mooring
is authorized for protection of the ready boat and protection of a
second platform (to aid maintenance efforts) if:
(a) One Bravo Zero response boat is sited year-round,
(b) The shore unit frequently keeps two boats in the water, and
(c) The District Commander determines that environmental
factors are such that construction of a cove red mooring
will enhance unit readiness. The District Commander must
provide an endorsement of the project document to validate
that the covered mooring(s) will enhance u nit readiness.
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COMDTINST M1100
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(3) For units that have one existing covered mo oring to accommodate
the ready boat, but may be authorized a two-bay co vered mooring
per Paragraph 12.C.2.b.(2) above, construction of a second
covered mooring will only be considered if the unit is located in an
extreme wea ther environment (as defined in Paragraph 12.C.2.g.)
and the second covered mooring is intended to accommodate a
non-trailerable boat. Otherwise, a covered mooring may only be
upgraded to a two-bay covered mooring when the existing structure
reaches the end of its lifespan.
(4) Covered moorings that accommodate multiple boats must consist
of one structure where possible.
c. Boat Maintenance Facilities
.
(1) Construction of BMFs will comply w ith all applicable codes and
standards to inclu de: International Building Codes, Unified Facility
Criteria, and Occupational Safety and Health Administration
standards. BMFs for Sectors will accommodate maintenance
functions for trailerable and non-trailerable boats. BMFs at shore
units (other than Sectors) will accommodate maintenance functions
for trailerable boats only.
(2) Construct new BMFs to accommodate a 10% increase in future
boat dimensions (clear height, length, width) where possible. The
10% increase in capacity will provide future flexibility in the event
that boat replacements increase in size.
(3) Maintenance of trailerable boats.
(a) All shore units, except Stations (small), who operate a
trailerable boat and conduct m aintenance are authorized a
BMF.
(b) For installations w ith multiple tenants, BMFs must be sized
to accommodate the installation’s t otal authorized boat
complement where possible. This will provide a centralized
service location and eliminate the requirement to build
multiple BMFs.
(c) New BMFs will be sized according to the
following table:
No. of Authorized Trailerable Boats No. of Maintenance Bays Authorized
1-4 1
5-8 2
9-12 3
13-16 4
17-20
5
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COMDTINST M1100
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(d) If a shore unit operates multiple trailerable boat typ es, the
BMF must be sized to accommodate at least one of the
largest boat t
ypes.
(4) Maintenance of non-trailerable boats.
(a) Infrastructure requirements for non-trailerable boats can
include marine railway
s and finger piers for mobile boat hoists
haul-outs and BMFs.
(b) All Sectors are authorized a one-bay BMF that supports t heir
complement of non-trailerable boats.
(c) Formal planning documentation must be utilized for new BMF
projects beyond t he standard one-bay Sector BMF a llowance
for non-trailera ble boats. The
analysis must address the
following:
[1] Impact that the lack of adequate boat support facilities
have on the un it’s operations and read iness,
[2] Operational impact of relying on offsite commercial or
offsite USCG-owned facilities,
[3] Frequency no n-trailerable boats are hauled out,
[4] Type of maintenance conducted at t he site for
non-trailerab le boats ( organizational level or depot
level),
[5] Economic analysis of the cost to build and ma intain
support facilities versus using commercial facilities, and
[6] A determination on maintenance support for haul-out
gear (i.e., if Small Boat Product Line will support mobile
boat hoists o r if SILC will support marine railways).
d. Boat Storage Facilities
.
(1) The following units are authorized BSFs:
(a) Deployable Specialized Forces located in a region with
extreme weather conditions as identified in Paragraph
12.C.2.g.,
(b) Reserve units that must maintain trailerable boats in
readiness status with minimal daily staffing,
(c) District Nine assets for wint e r SAR missions ( e.g., air boats,
ice boats), an d
(d) Aids to Navigation teams located i n extreme weather climates
as identified in Paragraph 12.C.2.g.
(2) Additional BSFs may be authorized with a thorough analysis of t he
need and impact to mission execution.
(3) BSFs are not authorized for boats that also have the capability to
be sheltered by covered moorings or BMFs.
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COMDTINST M1100
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e. Boat Ramps.
(1) Project documen tatio n for boat ramps must consider the f ollowing
factors:
(a) Proximity and e ase of access to the nearest boat ramp,
(b) Availability of the nearest boat ramp,
(c) If the installation of a boat haul-out is feasible or more costly
than the construction of a boat ramp,
(d) If t he constructed boat ramp will support USCG operations
year-round,
(e) Documented impact to unit’s operation s if a boat ramp is not
constructed,
(f) Discussion on the safety and practicality of hauling boats in
and o ut of the water at the local public boat ramp (i.e., local
ramp may be poorly lit, difficult launch angle, etc),
(g) The environmental impact that boat ra mp construction will
have on the site, and
(h) The cost of constructing and maintaining the boat ramp.
f. Boat Fueling Infrastructure
.
(1) Shore units with a Bravo Zero Response Boat required to transit
in excess of 20 min utes (one way) to a reliable f uel source are
authorized USCG-o wned Boat Fueling Infrastructure.
(2) The SILC will size tanks to hold a 2-week supply of fuel based
on norma l cruising speed and program hours. Fuel tanks will
accommodate fueling n eeds for all boats at a unit, not just the
Bravo Zero assets.
g. Extreme Weather Criteria
.
(1) Shore units with weather conditions that meet one of th e following
criteria are con sidered to be located in an extreme weather
environment:
(a) The long-term
average number of days where the maximum
temperature is greater than or equal to 90 °F more than 60
days per year,
(b) The long-term average number of days with precipitation
greater than or equal to 0.1 inch occurs more than 180 days
per year,
(c) The long-term average number of days with a minimum
temperature of less t han or equal to 32 °F more than 1 00
days per year, or
(d) The long-term average number of days with a snow depth
greater than or equal to 1 .0 inch occurs more than 50 days
per year.
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COMDTINST M1100
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(2) Weather criteria data must be based on the National Climatic
Data Center published by the National Oceanic and Atmospheric
Administration (NOAA).
D. AIRCRAFT INFRASTRUCTURE ASSETS.
1. Aircraft Hangar Fire Protection
. All new aircraft hangars will comply with
Paragraph 11.B.1.c.
2. Design Criteria
. UFCs 3-26 0-01, 3-260-02, and 4-211-01N provide guidance
for design o f aircraft infrastructure and airfields.
3. Aircraft Hangaring P olicy
. New aircraft hangar decks will be sized to provide
for 100% hangaring of rotary wing aircraft. New aircraft hangar decks for fixed
wing aircraft will be sized according to the following ta ble:
No. of Fixed Wing Aircraft No. of Hangar Bays
11
2-4 2
5-6 3
6+ 4
Deviations from this table will be con sidered on a case-by-case basis and must
be fully justified in project documentation.
E. HOUSING AND REPRESENTATIONAL FACILITY ASSETS
.
1. The USCG Housin g Manual, COMDTINST M11101.13 (series), establishes the
policy for USCG housing. The Assistant Commandant for Human Resources,
Commandant (CG-1), is responsible for housing p rogram a dministration and
establishes Area Housing A uthorities (AHA) area of jurisdiction, designa tes
Command housing, determines where family and unaccompanied housing is
required, and declares owned housing inadequate. Commandant (CG-43) is
the housing asset m anager and will acquire, maintain, and dispose of USCG
housing in accordance with Commandant (CG-1) policy and the policy set
forth in this Manual.
2. The Representation al Facilities and Flag Quarters Manual, COMDTINST
M11103.1 (series), provides the policy for Representational Facilities
(REPFACs). Commandan t (CG-43) is designated as the REPFAC and
Flag Qua rters Program Manager in support of Deputy Commandant for
Mission Support (DCMS), Command ant (CG-1), and Commandant (CG-4).
Commandant (CG-43) serves as the primary headquarters liaison to the base
support construct.
3. New housing projects must comply with barrier-free design as discussed in
Chapter 11, Building Code Standards.
4. The SILC will develop and maintain a process guide(s) whi
ch identifi es OLM
and processes for the maintenance of housing units.
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COMDTINST M1100
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F. SMALL ARMS FIRING RANGE ASSETS.
1. The Ordnance Manual, COMDTINST M8000.2 (series), p romulgates
policy guidelines and instructions for t he administration, use, training, and
maintenance of service weapons and weapon systems by the USCG. The
Assistant Commandant for Capability, Commandant (CG-7), is responsible for
administering the program elements that involve basic weapons quali fication
courses and weapons training, and procurement of all service small arms
and ammunition.
2. The SILC will acquire, maintain, and dispose of USCG Small Arms Firing
Ranges (SAFR) in accordance with Commandant (CG-7) policy and the
policy set f
orth in this Manual. The Department of the Air Force Engineering
Technical Letter (ETL) 11-18: Small Arms Range Design and Construction
provides guidance on design and construction of small arms firing ranges.
3. The SILC will develop and maintain a process guide(s) which identi fies OLM
and DLM processes for maintenance of ranges. The SILC’s processes
will consider the guidance contained in Best Management Practices for
Lead at O utdoor Shooting Ranges, Environmen tal Protection Agency,
EPA-902-B-01-001 and Preventing Occupational Exposures to Lead and
Noise at Indoor Firing Ranges, Department of Health and Human Services
Publication Number 2009-136.
G. RELOCATABLE BUILDINGS
.
1. General
.
a. A reloc
atable building is a portable building designed to be readily
moved and reused. Relocatables are g enerally assembled offsite
and transported to a site for use. Relocatables may be one unit or
multip
le units connecte d together. Relocatables may or may n ot be
anchored to the ground, placed on concrete blocks, and skirted. Not all
pre-engineered (and modular) structures are considered relocatable
build
ings. A pre-engineered trailer (single or multiple co mponents) is
typically c onsidered a relocatable building. A trailer (single or multiple
partitions) will be considered a relocatable building, but a pre-engineered
modu
lar structure may not be relocatable .
b. The USCG must ensure government funds are executed appropriately
and efficiently in accordance with the Financial Resource Ma nagement
Manual (FRMM), COMDTINST M7100.3 (series), Office of Managemen t
and Budget (OMB) Circular A-11 and the Antideficiency Act. The use
of relocatable buildings conflicts with Congressional intent for budget
execution and is not an acceptable means of pro v iding facilities for
long-term needs.
c. Relocatable buildings are classified as real or personal property in
ac
cordance with the USCG Facilities Classification Guide.
12 - 7
COMDTINST M1100
0.11B
2. Use Of Relocatable Buildings.
a. Relocatable buildings may be used to support USCG operations
following a natural disaster or during Incident Management events.
b. Relocatable buildings may be procured to support USCG operations
while awaiting the execution of an approved and funded permanent
facility solution. For example, the SILC may procure a relocatable
building to accommodate personnel displaced during the execution of
an Acquisition, Construction, and Improvement (AC&I) or AFC-43 DLM
project.
c. Relocatable buildings must not be procured to circumvent the AC&I
planning and construction processes described in Chapter 5 and
Chapter 10 of this Manual.
3. Acquisition Of Relocatable Building s
. A cquisition of relocatable buildings
should be limited. Relocatable buildings will only be purchased with the written
consent of Commandant (CG-43).
4. Lease Of Relocatable Buildings
. Le ase of relocatable build ings should be
limited. Relocatable buildings may be leased when the total cost of the project
(personal property lease, site work, foundation, utilities, cost of remo val, etc.)
for the life of the lease does not exceed the c ost to purchase the relocatable
building. All leases of relocatable buildings will b e scored in acco rdance
with OMB Circular A-11, Appendix B. Capital leases and lease-purchase
arrangements are not permitted without the written consent of Commandant
(CG-43). Generally, only opera ting leases are permitted, and operating leases
will be analyzed to e nsure compliance with OMB Circular A-11, Appendix
B. Leases of relocatables are exe cuted by government contract through a
contracting officer.
H. AIDS TO NAVIGATION AND MARINE ENVIRONMENTAL RESPONSE
ASSETS.
1. Aids to Navigation Assets
.
a. The term ATON includes the USCG-wide inventory of floating a nd fixed
ATON platforms (navigational buoys an d fixed ATON structures)
.ATON
also includes visual and audible signal technology and power systems
used on floating an d fixed platforms. Fixed ATON are classified as real
property in accordance with the USCG Facilities Classificati
on Guide.
b. The O ffice of Visual Navigation, CG-NAV-1, is the ATON program
manager.
c. The SILC will fund ATON projects in accordance with Chapter 4 and
Chapter 5 of this Manual and the Financial Resource Management
Manual (FRMM), COMDTINST M7100.3 (series).
12 - 8
COMDTINST M1100
0.11B
d. The SILC’s ATON/MER Asset Line is responsible for providing
engineering support and process development for the USCG-wide
inventory of ATON equipment and systems. The SILC oversees
the design and construction of new ATON structures and the repair,
replacement, and upgrade of existing structures. The ATON/MER Asset
Line will serve as the Contracting Officer’s Representative (COR) for
acquisition of new buoys and mooring equipmen t.
2. Marine Envir
onmental Response Assets
.
a. The term Marine Environmental Response (MER) includes land-based
pre-positioned Vessel of Opportunity Skimming Systems (VOSS), Spilled
Oil Recover
y Systems (SORS) onboard USCG cutters, oil containment
booms, hydraulically-driven chemical and oil transfer pumping systems,
pollution response barges, portable oil containment devices, oil/water
separator
s, power packs, transport systems, and storage systems.
b. The O ffice of Marine Environmental R espon se Policy, CG-MER, is the
MER program manager.
c. The SILC w
ill fund MER equipment in accordance with the Finan cial
Resource Management Manual (FRMM), COMDTINST M7100.3
(series).
d. The SILC’s ATON/MER Asset Line will provide engineering support and
process development for the USCG-wide inventory of MER equipment
and systems. The S ILC will administer contracts to purchase new MER
equipment and systems. The ATON/MER Asset Line staff will provide
technical support and serve as Contracting Officer's Representatives
(COR) for MER equipment procurement.
3. ATON an
d MER Process Guides
. The SILC will develop and maintain a
process guide(s) which identifies OLM and DLM processes for maintenance of
ATON and MER.
12 - 9
COMDTINST M1100
0.11B
CHAPTER 13. FACILITY ASSESSMENTS
A. PURPOSE
. This chapter contains policy for the execution of facility assessments,
or condition asse ssments, for all sh ore facilities. A facility condition assessment
is an integral part of shore facility management. The assessment o f condition
and adequacy is required to identify shore plant d eficiencies, to allocate future
maintenance and recapitalization resources, to support budget requests, and to
evaluate the success of shore facility maintenance efforts. This evaluation c an only
be accomplished through p eriodic inspe ctions.
B. ASSESSMENT SCHEDULE
. Each USCG shore unit must be visited by trained
CE personnel for the purposes of executin g the facility a ssessment program at
least once every 3 y ears. The SILC will develop a Facility Asse ssment Process
Guide to de tail the process and frequency of assessments for each owned or
leased asset type, including fixed ATON structures. Facility assessments must be
scheduled/coordinated with LCIs to the maximum extent possible.
C. ASSESSMENT REQUIREMENTS
.
1. Responsible Office
. T he SILC is respon sible for implementing the USCG’s
shore facility assessment program and ensuring assessments are performed
for all units. The SILC may delegate the assessment of assets at units with a
Facility Engineering billet carrying the ENG-13 specialty code to the Facility
Engineer assigned to the unit.
2. Assessment of U SCG-Owned Facilities
. All USCG-own ed buildings a nd
structures in the Shore Facility Inventory (SFI) will be assessed at a frequency
provided in the Facility Assessment Process Guide.
3. Assessment of USCG-Leased Facilities
. All USCG-leased facilit
ies
(direct-leased, General Services Administration-leased, permitted, etc.) will
have a walkthrough assessment to ensure landlord complian ce with lease
terms and that the property continues to appropriately support
the USCG's
needs. Lease walkthroughs will be conducted by SILC designated personnel
per the Facility Assessments Process Guide.
4. Standard Process Requirements
. The SILC will develop and maintain a
process guide which identifies how assessments are to be executed, report
format, use of information technology tools to produce deliverables (e.g., unit
project backlog), and any other necessary report requirements. The standard
assessment report will, at a minimum, contain the followin g deliverables:
a. List of Discrepancies
. Provide a l ist of all facility-related deficiencies
(or discrepa ncies) found during the assessment. A d eficiency (or
discrepancy) is an item that nee ds to be addressed (i.e., cod e
compliance, safety concerns, repairs, overdue preventive maintenance,
etc.) to meet the operational and functional requirements of the facility.
Do not include p reve ntive maintenance required beyond 5 years. Both
AFC-30 and AFC-43 maintena nce items should be identified.
b. New Backlog Projects
. P rovide a deta iled project report of any new
AFC-43 backlog projects resulting from the in spection.
c. Validated Backlog
. Provide a curre nt AFC-43 project backlog list for
the unit generated from CMMS, including any new projects identified
13 - 1
COMDTINST M1100
0.11B
from the assessment. The AFC-43 backlog will consist of a list of
projects requi
red up to 5 years out.
d. Updated Official Plot Pla n
. Validate and update the Official Plot Plan
(OPP). Ensure all safety hazards such as power transmissions lines,
towers, and aircraft hazards are properly inspected and marked on the
OPP. Ensure all Real Property Unique Identifiers (RPUIDs) are p roperly
marked on the OPP.
e. Shore Facility Inven tory Update
. The Shore Facility Inventory (SFI) will
be updated following each assessment as necessary. Updates to the
SFI will be executed in accordance with the Real Property Management
Manual, COMDTINST M11011.11 (series), SILC process guides, and
the USCG Facilities Classi fi cation Guide.
f. Shore OLM
. Assess completion of Shore OLM as required by Chapter
3 and document discrepancies to include examination of the use of
AFC-30 O&M funds.
g. Safety Assessments
. Assess completion of Safety Assessments as
required by Chapter 14.
h. Facility Condition Index
. The Facility Condition Index (FCI) is a metric
that reflects the overall condition of the unit’s shore plant based upon a
comparison o f its Plant Replacement Value (PRV) with its outstanding
Maintenance (M) backlog. FCI metrics will be reported and filed in
accordance with the SILC Facility Assessment Process Guide.
i. Department of Homeland Secu rity Reporting Requirements
.
Commandant (CG-4 3) will coordinate with S ILC to ensure all Department
of Homeland Security (DHS) required facility metrics are captured and
included in the SILC Facility Assessment Process Guide.
5. Report Distribution and Filing
. T he assessing office will provide the
final assessment report via the appropriate routing structure to the Un it
Commander. A cop y of the report will be retained by the assessment office. An
electronic copy of the report will be posted in accordance with SILC guidance
and notification of the post will be made to the appropriate representatives
at the unit, the unit’s chain of command as applicable and appropriate (i.e.
Sector, District, Area, HQ Program Office, Deputy of Logistics (DOL), Force
Readiness Command (FORCECOM), etc.) and SILC.
6. Mission Dependency Index
. Mission Dependency Index (MDI) data will be
validated with each assessment in accordance with the timeline established
in Paragraph 13.B. The MDI database will be maintained according to SILC
guidance.
7. Training Personnel to Execute Assessments
. The SILC Facility Assessment
Process Guide will provide guidance and standards for training personnel to
execute Facility Assessments.
8. Contracted Assessments
. If deemed advantageous to the go vernment, the
use of a qualified contractor for completing a facility assessment is permitted.
The contractor’s final deliverable must meet all of the requirements outlined
herein.
13 - 2
COMDTINST M1100
0.11B
CHAPTER 14. SAFETY INSPECTIONS
A. PURPOSE
. This chapter defines the requirements for safety inspections o f
load-bearing structures,
weight-handling equipment, pressure vessels, motorized
hangar door controls, and emergency power supplies.
B. RESPONSIBILITY TO INSPECT
.
1. The Shore Infrastructure Logistics Center (SILC) will develop and maintain
process guides identifying process
es for safety inspections and preventive
maintenance of load-bearing structures and weight-handling equipment as
discussed in this chapter. The SILC will provide the technical support for the
required inspections.
2. Personnel involved in the maintenance, altera
tion, repair, inspection, t esting,
and operation of weight-handling equipment must be trained and qualified to
perform their assigned duties in accordance with the SILC process guide.
3. Unit Commanding Officers are responsible for ensuring safety inspections of
load-bearing structures, weight-handling equipment, a
nd pressure vessels are
completed at their units. Deficiencies discovered as a result of an inspection
must be b rou ght to the attention of the unit Commanding Officer immediately.
Unit Commanding Officers are encouraged to leverage the
capabilities of SILC
to accomplish these ins pections through area-wide contracts.
4. Inspections of load-bearing structures require a high degree of technical
expertise and will be executed as part of the AFC-43 DLM program.
Inspections of weight-han dling equipment and pressure vessels a
re routine,
recurring Shore OLM; SILC will provide techn ical support for inspections and
is capable of executing area -wide contracts as needed. Repairs identified
as a result of safety i nspectio ns will be funded in accordance wi
th Chapter
3 a nd Chapter 4.
C. REQUIREMENT TO INSPECT LOAD BEARING STRUCTURES
.
1. Description of Requirements
. The following is a description of load-bearing
structures that require structural inspections:
a. Piers, docks, wharves, and service docks that handle large trucks,
cranes, forklifts, buoys, piling, and sinkers.
b. Structures used for primary or secondary support of lifting devices or
equipment. This includes boat haul-outs, marine railways, ferry slips,
and building frames or trusses which support overhead cranes, gantries,
etc.
c. Building structural c omponents, including po le buildings, elevated
floor storage structures, long-span roof structures in snow zones, and
offshore towers with helicopter landing capability.
d. Warehouse storage structures such as racks, shelving, and lofts used
for storage. Storage racks, shelving, lofts, and similar locations and
structural components utilized for storage must have clearly marked
maximum load rating capabilities.
e. Load-bearing training structures requ ired to support person nel loads
during training.
14 - 1
COMDTINST M1100
0.11B
f. Towers will be inspected in a ccordance with Tower Manual, COMDTINST
M11000.4 (series).
g. The following are excluded from formal p eriodic structural inspections:
boat docks/piers, non-warehouse storage structures (see Paragraph
14.C.1.d. above), and Aids to Navigation (ATON) structures subjected
to personnel and environmental loadings only. These items will be
inspected during facility condition assessments and a ll required tower
inspections.
2. Load-Bearing Structure Inspection Guidelines
. Structural inspections will be
conducted by a licensed civil engineer or appropriate substitute. Inspections
must be performed at least once every two years, when the structure is
modified by construction, when loading is expected to significantly increase,
and/or when damage occurs. The inspector will:
a. Determine if current safe-load limits are adequate or mu s t be modified
due to chang es to the structure’s condition or configuration. The safe
working l oad will be determined by a l icensed stru ctural engineer. The
method used must be appropriate for the type and condition of the
particular structure.
b. Ensure load limit signs are posted and clearly visible.
c. Evaluate if posted limits are being exceeded or there is any evidence
of structural deterioration. A change in operating procedures may
result in the imposition of a heavier load. An analysis of the structure’s
ability to handle the maximum load must be conducted prior to adding
or increasing mobile weight-handling equipment. If a mobile crane is
present, ensure that the structure can handle the single-wheel load,
which can be two or four times the crane's rated capacity.
d. A new working load determination will be made when the inspe ction
discloses any change in physical condition, function, or usage that
affects the sa fe load-bearing capacity. Storage lofts must have clearly
marked maximum load rating capacities.
e. Provide operators of mobile load-lifting equipment with the load limits
of the structures on which the equipment normally operates. This
information must be displayed in the cab of the vehicle and within easy
view of the operator.
D. REQUIREMENT TO INSPECT WEIGHT -HANDLING EQUIPMENT
.
1. Description of Requirements
. OSHA 1910, Subpart N, 176 through 184
establishes the safety requirements for weight-handling equipment and rigging
gear. Safety Standards for Cableways, Cranes, Derricks, Hoists, Hooks,
Jacks, and Slings, ANSI/ASME B30 provides additional technical guidance.
a. Weight-Handling Equipment
. Weight-Handling Equipment (WHE) is
any equipment used for lifting or moving loads to provide a mechanical
advantage for lifting, moving, excavating, or placing materials. Examples
of weight-handling equipment are: cranes, derricks, hoists, gin poles,
elevators, winch trucks, capstans, winches, and straddle carriers. For
the purposes of this Manual, vehicles, hand trucks, and similar devices
14 - 2
COMDTINST M1100
0.11B
are exempt from load testing. This Manual does not apply to WHE
installed onbo
ard vessels, including cranes and boat hoists.
b. Rigging Gear
. Rigging gear is all devices used in conjunction with
weight-handling equipment for guying, attaching, o r securing loads.
Examples of rigging gear includes palle ts, slings, ropes, spreaders,
strongbacks and other equalizing devices, blocks, cables, hooks,
chokers, shackle s , clips, wedges, and chains. Excluded are hand tools
such as bars, wrenches, spuds, punches, a nd hammers.
2. Inspection Guidelines
.
a. Weight Handling Equipment
.AllWHEmustbecertified prior to initial
use, load tested at least once every year, and prior to use after any
alteration or repair to the equipment which affects the lifting cap ability of
the equipment.
(1) WHE must be certified and load tested by an OSHA recognized
certification agency.
(2) Test loads must not be more than 125 pe rcent of rated load unless
otherwise re commended by the manufacturer (OSHA 1910.179).
Never exceed the equipment’s design load when weight testing.
(3) Units must maintain a record of load tests for all WHE.
(4) WHE that has been idle for a period of over 6 months must be given
a complete inspection in accordance w ith OSHA 1910 Subpart N,
179.(j).(4) prior to placing back in service.
b. Rigging Gear
. Th e following rigging gear must be proof-tested: new,
repaired, or reconditioned rigging gear (OSHA 1910.184).
(1) Commanding Officers will ensure rigging gear is not loaded in
excess of the
ir rated capacity.
(2) All WHE and rigging gear must be visually inspected for
deterioration, cracks, leakage in lines, tanks, valves or drain
pumps, and maladjustment prior to each daily usage.
E. REQUIREMEN T TO INSPECT BOILER S AND U NFIRED PRESSURE
VESSELS.
1. Description of Requirements
.Boilers(fired pressure vessels) a nd unfi red
pressure vessels must be installed, maintained, and inspected regularly. The
ASME Boiler and Pressure Vessel C ode establishes the standards for power
boilers, heating boilers, and other unfired pressure vessels. The following is a
general description of the types of pressure vessels:
a. Power Boiler
. A boiler which operates at a vapor pressu re exceeding
15 PSIG or a water pressure greater than 160 psi and a temperature
higher than 250 °F (ASME Boiler and Pressure Vessel Code, Se ction I).
b. Heating Boiler
. Steam-generating boilers and hot water boilers
intended for low-pressure service that are directly fired by oil, gas,
electricity, or coal. Steam or vapor boilers do not exceed 15 PSIG, hot
14 - 3
COMDTINST M1100
0.11B
water boiler pressures do not exceed 160 PSIG or temperatures of
250 °F (ASME Boi
ler and Pressure Vessel Code, Section IV).
c. Unfired Pressure Vessel
. A tank which contains vapor or liquid unde r
pressure wh ich is not ex
posed to the products of combustion. Unfired
pressure vessels are normally pressurized to 15 PSIG or higher (ASME
Boiler and Pressure Vessel Code, Section VIII).
d. Exceptions
. Inspection requirements do not apply to:
(1) Cylinders for shipment of compressed o
r liquefied gas.
(2) Air tanks for vehicle brakes.
(3) Unfired pressure vessels with a volume of 5 cubic feet or less.
(4) Unfired pressure vessels whose working pressu re does not exce
ed
15 PSIG.
(5) Unfired pressure vessels which contain only water for domestic
supply purposes (including those wh ich contain air, if the air serves
only as cushion).
(6) Unfired pressu re vessels which are used as refrigerant receivers in
refrigerating and air con ditioning equipment.
(7) Unit heaters (gas, electric, or s team).
(8) Boilers with less than 350,000 BTU/hr n et heat o utput.
2. Inspection Guidelines
.
a. All boilers and unfired p ressure vessels must be inspected and tested
on an established schedule. The interval between inspections and tests
must not exceed the intervals stated in .
b. Boilers and unfired pressure vessels must be inspected by a licensed
mechanical engineer inspector or qualified marine safety inspector and
tested in accordance with the procedures set forth in the ASME Boiler
and Pressure Vessel code, Section V, Subsection A (Non destructive
methods of examination), article 9 and 10.
c. The Inspection of Boiler or Pressure Vessel, USCG Form CG-5519,
must be used to document the ins pection results. The report must be
submitted to the Unit Commanding Officer.
d. Exterior and interior inspection is an inspection that ca n reasonably be
conducted on the internal and external surfaces of a boiler or pressure
vessel while it is shutdown a nd the manhole plates or other inspection
opening closures a re removed.
e. Operational inspection is an inspection conducted while a boiler or
pressure vessel is in op eration, if possible.
F. REQUIREMEN T TO INSPECT MOTORIZED HANGAR DOOR C ON TROLS
.
1. Description of Re quirement
. M otorized hangar doors must be inspected to
ensure safe operation. Periodic inspections and maintenance of rails, tracks,
rollers, gears, cables, motors, and safety stops are also required.
14 - 4
COMDTINST M1100
0.11B
2. Inspection Guidelines.
a. Motorized hangar door control devices must be inspected and te sted
monthly to ensure that they are functioning as required and that no
attempt has been made to defeat or alter their purpose.
b. If the motorized hangar door inspection indicates that repairs are
required, initiate steps to affect repairs in accordance with SILC process
guides. Provide a detailed project report of any new AFC-43 backlog
projects resulting from t he inspection.
G. REQUIREMENT TO INSPECT EMERGENC Y GENERATORS AND
UNINTERRUPTABLE POWER SUPPLIES.
1. Description of Requirement
. Emergency generators and Uninterruptable
Power Supply (UPS) systems must be inspected and tested to ensure
equipment readiness.
2. Inspection Guidelines
.
a. All backup power sources must be tested in accord ance with the
manufacturer’s re commendations. Units must perform this test in
accordance with SILC process guides and maintenance proced ure
cards.
b. Backup power supply must comply with the National Fire Protection Act
and National Electric Code.
c. All communication emergency power supply systems must be tested
under load cond itions once every month for a minimum of 30 minutes
for diesel generators and at least 5 minutes every 3 months for battery
systems.
NOTE
Remote unmanned sites are exempt from these stan-
dards. Emergency power supplies at remote sites must
be tested as part of a routine maintenance program.
H. CONTRACT REQUIREMENTS FOR RENTAL OF WEIGHT-HANDLING
EQUIPMENT.
1. Description of Requirement
. WHE may be rented by a USCG unit or used
onboard USCG facilities for construction. Rigging equipment may be used
with these m achines or by itself in weight-handling operations. These
cranes and equipment ca n be from a variety of sources and are generally
incidental to construction contracts, ship repair contracts, demolition contracts,
maintenance contracts, deliveries of supplies and equipment, etc. Many USCG
units have contra cting authority with the capability to procure rental WHE.
2. Contract Guidelines
. The following guidelines apply to contracted WHE
equipment and must be taken into a ccount when contract documents are
written.
14 - 5
COMDTINST M1100
0.11B
a. Contractors must be required to comply with applicable American
National Standards Institute (ANSI) or ASME standards (e.g., ASME
B30.5 for mobile cranes, ASME B30.22 for articulating boom cranes,
ASME B30.3 for construction tower cranes, ASME B30.8 for floating
cranes, ASME B30.9 for slings, A SME B30.20 for below the hook lifting
devices, ASME B30.26 for rigging hardware, and ANSI/Industrial Truck
Standards Development Foundation (ITSDF) B56.6 for rough terrain
forklifts).
b. Require a certificate of compliance from the contractor that the WHE and
the rigging gear meet applicable OSHA and ANSI/ASME regulations
(with the contractor citing wh ich OSHA and ANSI/ASME reg ulatio ns
are applicable, e.g., cranes/multipurpose machines u s ed in cargo
transfer must comply with 29 Code of Federal Regulatio ns (CFR)
1917; cranes/multipurpose machines used in construction, demolition,
or maintenance must comply w ith 29 CFR 1926; cranes/multipurpose
machines used in shipbuilding, 1-8 ship repair, or shipbreaking m ust
comply with 29 CFR 1915; slings must comply with ASME B30.9, rigging
hardware must comply with ASME B30.26).
c. Require that the contractor certify that the operator is qualified and
trained for the operation of the crane or machine to be used.
I. ENGINEERING ANALYSIS BOARDS
. Shore equipment/facilities failures
of sufficient magnitude may require a formal an alysis in accordance with the
Administrative Investigations Manual, COMDTINST M5830.1 (series). The
Engineering Analysis Board (EAB) is established by Commandant (CG-43), SIL C,
or the Product Line as necessary. The Naval E ngin eering Manual, COMDTINST
M9000.6 (series), provides guidance for co nducting the EAB and the required items
for the Engineering Analysis Report (EAR). Shore equipment/facilities EABs will
follow the same format and procedures as Naval Engineering EABs, but will foc
us
on the shore equipment/facilities failure, shore equipmen t/facilities maintenance
history, etc., as needed. EABs will include a re presentative from Commandant
(CG-1132).
Table 14-1. In spection Schedule for Boile rs and Unfired Pres sure Vessels
Item
Exterior and Interior
Inspection
Pressure Test
Operational Inspection
1. At least once
annually for steam
boilers.
1. At least once every
6years.
1. At least once
annually.
2. At least every 3
years for hot wate r
boilers.
2.
Afterrepairof
pressure parts.
2.
Heating
Boilers
3.
After repair of
pressure parts.
3. At least once every
3 years for boilers
over 20 years.
After any major
modification to
boiler, controls, or
auxiliary equipment.
14 - 6
COMDTINST M1100
0.11B
Table 14-1. Inspection Schedule for Boilers and Unfired Pressure Vessels
Continued
Item
Exterior and In
terior
Inspection
Pressure Test
Operational Inspection
1. At least once
annually.
1. At least once e
very
3years.
1. At least once
annually.
2.
After repair of
pressure par
ts.
2.
Afterrepairof
pressure par
ts.
2.
3. At least o nce
annually for boilers
over 20 year
sold.
After any major
modification
to
boiler, controls, or
auxiliary equipment.
Power
Boilers
4.
Atthediscretionof
the inspector.
1. At least on
ce every
2 years.
1.
After repa
irs of
pressure parts.
Unfired
Pressure
Vessels
2.
After any major
modificat
ion or
repair.
2.
Atthediscretionof
the inspe
ctor.
14 - 7
COMDTINST M1100
0.11B
CHAPTER 15. PROFESSIONAL DEVELOPMENT, TRAINING, AND RECOGNITION
A. PURPOSE
. The success of the Civil Engineering Program relies upon the
professional development and training of its people along with formal recognition
of noteworthy achievements. This chapter addresses program standards for
advanced degrees, registration, certifications, and professional so cieties as well as
descriptions of formal tra ining and award programs.
NOTE
The Yellow Book is the primary professional develop-
ment guide for CE officers. The White Pages is a pro-
fessional development resource, a personnel director,
and a general guide fo r civilians in the Civil Engineering
Program. Both the Yellow Book and White Page s are
published annua lly by Comman dant (CG-43).
B. ADVANCED DEGREES
. Th e Civil Engineering Program sponsors several
postgraduate degree programs. These pro grams provide officers with important
technical, technological, ma nageria l, and business management competencies
needed to be effective managers and leaders. Selection fo r these programs is
competitively-based on past professional and academic performance, standardized
test scores, and demonstrated initiative. Junior officers should anticipate
challenging field level assignments after program completion. Mid-grade officers
with more than two prior field assignments m ay be assigned to critical staff positions
to support doctrine and policy developmen t.
The application requirements and policy governing the USCG advanced educatio n
program are d iscussed in detail in the Coast Guard Advanced Education Program,
COMDTINST 1524.1 (series). A solicita tion for applicants is r eleased each year
via ALCOAST message via the USCG Message System (CGMS). Officers must
possess a Bachelor’s of Science in Engineering to be eligible. Command ant
(CG-43) will approve schools/curriculum propo sed by selectees. The following
programs are sponsored by Commandant (CG-43):
1. Master’s of Science in Civil Engineering Program
. The traditional track
provides a technical focus over a broad suite of civil engineering discipline s
to include construction man agement, facilities management, environmen tal
management, and real property. Officers will be assigned to an accredited
post-graduate school for 18 months offering a Master’s of Science in an
approved civil en gineering disciplin e.
2. Joint Master’s of Science in Civil Engineering/Master’s of Business
Administration Program.Officers will be assigned to an accredited
post-graduate school for 24 mo
nths offering both a Master’s of Science (or
Engineering) in Civil Engineering (or directly ap plicable area, i.e., facilities
management) and a Master’s of Business Administration (or directly applicable
area, i.e., finance).
3. Master’s of Science in Ocean Engineering Program
. This is a 24-month
program leading to a Master's of Science in O cean Engineering (MSOE).
USCG Ocean Engineering is closely affiliated with the USCG Civil Engin eering
Program. Program graduates are typically assigned to Civil Engineerin g units,
and are well suited for civil e ngineering tours later in their careers.
15 - 1
COMDTINST M1100
0.11B
4. Master’s of Science in Engineering Management. This is a 12-month
program leading to a Master’s of Science in Eng ineering Management. Eligible
officers for this program are required to have completed at least three Civil
Engineering tours (min imum of 10 years of experience i n the Civil Engineering
Program) and have a Master’s of Science in Civil Engineering. Senior
Lieutenant Commanders (LCDRs) who show promise for senior executive
positions are encouraged to apply. Members who received a joint Master’s of
Science degree in the joint Civil Engineer CE/MBA program are not eligible
to apply. Follow-on tours will include positions at the S hore Infrastructure
Logistics Center (SILC), Headquarters (CG-43), and within the SILC construct.
C. PROFESSIONAL REGISTRATION
. Professional Licensu re/Re gistration is a
significant achievement, enhances the USCG’s credibility, and demonstrates
technical aptitude for p romotions. All civil engineering personnel should strive for
professional licensure. The following standards, although NOT all-inclusive, apply:
1. Engineers are encouraged to sit for the Fun damentals of Engineering exam
as soon as possible after graduation. Upon successful completion of the
Fundamentals of Engineering exam and prerequisite experience requirements,
engineers are encouraged to earn a Professional Engineer's (PE) license.
2. Architects are encouraged to sit for the National Council of Architectural
Registration Boards (NCARB) Architectural Licen sing exam or the Council of
Landscape Architectural Registration Boards (CLARB) exam.
3. Each registered Professional Engine er and Registered Architect (RA) is
authorized and encouraged to use the letters denoting his registration (PE, RA,
etc.) as appropriate on drawings and enginee ring-related correspondence.
4. All Commanding Officers of SILC, FDCC (Facilities Design and Construction
Center), and C EUs must have a Professional Engineer's license. Additionally,
the Civil Engineering Program will generally look to fill the FDCC Executive
Officer, all CEU Executive Officer, and all F acilities Engineering assignments
with personnel who have obtaine d their Professional Engine er’s licens e.
5. The use of permissive orders for military personnel and authorized
administrative leave for civilian personnel for obtain ing pr
ofessional registration
is encouraged.
D. PROFESSIONAL CERTIFICAT ION
. Professional certifications are another means
to enhance one’s professional developme nt and improve job performance/capability.
Civil Engineering personnel are highly encouraged to obta in pro fessional
certifications such as Certifie d Facility Manager (CFM), Certified Energy Manager
(Manual), Project Management Professional (PMP), and Department of Homeland
Security (DHS) Acquisition Certifi cations.
E. PROFESSIONAL SOCIETIES AND ORGAN IZ ATIONS
. Civil Engineering
personnel are highly encouraged to participate in professional societies.
Membership in one or more professional societies can help maintain close
association with other professionals, increases awareness of the latest trends
in engineering disciplines, and provides outstanding networking o pportunities.
Several organizations offer certification programs which enhance knowledge and
creditability within the professional community.
15 - 2
COMDTINST M1100
0.11B
F. CLASS C (AFC-56) TRAINING.
1. Definition
. Class C resident training courses are defined by the
Civil Engineering Program as essential or directly related to mission
accomplishment or achiev eme nt of program objectives. This training provides
advanced/specialized knowledge and skills to perform a task or group o f tasks
required by a specific billet. Th e Headqu arters’ AFC-56 account funds Class C
training, including tuition and travel.
2. Roles
. Class C Training is cen trally managed by Commandant (CG-43) for
Civil Engineering units including SILC, FDCC, CEU, and FE divisions (i.e.,
Training Cen ters, Air Stations, Bases, etc.). Each Civil Engineering unit will
designate a training coordinator to serve as the single point o f con tact for
Class C training.
3. Curriculum
. A wide range of courses are provided including engineering
design (i.e., Heating, Ventilation, and Air Conditio ning (HVAC), e lectrical), cost
estimating, design-build, dredging, environmental, planning, pu blic works,
real property, and a host o f other topics. Each course has gone through an
extensive approval process to ensure curriculu m aligns with organizationa l
needs and specific job requirements. New co urses can be add ed but are
typically driven by a change in job requirements. Most Commandant (CG-43)
AFC-56 funded courses are provided by the US A rmy C orps of Engineers
(USACE) or the Nava l Civil Engineering Corps Officer School (CECOS).
4. Quota D istribution
. Prior to the beginning of each fiscal year, Commandant
(CG-43) will publish the list of Comman dant (CG-43) funded courses and the
number of quotas for the upcoming fiscal year. Each Civil Engineering office is
given the opportunity to submit a prioritized list of quota requests. Quotas are
distributed based on unit priority needs, number of eligible personnel at each
unit, and best investment for the Civil Eng ineering Program.
5. Program Execution
. Once quotas are distributed, the AFC-56 pro gram is
generally executed as follows:
a. 8 weeks Prior to Course
. Unit training coord inator submits SF-182,
Request, Authorization, Agreement, and Certification of Training, to
Commandant (CG-43).
b. 5 weeks Prior to Course
. Commandant (C
G-43) submits Request
for Orders to C School to Training Quota Management Center (TQC).
Commandant (CG-43) also sends notification to students that orders
have been requested and provides am
plifying instructions (i.e., course
reporting instructions, rental car assignment, etc.).
c. 4 Weeks Prior to Course
. Student receives automatic email n oti fication
that orders have been posted in Direct Access.
d. Cancellations/Substitutions
. C School training is considered to have
top priority over typical work demands. Once orders for a stude nt have
been requested, all cancellations and substitutions must be made via
official message traffic. Valid reasons for canceling C School training
include serious health/injury issues related to the trainee or family
member or death of a family member. Commandant (CG-43) must be
15 - 3
COMDTINST M1100
0.11B
notified as early as possible of a potential cancellation so that the quota
can be readvert
ised.
G. AWARDS AND RECOGNITION
. The below award and recognition program is
sponsored by Commandant (CG-43). SILC, CEUs, and Headquarters Units are
highly encouraged to recognize personnel and unit engineering achievement within
the Civil Engineering community. Units are also encouraged to submit throu g h
local chapters of professional development organizations, such as the Society
of American Military Engineers (SAME), American In stitute of Architects (AIA),
American Society of Civil Engineers (ASCE), American Society of Mechanical
Engineers (ASME), American Society of Engineering Education (ASEE), etc.
Commandant (CG-43) will be informed when a member receives formal r ecogn ition
from any local chapter.
1. Socie
ty of American Military Engineers Awards
. S ociety of American Military
Engineers ( SAME) sponsors four annu al awards to the USCG for engineering
achievement. Award nominations are solicited on or about January via
ALCO
AST message. The contributions or achievements m ust have occurred
during the calendar year preceding the award and may also include completion
of multiyear activity during the fiscal year. Commandant (CG-43) holds a
sel
ection board consisting of senior civil engineering personnel to determine
winners. Awards are typically presented at the SAME Joint Engineer Training
Conference held annually in the Spring. A description o f each award is as
fol
lows:
a. Cowart Plaque (Civil Engineering Organization)
.TheCowart
Plaque (CE) is presented as an award of excellence to a USCG Civil
Engineering unit that has made an outstanding contribution to the USCG
Civil Engineering Program. The Cowart Award is named for Vice Admiral
Kenneth K. Cowart, the former Chief of the Office of Engineering. The
award was first p resented in 1968. All civil engineering organizations
are eligible with the exception of Commandant (CG-43) and the SILC.
b. Cowart Plaque (Facility Engineering Organization)
.TheCowart
Plaque (FE) is p resente d as an award of excellence to a USCG Facilities
Engineering organization that has made an outstanding contribution to
the USCG Civil Engineering Program.
c. Oren Medal
. The Oren Medal is presented to a regular or reserve
(active, inactive, or retired) USCG officer or an equivalent grade
civilian employee in recognition of outstanding contribution to military
engineering through achievement in planning, desig n, construction,
administration, research, or development. The Oren Medal is named in
honor of Rear Admiral John B. Oren, past president of the Society of
American Military Engineers and former Chief, Office of Engineering.
This medal was first presented in 1968.
d. Sargent Medal
. The Sargent Medal is presented to an active duty
USCG Warrant Officer, Chief Petty Officer, Petty Officer, or equivalent
grade civilian employee in recognition of the most outstanding
contribution to USCG Civil Engineering or Facilities Engineering. The
Sargent Medal is named in honor of Vice Admiral Thomas R. Sargent,
15 - 4
COMDTINST M1100
0.11B
III, former Chief of Civil Engineering and Vice Commandant of the
USCG. The medal
was first awarded in 1980 .
2. Engineer of the Year Award
. Civil Engineering personnel are also eligible
for the Engineer of the Year Award. Award nominations are solicited on or
about September via ALCOAST message . C ommand ant (CG-4) manages the
selection process and sets forth specific selection criteria.
15 - 5
Appendix A to COM
DTINST M11000.11B
APPENDIX A. Acronyms
A Alteration
ABA Architectural Barriers Act
ABAAG Architectural Barriers Act Accessibility Guidelines
ADA American with Disabilities Act
ADA
Anti-Deficiency Act
ADAAG Americans with Disabilities Act Accessibility Guidelines
AC&I Acquisition, Construction, & Improvement
AFC Allotment F und Control Codes
AFC-30 Unit Operating & Maintenance F unds
AFC-36 Central Account for GSA Leases
AFC-42 Command, Control, and Communication Syste ms Funds
AFC-43 Major M aintenance & Repair Funds for Shore Facilities
AHJ Authority Having Jurisdiction
AHA Area Housing Authorities
AIA
American Institute of Architects
AL Antecedent Liability
ALD Asset Logistics Division
ALM Asset Line Manager
ANSI American National Standards Institute
ASCE American Society of Civil Engineers
ASEE American Society of Engineering Education
ASME American Society of Mechanical Engineers
ATON
Aids to Navigation
ATU Allotment Target Unit
BIM
Building Information Modeling
BOCA Building Officials Code Administrators International, Inc.
BOD Business Operation s Division
BRAC Base Realignment and Closure s
C Code Compliance
C&A Certification and Accreditation
CASREP Casualty Report
A-1
Appendix A to COM
DTINST M11000.11B
CCB Configuration C
ontrol Board
CCI Current Cost Indices
CE Civil Enginee ring
CECOS Naval Civil E
ngineering Corps Officers School
Manual
Civil Engineering Manual
CEU Civil En gineering Unit
CFM Certified Fa
cility Manager
CFO Chief Financial Officer
CFR Code of Federal Regulations
CG USCG
CGES USCG Exchange Systems
CG-LSC USCG Legal Services Command
CGMS USCG Mes
sage System
CGSW USCG Standard Workstation
CIP Construction in Progress
CLARB Counc
il of Landscape Architectural Registration Boards
CMMS Computerized Maintenance Management System (i.e. Shore Asset
Management System (SAMS))
CO Comm
anding Officer
COCO Chief of Contracting Office
COMDT Commandant
COT
S
Com
mercial-Off-The-Shelf
C-POP Centralized Planned Obligation Prioritization
CR Continuing Resolution
DDe
molition
DCMS Deputy Commandant for M issio n Support
DCO Deputy Commandant for Opera tions
DHS Department of Homeland Security
DLM Depot Level Maintenance
DMSI Decision Memo for Shore Infrastructure
DoD
Department of Defense
DOL Deputy of Logistics
DWO Deputy Warranting Officer
EAB Engineering Analysis Board
A-2
Appendix A to COM
DTINST M11000.11B
EAR Engineering An
alysis Report
ECE Environmental Compliance Evaluation
EC&R Environmental, Compliance & Restoration Funds
EDMS Electronic D
ocument Ma nagement System (such as the USCG
Technical Information Management System (CG-TIMS))
EISA Energy Independence & Security Act
EMD Environmen
tal Management Division
EO Executive O rd ers
EP Execution Proposal
EPA Environme
ntal Protection Agency
EPCRA Emerge ncy Planning & Community Right To Know Act
ESD Engineering Services Division
ESPC Energy S
avings Performance Contracts
ETL Engineering Technical Letter
FCI Facility Condition Index
FDCC Facili
ties Design and Construction Center
FE Facilities Engineer
F&E
Furnishings and Equipment
FEMP Feder
al Energy Management Program
FINCEN USCG Finance Center
FORCECOM Force R eadiness Command
FPMR Fede
ral Property Management Regulations
FRPC Federal Real Property Council
FTA
Funds Transfer Authoriza tion
FY Fis
cal Year
GSA General Service s Administration
HAZMAT Hazardous Materials
H
Q
H
eadquarters
HQPC Headquarters Planning Coordinator
HUD
Department o f Housing and Urban Development
HVAC Heating, Ventilation, and Air Conditioning
IImprovement
IAW In Accordance With
IBC International Building Code
A-3
Appendix A to COM
DTINST M11000.11B
ICC International
Code Council
IFC International Fire Code
IRC International Resid ential Code
IT
Information
Technology
ITSDF Industrial Truck Standards Development Founda tion
LCI Logistics Compliance Inspe ction
LEED Leadership
in Energy and Environmental Design
LOA Line of Accounting
M Maintenance, Repair, and In-Kind Replacements
MASI Major Acq
uisition Systems Infrastructure
MBA
Masters of Business Administration
MDI Mission Dependency Index
MER Marine E
nvironmental Response
MEV
Management Effectiveness Visit
MOU Memorandum of Understa ndin g
MSCE Master
’s of Science in Civil Engineering
MSOE Master’s of Science in Ocean Engineering
NCARB National Council of Architectural Registration Boards
NEPA Nati
onal Environmenta l Policy Act
NFPA National F ire Protection Association
NHPA National Hi s tor ic Preservation Act
OCO Ove
rseas Contingency Operations
OE Operating Expense
OIC Officer in C harge
OL
M
Or
ganizational Level Maintenance
OMB Office of Management and Budget
OM&S Operating Materials & Supplies
O
PFAC
O
perating Facility
OPP Official Plot Pla n
OSHA Occupational Safety and Health Administration
PCB
Polychlorinated Biphenyl
PDS Project Developmen t Submittal
PE
Professional Engineer
A-4
Appendix A to COM
DTINST M11000.11B
PLM Product Line Ma
nager
PMDS Project Management Data Sheet
PMP
Project Management Profe ssiona l
POP Plan ned Obli
gation Prioritization
PP Planning Proposal
P-POP Planning Planned Obligation Prioritization
PPR Project Pro
posal Report
PS Problem Statement
PRV Plant Replacement Value
QRP Qualified
Recycling Program
RA Registered Architect
REPFAC
Representational Facilities
RFP
Request
for Proposal
RP Real Prope rty
RPUID
Real Property Unique Identifier
S&D Survey
and Design Funds
SAME Society of American Military E ngineers
SFI Shore Facility I nven tory
SFLC Surfa
ce Forces Logistics Center
SFRL Shore Facilities Requirement List
SILC Shore Infrastructure Logistics Center
SME Sub
ject Matter Expert
SORS Spilled Oil Recovery Systems
SS Separate and Severable
TA Te
chnical Authority
TQC Training Quota Management Cen ter
TWH Technical Warrant Holder
U
ESC
U
tility Energy Service Contracts
UPH Unaccompanied Personnel Housing
UPS Uninterruptable Power Supply
USACE United States Army Corps of Engineers
USCG United States Coast Guard
VOSS Vessel of Opportunity Skimming Systems
A-5
Appendix A to COM
DTINST M11000.11B
WHE Weight Handlin
g Equipment
WO Warranting Officer
A-6
Appendix B to COM
DTINST M11000.11B
APPENDIX B. Definitions
Acquisition: The act of acquiring real property assets (RPUIDs) through
construction, purchase, lease, exchange, donation, transfer, or by
assignment/reassignment by GSA or DHS.
AC&I: The Acquisitions, Construction, and Improvements appropriation for the
acquisition of new capital assets, construction of new facilities, and physical
improvements to existing facilities and assets. The appropriation covers
USCG-owned and operated vessels, aircraft, shore facilities, and other equipment
such as computer systems, as well as the personnel needed to manage acquisition
activities.
AFC-36: The U SCG’s central AFC-36 account funds rent and security charges
paid for GSA pro perty leases (Financial Resource Management Manual (FRMM),
COMDTINST M7100.3 (series)).
AFC-42: The USCG AFC-42 account funds depot-level maintenan ce expenses
incurred in support o f the Electronic Systems Logistics Support Program in the
Financial Resource Management Manual (FRMM), COMDTINST M7100.3 (series).
AFC-43 Depot Level Maintenance Program: The USCG AFC-43 account
supports the execution of Depot Level Maintenance (DLM) on USCG real property
assets. The program is responsible for nonrecurring major maintenance, repair,
and rebuilding of USCG real property assets to ensure attainment of the asse t’s
maximum service life and intended purpose. The program also allows a level of
minor improvements (as may be provided in law).
AFC-43 Project: The total scope of all related work across all impacted real
property assets (RPUIDs) to accomp lish a specific outcome (project intent). Project
estimates must consider all AFC-43 costs (i.e., phased, options, contingency cost,
etc.) associated with the project outcome. If the proje c t inv olves other funding
sources (AFC-42, AFC-30, AFC-36, EC&R, etc.) to m eet the project outcome,
these funds must be included in the overall project cost to determine the appropriate
approval level.
Allotment Fund (Control) Code (AFC): AFCs represent a breakdown of OE and
Reserve Training administra tive operating targets for specified purposes (Financial
Resource Management Manual (FRMM), COMDTINST M7100.3 (series)).
Alterations: Work required to adjust interior arrangemen ts (such as load b earing
walls) or o ther physical chara cteristics of an existing facility/structure so that it
may be more effectively adapted t o or utilized for new or changed operational
requirements. This includes changes to layout, work related to move, and work
motivated by aesthetic needs beyond the physical activities defined as “M.” The
objective in differentiating “M” versus “A” activities is to ade quately protect true
maintenance as a base, as opposed to other important work required t o use and
optimize facilities for continu ed, efficient use. Alterations will not change the asset's
real property facility category code (e.g., alterations to expand the number of
showers in a barracks does not alter the use of the fa cility).
Antecedent Liability (AL): A financial obligation stemming from in-scope project
expenditures which are req uired beyond the fiscal year(s) i n which the project
was appropriated.
B-1
Appendix B to COM
DTINST M11000.11B
Appropriation: An authorization by an act of Co ngress to incur obligations for
specified purpo ses and to make disbursements thereof out of the treasury.
Bilevel Maintenance: Execution of two levels of maintenance in accordance with
logistics transforma t
ion. Bilevel maintenance consists of Organizational level
(O-level or OLM) and Depot level (D-level or DLM).
Boat: A vessel less than 65 feet in length.
Boat Fueling Infrastructure: All systems and tanks that support the fueling of
boats for readiness, routine operations, and training evolutions.
Boat Maintenance Facility (BMF): A BMF is an enclose d structure on land
that accommodates a boat(s) and pro
vides ample space for the crew to conduct
boat maintenance. A BMF also accommodate s associated equipment such as a
mechanical lift, boat trailer/cradle , and tool storage.
Boat Ramps: A structure sloped into the waterfront to provide launch and retrieval
for boats.
Boat Storage Facility (BSF): An enclosed o
r partially enclosed structure on l and
that serves primarily to keep boats protected from the weather. A BSF maintains
the condition of the boat. BSFs do not accommodate boat maintenance functions
and typically are no t c limate-controlle
d.
Bravo Zero Response Boat: A boat that is requi
red to maintain Bravo Zero status.
Building: A fully enclosed structure, typically
affixed to the ground through
mechanical means or a structurally supportive foundation with walls, floor(s)
and a roof, accessible th rough doors, consisting of one or many levels, in which
personnel work or dwell, equipment is maintain
ed or stored, or other au thorized
activities are conducted.
Capitalization: Capitalization is the record ing and carrying forward of an
expenditure into one or more future periods (useful life of 2 years or more),
which results in expensing the cost of an asset ove
r the remainder of its useful
life by matching the benefits gained from the expenditure with associated cost.
Capitalization does not include repair and maintenance costs.
Code Compliance: Activities solely required to bring a faci lity back into code,
including life safety, fire, seismic, health and safe
ty, occupational health and safety,
environmental, and energy regulations. “C” activities can be performed on any
Group Element defined by UNIFORMAT II (ASTM E-1557) with the exception o f
F20 – Selective Building Demolition and G1020 – Sit
e Demolition and Relocations.
Complete an d Usable: Fit for use, convenient to use, or t
hat which can be used.
Computerized Maintenance Management System (CMMS): The I
Tapplication
maintained by the SILC which ma nages the CE program’s Shore Facility I nventory
and projects. Shore Asset Manage men t System (SAM) is the Comp ute rized
Maintenance Management System (CMMS) application at th
etimeofthis
publication.
Contingency Funds: Provides fund s for change orders or unforeseen site
conditions. The amount of construction contingency provided is governed by
such factors as scope of project, bid results, available fun
ds, and reprogramming
limitations.
B-2
Appendix B to COM
DTINST M11000.11B
Construction: Depot level activity which includes: the erection, installation, or
assembly of a new asset (RPUID); the addition, expansion, extension, alteration,
conversion, or replacement of an asset; the relocatio n of an asset; and/or the
demolition of an existing asset.
Construction Funds: Represents all costs to accomplish construction (to include
demolition or improvement) of an asset. Costs include such items as site work,
exterior utilities, waterfront/marine construction, and building con struction.
Construction In Progress (CIP): A temporary account that con sists of project
costs used to construct, fabricate, or assemble rea l property either through an
outside vendor/contractor, or in-house USCG resources. After construction ,
fabrication, or a ssembly is complete, t he account will be relieved of the cost incurred
and the asset(s) will be capitalized.
Contract: A m utually binding legal relationship obligating the seller to furnish the
supplies or services (including construction) and the buyer to pay for them. It
includes all types of commitments that obligate the Governme nt to an expenditure
of appropriated funds and that, except as otherwise authorized, are i n writing. In
addition to bilateral instruments, contracts include (but are not limited to) awards
and notices of awards; job o rders or task letters issued under basic ordering
agreements; letter contracts; orde rs, such as purchase orders, under which the
contract becomes effective by written acceptance or performance; and bilateral
contract modifications.
Cost Estimates: A cost estimate i s a breakdown of the various projected project
execution costs. Cost estimate s are required for all civil engineering projects
regardless of funding source. Planning cost estimates is important to USCG HQ
in the budgetary process so that adequate resources are requested from higher
authorities. Government cost estimates are used to establish reasonable value for
project deliverables. Cost estimates also assist in ensuring appropriate funds are
used for a specific project and that sta tutory funding limits are not exceeded.
Covered Mooring: A structure located at a dock that provides shelter to a boat
while moored. Covered moorings are intended to provide sh elter for the read y
boat(s) and protect crews performing boat maintenance, boat checks, and dockside
training while boats remain in the water.
DD1391 Facilities Planning Process: The U SCG planning process which is
modeled after the DD1391, Military Construction Project Data form. The USCG
DD1391 process has various stages of submission to include
: Problem Statement
(PS), Planning Proposal (PP), Execution Propo sal (EP), and Project Proposal
Report (PPR).
Deferred Maintenanc e: Maintenance which is delayed or p ostponed until a future
period.
Deficiency: The difference between an asset’s current physical or functional
condition and an establishe d minim um level of condition/performance.
B-3
Appendix B to COM
DTINST M11000.11B
Depot Level Maintenance (DLM): Major maintenance that is beyond the organic
capability and authority of the field unit. DLM is funded with AFC-43 and includes
contracting services, renovations, construction, environmenta l restoration, real
property asset mo dificatio ns that require higher technical skills, all modifications
affecting th e structural integrity of facilities (removing load bearing walls, increasing
storage capacity beyon d load r ating, etc.), and all modifications affecting code
compliance.
Demolition: Demolition activities, partial demolition activities in preparation for
other categories of work, and work related to divestiture activities are explicitly
defined under Un iformat II (ASTM E-1557) Group Element; F20 – Selective Building
Demolition or Individual Element; G1 020 – Site Demolition and Relocations.
Electronic Document Mana gement System (EDMS): EDMS is the IT a pplication
the S ILC uses t o manage all electronic CE files (such as facility inspections, plot
plans, project documents, etc.).
Environmenta l Compliance and Restora tion (EC&R): The EC&R appropriation
provides for environmental compliance and restoration of contamination from
hazardous substances and pollutants at all current and former USCG facilities. It
provides for identifi cation, investigation, and cleanup, and a lso physical changes to
USCG buildings and stru c tures, in order to comply with federal, State, and local
environmental laws and regulations.
Environmental Stewardship: The integratio n and application of environmental
values into mission operations and execution in order to sustain readiness, improve
quality of life, strengthen community relations, and preserve valuable natural
resources.
Environmental Sustainability: Sustainability creates and maintains the conditions
under which hu man s and nature can exist in productive harmony, that permit fulfilling
the social, economic, and other requirements of present and future ge nerations.
Furnishings & Equipment: Furnishings and Equipment (F&E) includes furniture,
tools, office equipment, and other outfitting required t o make a facility complete and
usable. F&E fundin g is normally included in each Shore AC&I project. As a general
rule, only F&E required to make a facility operational as a direct result of the AC&I
project will be funded with AC&I funds.
Improvement (I): Work that increases an asset’s (RPUID’s) capacity, cap
ability, or
a new asset (RPUID) (construction or replaceme nt) is classified as Improvement.
Per the Financial Resource Management Ma nual (FRMM), COMDTINST M7100.3
(series), improvements are activities that enhance the mission (and fu
nctional)
capabilities of a building or infrastructure, including any Group Element defined
by UNIFORMAT II (ASTM E-1557) for new construction, acquisitions, additions,
expansions, or use ada pta tions, with the exception of F20 – Selective B
uilding
Demolition and G1020 – Site Demolition and Relocations. The only other possib le
exception i s structural work on marine construction. If marine work improves the
structural capacity beyond original design, then it is an improvemen
t; otherwise, it is
classified as M, A, or C de pending on the root cause for the work.
B-4
Appendix B to COM
DTINST M11000.11B
If alterations to the asset change the asset’s facility use code, then costs should be
considered as an improvem ent. Additionally, by defi nition, I work includes any work
of the following UNIFORMAT II (ASTM E-1557) groupings: A – Substructure, and
B10 – Super Structure ( per the Financial Resource Management Manual (FRMM),
COMDTINST M7100.3 (series)).
Maintenance (M): Routin e recurring work that is required to m inimize the effects
of deterioration and to keep property in a condition fit for its intended use.
Includes preventive maintenance, normal maintenance, and replacement of similar
components, charged to the pe riod incurred.
Major Acquisition Systems Infrastructure (MASI): AC&I funding
managed ou tside of the Civil Engineering Program; used specifically to fund
improvements/acquisitions to USCG infrastructure in support of USCG AC&I
acquisitions (e.g., new cutters, new aircraft, Rescue 21).
Minor Construction Authority: The USCG’s authorization to use Operating
Expense (OE/AFC-43) funds for minor construction up to a dollar t hre shold limit
as specified by law. This inclu des work that increases capacity, capability, and
extends the useful service life.
Non-trailerable Boat: Any boat that is removed from the water via a means other
than a trailer (typically a mobile boat hoist).
Operating Expenses (OE): The OE appropriation provides for the o peration
and maintenance of all authorized USCG p rog rams a nd facilities not otherwise
specifically provided for in other appropriations or funds. Unless oth erwise directed
by Congress in the appropriations language, OE is an annual appropriation, not
to exceed one year. The CE program manages AFC-30, AFC-36, and AFC-43
OE accounts.
Organizational Level Maintenance (OLM):Maintenance that an operational field
unit is capable of and authorized to perform.
Plant Replacement Value (PRV): The estimated cost to construct a replacement
real property asset with consideration to current codes, design criteria, and
materials. PRV is automatically calculated in the CMMS.
Preventive Maintenance (PM): Planned actions undertaken to retain an item at
aspecified level of performance by providing repetitive scheduled ta sks which
prolong system operation and useful life. Examples of preventive maintenance
include inspection, cleaning, lubrication, and part replacement.
Project: The total scope of all related work across all impacted RPUIDs to
accomplish a specific outcome (project intent).
Project Management: The application of knowledge, skills, tools, and techniques
to project activities to meet project requirements.
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DTINST M11000.11B
Real Property (RP): Generally, rea l property consists of lands and land rights,
buildings, and structures, including improvements and additions, and installed
utility systems. The USCG’s definition of RP includes the intention of an asset as
being permanent in its nature (such as land) or being permanently affixedtothe
land throughout its useful life (such as with building s and structures). It includes
equipment affixed and built into a facility as an integral part of the facility (installed
equipment, such as heating systems) but not movable e quipment (such as plant
equipment). In many instances, th is term is synonymous with real estate. Refer
to the CFR 41, 101-47.103.12 and the Fina ncial Resource Management Manual
(FRMM), COMDTINST M7100.3 (series).
Relocatable Building: A portable building designed to be readily moved and
reused. Relocatable buildings are generally assembled offsite an d transported to
a site for use. A relocata
ble building ma y be one unit or multiple units connected
together. A pre-engineered trailer (single or multiple partitions) is typically
considered a relocatable b uilding.
Renovation: Repairs that restore the asset to its original purpose or a new
modified purpose.
Renewal: Renewal costs are determin
ed when an RPUID’s M+A+C cost exceeds
50% of the RPUID’s plant replacement val ue. This is considered to extend the
service life of the RPUID.
Routine/Recurring Maintenance: Actions taken to maintain or restore an asset
or associated equipment to its original capacity, efficiency, or cap ability. This
includes functions such as: interior decorating a ctivities due to normal wear and
tear or pe rformed for cosmetic reasons (e.g., carpet, painting, window treatments);
base support op erations (e.g., lawn and garden services, janitorial services,
food services, pest control services, snow removal, tree removal); preventive
maintenance on buildings and equipment (cyclical maintenance executed at
planned intervals); and corrective main tenance and repairs ( repairs that typically
occur at least once every 5-7 years).
RPUID: A unique number identifying a real property asset (building, structure, utility,
or land asset) as provided by CMMS.
Service Life: The normal expected operating life of an asset.
Shore A C&I: AC&I used for major and minor shore construction projects on
USCG-owned property, including housing, ATON, utili
ties, structures. AC&I must be
used on improvements to USCG leases or on non-USCG-owned in frastructure/land
greater than the Minor Construction threshold (as determined by Congressional
appropriations and authorizations).
Shore Unit: AgroupingofRPUIDswhichmakeupanorganization(i.e.,OPFAC),
such as a station, sector, unit, center, etc.
Structure: Any fixed construction that does not meet the definition of a build ing.
Examples include roads, runways, helicopter landing pads, fences, skeletal towers,
docks, piers, and wharves.
Trailerable Boat: Any boat that is capable of be ing removed from the water via
trailer.
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Appendix B to COM
DTINST M11000.11B
Value Engineering: A process of planning and designing building features,
systems, equipment, and material selections for the purpose of achieving essential
functions at the lowest life-cycle cost consistent with required performance, quality,
reliability, and sa fety.
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