Radiography Student Handbook

Radiography

Student

Handbook

2023

Rev.2023

RADIOGRAPHY PROGRAM HANDBOOK

Table of Contents

Welcome Letter 4

Program Organizational Chart 5

Program Description 6

Non-discrimination Policy 6

Mission Statement 6

Program Goals 6

Program Benchmarks 7

Expected Outcomes 7-8

Program Roles Defined 8-10

Program Effectiveness Data 11

Change of Personal Information 12

Parking 12

Health Insurance 12

Medical Liability Insurance 12

Radiation Monitor Fee 12

Registration/Enrollment Process 12

ADA Considerations 13

Advisement 13

Student Services 13

Academic Success Center 13

College Identification Badge 13

Lead Markers 13

Radiography Program Student Organization 13

Confidentiality Statement 14

Advisory Committee 14

Radiography Faculty & Adjunct 14

Clinical Affiliates 16-18

Radiography Program Curriculum 19

Curriculum Sequencing 19

Final Grade of FX 19-21

Description of the Semesters 21-23

Course Evaluations 23

Book List 24-26

Program Estimated Cost 27

Technical Standards for Radiography 28-30

ARRT Standards of Ethics 30

Scholarship Information 31

Program Policies 32

ADA Compliance 32

Title IX Amendment 33

Texas House Bill 1508

Attendance Policy

Bereavement Leave Policy

Catastrophic Leave

Pregnancy Leave

Medical Leave

Drug Screen & Background

Drug Testing

Due Process

Financial Aid & Veteran’s Benefits

Harassment

JRCERT Compliance

37-38

Pregnancy Policy

39-40

Radiation Safety and Monitor Policy

40-41

Readmission Policy

Transfer Policy

Withdrawals

Program Procedures

Graduation

Graduation Requirements

Application for ARRT Examination

Application for Certification TMB

Program Readmission Procedures

45-46

Academic and Clinical Standards

Social Networking and Students in Health Care Programs

Trajecsys

Trajecsys Digital Clock In/Out

47-48

Clinical Attendance

48-49

Definitions

49-50

Personal Insurance

Clinical Code of Conduct

50-51

Unsafe or Unprofessional Practice

51-53

Clinical Supervision Policy-Direct/Indirect and Repeat Images

53-54

Clinical Objectives

Professional Behavior

Probation Guidelines for Clinic

57-58

Entry into Clinical Courses

Health Record Requirements

COVID Policy

58-59

CPR Requirement

Dress Code and Uniforms

60-62

ID Badges

Student Safety

Transportation

Weather Emergencies

62-63

Clinical Education Assignments

Lead Markers 63

Dosimeter 63-64

MRI Safety 64

Pregnancy 64

Injury/Surgery/Illness 64

Competencies 64-65

Testing 65

Reviewing Trajecsys 65

Readmitted & Transfer Students 66

ARRT Requirements 67-72

Appendices

Appendix A: Application for Readmission to the Radiography 73-75

Program

Appendix B: NCR Publication 76-83

Appendix C: Form Letter for Voluntarily Declaring Pregnancy 84

Form Letter for Withdrawal of Pregnancy Declaration 85

Appendix D: Course Grade Appeal 86-90

Appendix E: Grievance Procedure 91-92

Appendix F: Exceeding Radiation Dose 93-94

WELCOME LETTER

To the Prospective Radiologic Technologist Student:

We are pleased that you are considering becoming a member of the Radiologic Technology

Program at Houston Community College Coleman Health Science Center. If you have already

been accepted to the program, we congratulate and welcome you. We are very proud of the

program and the achievements of its graduates.

This Handbook has been written to provide you with program guidelines and helpful

information. Since this experience will probably be a very different learning experience than

any you have encountered before, we expect you to become familiar with all college program

policies. These policies encompass the professional, clinical, and academic behaviors that are

to be explicitly followed. It is your responsibility to become knowledgeable of this Handbook

contents. You will sign a statement verifying that you do understand the contents of the

Handbook, and that you do agree to abide by the guidelines set forth within. This form will be

retained in your permanent file for the duration of your participation in the program.

During your Radiology education, the program faculty will strive to prepare you to become a

professional radiologic technologist who is eligible to sit for the national certification

examination. This healthcare career program is one which takes much time and dedication on

your part. Realizing this, we would like to wish you all success as you make a commitment to

yourselves and this course of study for the next two years. In addition, let us offer our

assistance in helping you make these upcoming years fulfilling ones. We believe that your

graduation from the Radiologic Technology Program and your successful career in the field

will be the reward for all your efforts.

Sincerely,

Christopher Allen Daza

Christopher Allen Daza, MEd, RT(R) (CT), Program Director

HOUSTON COMMUNITY COLLEGE

COLEMAN COLLEGE FOR HEALTH SCIENCES

RADIOGRAPHY PROGRAM

ORGANIZATIONAL CHART

PROGRAM DESCRIPTION

The program of Radiography at the Houston Community College System (HCCS) is a two-

year (six semesters) program with graduates receiving an Associate Degree in Applied

Science (AAS). Program graduates are eligible to sit for the certification examination given by

the American Registry of Radiologic Technologists (ARRT). The program is accredited by the

Joint Review Committee on Education in Radiologic Technology (JRCERT), and the Texas

Coordinating Board of Higher Education (THECB). The Standards for an Accredited

Educational Program in Radiologic Sciences, adopted by the JRCERT, can be found in the

Department Chair’s office. Copies will be made available upon request. HCCS is accredited

by the Southern Association of Colleges and Schools (SACS). A copy of this handbook can be

found on-line at https://www.hccs.edu/programs/areas-of-study/health-sciences/radiography/

NON-DISCRIMINATION POLICY

HCC is committed to providing an educational climate that is conducive to the personal and

professional development of everyone. Students should be aware that discrimination and/or

other harassment based upon race, color, religion, sex, gender identity, gender expression,

national origin, age, disability, sexual orientation, and veteran status is prohibited by HCC

policy.

MISSION STATEMENT

Consistent with the mission of Houston Community College, the faculty of the Radiography

Program is committed to providing quality instruction to educate competent entry level

radiographers to meet the needs of the ever changing, diverse, and multi-cultural health care

community. The Program strives to develop within all students, an appreciation and desire for

the continued quest for knowledge, lifelong learning, integrity, and community-mindedness.

PROGRAM GOALS

The goals of the program include:

1. Upon completion of the program, the graduate will satisfactorily demonstrate the following

skills in radiography:

a. Clinical Performance and Competency

b. Communication Skills

c. Problem Solving Capabilities and Critical Thinking

2. Upon completion of the program, a minimum of 90 percent of the graduates will be

successful on the national credentialing examination

3. 80 percent of the graduates seeking employment in Radiography will be employed

within one year.

4. 75 percent of the students admitted to the program will complete the two-year

curriculum

PROGRAM BENCHMARKS

The program has set the following benchmarks:

1. A pass rate on the ARRT exam of 90% for first time test takers.

2. A job placement rate of 80% within one year of graduation.

3. A program completion rate of 75% per year.

The Radiography Program at Houston Community College is quite intense and requires

many hours of study to be successful. All radiography courses are scheduled Monday

through Friday during daytime hours. At designated times within the program, with

proper evaluation and approval by the clinic coordinator, students may be scheduled on

a limited evening clinical rotation.

To assure patient safety in the clinical area, student radiographers must perform the

following essential skill sets:

1. Read and write at a college level. The student must be able to communicate

effectively in verbal and written aspects of the English language.

2. Perform basic mathematical functions.

3. Be able to function within a high stress hospital environment and in

emergency situations be able to respond rapidly and accurately.

4. Be able to use independent judgment in decision making with patient care

and technical procedures.

5. Demonstrate interpersonal skills with classmates and the staff of clinical

education centers.

6. Be clean and neat in personal appearance for dress and personal hygiene.

7. Demonstrate self-motivation in accomplishing personal goals within the

program.

8. Follow college and program policies and procedures as outlined in Student

Handbook and HCC College Catalog.

EXPECTED OUTCOMES

The radiographer is an important member of the health care team. The Radiography

Program at Houston Community College has identified the following expected

outcomes, which represent entry-level skills for the radiologic technologist. Upon

completion of the program, the graduate should be able to meet the following:

1. Use verbal and written communication effectively.

2. Apply knowledge of anatomy, physiology, positioning, radiographic

techniques, and imaging systems.

3. Calculate and determine exposure factors to achieve optimum radiographic

techniques with minimum radiation exposure to the patient.

4. Evaluate radiographic images for appropriate positioning and image quality.

5. Apply the principles of radiation protection for the patient, self, and others.

6. Provide quality patient care, safety, and comfort.

7. Recognize emergency patient conditions and respond appropriately.

8. Evaluate the performance of radiographic systems, recognize, and

understand the safe limits of equipment operation and report malfunctions to

the proper personnel.

9. Apply critical thinking skills to adapt the technical performance of

radiographic procedures to patient ability and situation.

10. Process and annotate digital radiographic images.

11. Apply principles of proper body mechanics while positioning and transferring

patients.

12. Demonstrate knowledge and skills relating to quality assurance of images

and equipment operation.

13. Demonstrate professional working standards with patients, hospital staff and

administrators.

PROGRAM ROLES DEFINED

Program Director

Duties include:

Organize, administer, review, and assure program effectiveness

Evaluate and assure clinical education effectiveness

Maintain current knowledge of the professional discipline and educational

methodologies through professional development

Develop and maintain the program’s master plan of education

Coordination development, and revision of course descriptions and objectives

Develop, coordinate, and conduct ongoing program evaluation through outcome

Assessment education

Actively coordinate procedures required to maintain programmatic accreditation

Periodically meet with faculty, clinical instructors, staff, and administrators

Contribute to the formulation of the program budget

Facilitate the program Advisory Committee

Provide student guidance and academic advising

Establish appropriate communication and feedback for student concerns

Maintain professional certification

Oversee fair and just enforcement of program policies

Maintain professional certification

Clinical Coordinator

Duties include:

Correlate clinical education with didactic education

Evaluate and assure clinical education effectiveness through regularly scheduled

visits to all clinical settings

Instruct students and evaluate student clinical skills

Contribute to the development, implementation, and evaluation of program goals

and objectives participating in accreditation and assessment process

Provide student guidance and academic advising

Establish and enforce clinical policies and procedures

Exhibit a positive attitude toward students and clinical process

Coordinate and maintain all clinical records in a safe and confidential manner

Meet regularly with program faculty to document student clinical progress

Coordinate annual Adjunct Clinical Instructor meeting

Maintain current knowledge of discipline through professional development

Serve on College committees

Participate on Program’s Advisory Committee

Maintain professional certification

Establish standard methods for evaluation for student clinical performance

Acts as a liaison and maintain open communication between clinical sites and

the program

Full Time Faculty

Duties include:

Review, and assure program effectiveness

Coordinate, prepare and maintain revision of course descriptions and objectives

Exhibit a positive attitude toward students, faculty and administration promoting

cooperation and mutual benefit

Participate and support the program director in the accreditation and assessment

process

Periodically meet with faculty, staff, and administrators

Participate on Program’s Advisory Committee

Provide student guidance and academic advising

Perform clinical progress and competency evaluations for each student assigned to

the appointed clinical site

Provide regular feedback to the Clinical Coordinator and Program Director to

communicate student progress, and/or strengths and weaknesses

Serve on College committees

Maintain current knowledge of discipline through professional development

Establish appropriate communication and feedback for student concerns

Oversee fair and just enforcement of program policies

Maintain professional certification

Adjunct (PT) Faculty

Duties include:

Demonstrates current knowledge of program goals, clinical objectives, and

clinical evaluations and online clinical evaluation system

Provide students with appropriate and adequate clinical instruction

Assure students have appropriate and adequate clinical supervision identified

by direct and indirect policies with documented student competencies

Perform clinical progress and competency evaluations for each student assigned

to the appointed clinical site

Provide regular feedback to the Clinical Coordinator and Program Director to

communicate student progress, and/or strengths and weaknesses

Exhibit a positive professional attitude toward students learning and teaching

process

Maintain professional certification

Assist with maintaining effective well documented student clinical records in a

timely manner

Participates in faculty program meetings

Oversee and monitor student competencies

Communicate with the in a timely manner Clinical Coordinator pertinent

information (competency forms, behavioral concerns and evaluations, attendance

reports, disciplinary records, radiation badge readings, grades, etc.)

Maintains availability to students and program faculty

Participates in the Adjunct Clinical Instructors meetings

Supports and promotes program goals and ideas

Acts as a liaison between the students and the Clinical Coordinator

Keeps current with professional certification and state license

Clinical Staff (Clinical Preceptor)

Duties include:

Understand the clinical competency system

Understand requirements for student supervision

Evaluate students’ clinical competency

Meet with Clinical Instructors to maintain knowledge of program policies,

procedures and student progress

Maintains current with professional certification and state license

Institution Name:

Houston Community College

Program Type: Radiography

Degree Type:

Associate of Applied Science

Program Effectiveness Data

The following is the most current program effectiveness data. Our programmatic accreditation agency, the Joint Review Committee on

Education in Radiologic Technology (JRCERT), defines and publishes this information. The information can be found directly on the

JRCERT webpage.

Credentialing Examination: The number of students who pass, on the first attempt, the American Registry of Radiologic

Technologists (ARRT) certification examination, or an unrestricted state licensing examination, compared with the number of

graduates who take the examination within six months of graduation. The five-year average benchmark established by the

JRCERT is 75%.

Credentialing Examination Rate

number passed on 1

attempt divided by

number attempted within 6 months of

graduation

Year

Results

Year 1 - 2018

29 out of 29

100

Year 2 - 2019

27 out of 28

Year 3 - 2020

26 out of 30

87%

Year 4 - 2021

32 out of 36

89%

Year 5 - 2022

28 out of 28

100%

Program 5-Year Average

142 out of 151

94%

Job Placement: The number of graduates employed in the radiologic sciences compared to the number of graduates actively

seeking employment in the radiologic sciences within twelve months of graduating. The five-year average benchmark established

by the JRCERT is 75%.

Job Placement Rate

number employed divided by number actively

seeking employment within 12 months of

graduation

Year

Results

Year 1 - 2018

27 out of 31

Year 2 - 2019

27 out of 29

Year 3 - 2020

27 out of 29

Year 4 - 2021

30 out of 31

97%

Year 5 - 2022

28 out of 28

100%

Program 5-Year Average

139 out of 148

94%

Program Completion: The number of students who complete the program within the stated program length. The annual

benchmark established by the program is 75%.

Program Completion Rate

number graduated divided by number

started the program

Year

Results

Year 1 -

2022

28 out of 49

57%

Annual Completion Rate

CHANGE OF PERSONAL INFORMATION

Each student is responsible for providing the HCC and the program with information

regarding a change in postal address, e-mail address, phone number and name change.

This information is important in case of an emergency during the time the student is part of

the program. This also assists in mailing or e-mailing any correspondence and post graduate

information to each alumni.

PARKING

Students are responsible for any parking fees required when attending didactic and

clinical education classes. Parking contracts (for on campus parking) are available. The

monthly parking cost is approximately 126.65. (Additional fees may apply)

1. Go online to: https://www.tmc.edu/parking/contract-parking/

2. Click “Create New User” and follow the steps to select your preferred parking location.

3. Receive your parking card either in person at 2450 Holcombe Blvd. in 2 business days

or mailed to you in 5-9 business days.

HEALTH INSURANCE

Students are responsible for carrying their own health insurance. Treatment for injuries

incurred in class, lab, or clinic is the responsibility of the student.

MEDICAL LIABILITY INSURANCE

All students enrolled in the program are required to purchase medical liability insurance

at the time of registration. The amount will be charged as a special fee coded under

clinical practicum courses at registration. The insurance is necessary for each student's

protection in the case a patient or employee of the hospital is injured when under the

student's care. The insurance fee is paid each semester the student is enrolled in

clinical practicum courses. The cost is approximately $13.00/semester when students

are assigned to clinic.

RADIATION MONITOR FEE

All students in the Radiography Program are required to wear a radiation detection

badge during the two years enrolled in the program. This fee is also paid at registration

and is $12.00/semester when students are assigned to clinic.

REGISTRATION/ENROLLMENT PROCESS

All students at Houston Community College must register and pay for classes prior to

the beginning of each semester. All fees are to be paid prior to attending classes.

Students will register themselves in the first semester of the program, but all

subsequent semesters, the program will register students. Radiography students are

not allowed to register late.

1. Any student not registered in a Radiography class on the first day will be sent

to the registrar’s office, counted absent and readmitted to class with proof of

registration.

2. Students will not be allowed to attend either didactic or clinical

education courses unless they are registered prior to/on the first day of

class. (No exceptions)

ADA CONSIDERATIONS

Qualifying individuals under the Americans with Disabilities Act (ADA) guidelines who require

reasonable accommodations should report to the ADA counselor. The ADA counselor for the

Coleman College is located on the 1st floor in the Learning Success Center (LSC). Faculty will

adhere to ADA accommodations from the point at which those accommodations are received from

the student. (See Page 29 for Complete Details)

ADVISEMENT

Once students are enrolled in the program, they are assigned a college advisor.

Students are free to contact their advisor, or any program instructor, with whom they

feel comfortable when they deem necessary. Students enrolled in the program will also

have a designated radiography faculty advisor.

STUDENT SERVICES

College services (financial aid, registration, counseling, etc.) are provided at the

Coleman College on the 1

Floor. The bookstore is located at the West Loop Center,

5601 West Loop South Houston, TX 77081. Phone#: 713-718-7930

ACADEMIC SUCCESS CENTER

The Academic Success Center assists students enrolled in the HCC-Coleman Campus

for Health Sciences through a variety of means: one on one academic development

meetings with ASC-Coordinator, tutoring, workshops, career development, test-friendly

environment, and respite activities. It is located on the 1st floor in the Student Success

Center.

COLLEGE IDENTIFICATION BADGE

HCCS will provide the students with I.D. badges at no cost to the students. The I.D. is

to be worn on campus and at clinic. Students should report to The Center, located on

the first floor of the Coleman Campus to obtain a student I.D. A paid tuition receipt is

required to obtain a badge.

LEAD MARKERS

Lead markers will be required of each student. They are to be purchased. It is

recommended that you initially purchase two (2) sets. The cost is between $10-20 per

set. It is the student’s responsibility to maintain these markers.

RADIOGRAPHY PROGRAM STUDENT ORGANIZATION

Faculty member Paul Pham, Shawna Francis, and Nam Nguyen serve as coordinators

for the Radiography Student Organization/Council. They will work to organize and

advise students on activities.

CONFIDENTIALITY STATEMENT

In compliance with the Family Educational Rights and Privacy Act of 1974", the

following types of student information may be released to the public unless the student

desires to withhold all or any portion of it: student’s name, address, email address,

phone number, date, and place of birth, major, participation in activities and sports,

semesters enrolled degrees, certificates, enrollment status and previous institutions

attended. Any student objecting to the release of all or any portion of such information

must notify the admissions office in writing as soon as possible during each semester of

enrollment.

Release of any additional information pertaining to the student records must be

authorized by the student (i.e., grades, transcripts). The student’s parents may

authorize release of information if the student is younger than 18 years of age and a

dependent as defined by the IRS

Program files, which are maintained within the campus office or the clinical education

settings, are kept in locked drawers or file cabinets. Access to these records, is limited

to the Clinical Instructor and Program Faculty of the campus or clinical education

setting.

ADVISORY COMMITTEE

The Advisory Committee is designed to discuss current trends in health care, curriculum

revision, supports the mission, review goals and outcomes of the program, and issues

directly related to the Radiography and Computed Tomography programs. In addition,

The Advisory Committee also serves as a forum to discuss student related issues and

to provide the long-term planning of the program, evaluation, and give input on key

issues occurring in the field of radiography.

The membership composition includes: two (2) currently enrolled students from first

year and two (2) second year class, representatives from clinical affiliates,

radiography faculty members, and medical and/or radiological professions. The

Program Advisory Committee will have meetings twice during each academic year

(Spring and Fall semester). Additional meetings will be scheduled when a need is

indicated.

RADIOGRAPHY PROGRAM FACULTY

Christopher Daza, MEd, RT(R) (CT): Program Director

A.A.S. Houston Community College, B.S.R.S., Midwestern State University, MEd, University of Houston

M. Theresa Lobrin, M.H.A., RT(R) (CT): Clinical Coordinator

A.A.S. Houston Community College, B.S. Capella University-Minneapolis, MN., M.H.A Capella University

Roger Bumgardner, MPH, RT(R) (N) (CT) (CV): Clinical Instructor-Memorial Hermann

TMC, Methodist Bone and Joint & Methodist Pin Oak

B.S. Northwestern State University – Natchitoches, LA, M.P.H. University of Texas – Houston, TX

Shawna Francis, BS, RT(R) (CT): Clinical Instructor – Texas Children’s West, Methodist Bone

and Joint West

A.A.S. Houston Community College, B.S.R.S – Midwestern State University

Nam Nguyen, BS, RT(R) (CT): Clinical Instructor – HCA North Cypress

A.A.S. Houston Community College, B.S.R.S – Midwestern State University

Paul Pham, MBA, RT(R) (CT): Clinical Instructor – HCA West, Kelsey Villages

A.A.S. Houston Community College, M.B.A. - Columbia Southern University

Denisse Salazar, BS, RT(R): Clinical Instructor – Texas Children’s West Campus

A.A.S. Houston Community College, B.S. University of Texas, M.D. Anderson-Houston, TX.

ADJUNCT FACULTY

Latasha Andrews, BS, RT(R) (M): Clinical Instructor

A.A.S. Delgado Community College, B.S. – Boise State University

Mark Conran,BS, RT(R), EMT: Clinical Instructor

A.A.S. Houston Community College- Houston, TX. B.S.R.S., Midwestern State University

Patricia Gow, RT(R): Clinical Instructor

A.A.S. Houston Community College- Houston, TX.

Jose Jaimes, BS, RT(R): Clinical Instructor

A.A.S. Houston Community College, B.S. - University of Houston Downtown

Kioyka Jones, BS, RT(R) (MR): Clinical Instructor

A.A.S. Lone Star College – Montgomery, BS – Pima Medical Institute

Rhonda Marcel, BS, RT(R): Clinical Coordinator

A.A.S. Houston Community College, B.S. University of Memphis – Memphis, TN,

Gilbert Micu, RT(R): Clinical Instructor

A.A.S. Houston Community College- Houston, TX.

Mailing address for faculty of the HCC Coleman College for Health Sciences:

HCC Coleman College for Health Sciences – Radiography

1919 Pressler Street

Houston, Texas 77030

CLINICAL AFFILIATES

1) HCA Houston Northwest Medical Center 281-440-2504

710 Cypress Creek Pkwy

Houston, TX 77090

Clinical Preceptor: Sara Mikolas

2) HCA Houston Healthcare North Cypress 832-912-3575

21214 Northwest Freeway

Cypress, TX 77429

Clinical Preceptor: Steve Montes

3) HCA Houston Healthcare West 281-588-8148

12141 Richmond Avenue

Houston, TX 77082

Clinical Preceptor: Erica Garcia

4) Houston Methodist Orthopedics – Pin Oak 713-441-8400

5505 W. Loop South Freeway

Houston, TX 77835

Clinical Preceptor: Adjunct Faculty

5) Houston Methodist Orthopedics – Spring Valley 832-522-8721

9090 Katy Freeway, Suite 200

Houston, TX 77024

Clinical Preceptor: Adjunct Faculty

6) Houston Methodist Orthopedics – TMC 713-790-1818

6550 Fannin St. Suite 2600 ext. 56515

Houston, TX 77030

Clinical Preceptor: Jaike Lukose

7) Houston Methodist Orthopedics – West 832-522-8290

18400 Katy Freeway, Suite 200

Houston, TX 77094

Clinical Preceptor: Neeta Patel

8) Kelsey-Seybold (Cypress) Clinic 713-442-4000

13105 Wortham Center Dr.

Houston, TX 77065

Clinical Preceptor: Cathy Johnson

9) Kelsey-Seybold (Fort Bend) Clinic 713-442-9243

11555 University Blvd

Sugarland, TX 77478

Clinical Preceptor: Tracy Anderson

10) Kelsey-Seybold (Memorial Villages) Clinic 713-442-6421

1001 Campbell Rd

Houston, TX 77055

Clinical Preceptor: Annette Hernandez

11) Kelsey-Seybold (Spring) Clinic 713-442-1700

15655 Cypress Woods Medical Dr., Suite 100

Houston, TX 77014

Clinical Preceptor: Eddie Sweeten

12) Memorial Hermann Greater Heights Hospital 713-867-3341

1635 North Loop West

Houston, TX 77008

Clinical Preceptor: Christina Soto

13) Memorial Hermann Hospital – Southwest 713-456-5000

7600 Beechnut St.

Houston, TX 77074

Clinical Preceptor: Adjunct Faculty

14) Memorial Hermann Orthopedic & Spine Hospital 713-314-4444

5410 W Loop S

Bellaire, TX 77401

Clinical Preceptor: Adjunct Faculty

15) Memorial Hermann – Texas Medical Center 713-704-3990

6411 Fannin

Houston, TX 77030

Clinical Preceptor: Russell Booth

16) Michael E Debakey VA Medical Center 713-791-1414

2002 Holcombe Blvd. ext. 4516

Houston, TX 77030

Clinical Preceptor: Michael Daza

17) River Oaks Hospital and Clinics 713-980-7900

4200 Twelve Oaks Pl

Houston, TX 77027

Clinical Preceptor: Adjunct Faculty

18) St. Joseph Medical Center 713-756-4138

1401 St. Joseph Parkway

Houston, TX 77002

Clinical Preceptor: Angela Allen

19) St. Lukes Episcopal Hospital 832-355-2979

6720 Bertner Ave

Houston, TX 77030

Clinical Preceptor: Adjunct Faculty

20) Texas Children’s Hospital 832-824-5353

6621 Fannin Street

MC-2-2521

Houston, TX 77030

Clinical Preceptor: Avis Wilson

21) Texas Children’s Hospital – West Campus 832-227-1219

18200 Katy Freeway

Houston, TX 77030

Clinical Preceptor: Juliette Lee

22) Texas Orthopedic Hospital 713-799-8600

7401 Main Street

Houston, TX 77030

Clinical Preceptor: Thomas Kottor

RADIOGRAPHY PROGRAM CURRICULUM

2023-2025

PREREQUISITE SEMESTER

SEMESTER HOURS

MATH 1314: College Algebra

ENGL 1301: English Composition I

BIOL 2301 or 2101: Anatomy and Physiology

EDUC 1300: Student Success and Career Development 3

*****************************************************************************

FALL FIRST SEMESTER

RADR 1303: Patient Care

RADR 1411: Basic Radiographic Procedures

RADR 1160: Clinical Practicum I

RADR 1301: Introduction to Radiography

XXXXX3XX: Approved Fine Arts Elective

SPRING SECOND SEMESTER

RADR 2401: Intermediate Radiographic Procedures

RADR 1266: Clinical Practicum II

RADR 1313: Principles of Radiographic Imaging I

SUMMER THIRD SEMESTER* 8 weeks

RADR 2331: Advanced Radiographic Procedures

RADR 2260: Clinical Practicum III

FALL FOURTH SEMESTER

RADR 2333: Advanced Medical Imaging

RADR 2366: Clinical Practicum IV

RADR 2309 Radiographic Imaging Equipment

PSYC 2301: Introduction to Psychology or

SOCI 1301: Introduction to Sociology

SPRING FIFTH SEMESTER

RADR 2367: Clinical Practicum V

RADR 2217: Radiographic Pathology

RADR 2213: Radiation Biology & Protection

SUMMER SIXTH SEMESTER* 8 weeks

RADR 2335: Radiologic Technology Seminar

RADR 2167: Clinical Practicum VI

TOTAL

64 Total Credit Hour

CURRICULUM SEQUENCING

The basic plan of the curriculum encompasses the following steps:

a. Didactic instruction with lab experiences

b. Practicum testing on campus in procedures and image production

c. Working under the direct supervision of a qualified technologist in the clinic,

keeping a log of exams observed, participated in, repeated, and performed.

d. Competency testing in the clinic, with a minimum grade of 90%

e. Performing exams under indirect supervision

A. Students must be successful at each step to be able to proceed to the next step.

Students must pass a practical exam on campus before testing on the exam in

the clinic is allowed.

Students in the Radiography program are required to maintain a minimum

GPA of 2.0 (C average) to remain in the program and to qualify for

graduation. The grading scale for the Program is as follows:

Didactic Grading

Clinical Grading

A--Excellent

90% - 100%

A--Excellent

93% - 100%

B--Above average

80% - 89%

B—Above average

85% - 92%

C--Average

75% - 79%

C--Average

75% - 84%

D - Below Average

60% - 74%

D - Below Average

60% - 74%

F - Failure

Below 60%

F - Failure

Below 60%

Any grade below a "C" is considered unacceptable and will prevent the student from

progressing to the next semester. The grading scale has been set to indicate the

necessary proficiency level required for passing the certification examination given by

the American Registry of Radiologic Technologists (ARRT).

Failure of a course may result in dismissal from the program; however, this does not

mean that a student would be ineligible to register for other courses at Houston

Community College. Students may apply for readmission to the program, but they are

not guaranteed a space in the next class. If the student's GPA falls below 2.0, he/she

will not be readmitted to the program. Other factors that would make a student ineligible

for readmission include scholastic dishonesty, unprofessional behavior in the

classroom/clinical setting, removal from a clinical sight and documentation from a

clinical affiliate asking for removal or non-reassignment of a student, failure/refusal to

meet with Department Chair/Program Officials. The student has the right to file a grade

appeal. (See Program Policy, Grade Appeal [p.76-81] and Appendix D)

FINAL GRADE OF FX

Students who stop attending class and do not withdraw themselves prior to the

withdrawal deadline may either be dropped by their professor for excessive absences or

be assigned the final grade of “FX” at the end of the semester. Students who stop

attending classes will receive a grade of “FX”, compared to an earned grade of “F”

which is due to poor performance. Logging into a DE course without active participation

is seen as non-attending. Please note that HCC will not disperse financial aid funding

for students who have never attended class. Students who receive financial aid but fail

to attend class will be reported to the Department of Education and may have to pay

back their aid. A grade of “FX” is treated exactly the same as a grade of “F” in terms of

GPA, probation, suspension, and satisfactory academic progress

A. Eligibility to sit for the certification examination given by ARRT is

predicated on the completion of the course work in the program and the

graduate must have earned his/her associate degree. No student will be

permitted to sit for the examination unless all clinical education and all

academic course work is completed.

B. Each semester is a prerequisite for subsequent semesters. All courses must

be completed in the semester before a student may continue in the program.

C. All prerequisites must be satisfied before entering a class. Course prerequisites

are printed in the college catalog.

D. Grades will be posted at the end of each semester. Students will be able to

access their grades online after the end of the semester. Students should

follow the instructions on the hccs.edu website for accessing grades.

E. STUDENTS WHO RECEIVE A “D” or an "F" IN ANY RADIOGRAPHY

COURSE WILL NOT BE PERMITTED TO CONTINUE IN THE PROGRAM. If a

student earns a “D” or an "F" in an academic course in the degree plan, which

causes his/her GPA to fall below a 2.0, the student will be withdrawn from the

program and may apply for readmission. Readmission is not guaranteed.

F. RADR 2335 is the Capstone Course for the program. It is taught as a seminar

course designed to evaluate student’s knowledge of Radiography as they

prepare to graduate from the program. It is an essential course to prepare

students to apply for the ARRT examination. It is the last course to be

completed in the program.

The Radiography Program is considered a full-time Program. Although there may be

some semesters where the credit hour load is less than 12 hours, the amount of time

spent in class and clinic averages 25 - 30 hours per week.

All Radiography students are committed to a six-semester (two-year) program.

Semester breaks will be observed as they are by other HCC students and the HCC

systems. During these breaks, students will be excused from classroom and clinic

schedules. Some classes may need to be made-up after the holiday and will be

announced in the course calendar. Students must schedule personal time off after

all announced final exams.

Often, failure in the program is caused by a conflict between work and school. Both job

and scholastic performance suffers. The Program discourages students from working in

the capacity of radiographers prior to graduation. Until the program is completed,

students do not have all the necessary skills to perform the tasks required of a

radiographer. The policy of the program is to counsel students who appear to have a

conflict between academic and non-academic life. Students may be sent an Early Alert

if a student continues to exhibit unacceptable behaviors, the student will be placed on

probation for the remainder of the semester. The following are examples of behaviors

that would warrant a counseling session:

1. Poor clinic evaluations

2. Patterned and/or excessive tardiness

3. Decline in academic and/or clinical performance

4. Unwillingness to accept feedback

5. Disrespect for clinic/class/departmental faculty and/or students

DESCRIPTION OF SEMESTERS

First semester

In the first semester (Fall), students are enrolled in RADR 1303 Patient Care , RADR

1411 Basic Radiographic Procedures, RADR 1301 Introduction to Radiography and

RADR 1160 Clinical Practicum I *(see syllabi for complete course content). These four

courses complement each other in a way that prepares the students for an introduction

to the clinical environment. RADR 1303 is a lecture course. Topics include patient

assessment, infection control procedures, emergency and safety procedures,

communication and patient interaction skills and basic pharmacology. Basic radiation

protection, medical ethics and legal issues will also be discussed. RADR 1411 is a

lecture/lab course. Students cover anatomy and positioning of the chest, abdomen, and

upper and lower extremities as well as body systems. Lab competency must be

achieved before a student can attend clinic. Students participate in positioning lab,

including practicums. RADR 1301 provides a general overview of the radiography field;

many topics will be discussed pertaining to radiography. RADR 1160 is the first clinical

experience. This clinical begins in the 5

week of the semester after basic patient care

skills, lab competency and positioning exposure has occurred. To receive a grade for

the course, a student must successfully competency test on One (1) exam. If the

student does not fulfill the requirement, they will receive an “F” in the course.

Second semester

In the second semester (Spring), students are enrolled in RADR 2401 Intermediate

Radiographic Procedures, RADR 1313 Principles of Radiographic Imagining and RADR

1266* Clinical Practicum II (see syllabi for complete course content). RADR 2401 is the

anatomy and positioning course. Students are taught pelvis, hip, spine, thorax and

contrast exams. Body systems will also be taught. RADR 1313 is a lecture/lab course

where techniques and principles of imaging are covered. In RADR 1266, the student

must attempt/complete twelve (12) exams to receive a grade. If the 12 exams are not

completed in this semester (see RADR 1266 syllabus), an incomplete will be

recorded, and a Change of Grade form is prepared for the following semester. For the

grade to change, the student MUST complete the make-up exams in the following

semester.

The student performs chest and abdomen exams and competency tests on upper and

lower extremities. At any time, the instructor may require the student to repeat a

competency exam if continued competency is not demonstrated. Students are

evaluated by the clinical instructor and staff technologists at the clinical education

center. National and local society participation is highly encouraged in preparation for

participation in professional society events.

Third semester

In the third semester (Summer), the student is enrolled in RADR 2331 Advanced

Radiographic Positioning and RADR 2260 Clinical Practicum III* (see syllabi for

complete course content). In RADR 2331, students will be taught positioning for skull

and facial region, pediatric, trauma and mobile radiography. In RADR 2260, the student

must attempt/complete eight (8) exams to receive a grade. If the 8 exams are not

completed in this semester (see RADR 2260 syllabus), an incomplete will be recorded,

and a Change of Grade form is prepared for the following semester. For the grade to

change, the student MUST complete the make-up exams in the following semester.

Students can competency test on upper and lower extremities, spine, and contrast

studies. Students may rotate through ancillary imaging areas. The students are

required to perform those exams in which competency were demonstrated.

Fourth semester

In the fourth semester (Fall), students are enrolled in RADR 2333 Advanced Medical

Imaging, RADR 2309 Radiographic Imaging and Equipment and RADR 2366 Clinical

Practicum IV* (see syllabi for complete course content). RADR 2333 provides

instruction in specialized imaging modalities. covers study of the equipment and

physics of x-ray production, basic x-ray circuits and relationship of equipment

components to the imaging process.. In RADR 2366, the student must

attempt/complete thirteen (13) exams to receive a grade. If the 13 exams are not

completed in this semester (see RADR 2366 syllabus), an incomplete will be

recorded, and a Change of Grade form is prepared for the following semester. For the

grade to change, the student MUST complete the make-up exams in the following

semester. Students can competency test on head and neck procedures in addition to

the extremities, thorax, entire spine, and contrast studies. Students may rotate

through ancillary imaging areas.

Fifth semester

In the fifth semester (Spring), students are enrolled in RADR 2217 Radiographic

Pathology, RADR 2213 Radiation Protection & Biology and RADR 2367 Clinical

Practicum IV* (see syllabi for complete course content). RADR 2217 presents the

disease process and common diseases and their radiologic appearance. In RADR

2213, students study the effects of radiation exposure on biological systems and are

taught methods for measuring and monitoring radiation as well as how to protect

personnel and patient from excessive exposure. In RADR 2367, the student must

attempt/complete thirteen (13) exams to receive a grade. If the 13 exams are not

completed in this semester (see RADR 2367 syllabus), an incomplete will be recorded,

and a Change of Grade form is prepared for the following semester. For the grade to

change, the student MUST complete the make-up exams in the following semester.

Students can competency test in all previous areas.

Sixth semester

In the sixth semester (Summer), students are enrolled in RADR 2335 Radiologic

Technology Seminar and RADR 2167 Clinical Practicum VI*. These are considered

capstone courses (see syllabi for complete course content). In RADR 2335, the student

will be regularly assessed on their competence of the didactic portion of this program.

This course also reviews the requirements for the American Registry of Radiologic

Technologists (ARRT) exam, and the (TMB) Texas Medical Board (MRT) license.

Recruiters, area human resources personnel, as well as others may be invited to do

presentations for the class. In RADR 2167, the student is required to perform four

(4) competencies, to complete the total required ARRT mandatory and elective

competencies, as well as four (4) additional terminal competencies as decided

by the clinical instructor. Competency exams may include a variety of exams covered

in the Radiography courses. To receive a grade for the course, a student must

successfully competency test on all exams required in this semester. If the student

does not fulfill the requirement, they will receive an “F” in the course.

Incomplete grades will not be given in the sixth semester.

*The Grading Scale for all clinical practicum courses are as follows:

A = 93 - 100

B = 85 - 92

C = 75 - 84

D = 60 - 74

F = Below 60

NOTE: The exact number of clinical competencies required in each clinical semester may change

and will be most accurately reflected in the course syllabus.

COURSE EVALUATIONS

Once a semester, all students are requested to complete course evaluations (EGLS3) for each

class in which they are enrolled. Students are invited to use constructive feedback in completing

the evaluations so faculty can identify strengths and weaknesses in the course. Faculty does

not review the actual evaluations by the students, but receive a summary or an average of the

course ratings.

BOOK LIST

semester fall

RADR 1303 Patient Care and Ethics

Title: Introduction to Radiologic Sciences and Patient Care

Author: Adler/Carlton

Publisher: Elsevier/ Saunders /8

edition

ISBN: 9780323872201

RADR 1411, Basic Radiographic Procedures

Title: Textbook of Radiographic Positioning and Related Anatomy (Used for 3 semesters)

Author: Bontrager, K., Lampignano, J

ublisher

: E

lsevier

Mosb

202

edition

ISBN: 978-0-323-653671

RADR 1411, Basic Radiographic Procedures Workbook

Title: Radiographic Positioning and Related Anatomy Procedures Workbook

Author: Bontrager, K., Lampignano, J

ublisher

: E

lsevier

edition

ISBN: 978-0-323-694230

RADR 1301 Introduction to Radiography

Title: Introduction to Radiologic Technology

Author: William J. Callaway

Publisher: Elsevier

ISBN: 978-0-323-64339-9

RADR 1160 Clinical Practicum I (No textbook required)

semester spring

RADR 1313 Principles of Radiographic Imaging I

Title: Radiographic Imaging & Exposure

Author: Terri L Fauber

Publisher: Mosby / 6th edition

ISBN: 978-0-323-661393

RADR 2401 Intermediate Radiographic Procedures

Title: Textbook of Radiographic Positioning and Related Anatomy

Author: Bontrager, K., Lampignano, J.

ublisher

: E

lsevier

Mosb

2021

edition

ISBN: 978-0-323-653671

RADR 1266: Clinical Practicum II (No textbook required)

semester summer

RADR 2331 Advanced Radiographic Procedures

Title: Textbook of Radiographic Positioning and Related Anatomy

Author: Bontrager, K., Lampignano, J.

ublisher

: E

lsevier

Mosb

2021

edition

ISBN: 978-0-323-653671

RADR 2260: Clinical Practicum III (No textbook required)

semester fall

RADR 2309 Radiographic Imaging Equipment

Title: Essentials of Radiographic Physics

and Imaging

Author: Johnston,Fauber

Publisher: Mosby, 2020/3

edition

ISBN: 9780323566681

RADR 2333 Advanced Medical Imaging (No textbook required)

RADR 2366: Clinical Practicum IV (No textbook required)

5th semester spring

RADR 2213 (spring) Radiation Biology & Protection

Title: Radiation Protection in Medical Radiography” (9th edition)

Authors: Mary Alice Statkiewicz Sherer, AS, RT(R), FASRT, Paula J. Visconti, PhD, DABR, E. Russell

Ritenour, PhD, DABR, FAAPM, FACR and Kelli Haynes, MSRS, RT(R)

Publisher: Elsevier/Mosby

ISBN: 9780323825030 Copyright: 2022

RADR 2217 Radiographic Pathology Title: Radiographic Pathology for Technologists, 8

edition

Author: Kowalczyk

Mosby/Elsevier

ISBN: 9780323791298

RADR 2367 Clinical Practicum V (No textbook required)

semester summer

RADR 2335 Radiologic Technology Seminar

Title: Online Rad Review Easy

Title: RADIOGRAPHY PREP

Author: DA Saia, McGraw Hill

ISBN: 978-1-269-86357-8

RADR 2167 Clinical Practicum VI (No textbook required)

The bookstore is located at the West Loop Center, 5601 West Loop South,

Houston, TX. 77081.

Health - Program Information

Name of Program: Radiography 2023 - 2025 2 years

Total Hours of Instruction: Contact Hours: 2400 Credit Hours: 64

DETAILED COST INFORMATION

Program Cost

In-District

Program Cost

Out-District

Program Cost

Out-State

Tuition, Lab Fee (s) & Recreation

Fee (s)

$6880

$13024

$21248

Distance Education Fee (s)

N/A

Books

1453.00

Exam or Testing Fee (s)

HESI Pre –Entry 100.00

Background/Drug screening Fee

94.00

CPR (AHA-BLS)

Varies

Yearly Renewal Background/Drug

screening Fee

56.00

Trajecsys (Online Clinical Record

System)

150.00

MyClinical Exchange - 1year

membership

39.50

Certification Fee (s)

ARRT Board 225.00

TMB State License & Fingerprint

TMB State Lic. 80.00

TMB Jurisprudence Exam

TMB 34.00

Uniform

325.00

Health Insurance

Varies

Meningitis

N/A

Immunization (s)

425.00

Parking

Varies

Other(s)

N/A

Total cost for Supplies

Itemize supplies

Lead Markers 2 sets at 25.00

50.00

Total Cost

$9,911.50

$16,055.50

$24,279.50

TECHNICAL

STANDARDS FOR

RADIOGRAPHY

The following standards are capabilities related to successful practice in the

Radiography profession. They are “non-academic” criteria and include physical

capabilities required of radiography students and radiography professionals.

Students should be aware that they must be able to meet these standards to

successfully complete the program. Please read each item carefully to determine if you

can meet each requirement.

Skills

Speaking — Talking to others to convey information effectively.

Active Listening — Giving full attention to what other people are saying, taking time to

understand the points being made, asking questions as appropriate, and not interrupting

at inappropriate times.

Operation and Control — Controlling operations of equipment or systems.

Service Orientation — Actively looking for ways to help people.

Coordination — Adjusting actions in relation to others' actions.

Monitoring — Monitoring/Assessing performance of yourself, other individuals, or

organizations to make improvements or take corrective action.

Operation Monitoring — Watching gauges, dials, or other indicators to make sure a

machine is working properly.

Social Perceptiveness — Being aware of others' reactions and understanding why they

react as they do.

Science — Using scientific rules and methods to solve problems.

Instructing — Teaching others how to do something.

Abilities

Oral Comprehension — The ability to listen to and understand information and ideas

presented through spoken words and sentences.

Oral Expression — The ability to communicate information and ideas in speaking so

others will understand.

Near Vision — The ability to see details at close range (within 6 to 20 feet); observe the

patient’s condition; read radiographic/imaging equipment; evaluate medical images for

appropriate positioning and image quality; ability to see fine lines; distinguish gradual

changes in blacks, grays, and whites.

Arm-Hand Steadiness — The ability to keep hand and arm steady while moving arm or

while holding arm and hand in one position.

Information Ordering — The ability to arrange things or actions in a certain order or

pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters,

words, pictures, mathematical operations).

Problem Sensitivity — The ability to tell when something is wrong or is likely to go

wrong. It does not involve solving the problem, only recognizing there is a problem.

Control Precision — The ability to adjust the controls of a machine quickly and

repeatedly to exact positions.

Deductive Reasoning — The ability to apply general rules to specific problems to

produce answers that make sense.

Finger Dexterity — The ability to make precisely coordinated movements of the fingers

of one or both hands to grasp, manipulate, or assemble very small objects.

Multi limb Coordination — The ability to coordinate two or more limbs (for example, two

arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not

involve performing the activities while the whole body is in motion.

Hearing Ability – The ability to respond to patient’s verbal inquiries; hear faint or muffled

sounds when the use of surgical masks is required; communicate with other personnel

involved in the care of the patient; initiate timely response to audible alarms and signals.

Work Activities

Assisting and Caring for Others — Providing personal assistance, medical attention,

emotional support, or other personal care to others such as coworkers, customers, or

patients.

Getting Information — Observing, receiving, and otherwise obtaining information from

all relevant sources.

Performing for or Working Directly with the Public — Performing for people or dealing

directly with the public.

Updating and Using Relevant Knowledge — Keeping up-to-date technically and

applying new knowledge to your job.

Controlling Machines — Using either control mechanisms or direct physical activity to

operate machines.

Handling and Moving Objects — Using hands and arms in handling, installing,

positioning, and moving materials, and manipulating things. Pull and push heavy objects

Interacting with Computers — Using computers and computer systems to program

enter data, or process information.

Communicating with Supervisors, Peers, or Subordinates — Providing information to

supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in

person.

Performing General Physical Activities — Performing physical activities that require

considerable use of your arms and legs and moving your whole body, such as climbing,

lifting, balancing, walking, stooping, and handling of materials. Must be able to lift 25

pounds for short distances. Reach equipment at heights greater than 6 feet. Walk to

various locations for portable procedures. Standing unassisted for long periods of time.

Able to have enough strength to transfer and position patients and to move and operate

equipment such as stretchers and wheelchairs.

Documenting/Recording Information — Entering, transcribing, recording, storing, or

maintaining information in written or electronic/magnetic form.

Work Styles

Concern for Others — Job requires being sensitive to others' needs and feelings and

being understanding and helpful on the job.

Attention to Detail — Job requires being careful about detail and thorough in completing

work tasks.

Dependability — Job requires being reliable, responsible, and dependable, and fulfilling

obligations.

Self-Control — Job requires maintaining composure, keeping emotions in check,

controlling anger, and avoiding aggressive behavior, even in very difficult situations.

Cooperation — Job requires being pleasant with others on the job and displaying a

good-natured, cooperative attitude.

Integrity — Job requires being honest and ethical.

Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively

with high stress situations.

Initiative — Job requires a willingness to take on responsibilities and challenges.

Adaptability/Flexibility — Job requires being open to change (positive or negative) and

to considerable variety in the workplace.

Achievement/Effort — Job requires establishing and maintaining personally challenging

achievement goals and exerting effort toward mastering tasks.

Sources:

Radiologic Technologists Bureau of Labor Statistics, U.S. Department of Labor.

Occupational Outlook Handbook, 2012-2013 Edition

American Registry of Radiologic Technologists (ARRT), 1255 Northland Dr., St. Paul,

MN 55120-1155. Phone: (651) 687-0048.

American Society of Radiologic Technologists (ASRT), 15000 Central Ave. SE,

Albuquerque, NM 87123-3917. Phone: (800) 444-2778. Fax: (505) 298-5063.

ARRT STANDARDS OF ETHICS (American Registry of Radiologic Technologists)

This Code shall serve as a guide through which Radiologic Technologists may evaluate

their professional conduct as it relates to patients, colleagues, other members of the

medical care team, health care consumers, and employers. The Code is intended to

assist radiographers in maintaining a high level of ethical conduct.

For the ARRT Code of Ethics, see the ARRT Standards of Ethics

ASRT Scholarships

The American Society of Radiologic Technologists offers 2 scholarships with application

deadlines on or around February 1

. Applicants must be currently enrolled in a

Radiologic Technology program maintaining a 3.0 or above GPA in the Radiography

Course work. They must be a United States Citizen, national or permanent resident

and evidence financial need.

The website for ASRT is www.asrt.org

The Jerman-Cahoon Student Scholarship

www.asrt.org/foundation/jerman_cahoon.htm

The Royce Osborn Minority Student Scholarship

www.asrt.org/foundation/royce_osborn.htm

There are scholarships available through the HCC Foundation. Students can apply for

these scholarships online.

Additionally, students may apply for PELL Grants and other forms of Financial Aid

offered through the HCCS Financial Aid Office.

Information pertaining to these scholarships is subject to change without notice.

PROGRAM POLICIES

To maintain a Program which provides the best possible education for the students and

efficient radiology departments that afford the highest quality medical care for the

patients, the following section of this handbook includes program policies that are

currently in effect for students enrolled in the HCCS Radiography Program. The

Radiography Program reserves the right to make any changes to this handbook at any

time with little or no notice. Policies included in the HCCS student online handbook are

also enforced.

ADA Consideration

HCCS recognizes its responsibility not to discriminate against anyone who has a

documented disability that substantially limits one or more major life activity; has a record

of such impairment; or is regarded as having impairment. Specific policies have been

established to enable students with documented disabilities who are otherwise qualified,

to request accommodations which would allow them equal access to the College under

Section 504 of the Rehabilitation Act of 1973 and under the Americans with Disabilities

Act of 1990.

A new, updated letter of accommodation would be submitted to instructors within the first

three (3) days of each semester. Students who submit a letter of accommodation any

time after the first three (3) days of a semester should expect to begin receiving

accommodations following a 24-hour timeframe for instructors to implement new

changes.

Obtaining reasonable accommodations is an interactive process that begins with the

student’s disclosure of his/her disability directly with the ADA Counselor in Ability

Services. The ADA Counselor for the Coleman College is in Room 101 of the Learning

Success Center (LSC).

Title IX Amendment

Houston Community College is committed to cultivating an environment free from

inappropriate conduct of a sexual or gender-based nature including sex discrimination,

sexual assault, sexual harassment, and sexual violence. Sex discrimination includes all

forms of sexual and gender-based misconduct and violates an individual’s fundamental

rights and personal dignity. Title IX prohibits discrimination based on sex-including

pregnancy and parental status in educational programs and activities. If you require an

accommodation due to pregnancy, please contact an Abilities Services Counselor. The

Director of EEO/Compliance is designated as the Title IX Coordinator and Section 504

Coordinator. All inquiries concerning HCC policies, compliance with applicable laws,

statutes, and regulations (such as Title VI, Title IX, and Section 504), and complaints

may be directed to:

David Cross

Director EEO/Compliance

Office of Institutional Equity & Diversity

3100 Main

(713) 718-8271

Houston, TX 77266-7517 or Institutional.Equity@hccs.edu

http://www.hccs.edu/departments/institutional-equity/title-ix-know-your-rights/

Texas HB 1508

Texas HB 1508 requires the following information to be given to students. If you are

applying for admission to a program that prepares an individual for an initial occupation

license or certification and/or if you later decide to change to a program that prepares

you for an initial occupational license or certification, in accordance with state law,

please be advised of the following:

1. An individual who has been charged or convicted of an offence or who is on

probation may not be eligible for issuance of an occupational license or

certification upon completion of the educational program.

2. It is the responsibility of the individual to immediately report to the program any

change in status that would affect that individual’s eligibility to apply for a license

or certification.

3. Local, state, or national licensing and certification authorities may issue

additional guidelines related to criminal history. Applicants should contact their

respective licensing or certification authority for more details.

Most health care programs require all students, admitted to the program, to submit to a

national background check. Applicants are encouraged to review all applicable eligibility

requirements related to the respective occupational license or certification. Questions

related to eligibility requirements should be directed to the individual program and

applicable licensing or certification authority.

ATTENDANCE POLICY

Students absent from a course for more than 12.5% of the total hours of instruction,

which includes labs, will be administratively dropped. Any student who is absent from

the class for more than 25% of a class session will be counted absent for the day.

Individual instructors have the right to make course-specific attendance and tardy

policies.

Attendance in clinic courses is addressed in this handbook under “Clinical

Considerations”.

BEREAVEMENT LEAVE POLICY

Upon submission of appropriate documentation (i.e., obituary, funeral program) to the

Program Director, a student may take up to three consecutive leave days in each year

for the death of the relative who is an immediate family member.

Immediate family members are:

Spouse Mother or Father-in-law

Mother or Father Brother or Sister-in-law

Brother or Sister Stepparents or Stepchild

Child Grandparent

Any days absent more than the three consecutive days or for the death of anyone

other than those listed above will be counted as an absence whether it occurs in a

didactic or clinical course.

CATASTROPHIC LEAVE

The HCC Radiography Program recognizes that certain life events require additional

attention from the student for short periods of time. Additional time away from the

classroom/clinic may, under catastrophic circumstances, be granted. These events will

be reviewed on a case-by-case basis by the Program Director and the Clinic

Coordinator.

Catastrophic leave will consist of no more than two weeks of the student’s clinic for that

semester. This is in addition to the time allotted for that semester’s absences. Makeup

time is mandatory and must be completed by the end of the following semester. The

student will be required to meet with the Program Director and the Clinical Coordinator

to schedule the make-up time.

PREGNANCY LEAVE

Pregnancy leave will consist of no more than two weeks of the student’s clinic for that

semester. This is in addition to the time allotted for that semester’s absences. Makeup

time is mandatory and must be completed by the end of the following semester. The

student will be required to meet with the Program Director and the Clinical Coordinator

to schedule the make-up time.

MEDICAL LEAVE

Should a student experience an acute injury, illness, or surgery during the Radiography

Program (either during the semester or on break time), a release from the student's

physician is required before the student may return to clinic. The release must state the

student's ability to participate in all the activities stated in the course syllabus. If the

student exceeds the absences for any semester due to injury, surgery, illness, or

pregnancy the catastrophic leave/ pregnancy leave policy will apply. Examples of

acute injuries include, but are not limited to, fractures of the extremities, whiplash,

concussion, contusions, open wounds requiring sutures, lumbar strains, etc.

DRUG SCREEN & BACKGROUND

Drug screen and Background information is offered through the CastleBranch online

system.

ï Background Check

ï 10 Panel Drug screen

- Repeated at start of the 2

year of program (annually)

ï CPR certification (American Heart Association – BLS)

ï Proof of Health Insurance

ï All required Immunizations

Evidence of immunity for:

a. Measles, Mumps, Rubella (MMR) (positive titer)

b. Varicella Zoster (chicken pox) (positive titer)

c. Tetanus/diphtheria booster within the past 10 years

d. Hepatis B vaccine

e. Influenza vaccine

All students are required to have a background check and drug screen done yearly.

DRUG TESTING

To comply with the Joint Commission for Accreditation of Healthcare Organization’s

standards, the Health Science programs require criminal background checks and drug

screening on all accepted students to the Radiography program. This is required of all

students providing care, treatment or services in a JCAHO accredited clinical affiliate

and is part of the affiliation agreement.

In accordance with the Houston Community College Radiologic Technology Program,

students upon acceptance into the program are required to submit the results of a drug

screen as a condition of participation into the program. Background checks and drug

screens should be submitted to the program based on the procedures and timelines set

forth by the program. Students will be given instructions on testing procedures upon

acceptance and are responsible for the cost of the background check and drug

screening.

Students will be required to also submit another drug screen and background check

before the start of the 2

year of the program. This is to ensure compliance with the

standards set forth by clinical affiliates.

The drug screening must include a 10-panel test type. This includes screening for

amphetamines, barbiturates, benzodiazepines, cannabinoids, cocaine, creatinine,

methadone, methaqualone, opiates, phencyclidine, and propoxyphene.

Based on the results of these tests, any affiliated clinical site may determine to not

allow your presence at their facility. Denial of clinical access could result in your

inability to successfully complete the clinical requirements of a specific course and

the program.

A student with a positive drug screen will be disallowed from clinical participation and

any course requiring clinical participation.

A student excluded for a positive drug screen may request reconsideration for program

entry the following year based on program readmission policies.

Students with a positive drug screening due to prescription medications will be required

to submit a physician’s note to support the positive drug screen results. The student will

be required to submit all physician supported documents to Castle branch. Failure to

submit physician supported documents within a timely manner will result in program

expulsion.

A clinical affiliate and/or clinical instructor reserves the right to remove a student from

the facility for suspicion of substance use or abuse, including alcohol. The affiliate

reserves the right to request that a student submit to a repeat drug screen at the

student’s expense on the same day that the student is removed from the clinical facility.

Failure to comply will result in the student’s immediate expulsion from the clinical facility

and can result in program penalties up to expulsion from the program.

DUE PROCESS

Students who wish to appeal a course grade must follow the policy as outlined in the

HCCS Radiography Program Handbook (Appendix D).

This completed information packet must be submitted to the College Dean’s office.

FINANCIAL AID & VETERAN’S BENEFITS & INCOMPLETE GRADES STATUS

The Radiography Program acknowledges that semester course work may not be

completed for various reasons. The Program follows the college policy on reporting (I)

incompletes when the student has been unable to complete the required course work

for reasons outside of his/her control. The Program shall not be held responsible for

any impact an incomplete grade has on his/her financial aid, scholarship, Veteran’s

Benefits or GPA.

HARASSMENT

The HCCS Radiography Program follows the HCCS Board Policy, in all matters dealing

with harassment by or of any employee of HCCS or students of HCCS.

If a student feels they have been the victim of harassment and report it to the Program

Director and/or Clinic Coordinator they must provide a written and signed statement

regarding the alleged harassment.

When the Program Director and/or the Clinic Coordinator receive this written and signed

statement, the charges of harassment will be investigated within 24 hours (Monday-

Friday business hours) and immediate action will be taken to ensure the student’s rights

are protected.

JRCERT COMPLIANCE

The Joint Review Committee on Education in Radiologic Technology (JRCERT) serves

as the accrediting body for the Houston Community College Radiography Program.

The goals of accreditation are to protect the student and the public, stimulate

programmatic improvement, provide protective measures for federal funding or financial

aid, and promote academic excellence.

There are six standards that the program must remain in compliance with and those

are:

Standard One: Accountability, Fair Practices, and Public Information

The sponsoring institution and program promote accountability and fair practices in relation to

students, faculty, and the public. Policies and procedures of the sponsoring institution and

program must support the rights of students and faculty, be well-defined, written, and readily

available.

Standard Two: Institutional Commitment and Resources

The sponsoring institution demonstrates a sound financial commitment to the program by

assuring sufficient academic, fiscal, personnel, and physical resources to achieve the

program’s mission.

Standard Three: Faculty and Staff

The sponsoring institution provides the program adequate and qualified faculty that

enable the program to meet its mission and promote student learning.

Standard Four: Curriculum and Academic Practices Health and Safety

The program’s The program’s curriculum and academic practices prepare students for

professional practice.

Standard Five: Health and Safety

The sponsoring institution and program have policies and procedures that promote the

health, safety, and optimal use of radiation for students, patients, and the public.

Standard Six: Programmatic Effectiveness and Assessment: Using Data for

Sustained Improvement

The extent of a program’s effectiveness is linked to the ability to meet its mission, goals,

and student learning outcomes. A systematic, ongoing assessment process provides

credible evidence that enables analysis and critical discussions to foster ongoing program

improvement.

To read more about these STANDARDS go to the JRCERT website at www.jrcert.org.

If you believe this program to be in non-compliance with JRCERT STANDARDS the

program requests that you, in writing, state the complaint to the Program Director and

allow 10 days for a written response.

If satisfaction is not achieved, you have a right to lodge a formal written, signed

complaint and send it to the JRCERT at 20 N. Wacker Drive, Suite 2850/Chicago, IL

60606-3182.

They will follow their Due Process Policies in investigating the allegations. Within 20

days following proper receipt of the complaint, the JRC will notify the complainant if

allegations are unfounded.

If yes, the JRC will acknowledge receipt of allegations to the complainant within 20

days of the receipt of the complaint and provide the policy and procedures pertaining to

investigation and resolution.

For more information regarding this, go to the JRC website, click on Policies and

Procedures and then on Public Responsibility Policies

PREGNANCY POLICY

A student may voluntarily inform the Program Director or Instructor of pregnancy

status (See Appendix C) and may continue enrollment in the program without

modification and interruption. Other options can include leave of absence from the

program and/or clinic. If declared, the pregnant student will then receive a fetal

monitor to wear over the abdominal area.

It is the individual student's responsibility to read and adhere to the guidelines set

forth in this policy for radiation protection of the embryo-fetus. A student is NOT under

obligation to inform the program of a pregnancy. At any time, a student may withdraw

their Declaration of Pregnancy by completing the form provided (See Appendix C).

Guidelines:

1. Each student may voluntarily report any suspected condition of, or known,

pregnancy to the Program Director so that additional protective measures can be

taken.

2. The Radiation Safety Officer or Program Director will counsel the pregnant student

concerning the effects of ionizing radiation in-utero and the additional protective

measures necessary to protect the embryo-fetus.

3. The pregnant student will acknowledge by signature, comprehension of the

instructions received during the counseling session regarding the mutual

responsibilities for protection of the embryo-fetus during her pregnancy.

4. In agreement with the Nuclear Regulatory Commissions (NRC) Regulatory Guide

8.13, the embryo-fetus is regarded as a separate entity, distinct from the woman

bearing it. Thus, the embryo-fetus carried by a woman who is a radiation worker is

not regarded as subject to the occupational limits, but rather to lower limits that are

necessary for its adequate protection.

5. In compliance with NRC Code of Federal Regulations (CFR) 10 part 19 and 20, and

the Texas Department of State Health Services (TDSHS), Texas Regulations for

Control of Radiation '289.202, the total dose equivalent limit (excluding medical

exposure) to an embryo-fetus during the entire pregnancy, due to occupational

exposure of a declared pregnant woman, shall not exceed .5 rem (5 mSv). Once a

pregnancy becomes known, exposure of the embryo-fetus shall be no greater than

0.05 rem (0.5 mSv) in any month (excluding medical exposure).

6. In compliance with NRC and TDSHS regulations, the pregnant student will be

provided a second personal monitor to assure that the dose equivalent to the

embryo-fetus does not exceed 0.05 rem (0.5 mSv) in a month. This monitor should

be worn at waist level, under the apron while in the clinical education setting. The

second monitor for the embryo-fetus should not be mixed up with the collar monitor

worn by the pregnant student radiographer.

7. It is not recommended that the pregnant student perform radiographic procedures

on patients receiving therapy with intra cavity or interstitial sources of radiation. If

fluoroscopy or mobile radiography procedures are performed, the pregnant

Radiography Student must wear two (2) lead aprons (one draped to the front and

the second draped to the back) with a minimum of 0.5mm lead equivalent.

(Reference: Radiologic Science for Technologists, by Stewart C. Bushong).

8. The quarterly radiation monitoring exposure report, the NRC Reports, and the

Texas Regulation for Control of Radiation are available for viewing in the office of

the Radiation Safety Officer, Coleman College, Room 527.

9. The pregnant radiologic technology student may continue enrollment in clinical

education courses. The pregnant student may resume training at the earliest

possible semester after the delivery or birth of the baby. All other clinical education

competencies and course requirements are expected to be accomplished.

10. After the student has had the opportunity to review the NCR Codes and decides to

voluntarily withdraw from clinical courses, the student must follow the re-admission

process established by the program and meet all requirements for re-admission.

Program extension due to pregnancy leave may not exceed one year beyond the

original scheduled completion date. If a student chooses to drop the course, it must

be done before or on the official drop date of the College.

The Nuclear Regulatory Commission’s publication Regarding Fetal Exposure is

included in this handbook (Appendix B). All students are to read this publication as part

of this handbook. Students may relay any questions or concerns to the Radiation Safety

Officer. Additional information regarding radiation protection can be found at

www.nrc.gov/NRC/radprotect.html

RADIATION SAFETY and MONITOR POLICY

Radiation safety is a term that includes the guidelines listed below. The lab is certified

by the Texas Department of Health for education only. Students will be expected to

always practice proper radiation safety procedures when present in clinical education

classes and in campus laboratory activities. This program embraces the ALARA

concept. When students are in the laboratory an instructor must be present when an

exposure is made. This is done to safeguard the health and safety of students. NO

HUMAN IS TO BE EXPOSED BY RADIATION IN THE RADIOGRAPHY LAB AT THE

COLLEGE CAMPUS FOR ANY REASON.

IT IS REQUIRED BY LAW THAT ALL PERSONS WORKING WITH OR AROUND X-

RAY EQUIPMENT WEAR CURRENT RADIATION MONITORS.

Radiation monitors are furnished to students in accordance with existing state and

federal regulations, which require that students wear them when working in areas

where potential radiation exposure may occur. The reports regarding exposure become

a part of the student’s permanent record and are open for their inspection. When the

student leaves this institution, he/she may request a copy of their exposure record to

either take with them or to have sent to their employer. To utilize the radiation, monitor

most effectively and to have the most accurate records possible, the following

regulations must be observed:

ï Students must wear radiation monitors when at their clinical affiliate and at the

college when using the energized lab.

ï Students must be supervised and monitored by a licensed Radiography Instructor

when using the energized lab at the college when practicing and simulating exams.

All energized lab rooms will be locked if an instructor is not present, and students

may use the non-energized equipment to practice.

ï The radiation monitors are to be worn as follows: At the collar, outside the apron.

ï Prevent dosimeters from exposure to moisture and from receiving excessive

exposure from radiation.

ï Dosimeters are only to be worn for HCCS assignments.

ï Any student not wearing a radiation monitor will not be allowed in radiation areas,

and the time missed to retrieve the badge will be considered a late arrival to

lab/clinic. If the student cannot arrive back to the lab within one hour or clinic within

2 hours an absence will be recorded.

ï Students will be required to wear a lead apron and thyroid shield during procedures

such as: fluoroscopy, C-arm procedures, and portable radiography.

ï Students will never hold a patient or image receptor during a procedure while ionizing

radiation is in use.

Radiation monitoring devices will be changed quarterly. Within 30 days following receipt

of the exposure reports, school faculty will bring the report to class. Exposure reports

will be reviewed, and the student is required to initial the quarterly report to

acknowledge their monthly/quarterly exposure level. A permanent record of the

student's radiation monitoring report will be kept in a secure area.

Notice: Students will be instructed in the as low as reasonably achievable (ALARA)

philosophy. The Program Director, Clinical Faculty, and Radiation Safety Officer will

investigate all instances in which dose limits are exceeded. The student will then be

counseled as to the appropriate course of action and review of radiation safety

practices. Actual dose limit is any single quarterly reading of 125 mrem or above.

“Accidental” exposures due to badges left on aprons, etc., will be documented where

proven.

If you suspect there has been an excessive exposure or radiation incident, immediately

notify Radiation Safety Officer: Dr. Elizabeth Ho, DHsc, RDMS (AB,OB), R.T.

(R)(ARRT). The RSO will then notify the bureau of radiation control. The address is:

Texas Department of Health, Bureau of Radiation Control, 1100 West 49th Street,

Austin, TX, 78756-3189. The telephone number during working hours is 512-835-

7000; the emergency telephone number is 512-458-7460.

Failure to follow these policies will result in dismissal from the program.

READMISSION POLICY

The program has established a policy that students may enroll in the Radiography

program twice. There is the initial admission and, if necessary, one readmission. If a

student fails (withdraws from) a class, he/she must have an Exit Interview with the

Program Director at the time of the exit. If the Program Director is not available the

student must, at the time of the exit call/email to schedule an appointment at the

Director’s earliest convenience. Documentation resulting from this interview will be

placed in the student's file. Should the student fail (withdraw from) another class after

one readmission to the Program, the student will be ineligible for readmission.

A Readmission Committee will review each student’s request for Readmission.

Applications will not be considered if the deadline is not met.

If a student fails or withdraws during the first semester, the student is not eligible for

readmission and must reapply to the Radiography program as a new student. This will

count as a second admission.

TRANSFER POLICY

The HCCS Radiography Program follows the Workforce Education Course Manual

(WECM). Radiography courses may be transferred to other community colleges in

Texas. The academic courses are transferable to most colleges and universities. For

further information on transfer and the academic calendar, see the HCCS catalog. For

tuition, fees, and refunds, and to view the academic calendar consult the online

Schedule of Classes at www.hccs.edu

WITHDRAWALS

To help students avoid having to drop/withdraw from any class, HCC has instituted an

Early Alert process by which the instructor will alert the student and the HCCS Health

Science Counselor of the failing grade, excessive absences, and/or poor academic

performance. The student is required to contact the Coleman Counselor regarding the

concern indicated by the instructor. Faculty will not be able to assign a “W” after the

drop date. Students are entirely responsible for withdrawing themselves from courses

in which they are not being academically successful.

PROGRAM PROCEDURES

GRADUATION

Radiography students must apply for graduation after completion of the 6

semester

and are eligible for the Fall Ceremony. This is done by completion of the required

official college form. All official transcripts must be submitted to the graduation office.

In the unlikely event that this has not already been done, students must submit official

transcripts for all college work completed prior to entering the program. Official

transcripts must be mailed to the HCCS Student Services Department (Coleman, 1

Floor Student Services) directly from the registrar's office of the college attended or

hand carried in an officially sealed/unopened envelope.

Caps and gowns must be ordered through HCCS. The Radiography Program has a

recognition ceremony (The Pinning) in the final (6

) semester.

GRADUATION REQUIREMENTS

Students must have fulfilled all requirements specific to the HCC Radiography

Program. This includes having maintained a grade point average of at least a 2.00,

completed all radiography courses with a grade of a “C” or higher, completed all

required hours in clinicals, and be proven competent of the expectations set forth by

the (ARRT) American Registry of Radiologic Technology.

Graduation information can be found at: https://www.hccs.edu/resources-for/current-

students/graduation/

APPLICATION FOR THE ARRT EXAMINATION

Graduates of the Radiography Program are eligible to sit for the ARRT certification

examination. Each student must officially apply to ARRT to take the examination and

the Program Director must sign approval for the student to qualify.

To be eligible, students must be graduates of the program and have received their

associate degree. This means all courses including the academic support courses have

been successfully completed and the final GPA is 2.0 or above. Students who have

been convicted of a felony or misdemeanor may not be eligible to take the ARRT exam.

If a student has a question of eligibility, contact the ARRT at (612) 687-0048 or

www.arrt.org Students must enclose official documentation of their conviction when

applying for the exam. If a student’s background comes into question at the time of

acceptance into the program or after acceptance into the program, the student will not

be allowed to start the program until a ruling has been made on their background by the

ARRT.

During the final (6

semester) didactic course, each student will create an ARRT online

account. The Program Director will provide the instructions and web link for students to

create the account. When the account has been set up and questions answered on

each screen, it will be reviewed and verified by the Program Director. The student must

be prepared to mail submit the appropriate fee to the ARRT.

A paper application may be required. Exceptions for Using the Online Application will

consist of those would already have an ARRT ID number, applied by paper and failed

their exam, and submitted an ethics review.

A Background Check must be cleared before a student can be accepted into the

Radiography Program.

APPLICATION FOR CERTIFICATION (Texas Medical Board)

Applications for the TMB may be obtained online in RADR 2335 at the appropriate time.

The student will be responsible for submitting the application and all associated fees.

As with the ARRT, a student/applicant convicted of a felony or misdemeanor may not be

eligible for a license.

If a student’s background status changes or becomes more fully known after they have

been accepted into the program and this discovery jeopardizes their ability to sit for the

registry or receive a TMB license, they will be required to withdraw from the program

until it is resolved.

HOUSTON COMMUNITY COLLEGE SYSTEM

HEALTH SCIENCE PROGRAMS

RADIOGRAPHY PROGRAM

PROGRAM READMISSION PROCEDURES

I. Students who withdraw from the Radiography Program and apply for

readmission must complete their program degree plan within a limited

time.

A. Students enrolled in Associate Degree programs must complete the

program degree plan within a three-year period.

B. In spring, 2005, a state law went into effect which stops reimbursing a

community college for students who have repeated a course more than 2

times.

II. Conditions under which readmission to a program will not be approved:

A. Dismissal from the program due to scholastic dishonesty.

B. Dismissal from the program due to a serious violation of

professional/ethical standards in clinical education center.

C. Dismissal from the program due to a serious violation of safety and patient

protection.

D. Dismissal from the program due to violation of the college code of conduct

(i.e., drug or alcohol abuse, theft, etc.).

E. Excessive absences, tardiness, or behavioral problems (including

students who stop showing up for class).

F. Letters received or verbal notification asking that a student not be allowed

to remain/return to a clinic site.

G. Poor academic history.

H. Student would not be able to complete all Radiography course work in a

three-year period.

I. Students who do not have an exit interview at the time of withdrawal.

J. Students who do not complete the readmission application by the date

specified in the exit interview.

III. Evaluation procedures for knowledge and skills:

A. Applicants must contact the Department Chair for approval to be

readmitted. The Department Chair will inform the applicant if challenge

examinations are necessary prior to enrollment.

B. A student who has been out of the program for 2 years or more will have

to apply as a new student and be competitive with other students initially

applying to the program.

IV. An Exit Interview is required for the student to be eligible for

readmission.

A. The interview must occur at the time of the withdrawal. Only the

Department Chair or Clinical Coordinator is allowed to sign a withdrawal slip

and conduct an exit interview. Students obtaining any other signatures on

the withdrawal slip will forfeit their chances for readmission.

Students who stop attending class and/or have no communication with the

Department Chair or Clinical Coordinator after failing/withdrawal also forfeits

his or her chance for readmission.

B. The Exit Interview will take place at the time of withdrawal. The content of

the interview is recorded using the Exit Interview Form. The

recommendations given to the student are documented on the form and

may include remediation courses, work with tutors, life-style changes, etc.

Any progressive action taken by the student may enhance the student’s

application for readmission.

V. Students who withdraw from a program due to personal reasons or failure

of a course, and are eligible to be readmitted, WILL BE REQUIRED TO

COMPLETE THE APPLICATION FOR READMISSION. Students who withdraw

from the program for personal reasons or failure of a course may apply for one

readmission to the program. If the student withdraws or fails a second time,

he/she will not be eligible for readmission.

VI. A Review Committee for Readmission (RCR) will evaluate each application

for re-admission. The committee's evaluation may include the Exit Interview,

action(s) related to recommendations and assessments made by program faculty

regarding the student. Each application will be reviewed on an individual basis.

The student applying for readmission will become competitive for a space in the

program along with the new class. Readmission cannot occur if the class size is

at capacity.

VII. The Readmission deadline dates for students who fail/drop out of the

program:

A. Fail/drop in the summer semester, application due on or before February

, of the following year

B. Fail/drop in the fall semester, application due on or before May 1st

the following year

C. Fail/drop in the spring semester, application due on or before October 1

the following year

VIII. The Readmission Committee will meet (if changes are made to this

calendar students will be notified):

A. Last week of February for summer readmissions

B. Last week of May for fall admissions

C. Last week of October for spring admissions

IX. Students who are readmitted to program in the first semester will be

required to attend the new orientation.

NOTE: THE DECISION OF THE READMISSION COMMITTEE WILL BE FINAL.

CLINICAL CONSIDERATIONS

The Coleman College for the Health Sciences promotes academic integrity and

standards of conduct for the health science community. Coleman College is also

responsible for investigating alleged violations of student conduct and for implementing

the discipline process. Health science students have a responsibility to learn the

academic theory and clinical skills needed to provide safe, efficient health care and to

follow program standards of conduct and academic integrity.

ACADEMIC AND CLINICAL STANDARDS

To prepare students for the high ethical standards of the health professions, Coleman

College for Health Sciences expects absolute academic and professional integrity, both

in the classroom and in the clinical setting. Students are expected to demonstrate

professional and ethical behaviors consistent with the practice standards for

Radiography as published on the American Society of Radiologic Technologists website

at http://www.asrt.org

SOCIAL NETWORKING AND STUDENTS IN HEALTH CARE PROGRAMS

Students in health care programs must adhere to federal laws regarding HIPPA protected

information and college policies regarding protection of privacy of the student’s patients.

Students may not post any photos, videos, patient information, or any other data

regarding patients or affiliations on Social Networking sites, including but not limited to

Facebook, Instagram, Myspace, Twitter, TikTok, and YouTube.

TRAJECSYS

The Radiography Program uses an on-line student record management service known

as Trajecsys. Trajecsys is also used by the faculty to maintain accurate records of each

student’s performance in the clinical setting. It is the student’s responsibility to purchase

Trajecsys before the start of clinical rotation.

This system is used by each student to:

Clock In/Out from their clinical education site(s) in the main radiology department.

Access the system daily for clinical announcements / updates, clinical

documents, etc.

Enter Daily Log Sheets of all work/exams done in the clinical setting weekly

Access monthly evaluations

Submit competency attempts, view, and acknowledge completed

competencies. The Trajecsys Reporting System website can be

found at: https://www.trajecsys.com

Students are required to verify that all competencies are entered in

Trajecsys before completing each semester.

TRAJECSYS - DIGITAL CLOCK IN AND OUT

All students must clock in and out each clinical day from a computer with internet

access at the clinical site. It is important that the student selects the correct clinical

location each day. Students must be on site to “clock in” using the hospital computer

located in the main department. IP addresses are recorded in Trajecsys to verify where

a student is located each clinical day.

Some clinical sites may require the use of the Trajecsys GPS personal device/cell

phone feature to record the daily attendance of a student. The GPS, or Geolocator

feature may only be utilized if the clinical site does not allow computer access.

Students must be on site and located in the main department to use this feature. The

student may use their personal device/cell phone with the GPS location enabled to

clock in/out and to have their location recorded daily. Personal devices should be

stored away during the clinic rotation and is only to be used to access Trajecsys. This

feature can only be utilized if approved by the clinical instructor assigned to the clinical

site. No Exceptions.

CLINICAL ATTENDANCE

Attendance is required for all clinical practicum courses, seminars, and practice.

Students may be asked to attend day and/or evening and weekend clinical

assignments. The Radiography program does not have mandatory evening

assignments, but students may be asked to attend evening assignments at certain

times during their training.

Faculty members may exclude students from the clinical area due to illness, injuries,

lack of preparation for practice, inappropriate attire, and/or any situation deemed

unsafe. The absence may be reflected in the student's grade.

The clinical education sites will follow the attendance policy published in the Program

Handbook and in each clinical course syllabus. These polices follow the 12.5% of total

hours absent as covered in the HCCS Student Handbook.

All students are required to "clock-in" each day upon arrival and "clock-out" upon

departure from the clinical education site. If a clinical site has a different procedure, it

will be explained during the clinical orientation at the beginning of the semester. This

procedure allows the clinical instructor to keep accurate records relating to attendance.

If the clinic begins at 7:30 a.m., any time clocked in after 7:37 a.m. is late. If the 7

minutes grace period is abused, it will be discontinued. Abused, in this paragraph

means a student has violated the grace period 3 times. At 7:30 a.m. each student is

expected to be in their assigned area ready to participate in the daily activities. Even

though a student has clocked in and is in the clinical facility does not constitute being

"on-time".

For example, if a student is found eating breakfast in the cafeteria at 7:50 a.m. this

student would be considered out of their assigned area until he/she is back in their

assigned area, ready to participate in clinical education process. This time will be

reflected on the timesheet as “tardy”, and the appropriate number of minutes will

be deducted.

Punctuality and Dependability are essential parts to the Professional Development for

all students in the Health Care Field. It is extremely important that students begin to

learn good professional habits in the clinical education courses. This is very important

so that patients are not kept waiting for personal care and services.

A. Students are expected to report promptly to their clinical instructor or designated

technologist in charge at the time they arrive for their clinical education

assignment, before leaving for a lunch break and before leaving the department

for class or to go home. Students are to remain in their assigned areas for the

entire clinical day. Breaks are given at the discretion of the clinical instructor.

Any student taking unauthorized breaks will be subject to discipline.

B. Lunch periods will not exceed 30 minutes in length and will be assigned by the

clinical instructors or in their absence by the adjunct clinical instructor/supervisor

in charge.

DEFINITIONS

A. TARDY -- A student is tardy when he/she is not present or reported to the clinical

adjunct or instructor at the assigned time on the clinical education schedule.

Point deductions from clinical grades are taken for tardiness.

B. ABSENCE -- The student is required to call the clinical instructor, designated

adjunct clinical personnel, and facility in charge to inform them of their absence.

EARLY DEPARTURE -- A student that leaves early for any reason (appointment, illness,

etc.) will be marked for an early departure. The student must be in clinic for 75% of the day

to be counted present. Point deductions are taken for leaving early in the same fashion as

they are for arriving late. The student may leave 2 hours early and still be counted present

with 5 percentage points being taken off their attendance grade for each early departure. If

his/her clinic is scheduled for ½ day, then he/she may leave 1 hour early.

C. ABSENCE WITH DISCIPLINE -- An absence with discipline is when the student

does not telephone the clinical instructor or designated adjunct clinical

person/supervisor in charge to inform them or explain the absence. This

includes not calling in during the 30-minute time limit set in the syllabus. In

addition to not being

D. JURY DUTY/COURT SUMMONS -- Jury Duty and Court Summons are

considered excused absences but with the following policy: Students who

receive a summons to appear for jury duty or court testimony must inform their

instructor as soon as possible. The student must present to the Program

Director and/or his/her instructor a verification form obtained from the clerk at the

courthouse. This verification form must be the original with the proper signatures

and dates present in court. The verification must be presented on the first day

back to class. Adherence to this procedure will prevent a deduction from the

student's leave days. Traffic violations are not considered court testimony and

are not covered under this policy. An allowed absence day may be used in this

instance.

E. ALLOWED ABSENCES -- Each semester the clinic course syllabus will identify

the number of days a student may be absent without being penalized. A medical

excuse does not preclude being counted absent.

PERSONAL INSURANCE

Students must utilize his/her personal Accidental Insurance policy for injuries that may

occur during the time when assigned to clinical education. The clinical instructor/

preceptor must be notified immediately of any injury. The student is responsible for all

costs associated with the injury.

CLINICAL CODE OF CONDUCT

A student shall:

1. Always provide safe and professional patient care and implement measures to

promote a safe environment for each patient.

2. Comply with policies, procedures, and rules related to academic and clinical

performance that are issued by Coleman College, by a Coleman health science

program, by HCCS, or by any clinical agency.

3. Not commit acts of omission or commission that cause or are likely to cause harm to

patients/clients.

4. Not attempt care/activities without adequate orientation, theoretical preparation,

assistance, or supervision.

5. Maintain patient/client confidentiality.

6. Take appropriate action to assure the safety of patients/clients, self, and others.

7. Provide care for the patient/client in a timely, compassionate, and professional

manner.

8. Communicate with patient/client and healthcare team in a truthful, timely, and

accurate manner.

9. Actively promote the highest level of moral and ethical principles and accept

responsibility for his/her actions.

10. Treat others with respect and promote an academic and clinical environment that

respects human rights, values, and choice of cultural and spiritual beliefs.

11. Collaborate and cooperate in every reasonable manner with the academic faculty

and clinical staff to assure the highest quality of patient/client care.

12. Abstain from the use of substances that impair judgment.

13. Report and document all patient/client assessments or observations, the care/

practice provided by the student for the patient/client, and the patient’s client's

response to that care/practice.

14. Accurately and timely report to the appropriate practitioner errors in or deviations

from the prescribed regimen of care/practice.

15. Not falsify any patient/client record or any other document prepared or utilized

during, or in conjunction with patient/client care/practice.

16. Delineate, establish, and maintain professional boundaries with each patient/ client.

When providing direct patient/client care, the student shall provide privacy during

treatment and care/practice and shall treat each patient/client with courtesy, respect,

and with full recognition of dignity and individuality.

17. Not engage in behavior that causes or may cause physical, verbal, mental or

emotional abuse to a patient/client; or engage in behavior toward patient/client that

may reasonably be interpreted as physical, verbal, mental or emotional abuse.

18. Not misappropriate a patient/client's property or engage in behavior to seek or

obtain personal gain at the patient/client’s expense; engage in behavior that may

reasonably be interpreted as behavior to seek or obtain personal gain at the

patient/client’s expense; engage in behavior that constitutes inappropriate

involvement in or interference with the patient/client’s personal relationships; or

engage in behavior that may reasonably be interpreted as inappropriate involvement

in the patient/client’s personal relationships. For the purpose of this paragraph, the

patient/client is always presumed incapable of giving free, full or informed consent to

the behaviors by the student set forth in this paragraph.

19. Not engage in sexual contact or romantic relationships with a patient/client; engage

in conduct that may be reasonably interpreted as sexual or romantic; engage in any

verbal behavior that is seductive or sexually demeaning to a patient/client; or

engage in verbal behavior that may reasonably be interpreted as seductive or

sexually demeaning to a patient/client. For the purpose of this paragraph, the

patient/client is always presumed incapable of giving free, full or informed consent to

sexual or romantic activity with the student.

UNSAFE OR UNPROFESSIONAL PRACTICE

A student whose clinical practice is judged unsafe or unprofessional may be removed

from the clinical experience.

To be eligible to resume the clinical experience, the student who has been

removed must comply with stipulations prescribed by the faculty for readmission to the

clinical experience.

The faculty responsible for the clinical experience will review the clinical care/practice of

a student who exhibits weaknesses that may lead to unsafe or unprofessional practice.

The faculty, with appropriate input from the student, will develop a set of expectations

that the student is to attain to remedy those weaknesses in the current and subsequent

semesters.

Rationale:

Faculty have a legal and professional responsibility to assure for the public, other

students, Coleman College, and the Radiologic Technology (Radiography) program that

students can practice safely and professionally in their various clinical duties.

A student shall always provide safe and professional patient care. Performance that will

result in disciplinary action by the Radiography Program include, but is not limited to,

the following:

1. Does not meet the practice standards for Radiography as published on the American

Society of Radiologic Technologists website at http://www.asrt.org ,

2. Does not comply with the Standards of Ethics as published on the American

Registry of Radiologic Technologists website at http://arrt.org

3. Does not comply with HCCS Policy

4. Does not comply with Radiography Program Policy

Depending upon the degree of actual or potential harm a patient may suffer a onetime

deviation from safe practice may be sufficient to judge a student unsafe.

Examples of unsafe, unprofessional, or unacceptable practice include, but are not

limited to, the following and will result in the stated consequences.

The following behaviors will result in immediate dismissal from the HCCS

Radiography program:

1. Bring or carry a weapon into the clinic

2. Being under the influence of drugs or alcohol

3. Theft of hospital or college property

4. Students who engage in sexual activity during clinic hours

Falsification of attendance, competencies, evaluations, or any other program

documentation (including clocking in for other students in Trajecsys) will result in a

drop of one letter grade for the 1

offense. Any subsequent offense will result in

dismissal from the program.

Altercations, physical or verbal, will result in immediate removal from clinic until the matter

is resolved. Punishment can range from reduction of the clinic grade, up to dismissal from

the program. The time out of clinic will be deducted from the student’s attendance.

The following behaviors will result in a reduction of the final clinic grade by one letter for

each offense:

1. Failure to stay in assigned clinic area. This includes not being able to locate a

student in 15 minutes.

2. Leaving the assigned work area in clinic without permission, or notifying the Clinical

Instructor or Adjunct Faculty.

3. Cell phones and smart watches will not be worn or used by students during clinic

hours. Phones brought to clinic must be stored and turned off. A student may

use their cell phone during lunch in a non-patient care area only. If there is an

emergency, and a student needs to be contacted while in the clinical setting, the

phone call must go through the clinical instructor or adjunct faculty. Students are

urged to inform family, friends, employers not to contact them during clinical

hours unless it is an emergency.

4. Use abusive or foul language.

5. Sleeping or the appearance of sleeping while on clinic hours.

6. Lack of professional respect for authority, i.e., the C.I. or clinical staff.

Any behavior that is considered unprofessional or reflects negatively on the college,

program, or clinic will be viewed as unacceptable. DOCUMENTED VIOLATION OF

ANY OF THESE POLICIES WILL RESULT IN THE ACTION(S) INDICATED. The

student has the right to Due Process, i.e., the student can, in writing; submit their side of

the event to the Program Director, within 3 days of the documented violation. The

Program Director will follow up within 5 business days. The Program Director may call

in the student and others who can give information. A decision will be made within 2

days of the final meeting.

CLINICAL SUPERVISION POLICY

Students (First or Second year) shall not take the responsibility or place of qualified staff

radiographers. All students enrolled in this course are part of the HCCS Radiography

Program Competency Based Clinical Education Plan (CBCE).

The following operational policies are to be implemented by the Clinical Instructor:

Until a student achieves the prescribed competency level (documented in file) he/she

will carry out assignments under the direct supervision of a qualified radiographer.

DOCUMENTED VIOLATION OF ANY OF THESE POLICIES WILL RESULT IN A

MEETING WITH THE CLINICAL COORDINATOR AND/OR THE PROGRAM

DIRECTOR FOLLOWED BY DISCIPLINE, IF SUBSTANTIATED.

The JRCERT defines direct supervision as student supervision by a qualified radiographer who:

reviews the procedure in relation to the student’s achievement,

evaluates the condition of the patient in relation to the student’s knowledge,

is physically present during the conduct of the procedure, and

reviews and approves the procedure and/or image.

Students must be directly supervised until competency is achieved. Once students have

achieved competency, they may work under indirect supervision. The JRCERT defines

indirect supervision as student supervision provided by a qualified radiographer who is

immediately available to assist students regardless of the level of student achievement.

Repeat images must be completed under direct supervision. The presence of a qualified

radiographer during the repeat of an unsatisfactory image assures patient safety and proper

educational practices.

Students must be directly supervised during surgical and all mobile, including mobile fluoroscopy,

procedures regardless of the level of competency.

Failure to comply with this policy may be grounds for suspension or termination.

Direct Supervision: The radiographer evaluates the requisition, the patient's condition

and especially the student's competency relating to the condition of the patient,

observes the student's work and reviews the radiographs with the student following the

procedure.

Once the student has achieved documented competencies, he/she may

complete assignments under indirect supervision.

Indirect Supervision: Means that a qualified radiographer must be in the immediate

area to assist the student regardless of the competency level of the student. Under no

circumstances should a student be assigned alone to an area. A qualified radiographer

must review all images with student before the images(s) are sent to the radiologist or

referring physician.

Repeat Radiographic Images: Unsatisfactory or unacceptable radiographic images

may be repeated by a student only in the presence of a qualified radiographer (includes

portable images).

JRCERT Objective 5.4 -Assures that medical imaging procedures are performed under

the appropriate supervision of a qualified radiographer.

CLINICAL OBJECTIVES

Students must demonstrate the ability to perform the following tasks under direct or

indirect supervision of the registered radiologic technologists or radiologists:

General Clinical Objectives

Provide proper patient care and communicate effectively

Protect patient, personnel, and self from unnecessary exposure to ionizing radiation

Correctly process radiographic images for diagnostic purposes

Properly position patient for the purpose of performing authorized diagnostic examinations

Assist in the maintaining of appropriate files pertaining to radiology records

Assist in the maintenance and troubleshooting of radiological equipment and maintain

supplies, cleanliness, and order in the radiographic room

Manipulate and operate equipment properly in the radiology department, surgical suite,

emergency room and at the patient’s bedside

Critique images for the purpose of evaluating techniques, positioning, and other pertinent

technical qualities

Provide care and comfort to the patient, demonstrate aseptic technique, and assist the

radiologist or other physician(s) with procedures requiring the use of ionizing radiation

contrast media or sterile techniques

Select exposure factors to achieve optimum radiographic technique with minimal radiation to

the patient, personnel, and self

Become familiar with the various types of radiographic cand fluoroscopic machines, mobile

units, contrast agents, emergency protocols and equipment

Produce images of any given anatomical region with optimum diagnostic quality

Perform necessary diagnostic procedure with a minimum discomfort to the patient and utilize

the best possible radiation protection measures which are appropriate for the examination

Apply the academic material in the clinical setting under the direction and guidance of a

registered technologist

Maintain a positioning and/or technique pocket notebook

Develop professional standards, attitudes, and ethical conduct

Identify and explain the following items that may be required by the individual clinical

affiliates:

o Radiographic examination routine

o Radiographic room preparation

o Contrast media preparation

o Patient instruction for specific radiological exams

o Interpretation of radiologic examination request form

PROFESSIONAL BEHAVIOR

When in a clinical/hospital setting, students will be expected to:

1. Knock prior to entering a room

2. Refrain from congregating in patient care areas. Students must have CI permission

to be out of their assigned area (students are not assigned breaks). Students cannot

sit, rest, or recline in public areas such as the reception area. Idle time should be

used for practice and study.

3. Keep all information about patients or other department personnel confidential;

information must not be discussed in any public area and charts must be kept out of

reach of unauthorized persons including patients. Radiographic images are the

property of the hospital.

4. Discuss matters pertaining to the Radiology Department in private areas only, not in

elevators, corridors, or any public area in the hospital or college campus. No

conversation should take place within a patient's hearing range that is not intended

for him/her to hear.

5. Consume beverages and food in the lounge area only and with permission of the CI.

6. Refrain from chewing gum.

7. Demonstrate professional behavior in all aspects of clinical education specially to include

the consideration of the rights of other students in the program. Harassment of students

by peers is unacceptable and will result in disciplinary action by the program faculty.

8. Wear student I.D. and dosimeter always for clinical education classes

PROBATION GUIDELINES FOR CLINIC

When a student is placed on probation in a clinic course the following guidelines will be

followed:

1. The student will always work under direct supervision.

2. The student will be assigned to work with one (1) technologist, not an area of the

department.

3. The student must be assigned to the main department of the Radiology Department

until assignment to another area (i.e., surgery, portables, etc.) is approved by the

Clinic Instructor and the Clinic Coordinator.

4. Any documented infraction of Program Policy can result in further discipline up to

immediate removal of the student on probation from the clinic and the Radiography

Program. These infractions include, but are not limited to:

Failure to always wear film badge/dosimeter while in the clinic

Failure to always wear the approved photo identification badge while in

the clinic

Failure to follow Program and clinic policies as identified in the Program

Handbook and the clinic syllabus

Insubordination

5. The student will have the right to continue competency testing in the approved

manner as outlined in the Program Handbook and the clinic syllabus.

6. The student must competency test with the Clinic Instructor until the Clinic

Coordinator approves testing by a designated technologist.

7. The Clinic Instructor will make weekly written reports to the Clinic Coordinator to

document the progress of the probationer. The probationer will read and sign this

weekly report. The student’s signature indicates the student has read the report

only. It does not indicate agreement with the statements made in the report. The

probationer will have the opportunity to address, in writing, anything with which they

do not agree

8. The length of probation will be to the end of the semester in which the incident(s)

occurred. The period of probation may be extended beyond the current semester,

with cause, at the discretion of the Program Director and the Clinic Coordinator.

Should a clinical education center ask for a student to be removed from that clinic due

to unsafe practices/unprofessional behavior, the student can be penalized up to

dismissal from the program. The student has the right to due process. The clinical

coordinator will assess the information regarding the infraction and with the instructor

and program director, a decision will be made regarding whether the student will be

dismissed from the program. If the gravity of the student behavior is found to be

questionable, the student will be counseled and put on probation. Any additional

incidents involving unsafe practices/poor patient care/unprofessional behavior would

result in dismissal from the HCCS Radiography Program.

Clinical instructors can evaluate students for inappropriate or unprofessional behavior

on the Faculty Evaluation Form. A “Faculty Evaluation Form” can be entirely devoted to

evaluating a student’s behavior or other professional concern. This is in addition to

other penalties that may apply.

ENTRY INTO CLINICAL COURSES

All health profession students must present evidence of having met specific health and

legal requirements prior to engaging in clinical experiences. The evidence must be

submitted by the date published. Failure to comply with the requirements by the defined

deadline will result in prevention of enrollment or administrative withdrawal from clinical

courses. The requirements are mandated by the clinical agencies used by Coleman

College for clinical experiences.

All requirements apply unless medically contraindicated by physician documentation.

Additional testing, evaluation, and documentation may be required in individual cases.

All records are considered confidential material and will not be released to anyone

without a student’s written permission.

Satisfactory physical and mental health must be maintained for continuance in the

program. Applicants must be free of any physical and/or mental condition that might

adversely affect their acceptance or performances in the program. The HCCS reserves

the right to require medical examinations to verify continuing compliance. Students with

existing physical and/or mental conditions which might adversely affect performance in

the program, who do not self-disclose this information are subject to dismissal from the

program.

HEALTH RECORDS REQUIREMENT

Each student is required to maintain all immunizations. It is the responsibility of each

student to provide proof of immunizations upon entry into the program and maintain

currency of immunizations during the program. Students will be asked to provide proof

of immunizations during the program.

Each student is required to provide proof of annual TB testing and influenza

immunization. This proof is required upon entry into the program and again each

calendar year during the program. Failure to provide proof will result in the student not

being to attend clinic until proof is provided. Students will receive an absence for each

day excluded from clinical due to immunization status (documentation must be

uploaded to CastleBranch).

COVID Policy

To provide students with the most robust clinical educational experience and to

ensure that students progress and graduate as scheduled, it is highly recommended

that applicants weigh all of their options before agreeing to a conditional acceptance

into their desired health science program. In order to facilitate this decision-making,

students should understand all of the requirements of their program, including clinical

education.

To be placed in a clinical educational experience, students must comply with the

guidelines and requirements of HCC clinical sites, including health and wellness

directives. Most clinical sites require background checks, health testing, drug screens

and immunizations, including proof of COVID-19 vaccination.

Students are required to provide to HCC proof that students meet all clinical

requirements, with the exception of their COVID-19 vaccination status. Consistent

with state law, HCC does not mandate the COVID-19 vaccination. Students have the

choice to voluntarily disclose or not disclose their COVID-19 vaccination status

through their HCC Castlebranch account.

However, most healthcare facilities do require the vaccine as a condition of

employment, volunteering, or student clinical placement. If a student chooses not to

disclose their COVID-19 vaccination status or is not vaccinated, HCC may not be able

to place the student in clinical rotations. HCC will work to place such students into a

clinical site that does not require the vaccine, provided such a site is available and

HCC has an active affiliation agreement in place that meets the necessary conditions

to provide an appropriate learning opportunity for the student. However, HCC cannot

guarantee that clinical sites that do not require the COVID vaccine will be available at

the time the student requires placement. At this time, many healthcare facilities are

not accepting religious or medical exemptions for the COVID-19 vaccine for clinical

students.

If a student chooses not to receive or to provide proof of COVID-19 vaccination and

no clinical sites are available to accept the student that do not require the COVID-19

vaccination, the student’s progression in the program and graduation will be delayed

or stopped all together. If a student cannot be timely placed in a qualifying clinical site,

a student may not be able to complete the program. Our affiliate partners’

expectations are the same for our students as they would be when our students

ultimately become employees in their chosen field.

Students with questions about clinical requirements and placement may contact the

program director of their program of interest.

CPR REQUIREMENT

All students must submit evidence of current Basic Life Support (BLS) certification compliant

with the American Heart Association (AHA) and the certification must be good for 2 years.

DRESS CODE AND UNIFORM

A strict dress code is required in the clinical setting. Each student assumes the cost for

his/her uniform. Uniforms are worn to protect the patient and student. Students who

appear in clinic without the proper uniform will be sent home.

Your standards of personal care and dress represent you as an individual, Coleman

College, and the profession of Radiography. Professional people set examples for

others and students are expected to be neat clean, and well-groomed which includes

the following:

Nails

Nails will be clean, short, and smooth to ensure patient and student safety.

Artificial nails are prohibited.

Natural nail tips must be less than 1/4 inch.

Colored Nail polish, nail jewelry or ornamental accents are prohibited.

Clear nail polish is acceptable.

Hair

Hair is controlled so that asepsis is maintained for the student, patient, and client.

Plain barrettes, bobby pins or elastic bands may be used for this purpose.

Hair must be kept in such a manner that it does not hang/dangle/fall on a patient

in any way while you are doing an exam.

Hair needs to be styled in an appropriate manner for a professional setting - clean and

well kept.

Facial Hair must be well groomed.

Scrubs

The scrub top must be neatly tucked into the pants, except for the 2 pocket,

vented top. Scrub pants must be hemmed and not touching the floor.

Plain white or black shirts, either short or long sleeves may be worn under the

scrubs.

Coleman College Logo must be permanently adhered to the Scrub top on upper

left (front).

Do not wear scrubs prior to approval, if they are not the correct color they will not

be approved.

Lab Jacket

Lab jackets are optional. Some of the clinical sites prefer students to enter and

exit their department with a lab jacket. While working the lab coat may be

removed. Some other clinical sites do not allow students to wear a lab jacket at

any time. Check with your clinical instructor for the clinic requirements where you

are assigned for each semester. No other jackets are to be worn during clinic.

The jacket can be hip length or knee length. The lab jacket must always be

clean, neat, pressed, and free of stains. All rips must be repaired.

The lab jacket must have a Coleman College Logo permanently adhered to the

left sleeve, approximately 2” below the level of the shoulder.

Jewelry

For asepsis and safety, excessive jewelry is not permitted.

A non-smart watch and a ring may be worn.

No large or hoop earrings may be worn (colorful and ornamental earrings are

unacceptable).

No more than two small post earrings may be worn in each ear and only then if

the ears are pierced.

No necklaces are to be worn, except for medical alert tags.

Shoes

Shoes must provide good support.

Shoes and shoestrings must be clean and in good repair.

Only black or white leather athletic shoes may be worn. No other color shoes, or

shoes with fluorescent/bright colors are acceptable

Shoes cannot have holes (professionally or non-professionally manufactured, nor

toe can be out). Clogs must have a strap on the back.

Shoes must be kept clean and free from noticeable scuff marks.

Socks

Socks need to be white or black, at least ankle length and clean.

Clothing must be loose enough to provide ease of movement in clinical activities.

Appropriate undergarments are required.

Colognes

Colognes, perfumes, and any other scent must be non- existent or lightly applied

Makeup

Makeup must be minimal; heavy makeup and eye shadow will not be acceptable.

Personal hygiene is very important. Make daily use of baths/showers, soap,

deodorant, lotion, toothpaste, mouthwash, mints (not gum) and anything else that

reduces or keeps mouth and body odor under control.

Tattoos

Tattoos must not be visible and must be covered by long sleeves or any

other appropriate concealment.

ID BADGES

The HCCS student name badge with photo must always be worn on campus.

All students must wear their HCC identification or clinical affiliate issued badge during

clinical rotation.

STUDENT SAFETY

Students are expected to assume responsibility for their own safety by adhering to the

guidelines listed below and discussing with the faculty situations, which the student

believes to be unsafe prior to exposing him/herself to risk.

▪

Student leaving clinical experiences after dark should travel in groups or obtain

escort services from security guards in the agency.

▪

Students who use cars should always lock their doors and park in well-lighted

areas.

▪

Students should carry a minimum amount of money and valuables. Be sure to have

correct change for a phone call and know emergency numbers.

▪

Students should be alert and observant for risks so that suspicious situations can be

avoided. Do not enter a suspicious area - for example, where loitering, fighting or

drunkenness is occurring or in a dark hallway or basement. If the student observes

a suspicious situation, the student should leave immediately.

TRANSPORTATION

Students must provide their own transportation to clinical assignments and costs

incurred during their clinical experiences, including all off-campus expenses. Students

must be able to attend a clinical assignment at any of the clinical affiliates used by the

HCC Radiography Program. Students are responsible for appropriate automobile

insurance coverage. Students are not required to produce evidence of automobile

insurance. However, students are reminded that mandatory auto insurance is a

requirement of the State of Texas.

WEATHER EMERGENCIES

In case of weather conditions that render traveling hazardous, students and faculty

members are urged to exercise their best judgment in determining whether to attend

clinical assignments. The clinical area must be notified promptly by the appropriate

person if students or faculty members are going to be absent or late. Information about

changes in HCCS schedules in case of a natural disaster or environmental accident can

be obtained by listening to television news reports.

Students are expected to use their best judgement as to the safety of travel to clinical

especially in cases of inclement weather.

CLINICAL EDUCATION ASSIGNMENTS

The clinical education assignments are assigned by the Department Chair and/or

Clinical Coordinator. Students are not allowed to "switch" with other students after

receiving their clinic assignments. At the end of the semester, the clinical coordinator

will distribute the clinical rotation assignments for the following semester.

Students must have a reliable form of transportation that will enable them to travel to all

the clinical affiliates. Students are required to become familiar with travel and parking

arrangements at the new clinic location before the new assignment begins.

All students must continue to be acceptable to each of the centers.

Some clinical affiliates require that students attend an orientation to learn about their

institution’s mission and policies. If this is a requirement of the clinical site, the student

will be notified in advance and must attend the session prior to starting the clinical

rotation. The student must contact the instructor prior to making any arrangements that

would cause conflicts preventing non-attendance. Documentation will be required.

Students who are removed from clinical education centers for alleged unprofessional

and unethical actions will have a meeting with the Department Chair and Clinical

Coordinator and the Grievance Process will be started. They will not return to clinic until

decisions have been reached regarding the situation. Penalties for removal up to and

including expulsion from the program can occur. The student has the right to Due

Process in these instances.

LEAD MARKERS

Lead (R) and (L) markers are purchased by the student prior to the start of the first

clinical rotation. Students must always have their own lead markers to mark the images

they produce. Sharing or borrowing other student’s markers is not allowed. If markers

are lost or misplaced, they must immediately make efforts to purchase another set.

Students who consistently do not carry their markers will be penalized by not being

allowed to competency test or perform procedures in the clinic or laboratory.

DOSIMETER

The purpose of the dosimeter is to record the amount of radiation received by the body

in a quarterly period. It must be worn whenever a student is in clinic. It is to be worn so

that the name is readable and is to be worn on the collar. Declared pregnant students

wear two devices, one at neck level and one at waist level. When a pregnant student

is assigned to fluoroscopy the waist level device is to be worn under the lead apron

(i.e., in between you and the lead apron) and still at waist level.

The program uses the standard clip-on dosimeter. They are provided by Landauer and

distributed by the RSO. Dosimeters are to be turned in or distributed by the fifth of each

new quarter. Dosimeters are not to be lost, left in the sun, left near TV’s or microwaves,

washed, or mutilated in any way. However, if some mishap should occur to your

dosimeter notify the clinical instructor immediately. Dosimeters should remain at the

clinical site near your timecard. If a student, for some reason, fails to have his/her

dosimeter with them they will be assigned to a non-radiation area or be instructed to go

and get it. They will also be penalized for not having it. (See Radiation Safety and

Monitor Policy)

Dosimeter readings will be reviewed and initialed by students while on campus at the

end of each quarter. Reports are kept by the Radiation Safety Officer in a secure

location.

MRI SAFETY

The program requires all active students to review an MRI Safety Screening Protocol in

the first semester. The protocol will include an MRI Safety video, and a patient

screening checklist in the course shown in the didactic course RADR 1301.

PREGNANCY

After a student voluntarily declares pregnancy, she will receive a fetal monitor. The normal

clinic schedule will be followed in accordance with the clinic course syllabus. If the student

feels she cannot meet the objectives for the semester she should speak with the Program

Director about her options. (See Student Pregnancy Policy)

INJURY/SURGERY/ILLNESS

Should a student experience an acute injury/surgery/illness during the Radiography

Program, a release from the student's physician is required before the student may

return to clinic. The release must state the student is able to fully participate in all

the activities stated in the course syllabus without any restrictions.

COMPETENCIES

During each semester each student must demonstrate competency in a specified

number of procedures in the competency-based clinical education plan.

Before a student can competency test (CT) on an exam they must practice that exam,

at least, three times* on actual patients. When the student is prepared, he/she can CT

on the exams practiced if the student achieves 90% or above, they pass the CT. If a

student score below 90% the test will be counted as an attempt** and later, after

practicing on actual exams, the student can retest over that exam.

If a student does not complete the required number of exams in each semester, he/she

must show documentation of "attempting" the required number. Failure to do this will

result in an "F" in clinic. If documentation is satisfied, the student will receive an

incomplete "I" in the course. If this "I" is not corrected, i.e., a grade earned, by the end

of the following semester that "I" will become an "F". The clinical instructor (CI) is not

responsible for students who wait until close to the end of the semester to "test out" on

exams that the student could have achieved during the semester. The CI may be out of

the clinic due to meetings, etc. Thus, testing must begin early in the semester. If little

initiative is shown by the student to test out during the semester, this will be noted, and

the student will be in hazard of failing clinic.

*At the discretion of the CI.

TESTING

The majority of a student’s clinical competency testing should be completed with the

clinic instructor. This should be required in most circumstances to allow the clinic

instructor a reasonable amount of certainty about the validity of the student’s

performance on their competency testing.

Each competency test requires the student to answer the instructor’s questions about

anatomy, positioning, pathology, etc., which appears on the images produced during

the competency test. As a result of the patient load and scheduling in the clinics, it is

not always possible for the instructor to complete the film I.D. portion of the test at the

time the test is performed. In circumstances where the film I.D. portion of a

competency test cannot be completed at the time of the test, the student shall be

informed the test must be completed within 5 clinic days or the test will be counted as

an attempt. It is the instructor’s responsibility to monitor this situation and ensure the

test is completed within the 5 clinic days. It is the responsibility of the student to be

prepared, at the time of the test, to answer the instructor’s questions concerning the

anatomy, positioning and other image related questions covered under the film I.D.

portion of the competency test form. It is also the student’s responsibility to ensure the

film I.D. portion of the competency test form is completed within 5 clinic days.

REVIEWING TRAJECSYS

Each student will be expected to make regular appointments with the clinical instructor

concerning progress in clinic. Students must acknowledge all evaluations and competency

exams by electronic signature on Trajecsys weekly. Entering exams and repeated images

is a requirement of each student for all clinical affiliates.

**ATTEMPTS - Only 1 attempt per exam can be documented towards the total number

of attempts tried. To adequately assess a student’s clinical ability, for EACH failed

attempt of a competency examination, a penalty of 10 points will be subtracted from the

raw score of the passed competency exam.

READMITTED AND TRANSFER STUDENTS’ COMPETENCY TESTING

Students who are readmitted into the program after being out for 2 semesters must

begin the clinical competency testing from the beginning and must complete the entire

testing process in the time frame they have remaining in the program.

Students who are eligible for transferring into the program will have their

competency exams assessed and approved by the clinical coordinator upon

being assigned to clinic. Competencies counted will be in alignment with students

currently enrolled in that semester

RADIOGRAPHY

DIDACTIC AND CLINICAL COMPETENCY REQUIREMENTS

Radiography

1. Introduction

ARRT BOARD APPROVED: JANUARY 2021

EFFECTIVE: JANUARY 2022

Candidates applying for certification and registration under the primary eligibility pathway are required

to meet the Professional Education Requirements specified in the ARRT Rules and Regulations.

ARRT’s Radiography Didactic and Clinical Competency Requirements are one component of the

Professional Education Requirements.

The requirements are periodically updated based upon a practice analysis which is a systematic

process to delineate the job responsibilities typically required of radiographers. The result of this

process is a task inventory which is used to develop the clinical competency requirements (see section

4 below) and the content specifications which serve as the foundation for the didactic competency

requirements (see section 3 below) and the examination.

2. Documentation of Compliance

Verification of program completion, including Didactic and Clinical Competency Requirements and all

degree-related requirements including conferment of the degree, will be completed on the Program

Completion Verification Form on the ARRT Educator Website after the student has completed the

Application for Certification and Registration.

Candidates who complete their educational program during 2022 or 2023 may use either the 2017

Didactic and Clinical Competency Requirements or the 2022 requirements. Candidates who complete

their educational program after December 31, 2023 must use the 2022 requirements.

3. Didactic Competency Requirements

The purpose of the didactic competency requirements is to verify that individuals had the opportunity to

develop fundamental knowledge, integrate theory into practice and hone affective and critical thinking

skills required to demonstrate professional competence. Candidates must successfully complete

coursework addressing the topics listed in the ARRT Content Specifications for the Radiography

Examination. These topics would typically be covered in a nationally-recognized curriculum such as the

ASRT Radiography Curriculum. Educational programs accredited by a mechanism acceptable to ARRT

generally offer education and experience beyond the minimum requirements specified in the content

specifications and clinical competency documents.

4. Clinical Competency Requirements

The purpose of the clinical competency requirements is to verify that individuals certified by the ARRT

have demonstrated competence performing the clinical activities fundamental to a particular discipline.

Competent performance of these fundamental activities, in conjunction with mastery of the cognitive

knowledge and skills covered by the certification examination, provides the basis for the acquisition of

the full range of procedures typically required in a variety of settings. Demonstration of clinical

competence means that the candidate has performed the procedure independently, consistently, and

effectively during the course of his or her formal education. The following pages identify the specific

procedures for the clinical competency requirements. Candidates may wish to use these pages, or their

equivalent, to record completion of the requirements. The pages do NOT need to be sent to the ARRT.

RADIOGRAPHY

DIDACTIC AND CLINICAL COMPETENCY REQUIREMENTS

ARRT BOARD APPROVED: JANUARY 2021

EFFECTIVE: JANUARY 2022

4.1

General Performance Considerations

4.1.1

Patient Diversity

Demonstration of competence should include variations in patient characteristics such as age,

gender, and medical condition.

4.1.2

Elements of Competence

Demonstration of clinical competence requires that the program director or the program

director’s designee has observed the candidate performing the procedure independently,

consistently, and effectively during the course of the candidate’s formal educational program.

4.1.3

Simulated Performance

ARRT defines simulation of a clinical procedure routinely performed on a patient as the

candidate completing all possible hands-on tasks of the procedure on a live human being

using the same level of cognitive, psychomotor, and affective skills required for performing

the procedure on a patient.

ARRT requires that competencies performed as a simulation must meet the same criteria as

competencies demonstrated on patients. For example, the competency must be performed

under the direct observation of the program director or program director’s designee and be

performed independently, consistently, and effectively.

Simulated performance must meet the following criteria:

Simulation of imaging procedures requires the use of proper radiographic equipment

without activating the x-ray beam.

A total of ten imaging procedures may be simulated. Imaging procedures eligible for

simulation are noted within the chart (see section 4.2.2).

If applicable, the candidate must evaluate related images.

Some simulations are acceptable for General Patient Care (see section 4.2.1). These

do not count toward the ten imaging procedures that can be simulated.

4.2

Radiography-Specific Requirements

As part of the education program, candidates must demonstrate competence in the clinical

procedures identified below. These clinical procedures are listed in more detail in the following

sections:

Ten mandatory general patient care procedures;

36 mandatory imaging procedures;

15 elective imaging procedures selected from a list of 34 procedures;

One of the 15 elective imaging procedures must be selected from the head section; and

Two of the 15 elective imaging procedures must be selected from the fluoroscopy studies

section.

One patient may be used to document more than one competency. However, each individual

procedure may be used for only one competency (e.g., a portable femur can only be used for

a portable extremity or a femur but not both).

RADIOGRAPHY

DIDACTIC AND CLINICAL COMPETENCY REQUIREMENTS

4.2.1

General Patient Care Procedures

ARRT BOARD APPROVED: JANUARY 2021

EFFECTIVE: JANUARY 2022

Candidates must be CPR/BLS certified and have demonstrated competence in the remaining

nine patient care procedures listed below. The procedures should be performed on patients

whenever possible, but simulation is acceptable if state regulations or institutional practice

prohibits candidates from performing the procedures on patients.

General Patient Care Procedures

Date

Completed

Competence

Verified By

CPR/BLS Certified

Vital Signs – Blood Pressure

Vital Signs – Temperature

Vital Signs – Pulse

Vital Signs – Respiration

Vital Signs – Pulse Oximetry

Sterile and Medical Aseptic Technique

Venipuncture*

Assisted Patient Transfer (e.g., Slider Board, Mechanical Lift,

Gait Belt)

Care of Patient Medical Equipment (e.g., Oxygen Tank,

IV Tubing)

*Venipuncture can be simulated by demonstrating aseptic technique on another person, but then

inserting the needle into an artificial forearm or suitable device.

4.2.2

Imaging Procedures

Institutional protocol will determine the positions and projections used for each procedure.

When performing imaging procedures, the candidate must independently demonstrate

appropriate:

patient identity verification;

examination order verification;

patient assessment;

room preparation;

patient management;

equipment operation;

technique selection;

patient positioning;

radiation safety;

image processing; and

image evaluation.

RADIOGRAPHY

DIDACTIC AND CLINICAL COMPETENCY REQUIREMENTS

4.2.2 Imaging Procedures (continued)

ARRT BOARD APPROVED: JANUARY 2021

EFFECTIVE: JANUARY 2022

Imaging Procedures

Mandatory or Elective

Eligible

for

Simulation

Date

Completed

Competence

Verified By

Mandatory

Elective

Chest and Thorax

Chest Routine

✓

Chest AP (Wheelchair or Stretcher)

✓

Ribs

✓

Chest Lateral Decubitus

✓

Sternum

✓

Upper Airway (Soft-Tissue Neck)

✓

Sternoclavicular Joints

✓

Upper Extremity

Thumb or Finger

✓

Hand

✓

Wrist

✓

Forearm

✓

Elbow

✓

Humerus

✓

Shoulder

✓

Clavicle

✓

Scapula

✓

AC Joints

✓

Trauma: Shoulder or Humerus

(Scapular Y, Transthoracic or Axial)*

✓

Trauma: Upper Extremity (Non-Shoulder)*

✓

Lower Extremity

Toes

✓

Foot

✓

Ankle

✓

Knee

✓

Tibia-Fibula

✓

Femur

✓

Patella

✓

Calcaneus

✓

Trauma: Lower Extremity*

✓

* Trauma requires modifications in positioning due to injury with monitoring of the patient’s condition.

RADIOGRAPHY

DIDACTIC AND CLINICAL COMPETENCY REQUIREMENTS

4.2.2 Imaging Procedures (continued)

ARRT BOARD APPROVED: JANUARY 2021

EFFECTIVE: JANUARY 2022

Imaging Procedures

Mandatory or Elective

Eligible

for

Simulation

Date

Completed

Competence

Verified By

Mandatory

Elective

Head – Candidates must select at least one

elective procedure from this section.

Skull

✓

Facial Bones

✓

Mandible

✓

Temporomandibular Joints

✓

Nasal Bones

✓

Orbits

✓

Paranasal Sinuses

✓

Spine and Pelvis

Cervical Spine

✓

Thoracic Spine

✓

Lumbar Spine

✓

Cross-Table (Horizontal Beam)

Lateral Spine (Patient Recumbent)

✓

Pelvis

✓

Hip

✓

Cross-Table (Horizontal Beam)

Lateral Hip (Patient Recumbent)

✓

Sacrum and/or Coccyx

✓

Scoliosis Series

✓

Sacroiliac Joints

✓

Abdomen

Abdomen Supine

✓

Abdomen Upright

✓

Abdomen Decubitus

✓

Intravenous Urography

✓

V 2021.05.03

RADIOGRAPHY

DIDACTIC AND CLINICAL COMPETENCY REQUIREMENTS

4.2.2 Imaging Procedures (continued)

ARRT BOARD APPROVED: JANUARY 2021

EFFECTIVE: JANUARY 2022

Imaging Procedures

Mandatory or Elective

Eligible

for

Simulation

Date

Completed

Competence

Verified By

Mandatory

Elective

Fluoroscopy Studies – Candidates must

select two procedures from this section and

perform per site protocol.

Upper GI Series, Single or Double

Contrast

✓

Contrast Enema, Single or Double

Contrast

✓

Small Bowel Series

✓

Esophagus (NOT Swallowing Dysfunction

Study)

✓

Cystography/Cystourethrography

✓

ERCP

✓

Myelography

✓

Arthrography

✓

Hysterosalpingography

✓

Mobile C-Arm Studies

C-Arm Procedure (Requiring Manipulation

to Obtain More Than One Projection)

✓

Surgical C-Arm Procedure (Requiring

Manipulation Around a Sterile Field)

✓

Mobile Radiographic Studies

Chest

✓

Abdomen

✓

Upper or Lower Extremity

✓

Pediatric Patient (Age 6 or Younger)

Chest Routine

✓

Upper or Lower Extremity

✓

Abdomen

✓

Mobile Study

✓

Geriatric Patient (At Least 65 Years Old and

Physically or Cognitively Impaired as a Result of

Aging)

Chest Routine

✓

Upper or Lower Extremity

✓

Hip or Spine

✓

Subtotal

Total Mandatory exams required

Total Elective exams required

Total number of simulations allowed

APPENDIX A

APPLICATION FOR RE-ADMISSION TO

THE RADIOGRAPHY PROGRAM

APPLICATION FOR READMISSION TO THE RADIOGRAPHY PROGRAM

HOUSTON COMMUNITY COLLEGE SYSTEM

1900 Pressler St.

Houston, Texas 77030

(713) 718-7588

PLEASE COMPLETE THIS APPLICATION AND SUBMIT DIRECTLY TO THE

RADIOGRAPHY PROGRAM.

NAME:

(Last) (First) (M.I./Maiden)

SOCIAL SECURITY NO.

CURRENT MAILING ADDRESS:

(Street) (Apt. #)

(City) (State) (Zip)

TELEPHONE: (Home) (Work)

EMAIL ADDRESS:

YEAR AND SEMESTER ORIGINALLY ENROLLED:

YEAR AND SEMESTER STUDENT WITHDREW/STOPPED OUT/FAILED OUT:

APPLYING TO REENTER: YEAR:

SEMESTER: Fall Spring Summer

For Office Use Only:

Date

Rec.

Prog.

Code:

Page 2- APPLICATION FOR READMISSION

This Form Must Be Completed in Order to Be Considered for Readmission

Name: Date:

1. Please Check the Appropriate Reason for Withdrawal from The Radiography

Program

Academic Failure Personal Financial Not for me

2. Check those problems or weaknesses that prevented you from being successful

in the program.

Study Skills Job Family Other

If you checked “Other”, please explain.

3 List actions that you took from the recommendations given to you during your exit

interview.

Important Note:

I certify that all the information provided in this application and attachments as

complete and accurate. I understand the submission of this application does not

guarantee my readmission to the program.

Signature Date

APPENDIX B

NRC PUBLICATION

U.S. Nuclear Regulatory Commission

Regulatory Guide 8.13 -Instruction

Concerning Prenatal RadiationExposure

(Draft was issued as DG-8014)

Revision 3

June 1999

Availability Notice

A. INTRODUCTION

The Code of Federal Regulations in 10 CFR Part 19, "Notices, Instructions and Reports to

Workers: Inspection and Investigations," in Section 19.12, "Instructions to Workers," requires

instruction in "the health protection problems associated with exposure to radiation and/or

radioactive material, in precautions or procedures to minimize exposure, and in the purposes and

functions of protective devices employed." The instructions must be "commensurate with potential

radiological health protection problems present in the workplace."

The Nuclear Regulatory Commission's (NRC's) regulations on radiation protection are specified in

10 CFR Part 20, "Standards for Protection against Radiation"; and Section 20.1208, "Dose to an

Embryo/Fetus," requires licensees to "ensure that the dose to an embryo/fetus during the entire

pregnancy, due to occupational exposure of a declared pregnant woman, does not exceed 0.5

rem (5 mSv)." Section 20.1208 also requires licensees to "make efforts to avoid substantial

variation above a uniform monthly exposure rate to a declared pregnant woman." A declared

pregnant woman is defined in 10 CFR 20.1003 as a woman who has voluntarily informed her

employer, in writing, of her pregnancy and the estimated date of conception.

This regulatory guide is intended to provide information to pregnant women, and other personnel,

to help them make decisions regarding radiation exposure during pregnancy. This Regulatory

Guide 8.13 supplements Regulatory Guide 8.29, "Instruction Concerning Risks from Occupational

Radiation Exposure" (Ref. 1), which contains a broad discussion of the risks from exposure to

ionizing radiation.

Other sections of the NRC's regulations also specify requirements for monitoring external and

internal occupational dose to a declared pregnant woman. In 10 CFR 20.1502, "Conditions

Requiring Individual Monitoring of External and Internal Occupational Dose," licensees are

required to monitor the occupational dose to a declared pregnant woman, using an individual

monitoring device, if it is likely that the declared pregnant woman will receive, from external

sources, a deep dose equivalent more than 0.1 rem (1 mSv). According to Paragraph (e) of 10

CFR 20.2106, "Records of Individual Monitoring Results," the licensee must maintain records of

dose to an embryo/fetus if monitoring was required, and the records of dose to the embryo/fetus

must be kept with the records of dose to the declared pregnant woman. The declaration of

pregnancy must be kept on file but may be maintained separately from the dose records. The

licensee must retain the required form or record until the Commission terminates each pertinent

license requiring the record.

The information collections in this regulatory guide are covered by the requirements of 10 CFR

Parts 19 or 20, which were approved by the Office of Management and Budget, approval

numbers 3150-0044 and 3150-0014, respectively. The NRC may not conduct or sponsor, and a

person is not required to respond to, a collection of information unless it displays a currently valid

OMB control number.

B. DISCUSSION

As discussed in Regulatory Guide 8.29 (Ref. 1), exposure to any level of radiation is assumed to

carry with it a certain amount of risk. In the absence of scientific certainty regarding the

relationship between low dose exposure and health effects, and as a conservative assumption for

radiation protection purposes, the scientific community generally assumes that any exposure to

ionizing radiation may cause undesirable biological effects and that the likelihood of these effects

increases as the dose increases. At the occupational dose limit for the whole body of 5 rem

(50 mSv) per year, the risk is believed to be very low.

The magnitude of risk of childhood cancer following in utero exposure is uncertain in that both

negative and positive studies have been reported. The data from these studies "are consistent

with a lifetime cancer risk resulting from exposure during gestation which is two to three times

that for the adult" (NCRP Report No. 116, Ref. 2). The NRC has reviewed the available scientific

literature and has concluded that the 0.5 rem (5 mSv) limit specified in 10 CFR 20.1208 provides

an adequate margin of protection for the embryo/fetus. This dose limit reflects the desire to limit

the total lifetime risk of leukemia and other cancers associated with radiation exposure during

pregnancy.

For a pregnant worker to take advantage of the lower exposure limit and dose monitoring

provisions specified in 10 CFR Part 20, the woman must declare her pregnancy in writing to the

licensee. A form letter for declaring pregnancy is provided in this guide or the licensee may use

its own form letter for declaring pregnancy. A separate written declaration should be submitted for

each pregnancy.

C. REGULATORY POSITION

Who Should Receive Instruction?

Female workers who require training under 10 CFR 19.12 should be provided with the

information contained in this guide. In addition to the information contained in Regulatory

Guide 8.29 (Ref. 1), this information may be included as part of the training required

under 10 CFR 19.12.

Providing Instruction

The occupational worker may be given a copy of this guide with its Appendix, an

explanation of the contents of the guide, and an opportunity to ask questions and request

additional information. The information in this guide and Appendix should also be

provided to any worker or supervisor who may be affected by a declaration of pregnancy

or who may have to take some action in response to such a declaration.,

Classroom instruction may supplement the written information. If the licensee provides

classroom instruction, the instructor should have some knowledge of the biological

effects of radiation to be able to answer questions that may go beyond the information

provided in this guide. Videotaped presentations may be used for classroom instruction.

Regardless of whether the licensee provides classroom training, the licensee should give

workers the opportunity to ask questions about information contained in this Regulatory

Guide 8.13. The licensee may take credit for instruction that the worker has received

within the past year at other licensed facilities or in other courses or training.

Licensee's Policy on Declared Pregnant Women

The instruction provided should describe the licensee's specific policy on declared

pregnant women, including how those policies may affect a woman's work situation. In

particular, the instruction should include a description of the licensee's policies, if any,

that may affect the declared pregnant woman's work situation after she has filed a written

declaration of pregnancy consistent with 10 CFR 20.1208.

The instruction should also identify who to contact for additional information as well as

identify who should receive the written declaration of pregnancy. The recipient of the

woman's declaration may be identified by name (e.g., John Smith), position (e.g.,

immediate supervisor, the radiation safety officer), or department (e.g., the personnel

department).

Duration of Lower Dose Limits for the Embryo/Fetus

The lower dose limit for the embryo/fetus should remain in effect until the woman

withdraws the declaration in writing or the woman is no longer pregnant. If a declaration

of pregnancy is withdrawn, the dose limit for the embryo/fetus would apply only to the

time from the estimated date of conception until the time the declaration is withdrawn. If

the declaration is not withdrawn, the written declaration may be considered expired one

year after submission.

Substantial Variations Above a Uniform Monthly Dose Rate

According to 10 CFR 20.1208(b), "The licensee shall make efforts to avoid substantial

variation above a uniform monthly exposure rate to a declared pregnant woman so as to

satisfy the limit in paragraph (a) of this section," that is, 0.5 rem (5 mSv) to the

embryo/fetus. The National Council on Radiation Protection and Measurements (NCRP)

recommends a monthly equivalent dose limit of 0.05 rem (0.5 mSv) to the embryo/fetus

once the pregnancy is known (Ref. 2). In view of the NCRP recommendation, any

monthly dose of less than 0.1 rem (1 mSv) may be considered as not a substantial

variation above a uniform monthly dose rate and as such will not require licensee

justification. However, a monthly dose greater than 0.1 rem (1 mSv) should be justified by

the licensee.

D. IMPLEMENTATION

The purpose of this section is to provide information to licensees and applicants regarding the

NRC staff's plans for using this regulatory guide.

Unless a licensee or an applicant proposes an acceptable alternative method for complying with

the specified portions of the NRC's regulations, the methods described in this guide will be used

by the NRC staff in the evaluation of instructions to workers on the radiation exposure of pregnant

women.

REFERENCES

USNRC, "Instruction Concerning Risks from Occupational Radiation Exposure,"

Regulatory Guide 8.29, Revision 1, February 1996.

National Council on Radiation Protection and Measurements, Limitation of

Exposure to Ionizing Radiation, NCRP Report No. 116, Bethesda, MD, 1993.

APPENDIX: QUESTIONS AND ANSWERS

CONCERNING PRENATAL RADIATION

EXPOSURE

1. Why am I receiving this information?

The NRC's regulations (in 10 CFR 19.12, "Instructions to Workers") require that licensees

instruct individuals working with licensed radioactive materials in radiation protection as

appropriate for the situation. The instruction below describes information that occupational

workers and their supervisors should know about the radiation exposure of the embryo/fetus

of pregnant women.

The regulations allow a pregnant woman to decide whether she wants to formally declare her

pregnancy to take advantage of lower dose limits for the embryo/fetus. This instruction

provides information to help women make an informed decision whether to declare a

pregnancy.

2. If I become pregnant, am I required to declare my pregnancy?

No. The choice whether to declare your pregnancy is completely voluntary. If you choose to

declare your pregnancy, you must do so in writing and a lower radiation dose limit will apply

to your embryo/fetus. If you choose not to declare your pregnancy, you and your

embryo/fetus will continue to be subject to the same radiation dose limits that apply to other

occupational workers.

3. If I declare my pregnancy in writing, what happens?

If you choose to declare your pregnancy in writing, the licensee must take measures to limit

the dose to your embryo/fetus to 0.5 rem (5 millisievert) during the entire pregnancy. This is

one-tenth of the dose that an occupational worker may receive in a year. If you have already

received a dose exceeding 0.5 rem (5 mSv) in the period between conception and the

declaration of your pregnancy, an additional dose of 0.05 rem (0.5 mSv) is allowed during the

remainder of the pregnancy. In addition, 10 CFR 20.1208, "Dose to an Embryo/Fetus,"

requires licensees to make efforts to avoid substantial variation above a uniform monthly

dose rate so that all the 0.5 rem (5 mSv) allowed dose does not occur in a short period during

the pregnancy.

This may mean that, if you declare your pregnancy, the licensee may not permit you to do

some of your normal job functions if those functions would have allowed you to receive more

than 0.5 rem, and you may not be able to have some emergency response responsibilities.

Why do the regulations have a lower dose limit for the embryo/fetus of a declared pregnant?

4. woman than for a pregnant worker who has not declared.

A lower dose limit for the embryo/fetus of a declared pregnant woman is based on a

consideration of greater sensitivity to radiation of the embryo/fetus and the involuntary nature

of the exposure. Several scientific advisory groups have recommended (References 1 and 2)

that the dose to the embryo/fetus be limited to a fraction of the occupational dose limit.

5. What are the potentially harmful effects of radiation exposure to my embryo/fetus?

The occurrence and severity of health effects caused by ionizing radiation are dependent

upon the type and total dose of radiation received, as well as the time over which the

exposure was received. See Regulatory Guide 8.29, "Instruction Concerning Risks from

Occupational Exposure" (Ref. 3), for more information. The main concern is embryo/fetal

susceptibility to the harmful effects of radiation such as cancer.

6. Are there any risks of genetic defects?

Although radiation injury has been induced experimentally in rodents and insects, and in the

experiments was transmitted and became manifest as hereditary disorders in their offspring,

radiation has not been identified as a cause of such effect in humans. Therefore, the risk of

genetic effects attributable to radiation exposure is speculative. For example, no genetic

effects have been documented in any of the Japanese atomic bomb survivors, their children,

or their grandchildren.

7. What if I decide that I do not want any radiation exposure at all during my pregnancy?

You may ask your employer for a job that does not involve any exposure at all to

occupational radiation dose, but your employer is not obligated to provide you with a job

involving no radiation exposure. Even if you receive no occupational exposure at all, your

embryo/fetus will receive some radiation dose (on average 75 mrem (0.75 mSv)) during your

pregnancy from natural background radiation.

The NRC has reviewed the available scientific literature and concluded that the 0.5 rem (5

mSv) limit provides an adequate margin of protection for the embryo/fetus. This dose limit

reflects the desire to limit the total lifetime risk of leukemia and other cancers. If this dose limit

is exceeded, the total lifetime risk of cancer to the embryo/fetus may increase incrementally.

However, the decision on what level of risk to accept is yours. More detailed information on

potential risk to the embryo/fetus from radiation exposure can be found in References 2-10.

8. What effect will formally declaring my pregnancy have on my job status?

Only the licensee can tell you what effect a written declaration of pregnancy will have on your

job status. As part of your radiation safety training, the licensee should tell you the company's

policies with respect to the job status of declared pregnant women. In addition, before you

declare your pregnancy, you may want to talk to your supervisor or your radiation safety

officer and ask what a declaration of pregnancy would mean specifically for you and your job

status.

In many cases you can continue in your present job with no change and still meet the dose

limit for the embryo/fetus. For example, most commercial power reactor workers

(approximately 93%) receive, in 12 months, occupational radiation doses that are less than

0.5 rem (5 mSv) (Ref. 11). The licensee may also consider the likelihood of increased

radiation exposures from accidents and abnormal events before deciding to allow you to

continue in your present job.

If your current work might cause the dose to your embryo/fetus to exceed 0.5 rem (5 mSv),

the licensee has various options. It is possible that the licensee can and will make a

reasonable accommodation that will allow you to continue performing your current job, for

example, by having another qualified employee do a small part of the job that accounts for

some of your radiation exposure.

9. What information must I provide in my written declaration of pregnancy?

You should provide, in writing, your name, a declaration that you are pregnant, the estimated

date of conception (only the month and year need be given), and the date that you give the

letter to the licensee. A form letter that you can use is included at the end of these questions

and answers. You may use that letter, use a form letter the licensee has provided to you, or

write your own letter.

10.

To declare my pregnancy, do I have to have documented medical proof that I am pregnant?

NRC regulations do not require that you provide medical proof of your pregnancy. However,

NRC regulations do not preclude the licensee from requesting medical documentation of your

pregnancy, especially if a change in your duties is necessary to comply with the 0.5 rem (5

mSv) dose limit.

11. Can I tell the licensee orally rather than in writing that I am pregnant?

No. The regulations require that the declaration must be in writing.

12. If I have not declared my pregnancy in writing, but the licensee suspects that I am pregnant,

do the lower dose limits apply?

No. The lower dose limits for pregnant women apply only if you have declared your

pregnancy in writing. The United States Supreme Court has ruled (in United Automobile

Workers International Union v. Johnson Controls, Inc., 1991) that "Decisions about the

welfare of future children must be left to the parents who conceive, bear, support, and raise

them rather than to the employers who hire those parents" (Reference 7). The Supreme

Court also ruled that your employer may not restrict you from a specific job "because of

concerns about the next generation." Thus, the lower limits apply only if you choose to

declare your pregnancy in writing.

If I am planning to become pregnant but am not yet pregnant and I inform the licensee of that

13. in writing, do the lower dose limits apply?

No. The requirement for lower limits applies only if you declare in writing that you are already

pregnant.

14. What if I have a miscarriage or find out that I am not pregnant?

If you have declared your pregnancy in writing, you should promptly inform the licensee in

writing that you are no longer pregnant. However, if you have not formally declared your

pregnancy in writing, you need not inform the licensee of your non-pregnant status.

15. How long is the lower dose limit in effect?

The dose to the embryo/fetus must be limited until you withdraw your declaration in writing, or

you inform the licensee in writing that you are no longer pregnant. If the declaration is not

withdrawn, the written declaration may be considered expired one year after submission.

If I have declared my pregnancy in writing, can I revoke my declaration of pregnancy even if I

16. am still pregnant?

Yes, you may. The choice is entirely yours. If you revoke your declaration of pregnancy, the

lower dose limit for the embryo/fetus no longer applies.

17. What if I work under contract at a licensed facility?

The regulations state that you should formally declare your pregnancy to the licensee in

writing. The licensee has the responsibility to limit the dose to the embryo/fetus.

18. Where can I get additional information?

The references to this Appendix contain helpful information, especially Reference 3, NRC's

Regulatory Guide 8.29, and “Instruction Concerning Risks from Occupational Radiation

Exposure," for general information on radiation risks. The licensee should be able to give this

document to you.

For information on legal aspects, see Reference 7, "The Rock and the Hard Place: Employer

Liability to Fertile or Pregnant Employees and Their Unborn Children--What Can the Employer

Do?" which is an article in the journal Radiation Protection Management.

You may telephone the NRC Headquarters at (301) 415-7000. Legal questions should be

directed to the Office of the General Counsel, and technical questions should be directed to the

Division of Industrial and Medical Nuclear Safety.

You may also telephone the NRC Regional Offices at the following numbers: Region I, (610) 337-

5000; Region II, (404) 562-4400; Region III, (630) 829-9500; and Region IV, (817) 860-8100.

Legal questions should be directed to the Regional Counsel, and technical questions should be

directed to the Division of Nuclear Materials Safety.

REFERENCES FOR APPENDIX

A. National Council on Radiation Protection and Measurements, Limitation of Exposure to Ionizing

Radiation, NCRP Report No. 116, Bethesda, MD, 1993.

B. International Commission on Radiological Protection, 1990 Recommendations of the International

Commission on Radiological Protection, ICRP Publication 60, Ann. ICRP 21: No. 1-3, Pergamon

Press, Oxford, UK, 1991.

C. USNRC, "Instruction Concerning Risks from Occupational Radiation Exposure," Regulatory

Guide 8.29, Revision 1, February 1996.

(1)

(Electronically available at

http://www.nrc.gov/reading- rm/doc-collections/reg-guides/)

D. Committee on the Biological Effects of Ionizing Radiations, National

Research Council, Health Effects of Exposure to Low Levels of Ionizing

Radiation (BEIR V), National Academy Press, Washington, DC, 1990.

E. United Nations Scientific Committee on the Effects of Atomic Radiation,

Sources and Effects of Ionizing Radiation, United Nations, New York,

1993.

F. R. Doll and R. Wakeford, "Risk of Childhood Cancer from Fetal

Irradiation," The British Journal of Radiology, 70, 130-139, 1997.

G. David Wiedis, Donald E. Jose, and Timm O. Phoebe, "The Rock and the

Hard Place: Employer Liability to Fertile or Pregnant Employees and Their

Unborn Children--What Can the Employer Do?" Radiation Protection

Management, 11, 41-49, January/February 1994.

H. National Council on Radiation Protection and Measurements,

Considerations Regarding the Unintended Radiation Exposure of the

Embryo, Fetus, or Nursing Child, NCRP Commentary No. 9, Bethesda,

MD, 1994.

I. National Council on Radiation Protection and Measurements, Risk

Estimates for Radiation Protection, NCRP Report No. 115, Bethesda, MD,

1993.

J. National Radiological Protection Board, Advice on Exposure to Ionizing

Radiation During Pregnancy, National Radiological Protection Board,

Chilton, Didcot, UK, 1998.

REGULATORY ANALYSIS

A separate regulatory analysis was not prepared for this regulatory guide. A regulatory

analysis prepared for 10 CFR Part 20, "Standards for Protection Against Radiation" (56

FR 23360), provides the regulatory basis for this guide and examines the costs and

benefits of the rule as implemented by the guide. A copy of the "Regulatory Analysis for

the Revision of 10 CFR Part 20" (PNL-6712, November 1988) is available for inspection

and copying for a fee at the NRC Public Document Room, 2120 L Street NW,

Washington, DC, as an enclosure to Part 20 (56 FR 23360).

1. Single copies of regulatory guides, both active and draft, and draft NUREG documents may be

obtained free of charge by writing the Reproduction and Distribution Services Section, OCIO,

USNRC, Washington, DC 20555-0001, or by fax to (301)415-2289, or by email to

(DISTRIBUTION@NRC.GOV). Active guides may also be purchased from the National Technical

Information Service on a standing order basis. Details on this service may be obtained by writing

NTIS, 5285 Port Royal Road, Springfield, VA 22161. Copies of active and draft guides are

available for inspection or copying for a fee from the NRC Public Document Room at 2120 L

Street NW., Washington, DC; the PDR's mailing address is Mail Stop LL-6, Washington, DC

20555; telephone (202)634-3273; fax (202)634-3343.

2. Copies are available at current rates from the U.S. Government Printing Office, P.O. Box

37082, Washington, DC 20402-9328 (telephone (202)512-1800); or from the National Technical

Information Service by writing NTIS at 5285 Port Royal Road, Springfield, VA 22161. Copies are

available for inspection or copying for a fee from the NRC Public Document Room at 2120 L

Street NW., Washington, DC; the PDR's mailing address is Mail Stop LL-6, Washington, DC

20555; telephone (202)634-3273; fax (202)634-3343

APPENDIX C

FORM LETTER FOR VOLUNTARILY DECLARING

PREGNANCY

This form is provided for your convenience. To make your written declaration of pregnancy,

you may fill in the blanks in this form letter, or you may write your own letter.

VOLUNTARY DECLARATION OF PREGNANCY

To: ,

In accordance with the NRC's regulations at 10 CFR 20.1208, "Dose to an Embryo/Fetus," I am

voluntarily declaring that I am pregnant. I believe I became pregnant in (only the month

and year need be provided).

I understand the radiation dose to my embryo/fetus during my entire pregnancy will not be

allowed to exceed 0.5 rem (5 millisievert) (unless that dose has already been exceeded between

the time of conception and submitting this letter). I also understand that meeting the lower dose

limit may require a change in job or job responsibilities during my pregnancy.

Printed Name: Signature: Date: _ _

(Student Technologist)

Printed Name: Signature: Date: _ _

(Radiation Safety Officer)

Printed Name: Signature: Date: _ _

(Program Director)

APPENDIX C

FORM LETTER FOR PREGNANCY DECLARATION

WITHDRAWAL

This form letter is provided for your convenience. To make your written declaration of

pregnancy void, you may fill in the blanks in this form letter.

WITHDRAWAL OF DECLARATION OF PREGNANCY

To: ,

I am withdrawing my previous declaration of pregnancy in writing. I understand that by

submitting this form I agree to the removal of additional dosimeters and any pregnancy related

responsibilities to the radiography program.

Printed Name: Signature: Date: _ _

(Student Technologist)

Printed Name: Signature: Date: _ _

(Radiation Safety Officer)

Printed Name: Signature: Date: _ _

(Program Director)

APPENDIX D

GRADE APPEAL PROCESS

PURPOSE

The purpose of the Course Grade Appeal Process is to provide students a

safeguard against receiving an unfair final course grade while also respecting the

academic responsibility of the instructor and academic standards of Houston

Community College. The College must follow clear and consistent guidelines for

all grade appeals. It is the responsibility of all HCC faculty to evaluate each

student’s work fairly and to assign a grade which is an impartial measure of the

student’s achievement in the course. In the event of a dispute over an assigned

final course grade, students should be provided the opportunity, within certain

guidelines outlined in the HCC Course Grade Appeal Process, to formally

present a case and rationale for a grade appeal which will be evaluated using a

fair and consistent review process.

This process is in accordance with the following SACSCOC Federal

Requirements:

“4.3 The institution makes available to students and the public current academic

calendars, grading policies, and refund policies.”

“4.5 The institution has adequate procedures for addressing written student

complaints and is responsible for demonstrating that it follows those procedures

when resolving student complaints.”

APPLICABILITY

The Course Grade Appeal Process applies to all programs throughout the HCC district.

DEFINITIONS

Bias: A particular tendency, trend, inclination, feeling, or opinion, especially one that is

preconceived or unreasoned. An unfair personal opinion that influences one’s judgment.

Caprice: a tendency to change one’s mind without apparent or adequate motive.

Business days: Every official working day of the week at HCC. Typically, they include days

between Monday and Friday and do not include HCC-approved holidays or weekends.

Communication: For the purposes of this process, communicate in writing between the

student, instructor, panel chair, or department chair/dean/COE dean via HCC email account

and/or the student contact information provided on the Grade Appeal Form).

Retention period: the minimum time that a local government record must be retained as

established on a records retention schedule accepted for filing by the Texas State Library and

Archives Commission.

PROCEDURES

Introduction

Grade determination and awarding of all grades in a course is the responsibility of the

instructor. If a student believes a grade was awarded on an assessment in a capricious or

arbitrary manner while a course is in progress, the student should discuss the matter with the

instructor. This Course Grade Appeal Process only applies to final course grades. A student’s

final course grade can be changed only at the discretion of the instructor or as a result of this

Course Grade Appeal Process. A student may appeal a final course grade if he/she is able to

demonstrate that an inappropriate grade was assigned as a result of:

Bias

Caprice

Or other improper conditions such as computational error.

Other reasons for changing final grades will not constitute a valid appeal. The burden of proof

is on the student to justify the basis for changing the grade.

Note: In cases of a grade dispute regarding alleged academic dishonesty, a separate process

will be followed (see Academic Dishonesty section of the Student Handbook).

The Grade Appeal Process is comprised of the following progressive levels to provide due

process for the student:

Informal Resolution

Formal Appeal

Grade Appeals Panel

Appealing the Panel’s Decision

Resolution may be reached at various points throughout the

process outlined below:

Level 1: Informal Resolution

Whenever possible, students should attempt to resolve grade disputes informally with the

instructor as this allows for the potential of immediate resolution.

After meeting with the instructor, if the student remains dissatisfied, the student should notify

the appropriate department chair of the grade dispute. If there is no chair assigned to that

program, the appeal should be made to the appropriate dean. The chair/dean/COE dean shall

attempt to resolve the matter informally through consultation with the instructor. If informal

resolution is not obtained through mediation at that level, the grade dispute is consigned to the

process of a formal appeal.

Level 2: Formal Appeal

Student grievances which are consigned to a formal appeal must be specified in writing using

the Student Course Grade Appeal Form. It is recommended that the Authorization to Release

Information for Course Grade Appeal FERPA Release Form also be submitted at the same

time by the student filing the appeal.

These forms must be submitted to the department chair/dean/COE dean no later than fifteen

(15) business days from the day the grade was officially posted by HCC.

The department chair/dean/COE dean will review the student grievant’s appeal to determine if

appeal criteria have or have not been met. Again, the student must demonstrate that an

inappropriate grade was assigned as a result of bias, caprice, or other improper conditions

such as computational error. The instructor may submit a written response to the appeal. The

decision of the department chair/dean/COE dean will be communicated in writing to the

student (via their HCC email account and/or the contact information provided on the Grade

Appeal Form submitted) and to the instructor within ten (10) business days of receipt of these

forms. The email will notify the student grievant whether or not the department chair/dean/COE

dean finds grounds for a grade appeal. That email will also notify the student that, if they do

not accept the decision of the department chair/dean/COE dean, then he/she has five (5)

business days from that notification to request a Grade Appeals Panel to review the case. If

no response is received from the student within five (5) business days, the appeal is closed.

Level 3: Grade Appeals Panel

If the student requests a Grade Appeals Panel, the Panel will render its decision no later than

twenty (20) business days following receipt of that request. In rare cases, such as when

faculty are not on contract, no more than twenty (20) additional business days may be allotted.

A Grade Appeals Panel consists of at least two full-time instructors from the instructional area

involved or a related instructional program as well as one student panelist independent of the

class or program associated with the appeal. The entire Grade Appeals Panel, including the

student panelist, will be selected by the department chair/dean/COE dean. The student

panelist will be selected from the current Student Government Association leadership, or

membership if an elected SGA leader is not available.

All proceedings and information discussed in the Grade Appeal Process are confidential.

The Grade Appeals Panel will select a chair. The student panelist cannot serve as chair.

Upon appointment, the student panelist is required to sign the Acknowledgement of

Confidentiality and Non-Disclosure of Protected Student Information - HERE Panel members

shall neither engage in any independent investigation outside of the hearing nor consider any

information obtained outside of the panel’s deliberations or hearings. The instructor who

assigned the disputed grade cannot serve as a member of the Grade Appeals Panel, however,

may submit a written response to the appeal. Both the student grievant and the instructor

have the right to appear in person before the Grade Appeals Panel. The student grievant and

instructor shall represent him/herself, but either may be accompanied by another individual,

who must be identified in advance of the panel hearing. Neither additional individual is

permitted to address the panel. The panel can interview others who they determine may have

relevant information. When both student and instructor appear before the panel, they should

be afforded access to each other’s submitted documentation. Interviews with both the student

and instructor should be conducted separately If neither party appears in person, the panel

should complete its review based on the written materials submitted. The panel shall consider

all aspects of the case before making its decision.

No more than five (5) business days after the hearing, the Grade Appeals Panel will decide

either to let the student’s original grade stand or to change the grade. The Grade Appeals

Panel chair will prepare a written report stating the panel’s decision along with the justification

for that decision. A copy of that report will be emailed to the student (using the student’s HCC

email account and/or the contact information the student indicated on the Grade Appeal Form),

the instructor, the instructional supervisor, and/or the dean/COE dean. If the Grade Appeals

Panel determines that the student’s grade is to be changed, then the instructor’s supervisor will

prepare and submit a Change of Grade Form. The decision of the Grade Appeals Panel is

final, except in cases of procedural error as specified below.

Level 4: Appealing the Panel’s Decision

A student grievant’s appeal of the Grade Appeal Panel’s final decision can only be based on

procedural errors that compromised the fundamental fairness of the process. If either the

student grievant or instructor who assigned the grade believes that the appeals process was

not properly followed, then he or she may file a written appeal to the Vice Chancellor for

Instructional Services/Chief Academic Officer (VCIS/CAO).

The VCIS/CAO will review the appeal and conduct whatever investigation is appropriate. If the

VCIS/CAO determines that the grade appeal process was not properly followed and that the

failure to follow proper procedures biased the result of the grade appeal, then s/he will vacate

the judgment of the grade appeal panel and direct that the process be repeated with a different

panel using the same deadline restrictions. If the VCIS/CAO rejects the appeal, the decision of

the Grade Appeal Panel is final.

HCC Instructional Leaders: For information regarding the required archiving of records related

to Course Grade Appeals, go to MyHCC > Instructional Services > Faculty Guidelines/Faculty

& Administrative Support > Course Grade

Appendix E

GRIEVANCE PROCEDURE

https://www.hccs.edu/departments/institutional-equity/

Equal Educational Opportunity Grievance

HCC is committed to providing an educational climate that is conducive to the personal and

professional development of everyone. Students should be aware that discrimination and/or other

harassment based on the race, sex, gender identity and gender expression, national origin,

religion, age, disability, sexual orientation, color, or veteran status is prohibited by HCC Policy

G.1 Discrimination and Harassment and D.1.1 Equal Educational Opportunities. HCC designates

the chancellor or designated representative to coordinate its Equal Employment

Opportunity/Affirmative Action efforts to comply with Title VI of the Civil Rights Act, Title IX of the

Education Amendments of 1972, as amended, and with the Americans with Disabilities Act

(ADA). Students who feel that they have been harassed or discriminated against or who feel that

the college district has not adequately fulfilled its obligations under the provisions above of the

should follow the Grievance Procedures stated below.

Sexual Harassment

HCC will provide an educational, employment and business environment free of sexual

harassment. Sexual harassment is a form of sex discrimination and is not tolerated by HCC. Any

student who feels that he or she is the victim of sexual harassment has the right to file a

grievance. Substantiated accusations may result in disciplinary action against the offender, up to

and including termination of the employee or suspension of the student. In addition, complainants

who make accusations of sexual harassment in bad faith may be subject to appropriate

disciplinary action.

Grievance Procedure

Any student who has a grievance concerning the interpretation, application or claimed violation of

his or her rights as an HCC student or feels he or she has been discriminated against or

harassed based on, race, sex, gender identity and gender expression, national origin, religion,

age, disability, sexual orientation, color, or veteran status including sexual harassment, can seek

resolution of such grievance. This may take place informally, through the mediation of designated

officers of the college, or formally, through an established grievance procedure.

Informal Resolution

A student who feels he or she is a victim of harassment or discrimination or that his or her rights

as a student have been violated may attempt to resolve the matter informally by bringing a

complaint to the college’s Dean of Student Services or to the college’s relevant Instructional Dean

(Academic or Career & Technology Education) for cases involving instructional matters. The

Dean, in coordination with the HCC Office of Institutional Equity, will attempt to resolve the

conflict informally by informing the individual alleged to have caused the grievance that the

complaint has been filed; seek to find out the facts; and, if both parties desire it, arrange a

meeting to try to resolve the differences. If an attempt at informal resolution of the problem is

unsuccessful, or if the complainant deems that informal resolution is undesirable, the college

officer will assist the complainant in filing of a formal complaint with the HCC Office of Institutional

Equity.

Formal Resolution

If a student wishes to initiate a formal complaint against another member of the college

community, the student must submit in writing a formal complaint to the HCC Office of Institutional

Equity, stating in detail, the nature of the complaint, any relevant dates, and the names of any

potential witnesses. An investigation will be initiated to determine whether there is a reasonable

basis for taking action. The Affirmative Action/Compliance Officer or designee must file a written

report with the college’s president. For more information

Report an Incident

APPENDIX F

EXCEEDING RADIATION DOSE

HOUSTON COMMUNITY COLLEGE SYSTEM

COLEMAN COLLEGE FOR HEALTH SCIENCES

RADIOGRAPHY PROGRAM

SUBJECT: Radiation Exposure Level Exceeded

Name:

We routinely investigate when radiation exposure levels are exceeded. The

Radiography Program sets a student threshold dose yearly to be 5 mSv or 500 mrem.

This dose limit is set based on 10% of the annual occupational dose limit.

Any exposure over 125 mrem in a quarter (HCCS uses quarterly dosimeters) would be

over the threshold dose. If a student exceeds the threshold dose in any quarter the

student is required to complete the applicable questions on this questionnaire. Please

reply as quickly as possible so that we can evaluate any factors affecting your

exposure.

1. Was the badge placed or stored near radiation?

2. Did you accidentally expose yourself to a beam of radiation?

3. Did you hold a patient during radiation exposure?

4. Did you work significantly more hours or procedures during this time?

5. Were you involved in procedures requiring unusually high exposure to radiation?

The RSO will discuss with the student about the importance of radiation safety if any of

the above questions were answered in the affirmative. The RSO will meet with the

student again after the next dose report to make sure the students’ dose is within

guidelines.

Please describe any unusual incident or provide any additional information that will help

explain your dose.

Discussion:

Printed name Signature Date