1
Enlisted Advancement Worksheet
(EAW)
Frequently Asked Questions (FAQs)
Update one: August 7, 2019
Contents
General Description...................................................................................................................................... 2
Role Descriptions .......................................................................................................................................... 3
ESO (Regional/PSD/NOSC level) ................................................................................................................ 3
Command ESO .......................................................................................................................................... 3
Command Reviewer .................................................................................................................................. 3
Enlisted Advancement NPC HR Specialist ................................................................................................. 4
NETPDC Records Administrator ................................................................................................................ 4
EAW Workflow ............................................................................................................................................. 5
Establishing EAW User Accounts ................................................................................................................. 7
Access ........................................................................................................................................................... 9
Training and Help ....................................................................................................................................... 10
Data Correction .......................................................................................................................................... 11
Rate Changes........................................................................................................................................... 12
PMK-EE .................................................................................................................................................... 12
Degrees on Worksheet ........................................................................................................................... 12
Security Clearance................................................................................................................................... 13
Reporting Senior’s Cumulative Average (RSCA) ...................................................................................... 13
New Accession “A” School Graduates’ PMA ........................................................................................... 14
Finalizing the Worksheet ........................................................................................................................... 14
Worksheet Transfers .................................................................................................................................. 15
Printing Worksheets ................................................................................................................................... 16
Other/Misc Questions ................................................................................................................................ 16
Seating Charts ............................................................................................................................................. 16
Specific User Role Questions ..................................................................................................................... 17
Sailor User Role Questions ...................................................................................................................... 17
Command Reviewer User Role Questions .............................................................................................. 18
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Enlisted Advancement Worksheet
(EAW)
General Description
Q1: What is automated EAW in NSIPS?
A1: The Navy has transitioned from a manual paper Advancement Worksheet (NETPDC 1430/3) process
to an automated process within the Navy Standard Integrated Personnel System (NSIPS). Sailors now
have the capability to access and view their Advancement Worksheet online, perform self-service
actions to submit correction requests to their Command Educational Services Officer (ESO), and perform
final certification. The system leverages authoritative data and displays a dashboard of advancement
eligibility factors. On-line workflow links together all Navy Enlisted Advancement stakeholders who
support individual Sailor advancements; the workflow also establishes a more streamlined and accurate
eligibility verification process.
Q2: Who can use it?
A2: The following EAW User roles are available in NSIPS to accomplish required EAW business
processes:
• Enlisted Service Member (Sailor)
• Command ESO
• Command Reviewer
• ESO (Regional/PSD/NOSC)
• NETPDC Program Manager
• Enlisted Advancement NPC HR Specialist
• NETPDC Records Administrator
Further detailed information regarding the EAW roles can be found on the Naval Personnel Command’s
EAW page:
http://www.public.navy.mil/bupers-npc/career/enlistedcareeradmin/Advancement/Pages/EAW.aspx
Q3: When will the online EAW become the official worksheet?
A3: Per NAVADMIN 316/18, EAW is being fully implemented as the official worksheet beginning with the
2019 E4-E6 Fall Active Duty and Reserve advancement cycles.
Sailors with existing NSIPS Self-Service accounts will automatically have access to their EAW.
ESOs, Command ESOs and Command Reviewers must establish new EAW accounts in NSIPS
through the submission of a System Access Authorization Request (SAAR). See Establishing EAW
User Accounts section for further instructions.
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Enlisted Advancement Worksheet
(EAW)
Role Descriptions
ESO (Regional/PSD/NOSC level)
Q1: What is the purpose/function of the EAW Regional/PSD/NOSC ESO Role?
A1: The Regional/PSD/NOSC level ESO is an EAW execution role that creates, routes, and validates
candidate worksheets. This is the only role that has full functionality to manually enter data, change
incorrect data, attach documents, enter comments, route, validate, and close the EAW prior to the
exam. They may create EAWs for exam eligible Sailors (Early Promote, Limited Duty Officer, etc.) for
whom an EAW was not automatically generated in NSIPS. The ESO can also adjudicate discrepancies
with Post-Exam Administrative Comments. Every Sailor has an ESO responsible for completing the
Sailor’s worksheet prior to the exam administration date. Process flow for commands without NSIPS
connectivity will be provided in a separate document.
Command ESO
Q1: What is the purpose/function of the EAW Command ESO Role?
A1: Command Educational Services Officers (ESOs) have an administrative oversight role that supports
the Regional/PSD/NOSC level ESO with data verification. They may add worksheet data, change
incorrect data, attach supporting documents (when required), enter comments, route to Sailors for their
input and verification, and assist in the adjudication of discrepancies with Post-Exam Administrative
Comments. They may also create EAWs for exam-eligible Sailors (Early Promote, Limited Duty Officer,
etc.) for whom an EAW was not automatically generated in NSIPS. Process flow for commands without
NSIPS connectivity will be provided in a separate document.
Command Reviewer
Q1: What is the purpose/function of the EAW Command Reviewer Role?
A1: The Command Reviewer is an administrative support role that may include the Command triad,
Command Career Counselor, Command Pay and Personnel Administrator (CPPA), Department Head,
Division Officer, Leading Chief Petty Officer, and other Command administrative support personnel.
Once the Command ESO routes EAWs to their Sailors for review, Command Reviewers will have the
capability to view, enter comments, and attach documents in worksheets, as well as route Post-Exam
Administrative Comments to the Command ESO. Process flow for commands without NSIPS
connectivity will be provided in a separate document.
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Enlisted Advancement Worksheet
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Enlisted Advancement NPC HR Specialist
Q1: What is the purpose/function of the Enlisted Advancement NPC HR Specialist Role?
A1: The Enlisted Advancement NPC HR Specialist role is assigned to staff from the Chief of Naval
Personnel’s Enlisted Planners (OPNAV N13), NPC’s Career Progression Branch (PERS-802/803), and
Commander, Navy Reserve Forces Command (CNRFC). This role will retrieve, adjudicate, create, attach
documents, route, and finalize Post-Exam Administrative Comments. The Enlisted Advancement NPC HR
Specialist will send Post-Exam Administrative Comments to ESOs and the Naval Education and Training
Professional Development Center (NETPDC) Records Administrators only.
NETPDC Records Administrator
Q1: What is the purpose/function of the NETPDC Records Administrator?
A1: The NETPDC Records Administrator will retrieve, adjudicate, create, attach documents, route, and
finalize Post-Exam Administrative Comments. This role will send Post-Exam Administrative Comments to
the ESOs and the NPC HR Specialists only. The NETPDC Records Administrator will take post-exam
administrative corrective action in NEAS. All correspondence pertaining to corrective action on a Sailor
will be contained in EAW instead of email.
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Enlisted Advancement Worksheet
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EAW Workflow
Step 1: Worksheets are published in NSIPS/EAW for an upcoming
advancement Cycle soon after NETPDC releases the Guidance Sheet for the upcoming advancement
cycle. Users are notified worksheets are ready for review.
o Note A: Once worksheets are published, they are viewable by anyone with an EAW role in NSIPS.
o Note B: Sailors can view their worksheet via the EAW link on their MyNavy Portal (MNP)
Advancement Dashboard or in their NSIPS Self-Service account.
o Note C: Sailors can take no action, other than view, until their Command ESO routes the worksheet
to them.
Step 2: ESO validates EAW data, makes corrections and uploads supporting documents, if needed, and
electronically routes to Command ESOs.
o Note D: The Command ESO can take no action, other than view, until the worksheet is routed to
them by their ESO.
Step 3: Command ESO validates EAW data, makes corrections and uploads supporting documents, if
needed, and routes to the Sailor.
o Note E: Sailors can upload supporting documents and make comments once the EAW has been
routed to them.
o Note F: Command Reviewers have the ability to upload supporting documents and make comments
only when the EAW has been routed to the Sailor (in a “Pending Service Member” status).
NOTE: The EAW Process Workflow outlined below requires access to NSIPS Web. For information on how
to execute EAW with limited or no bandwidth, go to the EAW - Routing_Operational_Commands May
2019 document on the Naval Personnel Command’s EAW page:
https://www.public.navy.mil/bupers-
npc/career/enlistedcareeradmin/Advancement/Pages/EAW.aspx
Basic EAW Process Workflow
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Step 4: Sailor validates and electronically verifies (signs) the EAW, and routes it back to the Command
ESO.
o Note G: The Sailor may make comments, upload supporting documents, and route the EAW back to
the Command ESO for corrections. The EAW can be routed back and forth between the Sailor and
Command ESO until they are both satisfied it is correct.
Step 5: Command ESO routes Sailor verified EAW to the ESO for finalization.
Step 6: ESO takes corrective action (if required), validates data/status, and electronically signs/finalizes.
Step 7: Worksheet data is closed 24 hours after the Exam Date on the EAW and data is sent
electronically to the Navy Advancement Center (NAC) to load into NEAS.
o Note H: If a Sailor is taking a Substitute Exam later than the regular Exam Date listed on the
Guidance Sheet, the worksheet will be closed 24 hours after the Exam Date on the EAW. The EAW
Exam Date is editable by the ESO or Command ESO.
o Note I: Worksheets can be generated after the close date, but only one worksheet can be generated
for a Sailor per cycle.
Step 8: After the worksheet data is closed, NSIPS transmits EAW data to NEAS for use in the cycle record
processing.
o Note J: NSIPS transmits EAW data weekly on Saturdays to NEAS.
Step 9: EAW’s Post-Exam Administrative Comments function is the only method commands may use to
provide comments and/or supporting documentation for adjudicating discrepancies or updating
candidate information after the exam. Email will no longer be used. Post-Exam Administrative
Comments can be routed within the command; however, only ESOs can route to the NETPDC Records
Administrator or NPC HR Specialist Roles.
Workflow Notes
1. ESO - Can only route to Command ESO and can also retrieve from Command ESO and Sailor without it
being routed back to them.
2. Command ESO – Can route to Sailor and back to ESO and can also retrieve from Sailor without it being
routed back to them.
3. Service Member – Can only route to Command ESO.
4. Command Reviewer – There is no routing to or from the Command Reviewer. The Command
Reviewer can only make comments and upload documents when the EAW is in a “Pending Service
Member” status. Inserted comments and uploaded documents are automatically visible by all user roles.
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Enlisted Advancement Worksheet
(EAW)
Establishing EAW User Accounts
Q1: Do current NSIPS users need to apply for a new NSIPS EAW role through the System Access
Authorization Request (SAAR) process?
A1: Sailors automatically have access to new EAW capability in their NSIPS self-service account. All other
EAW roles must establish a new NSIPS EAW role-specific account through the submission of a SAAR
initiated on the NSIPS Homepage as shown below.
1. To begin the process, click on the New Users (NSIPS, CIMS, Web Ad Hoc) link under the System
Access Authorization Request (SAAR) section on the NSIPS Homepage shown below.
For EAW Role –
ESO (Regional/PSD/NOSC)
2. Select SAAR Account
Type:
• ESO – Active
Component
Select: “(NSIPS) – Active
Customer Commands/Pay
and Personnel Office”
or
• ESO – Reserve
Component
Select: “(NSIPS) – Reserve
Customer Commands/Pay
and Personnel Office”
3. Select EAW Role:
“Education Services Officer”
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Enlisted Advancement Worksheet
(EAW)
For EAW Role(s) –
Command ESO and Command Reviewer
2. Select SAAR Account Type:
“Command Level Access”
3. Select EAW Role:
• “Command Education
Services Officer (ESO) –
Active”
• “Command Education
Services Officer (ESO) –
Reserve”
• “EAW Command Reviewer”
For EAW Role(s) –
NETPDC Program Manager, NETPDC Records Administrator, Enlisted Advancement NPC
Specialist
2. Select SAAR Account Type:
“Corporate Level Access”
3. Select EAW Role:
• “NETPDC Program Manager”
• “NETPDC Records
Administrator”
• “Enlisted Advancement NPC
HR Specialist”
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Enlisted Advancement Worksheet
(EAW)
Access
Q1: How do Sailors access their online EAW?
A1: Sailors eligible for an upcoming advancement cycle can access their online EAW via the EAW link on
their MNP Advancement Dashboard or using their NSIPS self-service account:
https://nsipsprod-sdni.nmci.navy.mil/nsipsclo/jsp/index.jsp
, (Employee Self Service>Electronic Service
Record>Tasks>EAW).
Q2: How do ESOs, Command Reviewers, and other EAW user roles access online EAW?
A2: ESOs and all other EAW users (excluding Sailor self-service) access their online EAW capability via
designated EAW User roles in NSIPS.
• Login to NSIPS https://nsipsprod-sdni.nmci.navy.mil/nsipsclo/jsp/index.jsp
• Select EAW role from the drop down menu
Q3: Can NSIPS EAW be accessed from the NSIPS Web Afloat Server?
A3: NSIPS EAW is currently available only on the NSIPS Web-based server. Users must be connected to
the internet to access EAW NSIPS. It is not yet available on NSIPS Web Afloat.
Q4: If commands do not have connectivity to NSIPS Web to access and process electronic worksheets,
does that mean Sailors at those commands do not test?
A4: All Sailors eligible to participate in the Navy-wide advancement exam should take the exam
regardless of the electronic worksheet status. All Time-in-Grade (TIR)-eligible Sailors will have a
worksheet automatically generated in NSIPS. The data on that original generated worksheet will
automatically transfer to NEAS regardless of whether it was reviewed and/or certified in the system by
an ESO.
EAW roles
Command ESO
Command Reviewer
ESO (Regional/PSD/NOSC)
NETPDC Program Manager
Enlisted Advancement NPC HR Specialist
NETPDC Records Administrator
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Enlisted Advancement Worksheet
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Training and Help
Q1: Where can I get training?
A1: Detailed step-by-step instructions for completing EAW actions in NSIPS may be accessed
via the EAW Tutorial [Job Performance Aid (JPA)] link under the Training Section located on the NSIPS
homepage shown below.
Q2: Who do I contact for help?
A2: Depending on the type of issue, contact the following for EAW assistance:
• For EAW system-related assistance, including access issues, contact the NSIPS Help Desk:
Toll Free: 877-589-5991; Comm: 504-697-5442; DSN: 312-647-5442; E-mail: NSIPSHelpDesk@navy.mil
• For personnel data corrections, contact MyNavy Career Center (MNCC):
• For NEAS questions, contact the Navy Advancement Center at NETPDC:
850-473-6148, Sfly_N[email protected]
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Enlisted Advancement Worksheet
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Data Correction
Q1: Who can correct or update data on the EAW prior to an exam?
A1: Only ESO and Command ESO roles can update data on the EAW. Sailors and Command Reviewers
can only annotate discrepancies in their EAW Comment block for Command ESO or ESO roles to take
corrective action. The Regional/PSD/NOSC ESO is the only role that has full functionality to manually
enter data, change incorrect data, attach documents, enter comments, route, validate, and close the
EAW prior to the exam.
NOTE: Some data fields on the EAW are automatically populated from authoritative Navy personnel
systems and cannot be corrected on the EAW. Changes to data in authoritative personnel systems
need to be coordinated through the Sailor’s Command Pay and Personnel Administrators (CPPAs)
and/or submitted by the Sailor as an electronic Personnel Action Request (ePAR)/1306 via My Record
Web 1.0 on MyNavy Portal.
Note: Changes made in Navy Enlisted Advancement System (NEAS) due to the Post-Exam
Administrative Comments functionality in NSIPS will not correct the authoritative data source.
Changes to personnel data in authoritative systems need to be corrected in those systems.
Q2: What happens if EAW data is not corrected prior to the exam?
A2: The EAW is closed (locked) the day after Exam Date on the EAW and EAW data is sent to NEAS as the
EAW record for that advancement cycle. Sailors and the chain of command should provide change
requests via the Post-Exam Administrative Comments feature in EAW and route as applicable. ESOs will
route change requests to the NETPDC Record Administrator or NPC HR Specialist roles.
NOTE: Following the release of an Exam Guidance Sheet, NSIPS automatically creates worksheets for all
Sailors TIR eligible for the upcoming advancement exam. The data captured in the created worksheet is
a snapshot in time and remains static on the worksheet even when data is subsequently updated in
NSIPS. Missing data must be manually added or corrected on the worksheet by the ESO prior to
finalization.
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(EAW)
Rate Changes
Q1: After creation of the worksheet, a member was recently advanced from an E3 to E4 and data was
updated in NSIPS. Two days later, the EAW worksheet is still showing the member as an E3. How can
the member’s rate be updated on the worksheet?
A1: Rating information is a field that cannot be updated by the ESO. When a worksheet is created, all
data (including present rate) is a snapshot in time and will not update automatically even if the data in
NSIPS is changed.
Workaround - If a rate change has occurred since the worksheet was created, commands should
complete worksheet by entering correct exam rate, leaving present rate incorrect. (NETPDC will take
care of the present rate in NEAS). In EAW, ESO or Command ESO will include in the comment
box: Present rate should be XXXXX.
PMK-EE
Q1: Will the EAW automatically prefill with PMK-EE completion data, or will this be something the
ESO has to fill in?
A1: If a Sailor has completed PMK-EE prior to the creation of a worksheet, the completed PMK-EE data
will be automatically filled in. If a member has not completed the PMK-EE when the worksheet is
created, then it will indicate that the member is ineligible. Once the member has completed PMK-EE,
the ESO or Command ESO can change PMK-EE completed from “No” to “Yes” and enter completion
data, as well as add the certificate to show completion.
Note: For PMK-EE certificates without a completion score, ESOs or Command ESOs can email
ntmps.support@navy.mil
to request access to all Adhoc PMK-EE reports. Adhoc PMK-EE reports can
also be requested through FLTMPS by selecting Admin > Adhoc Reports > Adhoc Request Form. In EAW,
ESO or Command ESO will include in the comment box: PMK-EE completion score was verified in
FLTMPS.
Degrees on Worksheet
Q1: Can an ESO update degrees on the worksheet? In other words, does the local PSD have the
authority to certify awarded degrees and give Sailors credit for them?
A1: Degrees cannot be updated on the worksheet by the ESO. All degree updates must be completed in
Joint Services Transcript (JST), which in turn updates a Sailor’s ESR from which the degree information is
captured in the EAW. Sailors and the chain of command will provide change requests via the Post-Exam
Administrative Comments feature in EAW and route as applicable. ESOs will route change requests to
the NETPDC Record Administrator or NPC HR Specialist roles.
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(EAW)
Security Clearance
Q1: How can a security clearance be updated on the worksheet if NSIPS has received an update from
JPAS since the worksheet was created?
A1: A security clearance can be updated by performing the following steps:
1) Login as ESO or Command ESO when the worksheet is pending their role
2) Retrieve the EAW for the candidate
3) Change the Exam Rate to BM3, BM2, BM1 or any Rate that does NOT require a clearance and
tab out of the field
4) Check that the Security Clearance Met field has changed to NA
5) Change the Exam Rate back to the correct Rate requiring a clearance and tab out of the field
6) Security Clearance Met or the Interim Clearance Met field will be recalculated using the
updated clearance data.
Reporting Senior’s Cumulative Average (RSCA)
Q1: Is RSCA PMA data automatically calculated and shown on the worksheet?
A1: Yes, RSCA PMA is automatically calculated and populated on the worksheet, but some manual entry
will need to be done if evaluation information is not automatically populated.
NOTE: RSCA documentation may be delayed by up to 90 days before authoritative data systems can be
updated. The March 2019 RSCA values for E5 periodic evaluation reports were not available when the
fall advancement cycle worksheets were created in EAW on June 3, 2019. Subsequently, worksheets
still in a draft status on July 3rd were regenerated in order to populate E5 RSCS data and the following
communication was sent to ESOs:
o As referenced in the (06/14/2019) ESO notes, worksheets in a draft status in EAW have been
regenerated. All fields of the regenerated worksheets have been updated to include the current E5
RSCA values. This action did not delete work already completed in EAW. For worksheets not
regenerated, ESOs can now enter the current E5 RSCA values located in: Electronic Service
Record>Inquire>Performance Links>Member Selection>Fitrep/Evaluation.
Q2: Does RSCA apply to E-5/E-6 transfer or special evals?
A2: IAW BUPERSINST 1430.16G 308.a.: Use all NAVPERS 1616/26, Evaluation Report & Counseling
Record (E1-E6) (active/inactive) in the respective paygrade, including frocked, for the computation
period announced in the respective advancement cycle NAVADMIN (See Attached, RMKS/2 F and
G)and/or supplemental guidance from NAVPERSCOM (PERS-803) website. Take note, IAW BUPERSINST
1430.16G paragraph 308.c.: Evaluations NOT to be used to compute PMA: Evaluations prepared for the
sole purpose of raising the PMA (where an evaluation is already available for computation).
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New Accession “A” School Graduates’ PMA
Q1: What should the PMA be for a recent “A” school graduate who does not have a current evaluation
in paygrade yet is eligible for the advancement cycle?
A1: In accordance with BUPERSINST 1430.16G, paragraph 308.b., for new accessions that have
graduated from "A" School and are eligible for this cycle and do not have a current evaluation in
paygrade, a PMA of 3.60 will be assigned. This PMA will be used solely for this cycle and will not be
utilized in future PMA computations. In order to establish the 3.60 PMA, enter the following data in the
Evaluation Summary: Evaluation Type - Regular, Occasion for Report - Special, Recommendation -
Promotable, PMA Eval Indicator - Yes, Beginning date - when advanced current paygrade, Ending date -
as stated in paragraph 308.b.
Finalizing the Worksheet
Q1: How is an EAW finalized and certified?
A1: Finalization and certification of the EAW is a multi-step process involving the Sailor, the Command
ESO, and the Regional/PSD/NOSC ESO.
1) Upon verification that the EAW data is correct, the Sailor selects “I hereby verify the information
contained hereon and certify it to be correct” and routes it to the Command ESO or signs the
hardcopy for Command ESO if no NSIPS connectivity.
2) The Command ESO reviews the EAW to ensure Sailor certification is complete, then routes the EAW
to the Regional/PSD/NOSC ESO for final certification or sends the Sailor’s hardcopy via TOPS if no
NSIPS connectivity.
3) The Regional/PSD/NOSC ESO reviews the EAW, determines if the Member is “Eligible for
Advancement” or “Not Eligible for Advancement”, and selects “Yes” or “No” indicating whether the
Member reviewed and signed a hard copy. If member signed a hard copy, ESO is to upload the
worksheet and make corrections, if needed. Then the ESO selects, “I hereby verify the information
contained hereon and certify it to be correct” and selects, “Final ESO Verification of Eligibility.” This
action by the Regional/PSD/NOSC ESO finalizes the EAW.
Q2: Can the EAW be closed without Sailor and ESO Certification?
A2: Yes, EAWs will be closed (locked) after Navy-wide exam administration dates (day after for AD, and
at the end of the administration month (Feb/Aug) for SELRES) regardless of status of the required
review/routing processes.
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Q3: If a worksheet has been put in a “complete” status (either by thinking it was complete or by
accident), how does an ESO pull (retrieve) the worksheet back to make changes and/or route?
A3: The ESO selects the candidate with the completed worksheet and unchecks the “Final ESO
Verification of Eligibility” box. The status changes to “Pending ESO Review/Correction” and allows the
ESO to make changes or route to the Command ESO role.
Q4: Can worksheets be deleted?
A4: No. Worksheets cannot be deleted without contacting the
NSIPS Help Desk to request worksheet
be deleted (Toll Free: 877-589-5991, Comm: 504-697-5442, DSN: 312-647-5442, E-mail:
NSIPSHelpDe[email protected]). After deletion, a new worksheet can either be created by the ESO or be
system generated and available the next day.
Q5: Do Sailors “have” to sign their worksheets? Are there any repercussions to Sailors not signing
them -- i.e., will they not be eligible to take the exam due to not signing EAW? The guidance does not
actually say, “Sailors SHALL digitally sign EAW worksheets.”
A5: There is no eligibility penalty, but the goal is to have all worksheets signed by the Sailor either online
in EAW or via an uploaded hard copy worksheet wet-signed by the Sailor.
Note – If the Sailor did not digitally sign the worksheet online, the certifying ESO must indicate the
Sailor’s wet signature status by selecting “YES” or “No” to the question “Not digitally signed; Member
reviewed and signed hard copy.” If “No” is selected, a comment must be entered indicating the reason
the worksheet was not signed.
Q6: Should all worksheets be validated and finalized?
A6: ESOs should validate and finalize all worksheets even if Sailor is separated or advanced under a
different advancement program, etc.
Worksheet Transfers
Q1: How are worksheets transferred from one UIC to another?
A1: The current ESO and Command ESO can update the Exam UIC on the worksheet, which will allow the
new UIC ESO access to the worksheet with update capability.
Q2: How are we able to create a worksheet for someone who has not yet been gained to the
command?
A2: As the gaining command you will be able to review and print worksheets for PG Sailors.
Q3. How can an ESO pull an individual EAW from previous command when they check into a new
command?
A3: The previous ESO needs to change the Exam to the new duty station UIC.
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Printing Worksheets
Q1: Can worksheets be printed for manual (offline) review?
A2: Worksheets can be printed for offline use; however, any data corrections will still need to
be made in the system in order to be recorded correctly in NEAS.
Q2: What is a worksheet data sheet?
A2: The worksheet data sheet, which contains the first 11 items of the worksheet, is what is
used when filling in the advancement exam answer sheet. Worksheet data sheets should be
printed prior to administration of the Navy-wide advancement exams. The data sheet can be
mass printed.
Other/Misc Questions
Seating Charts
Q1: Does the EAW program create a seating chart or will we have to manually do that by printing out
the worksheets?
A1: EAW does not create seating charts.
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Specific User Role Questions
Sailor User Role Questions
Q1: When can Sailors review their EAW?
A1: Sailors can access their EAW as soon as the worksheets are generated for a cycle. When worksheets
are initially generated, the status will be “Potentially Ineligible” until worksheets are validated and
updated by ESOs and Command ESOs. EAW will be in a view-only status until Command ESOs route the
EAW to the Sailor, but this additional view-only lead-time will provide Sailors with an opportunity to
garner documents in advance, if data needs to be corrected.
Q2: When can Sailors provide comments back to the Command ESO on their EAW?
A2: Sailors will have view-only capability until their Command ESO internally routes the EAW to them in
the system. When this occurs, the Sailor will receive an email notification instructing them to access
their EAW for data verification, the adding of comments and uploading documents if desired,
certification, and routing back to the Command ESO. If Sailor has no NSIPS connectivity, Command ESOs
will provide a hardcopy of the worksheet to the Sailor for review and signature.
Q3: What should a Sailor do when there is incorrect data on the worksheet?
A3: Because Sailors cannot change worksheet data, they should annotate the discrepancy in the
Comments block on the worksheet and route it to their Command ESO for further action. If supporting
documentation is required, Sailors can upload documents via the Upload feature on the worksheet and
route to their Command ESO. If Sailor has no NSIPS connectivity, the Sailor will provide supporting
documentation to the Command ESO via email or hardcopy.
Note: In some cases, the Command ESO will be able to directly correct the data. Changing some data
fields however may require changing data in the authoritative Navy personnel systems populating the
EAW. In these cases, Sailors should coordinate with their Command Pay and Personnel Administrators
(CPPAs) to correct the data and/or submit an electronic Personnel Action Request (ePAR)/1306 via My
Record Web 1.0 on MyNavy Portal.
Q4: Are Sailors notified after their Command ESO corrects data on their EAW?
A4: Sailors will receive an email if their Command ESO routes the EAW back to them after making any
corrections. If Sailor has no NSIPS connectivity, Command ESO will contact the Sailor via email or in
person to review and sign hardcopy of worksheet.
18
Enlisted Advancement Worksheet
(EAW)
Q5: When does the Sailor go back and certify a corrected EAW?
A5: Sailors should retrieve their corrected EAW in NSIPS and certify it is correct when the worksheet is
rerouted back to them from the Command ESO.
Q6: Do Sailors “have” to sign their worksheets? Are there any repercussions to Sailors not signing
them -- i.e., will they not be eligible to take the exam due to not signing EAW? The guidance doesn’t
actually say “Sailors SHALL digitally sign EAW worksheets.”
A6: There is no eligibility penalty, but the goal is to have all worksheets signed by the Sailor either online
in EAW or via an uploaded worksheet wet-signed by the Sailor.
Command Reviewer User Role Questions
Q1: What should a Command Reviewer do when there is incorrect data on the worksheet?
A1: Since Command Reviewers cannot change worksheet data, they should annotate the discrepancy in
the Command Comment block on the worksheet. If supporting documentation is required, Command
Reviewers can upload documents via the Upload feature on the worksheet. Both Command ESOs and
Sailors will see the Command Reviewer input. Command Reviewers may need to request to see
hardcopies of worksheets from the Command ESO if Command Reviewer has no NSIPS connectivity.
Note: In some cases, the Command ESO will be able to directly correct the data. Changing some data
fields however may require changing data in an authoritative Navy personnel system that is providing
data to the EAW. In these cases, the Command Reviewer and/or Command ESO will assist the Sailor in
working with their Command Pay and Personnel Administrators to correct the data and/or submit an
electronic Personnel Action Request (ePAR)/1306 via My Record Web 1.0 on MyNavy Portal.
Q2: Can EAW be closed without Command Reviewer action?
A2: Yes, EAWs will be closed (locked) after the exam regardless if reviewed by Command Reviewer. All
worksheet data, regardless of status, will be closed and sent to NEAS after administration dates (day
after for AD and at the end of the administration month (Feb/Aug) for SELRES).
