Kick-Off Meeting
Page 1 of 3 Rev. April 2024
Kick-off Meeting:
The Kick-off Meeting is between attendees representing the tenant and PA prior to
commencement of the TAA design phase. The goal of the Kick-off Meeting is to assist the tenant’s
project planning efforts and to set clear expectations for the process, including a better
understanding of each party’s role or responsibilities. The tenant must have a project
determination from the Tenant Coordinator prior to the scheduling of the Kick-off Meeting. A Kick-
off Meeting is required for all TCAP projects.
Required Attendees:
Tenant representative(s) and the A/EOR who will be responsible for assembling and submitting
the contract documents must attend the Kick-off Meeting. If the tenant has hired more than one
design consultant, all A/E consultants are encouraged to attend. Construction team members (if
selected) can also participate.
The Tenant Coordinator will also invite other PA staff based on the scope of the project.
Deliverables:
The Kick-off Meeting delivers all requirements and rules for the Tenant Construction and
Alteration
Process, helps
the
tenant
to
understand
what
is
needed for
the
project
to
be successful, and provides an opportunity to discuss key issues affecting the design review
and construction schedule (e.g., proposed packaging of contract document submittals for large
projects, need for preliminary submittals, security, environmental permits, safety, external agency
reviews, etc.). The tenant will be able to ask questions, gain confidence in how to proceed,
set expectations, and improve their ability to plan and budget activities required to comply with
the process.
Agenda:
• Team Introductions
• Review of TAA/MWA Process and Procedures
• Roles and Responsibilities
• Timing of Key Activities
• Phase 1 – Design
• Phase 2 – Construction
• Phase 3 – Close-Out & Occupancy
• Scope of Work Review
• Facility Specific Requirements
• Keys to Success
• Next Step
• Q&A
Kick-Off Meeting
Page 2 of 3 Rev. April 2024
The Kick-off Meeting Presentation (link provided below) will provide you with additional details
regarding the above agenda items. The Tenant Coordinator will add any information specific to
the facility and to the project that might help. Meeting format will be tailored by the TC to suit the
size and complexity of the project. It will be facility and scope specific.
Minutes of the Meeting:
The meeting minutes package will be issued to the tenant within 3 business days after
the meeting was held. The package will include meeting minutes; attendance sign-in sheet or
participants list print-out for virtual meetings; copy of the presentation adjusted/specific to the
project; all applicable items from the list below and/or any other facility and project-specific items
discussed during the meeting.
Preparation and Take-away Material:
•
Kick-off Meeting Presentation Rev. 10.2022
•
TAA CK 03 Kick-off Meeting Agenda Rev. October 2022
•
Digital Signatures & Seals
•
Sustainable Project Initiation Form (SPIF)
•
PA Sustainable Design Guidelines
•
Sustainable Design TAA Process Webinar 2020-04-20
•
Airport-Security-Guidelines-Manual
•
7460 Process Overview Presentation
•
7460 FAQs Table
•
7460 Site First-time External User Instruction
•
Airport Layout plan FAA-checklist
•
PA3749D - MBE WBE Plan Rev. October 2023
•
COI Minimum Insurance Requirements
•
COI Landside Construction Sample
•
COI Airside Construction Sample
•
HASP Check List
•
HASP Comments
•
HASP List of FAQs
•
PA3677_12-2020 - Asbestos Certification
•
PA3678_08-10 - Asbestos Abatement Permit Application
•
OSD NJ Review Comments
•
OSD NY Review Comments
•
OSD NYC Article_81 and NJ Admin Code 8.24
•
Design Submittals - Commonly Missed Items
Kick-Off Meeting
Page 3 of 3 Rev. April 2024
•
EMP Contents List
•
Environmental Permits – External
•
Cranes and Derricks_Rev. 05.2019
•
Crane Checklist
•
Protocol_to_erect_tower_cranes
•
Aviation checklist-projects-secure-areas
•
Aviation Security-notes-constr-proc
•
Airport Construction Security Plan
•
JFK Fire Safety Standard Comments
•
APD - Common Comments
•
Radio System - Common Comments
•
PATH on-track-safety-program
•
EWR Environmental Field Comments
•
TAA CK 04 – Conceptual Rev. October 2022
•
TAA CK 05 - Preliminary Architectural
•
PA 531 Rev. April 2024
•
TAA Ph 1 07 List of Documents xls
•
TCAP - Special Inspections Rpt 10-18-11
