SIRS 340 – Graduation Exam Requirements Summary Report/ SIRS

THE STATE EDUCATION DEPARTMENT

THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

SIRS 340 – Graduation Exam Requirements Summary Report/ SIRS 341 –

Graduation Exam Requirements Detail Report

Level 2 Reporting (L2RPT)

Report Guide

About the Reports

This report was created for informational purposes only. It uses only demographic and

certain assessment data and does not consider credits earned or coursework. Both

reports (SIRS-340 and 341) are based on the same information. SIRS-341 (the Detail

report) displays a row for each student and the first 21 columns match the Summary

report. The remaining columns account for all the possible assessments a student may

have taken to meet both the graduation requirements and the additional requirements

for certain diploma types.

Criteria for Inclusion in this Report

Students are included on the Graduation Exam Requirements Reports based on the

location of their last enrollment record during the school year reported. The enrollment

codes included are:

• 0011 - Enrollment in building or grade

• 0022 - Foreign exchange student enrollment in building or grade

• 0033 - Part-time students pursuing a HS diploma

• 5544 - Transferred in under the ESEA Title I School in Improvement Status

• 5654 - Enrollment in AHSEP program

• 7000 - Transferred in under the ESEA Persistently Dangerous School

• 7011 - Transferred in under the ESEA Victim of Serious Violent Incident

If a student drops out during the school year, the student will continue to display in the

location of their last enrollment. The student will only be reported in one LEA and school

at a time.

Filters

School Year

The school year is from July 1 to June 30. After the data warehouse closes for the

current school year, the report will no longer be refreshed.

District

Public school district, charter school, or non-public school.

School Location

The building of enrollment or “All Locations” can be selected. This also includes Out of

District Placed (OODP) students, home instructed (HI) students, and homebound (HB)

students.

Guidance Counselor

The assigned guidance counselor, “All Guidance Counselors”, or “Unassigned” for

those students who were not assigned a guidance counselor. The guidance counselor’s

TEACH ID should be recorded in the GUIDANCE_COUNSELOR_ID field (Field 55) on

the Student Lite template.

Grade Level

The grade level or “All Grade Levels.” Ungraded secondary students are displayed as

“14.” Students who are enrolled in an Approved High School Equivalency Program

(AHSEP) are displayed with a grade level of “GD.”

Cohort Year

Cohort year or choose “All Cohorts.”

Grad Requirement Met/Not

Choose from “All Students”, “State Testing Requirements for Graduation Met”, “State

Testing Requirements for Graduation Pending Review”, or “State Testing Requirements

for Graduation Not Met.”

District or Building Summary Report

Status

If a student has met the overall exam requirements, a green checkmark ( ) displays. If

a student may have met the overall exam requirements, but further review is required,

an orange checkmark ( ) displays. The field is null if the student has not met the

overall exam requirements.

Student Name

Student name as reported in the Student Lite template.

Location

School where the student was enrolled, as indicated by the BEDS of location reported

for the student. For students who are placed out-of-district, this may be a school or

BOCES outside the district.

Student ID

Local unique identifier assigned to the student by the Local Education Agency (LEA) in

which the student is enrolled, as reported in the School District Student ID field of most

templates. See School District Student ID in “Chapter 4: Data Elements” in the SIRS

Manual.

Drilling down on this field displays a list of the Regents exams the student has taken.

For each exam taken, it includes the name and BEDS code for the testing district, the

subject, the assessment name, the highest score received, the date the exam was

administered and the number of times the student took that exam. Only the highest

score for each assessment will display in this report.

NYSSIS ID

Unique statewide student identifier assigned by the New York State Student Identifier

(NYSSIS) system.

Grade

Instructional (“grade”) level for the student, as determined by the school district and as

reported in the Grade Level field of the Student Lite and School Entry/Exit templates.

See Grade Level Codes and Descriptions in the SIRS Manual.

Cohort Year

Cohort year for the student, as determined by the date reported in the Grade 9 Entry

Date field of the Student Lite template.

Disability (Y/N)

Student disability as reported using the appropriate disability program service code in

the Program Service Code field of the Programs Fact template. Student disability is

shown if the student was reported with this disability at any time during the school year

or as of the date of the student’s last enrollment record. Currently, the report does not

include Safety Net eligibility via a 504 plan.

ELL (Y/N)

Students reported with program service code 0231 (ELL Eligible) in the Program

Service Code field of the Programs Fact template. These students are identified as

English Language Learners.

Diploma Exam Requirements Met

Four +

These columns are populated with one of the following exam statuses:

- a green checkmark indicates the exam requirement in this subject was met.

- a red “x” indicates an exam in this subject was attempted, but the

requirement was not met.

App – the exam score falls within the range that allows for an appeal. In order to

be eligible for appeal, the student must have taken the Regents examination

under appeal at least two times. This requirement and additional criteria for

appeal are not considered in this report. Those criteria can be found here:

http://www.nysed.gov/curriculum-instruction/appeals-safety-nets-and-

superintendent-determination#Safety%20Nets

LPSN – the Low Pass Safety Net requirement is met. This is based on the

student being identified as a Student with Disabilities (SWD) and the exam score

falling between a 55 and 64.

LP App – the Low Pass Safety Net requirement may be met through the appeal

process. This is based on the student being identified as a SWD and the exam

score falling between 45 and 54. Up to two Regents exam scores may be

appealed under this option.

ELL App – the exam requirement for a Local Diploma may be met through an

English Language Learner (ELL) appeal of the ELA Regents exam. This is based

on the student being identified as an ELL and the ELA exam score falling

between 55 and 64. This status only displays in the ELA column.

CSN – the Compensatory Safety Net exam requirement may be met. This option

enables SWDs to compensate a Regents exam score of 65 or above for a

Regents exam score between 45 and 54. Each high score may compensate for a

low score. This option only applies to lower scores on Regents exams in social

studies and science. Students must earn a score of at least 55 (or be granted an

appeal in the range of 52-54) on their English language arts and mathematics

Regents exams. This report only considers the student’s disability status

and the exam score falling into the eligible range for Social Studies and/or

Science Regents requirements. More information on these criteria can be

found here: http://www.nysed.gov/curriculum-instruction/appeals-safety-nets-

and-superintendent-determination#Safety%20Nets

Exam Status Hierarchy

Built into the report is an exam hierarchy that determines which exam status will display

in the field. While a student may meet the requirements for more than one status, only

the highest will display. For many of these statuses, factors other than assessment

scores that are outside the scope of this report must be considered.

1. - If the student met the exam requirements with a score >= 65, a green

checkmark will display. For certain pathway exams, the submission of the

assessment fact record is indication that the student met the pathway

requirements.

2. App - If the student scored between 60 and 64, the student may be eligible to

appeal the lower score on a Regents exam. This is only based on the score

received and does not take into account the other criteria, which can be found at

http://www.nysed.gov/curriculum-instruction/appeals-safety-nets-and-

superintendent-determination.

3. LPSN - If a student with a disability (SWD) scores between 55 and 64 on a

required Regents exam, they are eligible to use the Regents Low Pass Safety

Net to support the acquisition of a Local Diploma.

4. LP App - If a SWD scores between 52 and 54 on a required Regents exam, that

student is eligible to appeal up to two exams through a Low Pass Safety Net

Appeal to support the acquisition of a Local Diploma.

5. ELL App (for ELA only) – If a student is identified as an English Language

Learner (ELL) and scores between 55 and 59 on the required English Language

Arts (ELA) Regents exam, that student may be eligible to apply for an appeal to

graduate with a Local Diploma. This determination is based on the identification

of the student as an ELL and the score received. Information on other criteria can

be found here: http://www.nysed.gov/curriculum-instruction/appeals-safety-nets-

and-superintendent-determination.

6. CSN - This option enables SWDs to compensate a Regents exam score of 65 or

above for a Regents exam score between 45 and 54. This status will only display

in the Social Studies, Science or HUM columns.

7. Null - If the student has not attempted a required exam, the field will be empty.

8. - If an exam in this subject was attempted by the student but the requirement

was not met, a red “x” will display.

ELA

Displays one of the above statuses for the student’s English Language Arts Regents

exam requirement. Student met the requirement if the Regents ELA score was >= 65.

This includes Military Compact Exemptions (http://www.nysed.gov/curriculum-

instruction/interstate-compact). This is the only column that will display the status of

ELL App if the student is an ELL and scored between 55 and 59. CSN is not applicable

for ELA.

Math

Displays one of the above statuses for the student’s mathematics Regents exam

requirement. Student met the requirement if the Regents math score was >= 65. This

includes Military Compact Exemptions. CSN is not applicable for math.

Displays one of the above statuses for the student’s social studies Regents exam

requirement – either for Global History and Geography or U.S History. Student met the

requirement if the Regents social studies score was >= 65. This includes Military

Compact Exemptions, but does NOT include the Transfer Global Exemption

(http://www.nysed.gov/memo/curriculum-instruction/regulatory-amendments-related-

diploma-requirements-students-who-transfer).

Sci

Displays one of the above statuses for the student’s science Regents exam

requirement. Student met the requirement if the Regents science score was >= 65. This

includes Military Compact Exemptions and Transfer Science Exemption.

Pathways

As a reminder, this report is descriptive, not prescriptive. For those students who meet

the requirements for more than one pathway, checkmarks will display for all that apply.

Only one pathway can be reported on the student’s record. If the student meets the

HUM requirements, that is the pathway that should be reported. Otherwise, the LEA

should determine the most appropriate pathway for the student.

HUM

Displays one of the above statuses for the student’s second social studies Regents

exam requirement. This requirement was met if the student’s second highest Regents

social studies score was >= 65. This includes Military Compact Exemptions and the

Transfer Global Exemption. This is the only pathway available for students with a

Transfer Exemption in Global or Science.

STEM

Displays one of the above statuses for the second highest math or science Regents

exam. This requirement was met if the student’s second highest Regents math or

science score was >= 65. This includes Military Compact Exemptions.

LOTE

Displays a green checkmark ( )if the student passed an approved Pathway Exam in

LOTE (Languages Other than English) and does not consider the coursework

requirement. These are assessment codes LT001 – LT005. Because the assessment

fact record is only submitted if the student passes the exam, the only other status

available is null, indicating the student either didn’t take the exam or didn’t pass it.

http://www.nysed.gov/curriculum-instruction/lote-approved-assessments

CTE

Displays a green checkmark ( ) if the student passed an Approved CTE Program

Technical Assessment (0199) and does not consider the coursework requirement.

Because the assessment fact record is only submitted if the student passes the exam,

the only other status available is null, indicating the student either didn’t take the exam

or didn’t pass it. http://www.p12.nysed.gov/cte/ctepolicy/home.html

Arts

Displays a green checkmark ( ) if the student passed an Approved Pathway

Assessment in the Arts and does not consider the coursework or sequence

requirement. A list of these assessments can be found here:

http://www.nysed.gov/common/nysed/files/programs/curriculum-

instruction/artsapprovedassessments2015_03_30.pdf

CDOS

Displays a green checkmark ( ) if the student was reported with a Diploma Type of

119 (Career Development & Occupational Studies Commencement Credential) or

passed a CDOS Pathway Exam and does not consider any other requirements for the

CDOS Pathway.

Projected Diploma Type

This field will be populated with highest Diploma Type the student could earn based on

the information collected for this report. For all endorsements, only exams that were

taken – not exemptions – are used to calculate the possible diploma type.

Regents (Diploma Code 779)

Student passed the four required Regents assessments and one or more of the

Pathways. Military Exemptions are included and the Science Transfer Exemption

can only be used as the highest science score, not for the STEM pathway.

Regents with CTE (Diploma Code 796)

Student met the above requirement for a Regents diploma with one or more of

the pathways and a CTE program code with a program exit code of 646 –

Completion of Program Service reported on the Programs Fact template.

Regents with Honors (Diploma Code 762)

Student met the above requirement for a Regents diploma and one of the

following conditions:

• Met the requirements for a HUM Pathway and had a computed

average score >= 90 on ELA, math, science, and two social studies

Regents exams; or

• Met the requirements for a STEM Pathway in math and had a

computed average score >= 90 on ELA, science, social studies and

two math Regents exams; or

• Met the requirements for a STEM Pathway in science and had a

computed average score >= 90 on ELA, math, social studies, and two

science Regents exams; or

• Met the requirements for a LOTE Pathway and had a computed

average score >= 90 in ELA, math, science, and social studies

Regents exams; or

• Met the requirements for a CTE Pathway and had a computed average

score >= 90 in ELA, math, science, and social studies Regents exams;

• Met the requirements for an ARTS Pathway and had a computed

average score >= 90 in ELA, math, science, and social studies

Regents exams; or

• Met the requirements for an CDOS Pathway and had a computed

average score >= 90 in ELA, math, science, and social studies

Regents exams.

Regents with Honors & CTE (Diploma Code 813)

Student met the above requirement for a Regents Diploma with Honors and a

CTE program code with a program exit code of 646 – Completion of Program

Service reported on the Programs Fact template.

Regents Diploma with Adv Designation (Diploma Code 680)

Student met the above requirement for a Regents Diploma and passed any type

of LOTE exam or be exempt from the LOTE requirement per an IEP (LT000) or

completed a CTE Sequence for Advanced Designation (SQ001) or Arts

Sequence for Advanced Designation (SQ002). The student must also have

passed one of the following combinations:

• Traditional Combination: scored >= 65 on Regents exams in ELA,

Global History and Geography, U.S. History and Government, three (3)

math, one (1) life science and one (1) physical science. This is a total

of eight (8) assessments.

• Pathway Combination (other than STEM): scored >= 65 on Regents

exams in ELA, one (1) social studies, three (3) math, one (1) life

science, one (1) physical science and meet the requirements of either

one (1) Pathway other than STEM or meet the requirements for the

CDOS Commencement Credential. This is a total of seven (7) or eight

(8) assessments.

• STEM (Mathematics) Pathway Combination: scored >= 65 on

Regents exams in ELA, one (1) social studies, four (4) math, one (1)

life science and one (1) physical science. This is a total of eight (8)

assessments.

• STEM (Science) Pathway Combination: scored >= 65 on Regents

exams in ELA, one (1) social studies, three (3) math, and three (3)

science – of which one (1) must be life science and one (1) must be

physical science. This is a total of eight (8) assessments.

Regents Diploma with Adv Des & Career Ed (Diploma Code 697)