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Privacy Notice

for the Home Tuition Grant Scheme - Special

Education Component (Children with Special Educational Needs

and Medical Strand)

Purpose

 Processing requests from tutors for: Change of Name, Change of Address, Change of Bank

Account details and request for duplicate payslip.

 To confirm that tutor is registered with the Teaching Council of Ireland in order to assess

eligibility to provide tuition and for the purposes of ensuring payment at the appropriate level,

and that the tutor is vetted through the Teaching Council of Ireland for the purpose of child

protection.

 Accounting and auditing of public monies provided by the Oireachtas, to ensure that the grant

provided by the Department can be accounted for and may be audited, as required.

Legal Basis

case Typing Tuition grant.

Source :

The National Council for Special Education (NCSE) through the local Special Educational Needs Officer

(SENO) may submit applications from time to time.

Categories of Data Subject:

 Parent/Legal Guardian

 Child / Student to which application refers

 Tutor which the Parent/Legal Guardian is proposing to engage

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Categories of Personal Data:

Parent/Legal Guardian

 PPSN

 Identity

 Contact details

Child / Student

 PPSN

 Identity

 Medical Condition/Qualifying diagnosis

(Medical strand)

 Confirmation of enrolment in school and attendance (Medical strand)

 Resources in place in school (Medical Strand)

 Hours of Tuition

Tutor

 PPSN

 Identity

 Contact details

 Registration with Teaching Council of Ireland

School Principal

 School Principal Identity

Practicing Solicitor / Commissioner of Oaths / Notary Public / Peace Commissioner

 Practicing Solicitor / Commissioner of Oaths / Notary Public / Peace Commissioner identity

Special Educational Needs Organiser (SENO)

 SENO identity

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 Medical Practitioner/Psychologist/Psychiatrist assessment

 Contact details

Special Category Data

 Medical Condition/Qualifying diagnosis

 Medical Treatments/Interventions(Medical Strand)

 Relevant professional reports and recommendations in relation to the child’s medical

condition(Medical Strand)

 Relevant professional reports and recommendations in relation to the child’s diagnosis may be

received on appeal(Children with Special Educational Needs)

and your data protection rights.

Recipients of the Data

Data Sharing

Personal information may be shared with the following organisations to determine eligibility under the

scheme:

(a) TUSLA (Child and Family Agency) – where Educational Welfare Officer (EWO) assists the

parents/legal guardians in completing the application form. Supplementary information may

be requested from/provided by the EWO on a case by case basis. The legal basis for this

sharing is the Education (Welfare) Act 2000.

statutory deductions under the Social Welfare Consolidation Act 2005

Storage Period

The data processed in relation to applications to assess eligibility under the scheme with be retained

until the child to whom the application relates turns 25 years of age and subject to review thereafter.

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This will allow a sufficient and reasonable amount of time to elapse during which the child may access

personal data relating to them, and is in line with the Statute of Limitations, 1957, as amended.

Where legal proceedings have commenced files will be retained until the legal proceedings are brought

to a conclusion.

Please follow the https://www.education.ie/en/The-Department/Data-Protection/Information.html for

information on your right to access your data and that of your child’s.

You may also exercise your right to correct your data, seek to restrict how it may be processed or object

to how it may be processed. Your data or that or your child’s will not be used for automated decision-

making or profiling, please see http://gdprandyou.ie/wp-content/uploads/2018/03/Rights-of-Individuals-

under-the-General-Data-Protection-Regulation.pdf for a the data Protection Commissioner’s Guide to

Data Subject Rights.

While you have a right to have your data or that of your child deleted the Department may not be able

to agree to your request if it is less than the retention period specified above. The Department may not

be able to agree to your request for deletion also where your data is subject to the National Archives

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The Department’s Data Protection Officer may be contacted by sending an e-mail to

[email protected]v.ie or by post to Department of Education and Skills, Data Protection Unit, Athlone,