Email Template for Confirming
Cancelled Appointments
This email template can be edited and used to confirm appointment cancellations
with your clients.
Template
Dear [Name],
This email serves as a notification that you have cancelled your appointment on [date] at
[time].
If you would like to reschedule, please contact our office at [phone number] between the
hours of [X - X]. We will try to accommodate you at your earliest convenience.
[Include the following if the cancellation was late and you have a late cancellation policy in
place:
As per our late cancellation policy, you will be charged [x amount] for canceling your
appointment without providing a 24 hour notice. This amount must be paid in full before
you can make your next appointment. In the future, please provide our office 24 hours
notice if you will be unable to make your scheduled appointment in order to avoid the late
cancellation fee.]
Thank you for your understanding and we look forward to serving you in the future.
Kind regards,
[Your Name]
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