FRM-103E
Safety Committee Meeting Minutes
1
DATE: Monday, October 23, 2017
OPERATIONAL BUSINESS
Topic:
Attendance
Members Present:
☒ (C) Betty Lunceford
☒ (NT) Maria Ales
☒ Chuck Davis
☒ Erik Davis
☐ Dave Ernevad
☒ Michael Faucette
☒ Kerry Kakigi
☐ Theryn Kigvamasudvashti
☒ Frank Mestemacher
☒ Krystal Nash
☒ Erik Oberholtzer
☒ Hisham Othman
☒ Adam Russell
☐ Shiro Vance
☒ Tracey Yorker
☒ Quorum Attained*
Meeting Type:
☐ Conference Call
Guests:
Bruce Riveland
* Quorum is attained at 6 members – at least 1 employer-selected AND an equal or greater number of employees to students.
Topic:
Call to Order
Discussion:
Krystal Nash welcomed everyone and brought the meeting to order at approximately
2:02 pm.
Topic:
Approval of Minutes
Discussion:
The previous meeting minutes (June 2017) were not available for review. The
membership is almost exclusively new employees who were not on the 16-17
committee.
Referred to:
Krystal Nash will ask Cody Roldan (16-17 Note Taker) for the June 2017 minutes and
finalize them, via email, with the assistance of 17-18 membership who attended that
meeting.
Status:
☐ Open
☐ Closed
☒ Tabled
STANDING AGENDA
Topic:
Standing Agenda Items
Discussion:
1. Evaluate incident and hazard reports/investigations conducted since last meeting
and determine if the cause(s) of the unsafe situation(s) was identified and
corrected.
a. Krystal N. presented the Monthly Incident Report (attached at the end of
these minutes). Committee discussed incidents that took place between June
2017 and October 2017. Conversation was primarily focused on report
formatting and use.
2. Evaluate Employee Health and Safety Plan and discuss recommendations for
improvement, if needed. This includes the discussion of department and campus-
specific safety plans.
a. Much of the membership was new to the committee. Krystal N. directed
members to the EHS website to review the Employee Health and Safety Plan
if they were unfamiliar with it.
Action:
1. Chuck D. suggested the following statistics for future incident reports:
a. What is the delay between the injury and the time an incident report form is
submitted?
FRM-103E
Safety Committee Meeting Minutes
2
b. What percent of employee injuries result in lost time from work? What is the
average number of days of lost time?
2. Krystal N. asked the group if sending the report out prior to the meeting with the
agenda would facilitate discussion. Committee agreed that action would be helpful
so the practice will change for the November meeting.
Referred to:
Krystal Nash
Status:
☒ Open
☐ Closed
☐ Tabled
UPDATES
Topic:
Automated External Defibrillators (AEDs) on Campus
Discussion:
The college maintains 17 units across our campuses. Currently 5 are out of operation
due to dead batteries. Krystal N. is working in cooperation with Public Safety to
develop a management plan for the units. This will include review of unit placement on
campus, signage, and assignment of monthly inspections. Materials are in
development for the EHS website to increase employee knowledge about AED location
and use.
Action:
Batteries and pads have been ordered for the units with dead batteries and expired (or
soon-to-be expired) pads. Krystal N. is hopeful the installation of these items will take
place prior to the November meeting.
Referred to:
Krystal Nash
Status:
☒ Open
☐ Closed
☐ Tabled
Topic:
Sharps/Discarded Needles on Campus
Discussion:
Krystal N. presented the most recent sharps collection data (attached at the end of
these minutes) for review. The Harvard Parking Garage has consistently been the
location to see the most sharps recovered. The total number of sharps picked up
during the most recent reporting period is consistent with numbers the committee has
seen since this tracking began.
Bruce R. asked for clarification on the “PG/Hot Mama’s” pick up total for the 3/7-6/12
time period (appears as 184). About 180 of those were unused needles in packaging
left by unknown persons in what they perceived as a “high traffic area” for this type of
activity. They were removed by college staff and therefore included in our total.
Adam R. stated that SVI had no containment for sharps and they have a problem with
discarded needles outside of their building. It was reported that they do not have staff
on-site who can pick up the needles and dispose of them.
Erik D. mentioned there has been an uptick in sharps found in the SMA parking lot.
They haven’t had issues with them on the actual grounds of the campus. He has been
in contact with the city to encourage their staff to service the SMA parking lot as part
of a new city Sharps Collection Pilot Program.
Action:
New sharps containers are pending installation in the Harvard Parking Garage. The
metal ones purchased and installed during the summer have been vandalized and
removed. The units purchased as their replacement are institutional/prison grade and
will hopefully better withstand outdoor use.
FRM-103E
Safety Committee Meeting Minutes
3
Krystal N. will follow up about the sharps issue at SVI.
Referred to:
Krystal Nash
Status:
☒ Open
☐ Closed
☐ Tabled
NEW BUSINESS
Topic:
Membership Introductions
Discussion:
Meeting attendees were asked to introduce themselves – name and area of the
college they work.
Action:
--
Referred to:
--
Status:
☐ Open
☒ Closed
☐ Tabled
Topic:
By-law Review and Membership Confirmation Process
Discussion:
Krystal N. reviewed the basic requirements of general membership and mentioned
that the roster for the first meeting will be reviewed to ensure balanced
representation on the committee.
Action:
Membership has been asked to review the current by-laws for suggested changes (if
needed) and plan to vote to approve them next meeting.
Referred to:
All Membership
Status:
☒ Open
☐ Closed
☐ Tabled
Topic:
Election of 17-18 Committee Chair
Discussion:
Krystal N. reviewed the responsibilities of the Chair with the group and asked for
nominations.
Action:
Chuck D. nominated Betty Lunceford to serve as chair. Erik O. seconded. The
committee unanimously voted in favor of Betty L. serving as chair.
Referred to:
--
Status:
☐ Open
☒ Closed
☐ Tabled
Topic:
Nomination of 17-18 Committee Note Taker
Discussion:
Betty L. was asked to nominate a Note Taker.
Action:
Betty L. nominated Chuck D. who rejected the position due to his retirement in March
2018. Betty L. asked Maria Ales to serve as Note Taker. Maria A. accepted.
Referred to:
--
Status:
☐ Open
☒ Closed
☐ Tabled
Topic:
Set 17-18 Meeting Schedule
Discussion:
Krystal N. stated that the traditional timing of the committee meetings was the second
Monday of each month from 2:00pm until 3:00pm.
Action:
Membership agreed that Mondays 2:00-3:00pm worked. There was brief discussion of
the fact that the committee does not usually meet July through September due to
faculty being less available for the meetings. Chuck D. mentioned that this puts us out
of compliance with the WAC requirement to meet monthly. (NOTE: Krystal N. has since
reviewed the WAC and the monthly requirement refers to safety meetings not
committees. The only requirement for committees is that they self-determine their
FRM-103E
Safety Committee Meeting Minutes
4
meeting schedule. If the committee cannot agree on frequency, the WAC refers them
to Labor & Industries for assistance.)
Referred to:
Krystal Nash will reserve BE 4180A for subsequent meetings and send out a calendar
invite to the group.
Status:
☐ Open
☒ Closed
☐ Tabled
Topic:
Salting Outdoor Walking Surfaces to Prevent Slip/Trip/Falls
Discussion:
Erik D. asked about support from Facilities to ensure Seattle Maritime Academy (SMA)
has the supplies to salt their outdoor walking surfaces. Chuck D. stated that Facilities
handles preparation and response to inclement weather and can support SMA.
Tracy Y. mentioned that, in the past, Public Safety has been given a box of salt to use in
aiding response to inclement weather not forecast. Tracey Y. mentioned the Harvard
parking garage and near the MAC/Nagle Place as areas of high risk for slips, trips, and
falls.
Chuck D. outlined that Facilities accounts for salting when there is forecast weather. In
the event of inclement weather not forecast, the first staff members on-site that
morning work to address the slip hazards.
Action:
Chuck D. asked Erik D. for an email to document the request for salt for SMA. Public
Safety and Facilities will work together to establish a plan for the response to
inclement weather not forecast. At this time, Public Safety staff is on-site about 30
minutes prior to Facilities staff.
Referred to:
Chuck Davis and Shiro Vance to review prevention and response plan for inclement
weather impact to outdoor walking surfaces at all campuses.
Status:
☐ Open
☒ Closed
☐ Tabled
Topic:
Building Monitor Program/Emergency Action Plan Updates
Discussion:
Shiro V. is currently updating the college’s Emergency Action Plan (EAP). Krystal N. is
reviewing our previous building monitor program and developing a handbook for
volunteers. Volunteers will be sought out before the end of Fall Quarter.
Erik D. asked for a copy of the EAP so that SMA can add site-specific emergency
information and be aware of the college’s core procedures. Frank M. requested that
Wood Technology Center be included in notifications related to drills.
Chuck D. mentioned that David Sandler (Director, Communications/PIO) is currently
the chair of the Emergency Preparedness Advisory Committee (EPAC). It is a District
committee that developed the common EAP for the colleges. Betty L. is in charge of
the task force that approves and tracks updates to the EAP. Betty L. mentioned EPAC
coordinates District-wide drills and directs each college to hold quarterly emergency
drills. Each quarterly drill topic is self-determined by the college.
Action:
Informational Update
Referred to:
--
Status:
☐ Open
☒ Closed
☐ Tabled
FRM-103E
Safety Committee Meeting Minutes
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Topic:
Public Safety Advisory Group
Discussion:
Bruce R. announced he has been asked by Dr. Edwards Lange to develop a charge for a
Public Safety advisory group. This group would meet periodically throughout the year
to discuss personal safety and campus security issues. The group would not duplicate
this committee’s efforts in occupational and campus safety.
Bruce R. asked everyone to be on the lookout for an email soliciting membership to
this new group in the coming weeks. The President’s Office is organizing a campus
safety and security forum for Monday, Nov. 27, from 3 to 5 pm in BE 1110. The
session will “allow employees to express their observations about safety as well as
communicate their thoughts and ideas . . .” (October Newsletter).
Action:
Informational Update
Referred to:
--
Status:
☐ Open
☒ Closed
☐ Tabled
OPERATIONAL BUSINESS CONTINUED
Topic:
Closing & Adjournment
Discussion:
The committee concluded discussion.
Action:
The meeting adjourned at approximately 3:02 pm.
Next Meeting:
The next meeting is scheduled for Monday, November 13, 2017 at 2:00 pm in BE
4180A.
FRM-101F
Monthly Incident Report
Type of Report
Jan 2017 – 10/20/17
Employee
Student
Visitor
1
Contusion/Bump/Bruise
3
2
1
0
2
Cut/Laceration/Puncture
5
3
1
1
3
Burn/Sting/Bite
1
1
0
0
5
Muscle Sprain/Strain
3
3
0
0
9
Slip, Trip, Fall
4
4
0
0
10
Other Medical/Health
1
1
0
0
15
Property Damage
1
1
0
0
16
Chemical Exposure
4
1
3
0
18
Misc. Incident
4
0
3
0
19
Workplace Hazard
12
6
0
0
TOTAL
38
22
8
1
Location of Incident/Reported Hazard
Jan – 6
Feb – 3
Mar – 3
Apr – 8
May – 3
June – 0
July – 5
Aug – 6
Sept – 1
Oct – 3
1
Central Campus
36
3
Seattle Maritime Academy
1
6
Other Location – Off Site
1
TOTAL
38
Follow-up/Resolution: There were no pending items from the 6/2017 report.
1. Major Injury: an injury sustained that results in a fatality, in-patient hospitalization, amputation, or loss of
eye(s).
2. Minor Injury: an injury sustained that requires emergency medical treatment that could include, but is not
limited to, a bone break or fracture, burn, or laceration; or an injury that required a visit to an employee’s
personal doctor or an out-patient clinic.
3. Work-Related Illness: includes both acute and chronic illness due to a chemical or environmental exposure at
work that could include, but is not limited to, skin disease, respiratory disorder, or poisoning.
4. Near-miss: an incident that could have resulted in injury or resulted in injury that either did not need medical
treatment or could be self-treated with the contents of a workplace first aid kit.
5. Workplace Hazard: any condition or process identified by an individual that has either immediate or future
potential to cause a workplace injury, illness, or near-miss.
FRM-101F
Monthly Incident Report
EHSP Classification
Description
1
Near-miss
Employee sustained small cut to finger from toilet paper dispenser in restroom.
2
Workplace Hazard
Employees moved a broken safe from Harvard Garage to BE. Fibrous material was
falling out of the casing along with a white powder. Sampling and testing established
the material was not asbestos.
3
Property Damage
A person put super glue into the key hole of a faculty office door. Mechanism was
repaired to regain employee access.
4
Minor Injury
Employee moved heavy items for work from BE to Siegel. During work employee felt
a muscle pull in right leg. Employee sustained a hernia which required surgery.
5
Workplace Hazard
Dry portion of the SAM building fire system went “wet” and needed repair. Building
systems were impaired or unavailable for a portion of the workday.
6
Workplace Hazard
A section of a stained glass window (masonic symbol) in FA was punched out/broken.
A WO was placed by staff and the dangling glass was addressed the next business day.
Section is boarded up and pending further repair.
7
Near-miss
Employee reported lower back pain from fall protection use. System components
have been assessed by an expert and the wrong equipment was in use. Review and
replacement is underway in addition to training.
8
Workplace Hazard
Student reported their backpack was damage by a chemical on a ledge in the
restroom. Both security and custodial looked for the alleged chemical and found
nothing.
9
Minor Injury
Employee was pressure washing the alley by Siegel and was assaulted (grabbed from
behind and bitten twice). Security, SPD, and EMS responded. Employee was treated
at ER.
10
Near-miss
Call to Facilities Hotline reported student was shocked when plugging in phone
charger. Investigation found copper filings around the electrical box under the cover
plate. Released copper made contact with the wiring and caused the incident.
Student was uninjured and copper was removed from outlet. Concern it may have
been placed by exterminator. Vendor confirmed they use a similar material but that
the application is atypical for them – unlikely this has been done to other outlets.
11
Workplace Hazard
Smoky smell reported throughout the SAM building. A ground cover fire near the
building had been incompletely extinguished and was being pulled into the building.
Facilities addressed the fire and the HVAC cycled the odor from the building.
12
Minor Injury
Employee was moving bulk copies between BE and FA and sprained their lower back.
13
Near-miss
Visitor was holding an inspection panel, during a walkthrough with Facilities staff,
when it slipped from their grasp. The corner of the panel landed on their big toe (right
foot) and split the nail causing bleeding and pain.
14
Near-miss
Student was attempting to dispense (0.1 M) potassium permanganate during lab
from a squeeze-dropper bottle. The liquid came out the sides of the cap onto their
hands and fingers. Student rinsed and washed hands with soap and water. No acute
injury to student.
15
Workplace Hazard
White powder and debris found in classroom after installation of AV equipment. All
room paint has lead content (range 0.7 to 16%) and debris/dust could contain lead
dust. EHS coordinated the clean-up of the materials to remove the hazard.
Location AUX CS PSL PS TOTAL AUX CS PSL PS TOTAL AUX CS PSL PS TOTAL AUX CS PSL PS TOTAL
Bookstore 23 23 5 5 3 1 4 3 3
BE - Inside 4 4 1 3 4 4 4
BE - Outside 2 2 4 4 17 17
BPH 1 1 3 3 80 80 0
MAC 3 1 4 1 1 27 27
North Plaza 3 3 0 1 1 0
PG/General 10 26 36 16 16 28 28 6 6
PG/L1 8 8 16 16 17 17 12 12
PG/L2 14 14 12 12 12 12 11 11
PG/L3 10 10 4 4 3 3 2 2
PG/L4 1 1 2 2 0 10 10
PG/Back Exit Gate 2 2 0 0 0 0
PG/Back Porch 6 6 0 0 6 6 0
PG/Back Stairs 5 5 3 3 0 7 7
PG/Boylston 2 2 6 6 0 5 5
PG/Harvard 13 13 13 13 17 8 1 26 23 8 31
PG/Hot Mammas 4 4 12 12 184 184 6 6
PG/Side Stair 0 2 2 0 0
PSL/Entrance Gate 2 2 1 1 1 1
PSL/Garden 2 2 6 6 0 1 4 5
PSL/Picnic Table 1 1 0
SAM 2 2 0 6 6 2 2
South Lawn 12 12 3 1 4 15 1 16 40 13 53
Support Services 25 25 1 1 0 0
Unknown 2 1 3 2 2 0 19 19
TOTAL 67 0 13 92 172 72 11 18 18 119 239 104 10 41 394 82 90 10 39 221
101 69 days of data 86 61 days of data 276 99 days of data 82 128 days of data
25 2-3 per day 1-2 per day 3-4 per day 53 1-2 per day
23 33 less than predicted 256 more than predicted 27 99 less than predicted
9/18 Sharps container(2) damaged; 9/21 New type of containers ordered; 10/2 New containers received and pending installation
1/4/2017 through 3/6/2017
SHARPS COLLECTION DATA
10/27/2016 to 1/4/2017
3/7/2017 through 6/12/2017
6/13/2017 through 10/19/2017
7/26 New garage sharps containers installed; 8/31 Sharps container(1) damaged; 9/6 Sharps container (1) replaced with same type
AUX CS PSL PS
2016 Oct 9 - 1 0
Nov 31 - 9 32
Dec 27 - 3 34
2017 Jan 67 4 2 33
Feb 30 7 13 10
Mar 22 5 1 9
Apr 7 5 7 30
May 197 95 0 3
June 32 4 3 14
July 32 7 0 1
Aug 19 19 4 17
Sept 15 0 0 4
Oct 2 60 5 4
TOTAL 935 490 206 48 191
COLLECTION HISTORY TOTALS