Section 508 Guide for Microsoft Office Accessibility Checker
MS Word 2013
Centers for Medicare & Medicaid Services 3
Accessibility Rule Category Accessibility Checker Verifies:
Use headings and Tables of
Contents in long documents to
Error Headings, a Table of Contents, or
both are used in the document to
help organize the content.
Use hyperlink text providing a
meaningful description of the link
destination (i.e., a name or
phrase), instead of only the URL.
Warning Link text includes a ScreenTip
and matches the link destination.
Use a simple structure for tables
to make them easy to navigate.
Do not merge or split cells in
Warning Tables do not contain split cells,
merged cells, or nested tables.
Do not use blank cells, rows, or
columns to format tables.
Warning Tables do not contain blank cells,
Do not use repeated “blanks” in a
document. Use paragraph
spacing settings instead of
carriage returns when additional
line spacing is needed between
Warning Repeats of blank spaces, tabs, or
hard returns are absent.
Use short titles in headings—
generally no more than 20 words
Warning Heading length is appropriate.
Set text wrapping around objects
to “In Line with Text” or “Top and
Warning Objects have text wrapping set to
“In Line with Text” or “Top and
Include closed captions if using
audio or video in a document.
Tip All audio and video clips have
Use a logical structure (reading
order) in tables to make them
easy to navigate. Make all
functionality available from a
Tip The reading order of each table is
logical for the language (for
English, left to right, top to
bottom). The tab order is also
Do not use image watermarks.
Ensure all heading styles are in a
logical order; for example,
Heading 4 is a “child” of Heading
Tip All headings follow a logical order,
from Heading 1 to Heading 2,
from Heading 2 to Heading 3, and