ü Send a packet of introductory information about their position, your directorate or staff
element, and the agency.
ü Provide access to on-line trainings required before arrival, (e.g., Cyber Awareness
Challenge) and the information systems user agreement
ü Provide critical first day information in advance of the new employee’s first day:
o Where to park
o Where to report
o What to wear (dress code information)
o What documents to bring (e.g., photo ID, social security card, passport, birth
certificate)
o Work schedule options
o Lunch options
• Computer and Network Readiness
ü Refer to the In-Processing Checklist for action items related to SAARs, computers,
landlines, cell phones, hardware/software requirements, and E-mail accounts.
ü Make sure that the office phone’s voicemail is ready for immediate setup.
ü Provide an updated copy of you division’s phone list, department directories,
organizational charts, and relevant points of contact.
ü Set up the new employee’s workstation so that he or she has a computer, phone, office
supplies, etc. First impressions count, so providing new employees with a clean desk
in a cubical (or office) that is "move-in" ready will be a positive first step in this new
relationship.
ü Add the new employee to E-mail lists and calendars.
• Onboarding Coordinator
ü Set aside time to ensure you’re available for the first days and weeks of a new
employee’s tenure. New employees have many questions.
ü Create a first-week schedule for the new employee so that he or she has something
meaningful and productive to do. The schedule should include some free time to read
orientation materials or complete other orientation-related tasks. Consider including
some or all of the following:
o One-on-one or small group meetings with other team members. During these
meetings, team members might describe their work and how their work integrates
with the new employee’s duties.
o One-on-one meetings with the supervisor to discuss job description, performance
expectations, Individual Development Plan (IDP), essential trainings, appropriate
attire, and work schedules, and proper leave request procedures.
o Time alone at the workstation so he or she can digest new information and make
notes.
o Tour the facility (gym, cafeteria, security, etc.)
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