Departmental Guide to Banner, TouchNet, and Argos

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Departmental

Guide

Banner,

TouchNet, and

Argos

PREPARED BY: SUSAN FORMAN

Bursar

BURSAR’S OFFICE

Updated March 2013

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TABLE OF CONTENTS

Section 1……..……Introduction to Banner/TouchNet/Iris………….Page 3

Income/Expenses/FERPA/Waivers

Section 2.…………..Processing Contracts in Banner………..………Page 28

Section 3……………Processing Exemptions in Banner..…..……….Page 51

Section 4……………Graduate Student Waiver Rules…………….…Page 59

Section 5……………General Ledger Reconciliation Reports in

ARGOS…………………………………………Page 68

Section 6……………Overview of Fee Exemptions and……………..Page 80

Reductions

Section 7……………Explanation of Terms………………………..…Page 133

Section 8……………Reviewing Student Accounts in TouchNet……Page 138

Section 9……………Course Fees…………..…………………………Page 151

Section 10…………..Hold Processing in Banner…………………….Page 161

Section 11…………..One Stop Services………………………………Page 181

Section 12…………..Bursar’s Office Services……………………….Page 183

Section 13…………..Directory of Staff………………………………Page 185

Section 14…………..Screen Shots……………………………………Page 187

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Introduction to Banner/TouchNet/IRIS

Income/Expense

Waivers/FERPA

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SECTION 1

GENERATION OF STUDENT CHARGES/PAYMENTS

When a student registers, charges are created in the student’s VolXpress account for In-state

Maintenance fee, Technology fee, Programs and Services-Primary, Programs and Services-

Health, Library fee, Facility fee and Transportation fee. If the student is classified as an out-of-

state student, a charge is also calculated for Out-of-State Tuition. Undergraduate students are

also assessed a Study Abroad fee. The charges are based on the number of hours for which the

student registers. Some courses carry special course fees. Examples are Golf, Bowling, Art,

Chemistry, Biology, Music, Business, Nursing, Architecture and Engineering courses. The

charge for these fees is generated when the student registers for one of these courses. Room and

Board charges are added to the student’s account prior to e-mailing the first VolXpress statement

for the term provided the student has a signed contract. Room and Board charges are based on

the student’s contract with Residence Halls and Aramark Food Services. A student can begin the

registration process months before the term actually begins. The Bursar’s Office e-mails a

VolXpress statement approximately two weeks before payment is due for the term. Payment is

due two days before the first day of class. This allows the Bursar’s Office to process all

payments before cancellation of schedules from Priority Registration. Schedules are cancelled

due to non-payment of fees, payment of less than 50% of fees due, etc. After Priority schedules

are cancelled, the registration system is opened for Final Registration. Students who register

during this period who were registered in the previous term or in Priority Registration will be

assessed a Final Registration fee of $20 to $100.

Student’s fees can be paid from various sources. A student may receive financial aid awarded

through the Financial Aid Office in the form of grants, scholarships, fellowships and loans. This

aid will show as pending aid on the student’s VolXpress statement until financial aid is released

to students approximately one week into the term. A student may also pay by check, e-check or

credit card. Credit card payments are only accepted on the web at MyUTK.EDU. A student may

be sponsored by an outside agency such as Tennessee Vocational Rehabilitation or by an on-

campus sponsor such as the Athletic Department. These students are authorized in Banner as

Contracts. These authorizations show on the student’s VolXpress statement as a Contract

Payment. A graduate student can also be on a departmental assistantship. There are four types of

assistantships: graduate assistant, graduate teaching assistant, graduate teaching associate and

graduate research assistant. Effective with Fall Semester, 2004, the process for charging graduate

fee waivers changed. Many are now charged back to the student’s department. A student must

have at least one 25% FTE position to be eligible for a fee waiver. Out-of-state tuition for

graduate waiver positions is charged to the Central Waiver Account E019005 using Banner

detail codes EXGO or EXGN. In-state tuition is charged to the student’s distribution Cost

Centers or WBS Element listed on PA20 in IRIS or the Central Pool account depending on

waiver rules defined in the Graduate Waiver section. The department may move the charge to

another account after the charge has posted. Charges to the Central Pool account must be

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approved by the Budget Director in the Office of the Chancellor and Provost. In-state

maintenance is charged with detail codes EXGA and EXGI.

DISTRIBUTION OF INCOME

All charges associated with student accounts are identified in Banner by a Detail Code

maintained by The Bursar’s Office. This table (TWADETC) list each charge (such as in-state

maintenance) and the associated income/expense Funds, Cost Centers or WBS elements. It also

includes other information necessary for the creation of financial transactions through Banner.

O/S Graduate Tuition is a Term-Based detail code. This means that the income can go to a

different account number and GL code based on the Term of the charge.

FA = Fall Semester SP = Spring Semester

SU = Summer Semester MT = Summer Mini-Term

This allows for easier reporting of semester income.

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Allowance for Doubtful Accounts (ADA) is calculated before the income is posted to the income

account. ADA is an account set up to protect the University against Bad Debts. The uncollectible

accounts are written off against the ADA account. Any department for which the Bursar’s Office

charges and collects payment will be assessed an ADA Charge.

Financial Aid accounts are separated into regular payments and Aid-Year based payments. Aid-

Year based payments are federal financial aid payments. They cannot be automatically applied to

prior year charges. The student has the option to take any excess funds and apply them to prior

balances. $200 can be automatically applied to prior year balances if a student has a Prior Year

PY authorization on TVAAUTH.

A TIV authorization allows Title IV financial aid to pay non-institutional charges such as

VolCard transfers, Parking hang-tags, etc.

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CY = Current Year PY = Prior Year

FY = Future Year

The account number normally differs by aid year. The account numbers are sent to the Bursar’s

Office by Sponsored Projects accounting each year. This is how the IRIS ledger postings are

established. A charge or a payment must have a detail code with current IRIS account and GL

numbers in order to be processed from Banner to IRIS.

Payment Detail Codes can also be set up to apply to any term or year by not designating Term-

Based, Aid Year Based or Title IV. See the detail code below set up for a web e-check.

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The income hits the department’s ledger the same day the charge hits the student’s account. Fall

charges are released to student’s account around August 1, Spring charges December 1, Summer

Mini-Term April 1 and Summer Term approximately May 15. Income is posted to IRIS daily

with a detail code specific to the income account. For example, Undergraduate tuition’s detail

code is TU17. Below is an example of the ledger posting from IRIS.

You can look up each individual entry by the Document number. The daily transactions are

posted as a ZA transaction.

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Individual document:

EXPENSE TRANSACTIONS

Expense transactions processed in Banner are generated by payments to student accounts. They

include financial aid awards, fee exemption payments and contract payments. Financial aid

awards are posted to a student’s account as a payment on the 3

day of class each term. After

that date, transactions are posted to the student’s account daily as new or additional awards are

made by the Financial Aid Office. Assistantships are posted to the student’s account from IRIS.

If a student is on IRIS with at least one 25% FTE position as a GA, GTA, TA or GRA, a

exemption payment will be posted to the student’s account when the student incurs a charge for

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in-state maintenance and/or out-of-state tuition. If the student HAS NOT yet been added to IRIS

payroll, he/she must be included in an email to the Bursar’s Office requesting a deferment until

the paperwork can be processed in Iris.

Graduate waiver/exemptions are posted to their respective E/R accounts with the detail codes of

EXGI for GTA’s, TA and GRA’s in-state maintenance; EXGA for Graduate Assistant instate

maintenance; EXGO for O/S Tuition for GTA’s TA’s and GRA’s and EXGN for O/S Tuition for

GA’s. You can review on your ledger in IRIS by student. They are posted to ledgers on a

monthly basis on a ZF transaction type.

Contract payments are posted to the ledgers daily beginning with the first day income is released.

They will post on your ledger by detail code. You will need to go to Banner or ARGOS to obtain

the list of students.

You can go to Banner TGIACCD to list the students by using the assigned detail code such as

EFSF for Football and the term. The term is based on year with 20 for Spring; 25 for Mini term;

30 for Summer and 40 for Fall.

Spring 2013 = 201320.

You would enter EFSF (Football Grant-in-aid) in the box under Detail Code in the ledger

example above:

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Enter the Term code under Term:

You can also narrow it down to Effective date. Banner dates are entered with day-month-year.

For example November 26, 2012 would be 26-Nov-2012. After entering your selections, press

“F8” to execute your query or press the barrel icon.

Payroll based fee waivers are not posted to the accounts until the end of August for Fall term,

end of January for Spring, end of May for Mini term and end of June for Summer term. After the

initial release, charges/credits are posted monthly. If you use ZDEPT_Ledger in IRIS and go to

GL Code 422500 for Dependents or 422200 for Staff, you can view both the amount and the

name of the individual for which your account has been charged. Please verify that these

individuals should be charged to your account.

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You can also identify the type of waiver by the detail code.

EXDE is Dependent of UT Staff

EXSP is Spouse of UT Staff

EXST is UT staff

There are also codes for retired staff and their dependents and dependents of deceased staff.

ACCESS TO BANNER

Go to the Registrar’s website for Forms:

http://registrar.tennessee.edu/forms/index.shtml

. Click on Banner System Account

Request Form.

You must complete the form below, mark the sections for which your job requires

access, have it signed by your supervisor and submit it to Enrollment Services. The

form will then be reviewed by each of the departments to which you have

requested access. They will approve the needed access. You will then be notified

of your user name and password. You will be required to change the initial

password the first time you log into Banner.

BANNER System Account Request

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Complete and send to:

Enrollment Services

219 Student Services Building

FAX 974-

0727

1. Name: ____________________________________________________________________________ Request Date: _____________________

(last first middle Jr. Sr.) (mm/dd/yy)

2. Net ID: _______________________________ Email_________________________________ Phone___________________________________

3. UT Position/Job Title: _____________________________________________________________

4. College: ________________________ Dept:____________________________________

5. Check only the system(s) to which you need access.

ADMISSIONS

_____ Admission Query _____ Admission Update ( Admissions Staff Only)

FINANCIAL AID

_____Fin Aid Query _____ Financial Aid Update (Financial Aid Staff Only)

REGISTRATION /ACADEMIC HISTORY/TIMETABLE

_____ Registration Query _____ Registration Update (Registrar Staff Only)

_____ Demo-Bio Query _____Registration Departmental Update _____ Registration Advising Update

_____ Academic History/DARS Query _____ Registration Student Groups Update _____Registration Max Hours Override

Update

_____ Advising Query _____Registration Permission Update _____Timetable\

Room Scheduling Update

_____Catalog Query _____Program/Major/Minor/Concentration Advisor Update

_____Print Class Rolls

_____Print Class Rolls (Argos)

BURSAR

_____Bursar Inquiry _____ Department User Update _____Bursar Update(Bursar Staff Only)

HOLDS

_____Holds Inquiry _____Holds Update

Please list the hold codes that you maintain:

_____________________________________________________________________________________________________________________

FERPA

_____FERPA Query _____FERPA Academic Record _____FERPA Finance _____FERPA Discipline ___

__ FERPA Athlete

(Query) (Maintenance) (Maintenance) (Maintenance) (Maintenance)

6 . Provide an explanation of how you intend to use the system(s) you have checked on this form. Access will not be granted without an

explanation.

___________________________________________________________________________________________________________________

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If you are in a department that issues holds on a student account, you will need to include

the Hold code for which you will be responsible. The Bursar’s Office will then approve

you access to the proper Hold Originator category.

Each department involved must approve your access.

Proper use of FERPA protected data

By signing the Banner access request form, you are certifying that you will properly use

the data you have access to. You will have access to student financial information,

academic information, etc. You have restrictions on sharing that data.

You are responsible for how you share the data and you are subject to the Federal

regulations surrounding FERPA.

Please read the last page carefully before you sign.

Family Education Rights & Privacy Act (FERPA)

Designed to protect the privacy of educational records; establish rights of students to inspect their

records; and provide guidelines for correcting inaccurate data.

Does FERPA apply to all students?

• Yes. All students, (regardless of age), who attend or have previously attended

postsecondary institutions have FERPA rights.

• ‘Attending students’ includes admitted students, students in residence, continuing

education students, students auditing only, and distance education students. FERPA

does not apply to applicants who have not been admitted to the institution.

Who is responsible for seeing that FERPA is enforced?

All members of the university community, (faculty, staff and students), who have access to

student records are responsible for guarding their confidentiality.

What does FERPA guarantee students?

FERPA gives students the right to:

• inspect and review their own records;

• request amendments to their record;

• have some control over the release of personally identifiable information from their

records; and

• file a complaint with the Department of Education concerning an alleged failure to comply

with FERPA regulations.

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How students are made aware of FERPA?

Notification at the University of Tennessee is furnished at freshmen orientation; through Hilltopics,

Graduate and Undergraduate Catalogs; and on the FERPA and Student Privacy website:

http://ferpa.utk.edu/

What is directory information?

Directory information is student data that is not generally considered harmful if disclosed.

Directory information may be disclosed UNLESS the student has invoked the FERPA

right to limit disclosure. Directory information includes:

Name Graduate or Undergraduate level

Semester (local) address Full‐time or Part‐time status

Permanent address College

NetID Major

Email address (university‐supplied) Dates of Attendance

Telephone number Degrees and Awards

Classification Participation in school activities and sports

Weight and height

Most recent previous educational institution attended

What is not directory Information?

Social Security Number Student ID Number

Grades GPA (Term or Cumulative)

Student Schedule Academic History

Academic Standing

What is meant by “disclosure of information?”

The University is not allowed to share information, other than “Directory Information”, without a

student’s written consent.

Can a student limit release of directory information?

Yes. Students can be excluded from directory creation or have more stringent privacy measures

instituted. Students can learn more at: FERPA and Student Privacy website: http://ferpa.utk.edu/

or through Student Data Resources, 218 Student Services Building, (865) 974‐2108.

How do I know if a student has asked that no information be released?

Look for the words “Privacy Requested” printed at the top of the academic history and on Banner

forms accessible by departmental personnel in colleges and administrative offices.

Special note to classroom instructors:

University faculty and staff with a legitimate educational interest do have the right to access

information about the student’s academic status and progress (for example, academic advisors or

counselors in the Early Alert Program).

DO NOT:

• Use student IDs or social security numbers in a public posting of grades

• Link the names of students with their IDs in any public manner

• Leave tests or papers for others to review (including collecting or distributing assignments

in open mailboxes or other public places)

• Circulate a printed class roll listing student ID numbers or grades as an attendance roster

• Post individual student record information on a public website

• Discuss the progress/grades of any student with anyone outside of the University without

written consent of the student (including parents/guardians)

• Provide anyone with lists of students enrolled in your classes for any commercial purpose

• Provide anyone with a student schedule or academic history or assist anyone other than

UT employees in finding a student on campus

• Leave computers on with student information accessible

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Which requests should be forwarded to the Office of the University Registrar?

• Requests for transcripts ‐ only the Office of the University Registrar can generate an

official transcript

• Certification requests ‐ verification of enrollment for lenders, health insurance, good

student car insurance discount forms

• Questions regarding the academic record of any student

Where can I find more information about FERPA?

American Assn of Collegiate Registrars & Admissions Officers:

http://www.aacrao.org/compliance/ferpa/

FERPA and Student Privacy website: http://ferpa.utk.edu/.

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Banner System Account Request

SECURITY OF USER IDS AND PASSWORDS

Your user ID and password may not be shared with anyone. This account is set up for only your use. You may not log anyone else

on with your user ID or password. You may not leave your Banner account up and running while you are out of your office. To

secure your account, you must either log off the system or protect your PC with a password (e.g. screensaver password).

Violation of this policy could result in revocation of access to Banner and disciplinary action up to and including termination of

employment.

CONFIDENTIALITY OF EDUCATION RECORDS

The confidentiality of education records is governed by The Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. & 1232g,

as amended, and its implementing regulations, and the confidentiality provisions of the Tennessee Public Records Act, Tenn. Code

Ann. & 10-7-504 (a)(4). Absent the student's written consent, review and approval by the Chancellor, the Dean of Students, the

Asst. Provost of Enrollment Services, or the University Registrar (or their designees) is required for the exercise of the statutory

exceptions to the confidentiality of education records, including any lawful disclosure to non-University persons or agencies and

disclosure under emergency circumstances.

7. CONFIDENTIALITY: I understand that under mandate of federal and state laws identified on this form, University policy

protects the confidentiality of education records (including student academic histories) and information contained in education

records. Without the student's written consent, I will not disclose education records or information contained in education

records to any person or organization outside the University or (2) to any office or individual within the University

community unless that University office or individual has been determined by the University to have a legitimate educational

interest. I will keep the records and information I retrieve in such a way that they cannot be accessed by unauthorized

persons, and when no longer needed for the purpose(s) described below, I will destroy all copies so that they are no

longer recognizable. I will use the education records and information in those records solely for the following legitimate

educational purpose(s) related to my University employment.

By signing below, I certify that I understand and will comply with the above-stated limitations on disclosure and use of all

education records I access through my Banner account. I understand that failure to comply with these limitations is a violation

of University policy subject to disciplinary action up to and including termination of employment. I further understand that

failure to comply with the restrictions outlined on this form concerning security of my user ID and password is a violation

of University policy subject to revocation of access and disciplinary action up to and including termination of employment.

_____________________________________________________________________________________ _______________________________

(Signature) (Date)

8. Approved by: _________________________________________________________________________ _______________________________

(Dean, Director, Department Head) (Date)

Revised 9-14-2010

Signing into Banner:

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You can sign in to Banner from a couple of locations. You can go to the Banner

website at: https://bannerinb.utk.edu/

to log to either Banner INB (Internet Native

Banner) or Banner SSB (Self-Service Banner).

You can also use this link to view the Banner Bookshelf documentation if you are trying to find a

procedure or explanation.

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You can also sign into Banner via MyUTK at http://myutk.edu/.

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Here you can choose to go to Banner INB – Administrative Interface, Banner SSB or TouchNet

Administration if you have been given access to TouchNet by the Bursar’s Office.

When you click on Banner INB – Administrative Interface, you will be taken to the Banner log-

on screen. If you had used the first URL and selected Banner INB, you would arrive at this same

sign-on screen.

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TouchNet Access for Bill+Payment

To receive access to Banner Bill+Payment to review Financial FERPA access view, Customer

Service view of Student’s VolXpress account and official billing statements, your supervisor or

department head should send an email request to either the Bursar or Assistant Bursar. They

should include your name, netid, department and need for access.

If approved, you will be emailed a TouchNet user id and password. The URL to access

TouchNet is

https://secure.touchnet.com/cas/login?service=https%3A%2F%2Fsecure.touchnet.com%2Fucom

mercecentral%2F. We have found it works better with Fire Fox than it does with Internet

Explorer. We have not tested with Google Chrome.

You will arrive at this log-in page:

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Once you log in the first time, you will go to Edit My Profile and change your

password.

You will see this screen when you first log into TouchNet:

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You will click on Applications and choose Bill+Payment.

You will then be presented with this screen:

Authorized Users is where you will go to find if a parent or third party has

FERPA Financial Access. In this case, you can see that Susan Forman has

FERPA access for this student.

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The Bursar’s Office, Financial Aid Office and One Stop Counselors also have the

ability to add a student to a deferred payment plan if dictated by circumstances. If

the student can pay the 50% down payment, they can be added to the regular

deferred payment plan. They will need to make their 50% down payment by the

due date at the beginning of the term.

Pull the student up on the Customer Service screen as illustrated above.

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These are the payment plans you can select from each term:

The Spring 2013 Deferred Pmt Plan is the one you would select if they are

making the 50% down payment.

After clicking Select, this is the next form that comes up:

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Click Continue.

This will show you the charges to be included in the plan, contracts, exemptions,

financial aid and any payments to be applied to the charges:

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Click Display Payment Schedule:

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This will give you the dates and the amounts to be paid on each date. These

amounts will appear on the students account as memo items and will not show in

current amount due until the due date. Click Process Enrollment. The student will

then receive an email telling them they have been enrolled in the payment plan.

They can then go into MyUTK or the parent can sign into the Parent Portal and

schedule payments for the due dates.

You go through the same steps to enroll students in the other available payment

plans. The 50% down payment plan is the only one available online through

MyUTK.

Bursar Exemption Deferred Payment Plan:

When the department initiates a new PIF (Personnel Information Form) to appoint, change

a GA, GTA, TA or GRA at the beginning of the term, they should also email the Bursar’s

Office. This enables us to put the student on a Bursar Exemption deferred payment plan so

that they do not have to pay their account in full by the payment due date for the term.

Otherwise, the student is responsible for payment of fees to maintain their schedule. Entry of a

deferment gives the student the waiver benefit and reduces the amount the student has to pay to

hold their semester schedule.

If the student has paid his fees and then receives a fee waiver, a refund is not issued until the

appointment appears on payroll. The Bursar’s Office validates all payroll based fee waivers. In

order for the student to be eligible for the fee waiver for each term, they must be on payroll for

minimum appointment periods.

MINIMUM APPOINTMENT PERIODS

FALL SEMESTER SEPTEMBER 1 TO NOVEMBER 30 91 DAYS

SPRING SEMESTER FEBRUARY 1 TO APRIL 30 89 DAYS

SUMMER SEMESTER – FULL TERM JUNE 15 TO JULY 31 47 DAYS

FIRST SESSION ONLY JUNE 15 TO JUNE 30 16 DAYS

SECOND SESSION ONLY JULY 1 TO JULY 31 31 DAYS

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PROCESSING CONTRACTS

IN BANNER

SECTION 2

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BANNER CONTRACTS

Banner processes two types of Contracts. We have outside agencies who authorize the University

to bill their agency/department for a student’s fees. External Contracts examples are Tennessee

Vocational Rehabilitation, foreign embassies and trust funds. Any university department

wishing to award aid to students should contact the Scholarship Section of the Financial Aid

Office.

Contracts are authorized in Banner on TSACONT and must be processed by the Bursar’s Office.

For external contracts, an authorization must be submitted to the Bursar’s Office, 211 Student

Services Bldg., Knoxville, TN 37996-0225. The authorization must contain the student’s name,

UT ID number, charges to be covered and the maximum dollar amount to be charged. The

Bursar’s Office will send an official UT invoice to the sponsor after the drop/add period for the

semester has passed.

When you log into Banner, you will be presented with a menu screen:

Unless you work in the Bursar’s Office you would not be able to go directly to the form

TSACONT. However you can review any Contracts and Exemptions the student may have by

going to TSIAUTH. You can either type this directly in the Go To box or by clicking through the

menu. To follow the menu path, you go through Student/Accounts Receivable/Student Accounts

Receivable/Student Inquiry/ Contract/Exemption History Query.

You will enter the student’s UT id number or netid in the ID block. Then process a Next Block.

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You will use Next Block to move forward in different parts of the form. You will also use the

next set of commands to begin a query, execute a query or clear a query. There are also shortcut

function keys.

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You can use whichever method you are comfortable with.

Contracts can be authorized in several different ways. If the authorization covers broad

categories of fees, we can use a category authorization. However, if the contract will only pay for

Undergraduate Tuition, we have to narrow the authorization to specific detail codes.

Our contract with Dependents of Board of Regents Institutions is an example of a contract that

must be authorized at the detail code level.

If a Contract ID is not already set up, you would need to go to SPAIDEN to set up a Non-Person

Entity ID #. We begin these numbers with a “T” for Third Parties. Once you have an id#, go to

TSACONT.

You will enter the Contract ID, the Contract Number is 1 in most instances, and the term. You

will then do a “Next Block”.

You can then “Next Block” through each form. Please note the Payment Detail Code that will be

posted to the student’s account. The balance is shifted from the student’s account and posted as a

charge to the contract with the Charge Detail Code. The Print Rule tells Banner which Third

Party Invoice to print for this contract.

The Contract Roll options allow you to roll just the contract details from term to term or to roll

both the contract and all of the student assigned to the contract. If a new authorization is required

from the student each semester, you would roll only the contract detail.

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If the contract paid a flat dollar amount that could be applied to any charges, you could do an

account level authorization for the contract.

We will cover the category code authorization on another account. This particular type of

contract pays specific charges. That means you have to authorize at the detail code level. It will

only pay 50% of Undergrad tuition and fees. Each detail code is listed and marked with 50% to

be paid by the contract. The system automatically assigns a payment priority for each detail

code. This can be changed if the student has multiple contracts and/or exemptions. You usually

want to pay charges from all sources. It can be limited if necessary.

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Next you will add the students to the contract. You will need to add their student id#. The name,

priority and activity date will be auto-populated. Here again you can change the priority if the

student has multiple payment sources. You can also put a maximum amount to be charged to the

grant on each student.

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If a contract pays all tuition and fees, you can authorize by category code.

On the contract above, we have used category codes. This contract will pay whether the student

is UG or Grad. Notice that the maximum amount the contract will pay for the tuition category

code is $4500. There is not a limit on the Fee and Other Category codes.

You can also put limits on the amount charged at the student level.

If you have checked to roll student at the contract level, you can uncheck specific students at this

level and that student will not roll with the others.

I:Vol3/Burs/Admin/Training/DeptGuide Page 36

Example of an authorization:

I:Vol3/Burs/Admin/Training/DeptGuide Page 37

The Contract would be set up with the individual student maximum listed on the authorization:

Contract Payment Detail Codes

Detail Code

Desc

Type

Category

Active

FP05

Naval Surface Warfare Center

CNT

FP19

Air Force ROTC

CNT

TP02

43MSS/DPE

CNT

TP05

Naval Surface Warfare Center

CNT

TP06

Navy

CNT

TP09

AMEDD C&S LT‐Keith Wilson

CNT

TP19

Air Force ROTC

CNT

TP20

Department of Defense

CNT

TP21

AFIT

CNT

TP22

Naval Surface Warfare Center

CNT

TP24

90 FSS/FSDE Ruth Brooks

CNT

TP26

Dantes‐Nashville

CNT

TP27

Navesea 08‐Angela West

CNT

TP29

Army ROTC

CNT

TP32

Defense Military HPSP

CNT

TP33

Dept of Veterans Affairs

CNT

TP34

Dept of Veteran's Aff.‐VA Voc

CNT

TP35

Army Civil Engineering

CNT

I:Vol3/Burs/Admin/Training/DeptGuide Page 38

TP37

Go Army Education

CNT

TP43

Dept. of Defense

CNT

TP44

Air Force Tuition Assistance

CNT

TP50

VA Vocational Rehab

CNT

TP51

Dept of Veteran's Aff.‐VA Voc

CNT

TP52

Dept of Veteran's Aff.‐VA Voc

CNT

TP53

Dept of Veteran Affairs

CNT

TP54

Dept Of Veterans Affairs

CNT

TP58

Air Force Tuition Assistance

CNT

TPCH

Contract Charge

CNT

TPPY

Contract Payment

CNT

Third Party Contracts as of March 1, 2013

Name

Activity

T00000181

Knoxville Catholic High School ‐ Steve R Walker

25‐Oct‐10

T00000252

Marshall Space Flight Center ‐ Chrissa Hall

28‐Oct‐10

T00000310

Workforce Investment ‐ Doris Sparks

28‐Oct‐10

T00000245

341 MSS/DPHE _ Gail Duerre

28‐Oct‐10

T00000538

344 Tuskegee Airmen Blvd.

9‐Aug‐12

T00000214

43 MSS/DPE

26‐Oct‐10

T00000215

78 MSS/DPE

26‐Oct‐10

T00000248

90 FSS/FSDE ‐ Ruth Brooks

17‐Nov‐10

T00000216

95 MSS/DPE

27‐Oct‐10

T00000359

AEDC/DPE ‐ Dee Wolfe

28‐Oct‐10

T00000180

AFIT‐RPB

25‐Oct‐10

T00000212

AFIT/FMA‐ Mr. Lynn Weed

26‐Oct‐10

T00000268

AGESO/Dantes

28‐Oct‐10

T00000290

AMEDD C&S LT HET‐ Delia Cook

17‐Dec‐10

T00000290

AMEDD C&S LT HET‐ Jody Cheap

1‐May‐12

T00000290

AMEDD C&S LT HET‐ Keith Wilson

1‐May‐12

T00000197

AMIDEAST

26‐Oct‐10

T00000197

AMIDEAST ‐ Leigh Peele

26‐Oct‐10

T00000540

AMRCC, Inc.

17‐Aug‐12

T00000196

Air Force Rotc ‐ Sgt Lisa Mitchell

26‐Oct‐10

T00000538

Air Force Tuition Assistance

9‐Aug‐12

T00000545

Air Force Tuition Assistance

21‐Aug‐12

T00000341

Al Al‐Bayt University ‐ Hashem Al‐Masaied

29‐Oct‐10

T00000239

Alabama Department of Rehabilitation ‐ Keith Dear

28‐Oct‐10

T00000298

Alabama Prepaid College Tuition‐ Kelly Renner

17‐Apr‐12

T00000298

Alabama Prepaid College Tuition‐Alicia Gethers

28‐Mar‐

T00000298

Alabama Prepaid College Tuition‐Liz Harrell

17‐Apr‐12

T00000238

Alabama Vocational Rehab Services ‐ Don Stephens

28‐Oct‐10

I:Vol3/Burs/Admin/Training/DeptGuide Page 39

T00000257

Alcoa Tuition Assistance Program

28‐Oct‐10

T00000289

Ambassade De La Rebulique Gabonaise‐Laurent Ndong

28‐Oct‐10

T00005010

American InterContinental University Online

17‐Mar‐

T00000387

American Legion Department of Tennessee ‐ Darlene Burgess

28‐Oct‐10

T00000357

American Military Retirees Association ‐ Catherine L Lavalle

28‐Oct‐10

T00000231

Americorp/ National Service Trust

27‐Oct‐10

T00000369

Anderson COunty Schools ‐ Lisa Champion

28‐Oct‐10

T00000370

Anderson County Schools ‐ Becky Stewart

28‐Oct‐10

T00000371

Anderson County Schools ‐ Denise Wilburn

28‐Oct‐10

T00000273

Ankara Universitesi Rektorlugu

28‐Oct‐10

T00000353

Army Advanced Civil Schooling programs ‐ Michelle Carr

28‐Oct‐10

T00000286

Army Education Center

28‐Oct‐10

T00000291

Army Rotc‐ Ms. Hinton

28‐Oct‐10

T00005016

Ashford University

27‐Apr‐12

T00000336

Atlanta Next Step ‐ Jo Anne Pascall

29‐Oct‐10

T00000009

Austin Peay State University ‐ Amy Jackson‐Hayes

26‐Oct‐10

T00000003

BEST

11‐May‐

T00000003

BEST ‐ LaKesha Page

11‐May‐

T00000502

BNGC‐Melissa Mattingly‐Overby

11‐Jan‐11

T00000003

Baccalaureate Education System Trust

11‐May‐

T00000548

Bangkok University

11‐Oct‐12

T00005014

Bank of America

7‐Feb‐12

T00000200

Barnes Educationla Trust/44‐2465‐001 ‐ Molly Schroader

26‐Oct‐10

T00005017

Bethel University

6‐Sep‐12

T00000004

Board of Regents Central Office

26‐Oct‐10

T00000229

Boeing/Washington

27‐Oct‐10

T00000300

CAEL/Colgate‐Palmolive College Program ‐ Marisol Martinez

28‐Oct‐10

T00000210

CBIE‐ Candian Bureau for International Educ. Mitch Miller

29‐Mar‐

T00000210

CBIE‐ Candian Bureau for International Education

29‐Mar‐

T00000905

CNPQ Conselho Nacional De Desenvoliment

6‐Jan‐11

T00000512

Caldwell Trust Company

27‐May‐

T00005001

Catholic Health Initiatives

21‐Dec‐10

T00000355

Central Bank of Jordan

28‐Oct‐10

T00000356

Central High School Alumni Assn ‐ Patsy Ferguson, Treasurer

28‐Oct‐10

T00000287

Central High School Alumni Association, Inc.‐ Walter Seifert

28‐Oct‐10

T00000018

Chattanooga State Tech Comm College ‐ Lynn Shook

27‐Oct‐10

T00000368

Civitan International ‐ Rosematy Franklin

28‐Oct‐10

T00000019

Cleveland State Community College ‐ Wilma Ownby

27‐Oct‐10

I:Vol3/Burs/Admin/Training/DeptGuide Page 40

T00000271

Coast Guard Foundation

28‐Oct‐10

T00000020

Columbia State Community College ‐ Lauren Hall

27‐Oct‐10

T00000363

Commonwealth of Pennsylvania ‐ Office of Vocational Rehab

28‐Oct‐10

T00000388

Commonwealth of Virginia ‐ Gary Roberts

28‐Oct‐10

T00000234

Cumberland Good Samaritans ‐ Carol Price

28‐Oct‐10

T00000260

Dantes‐ Nashville

28‐Oct‐10

T00000259

Dantes‐ Pensacola

28‐Oct‐10

T00000264

Dantes/ Salt Lake City ‐ Danny Sanchez

28‐Oct‐10

T00000266

Dantes/Birmingham‐ Kathy King

28‐Oct‐10

T00000262

Dantes/Fort Bragg ‐ Patsy Stewart

28‐Oct‐10

T00000263

Dantes/Fort McCoy ‐ Mary Miller

28‐Oct‐10

T00000265

Dantes/Snelling

28‐Oct‐10

T00000261

Dantes/St. Augustine‐ Paule Mueller

28‐Oct‐10

T00005013

Dave Schmidt Memorial Scholarship Fund

25‐Oct‐11

T00000326

Defense Military Pay Office/HPSP

17‐Nov‐10

T00000329

Defense Nuclear Facilities Safety Board ‐ Nadine Loften

7‐Nov‐11

T00000325

Denfense MiltiaryPay Office HPSP‐ Tamica Williams

28‐Oct‐10

T00000329

Denfense Nuclear Facilities Safety Board ‐ Nadine Loften

7‐Nov‐11

T00000321

Department of Army ‐ Wallis Berrios

28‐Oct‐10

T00000295

Department of Children's Services ‐ Dave Shonts

28‐Oct‐10

T00000543

Department of Defense

18‐Aug‐12

T00000206

Department of Defense ‐ Karen Freeman

26‐Oct‐10

T00000284

Department of The Interior‐ Eileen D Schultz

28‐Oct‐10

T00000537

Department of Veteran Affairs

8‐Aug‐12

T00000533

Department of Veteran's Affairs

15‐Mar‐

T00000513

Department of Veterans Affairs

22‐Jul‐11

T00000542

Department of Veterans Affairs

18‐Aug‐12

T00006911

Department of Veterans Affairs

4‐Aug‐11

T00000373

Department of the Army ‐ Dawn Bilodeau, Budget Officer

28‐Oct‐10

T00000342

Dept Of Veteran's Affairs

19‐Dec‐12

T00000342

Dept Of Veteran's Affairs‐ Ashlee Buck

19‐Dec‐12

T00006005

Dept of Treasury

25‐Oct‐11

T00000524

Dept of Veteran Affairs

18‐Aug‐11

T00006911

Dept. of Veterans Affairs

4‐Aug‐11

T00005000

Dickson County Bar Association Scholarship Fund

21‐Dec‐10

T00000233

Dupoint High School Alumni Association, Inc.‐Wilson Stewart

23‐Aug‐11

T00000233

Dupont High School Alumni Association, Inc.‐Wilson Stewart

23‐Aug‐11

T00000021

Dyersburg State Community College ‐ Angela W Hooper

10‐May‐

T00000021

Dyersburg State Community College ‐ Debbie Roberson

10‐May‐

T00006001

ELM Resources

26‐Jan‐11

T00000228

East Tennessee Historical Society

27‐Oct‐10

I:Vol3/Burs/Admin/Training/DeptGuide Page 41

T00000228

East Tennessee Historical Society‐ Lisa Oakley

27‐Oct‐10

T00000010

East Tennessee State University

26‐Oct‐10

T00000318

Eastern Band of Cherokee Indians ‐ LeAnn Reed

10‐Mar‐

T00000318

Eastern Band of the Cherokee Indians ‐ LeAnn Reed

14‐Mar‐

T00000318

Eastern Band of the Cherokee Indians ‐ Leeann Reid

14‐Mar‐

T00005005

Educational Services of America, Inc.

21‐Dec‐10

T00000213

Embassy of Botswanna ‐ B. Bamontshonyana

26‐Oct‐10

T00000190

Embassy of the State of Kuwait

26‐Oct‐10

T00008001

Estate of Helen Stehm

3‐Aug‐11

T00008002

Estate of James Hazenfield

31‐Jan‐11

T00008001

Estate of Marian Katherine Curtner

4‐Aug‐11

T00008001

Estate of Mary Katherine Curtner

4‐Aug‐11

T00008005

Estate of Ryan B. Edwards

12‐Jul‐12

T00000354

Evans High School ‐ Beverly Bibee

28‐Oct‐10

T00000254

FSG Bank ‐ J Wayne Cox

28‐Oct‐10

T00000334

Farragut Rotary Club

29‐Oct‐10

T00000241

Farragut Rotary Club ‐Dale S Read

28‐Oct‐10

T00000385

Federal Highway Administration ‐ Debra Garrett

14‐Sep‐11

T00000385

Federal Highway Administration ‐ Kristie Revera

14‐Sep‐11

T00000532

First Presbyterian Church

5‐Mar‐12

T00000391

First Presbyterian Church ‐ Vicki Pope

19‐Nov‐10

T00000350

Florida Pre‐paid College Program ‐ Lenora Allen

29‐Oct‐10

T00000383

Follett Educational Foundation ‐ Tom Galanis

28‐Oct‐10

T00005007

Foundation of the First United Methodist Church

23‐Feb‐11

T00000517

Frank E Page Scholarship

3‐Aug‐11

T00000544

Fulbright ‐ Pakistan

20‐Aug‐12

T00000203

Fulbright Grant ‐ Jalika Saidy

26‐Oct‐10

T00000529

Fulbright Turkey

14‐Oct‐11

T00000347

Fulbright‐Kommission ‐ Thomas Mutzhe

29‐Oct‐10

T00000390

Fulbright/Amideast ‐ Kea Greene

19‐Nov‐10

T00000349

Fulbright/Conicyt ‐ Mariana Guajardo

29‐Oct‐10

T00000304

Georgia Department labor Vocational Rehab‐ Valerie Carter

28‐Oct‐10

T00000307

Georgia Department of Labor‐ Stephanie Crenshaw

28‐Oct‐10

T00000305

Georgia Voc Rehab ‐ Karen McGill

28‐Oct‐10

T00000306

Georgia Vocational Rehab‐ Laura G Ferguson

28‐Oct‐10

T00000519

Georgia Vocational Rehabilitation Services

14‐Sep‐11

T00000519

Georiga Vocational Rehabilitation Services

14‐Sep‐11

T00000531

Green Mountain Coffee Roasters

7‐Feb‐12

T00000195

HQ AFOATS/SDF ‐ Cathy Cruikshank

26‐Oct‐10

T00000221

HQ AFTC/DPIDE ‐ Joshua Miner

26‐Oct‐10

T00000292

HQ, US Army Cadet Command ‐ Lucy Sherman

28‐Oct‐10

I:Vol3/Burs/Admin/Training/DeptGuide Page 42

T00000302

HQPACAF/DPFE‐ Nguten Uribe

28‐Oct‐10

T00000547

HRSA Nursing Program

26‐Sep‐12

T00000384

Haywood County Schools Fountain, Inc. ‐ Stephen M Brown

28‐Oct‐10

T00000178

Humphreys Enterprises, Inc. ‐ Ron McCall

25‐Oct‐10

T00000308

Illinois Prepaid Program‐ Yadira Rivira

28‐Oct‐10

T00000530

Institute of International Education

11‐Jan‐12

T00000327

Intel

29‐Oct‐10

T00000012

Jackson State Community College ‐ Lynne Rouse

26‐Oct‐10

T0000508

KG‐J1‐ED ‐ Linda Hawkins

27‐Jan‐11

T00000509

KG‐J1‐ED ‐ Linda Wolverton

27‐Jan‐11

T00000274

KY Dept of Vocational Rehab ‐ Tina Prichard

28‐Oct‐10

T00000281

Kansai Gaidai Univeristy

28‐Oct‐10

T00000198

Kentucky Affordable Prepaid Tuition ‐

26‐Oct‐10

T00005011

Kfrat Foods North America Scholarship Program

17‐Mar‐

T00000367

Knox County Schools ‐ Donna Wright

28‐Oct‐10

T00000366

Knox County Schools Title I ‐ Judy Fortenberry

28‐Oct‐10

T00000365

Knox County Schools/No Child Left Behind ‐ Ann Tuggle

28‐Oct‐10

T00000380

Knoxville‐Knox County Head Start ‐ James Rose

28‐Oct‐10

T00000294

Krell Institute‐ Thomas Brennan

28‐Oct‐10

T00000546

LASPAU Fulbright

22‐Aug‐12

T00000316

Louisiana Rehab Services‐ Cynthia Clard

12‐May‐

T00000316

Louisiana Rehab Services‐ Mike Harrell

15‐Oct‐12

T00000316

Louisiana Rehab Services‐ Tehill Wright

15‐Oct‐12

T00000225

Lumbee River Electric Corp ‐ Ruby Clark

27‐Oct‐10

T00000205

MYCAA/Military Souse Career Account ‐ Jane B Burke

26‐Oct‐10

T00000338

Maine Department of Rehab Services ‐ Heather Gilmour

29‐Oct‐10

T00000185

Malaysian Rubber Board ‐ Hashimah Abu Hashim

25‐Oct‐10

T00005004

Marine Corps Scholarship Foundation

21‐Dec‐10

T20200000

Marshall County Board of Education ‐ Lisa Mason

26‐Oct‐10

T00000362

Marshall Space Flight Center ‐ Jane Thomas

28‐Oct‐10

T00000361

Marshall Space flight Center ‐ Cory McElyea

28‐Oct‐10

T00000335

Maryland State Dept of Rehab Services ‐ James Reissig

29‐Oct‐10

T00000325

Med‐Trans Corp‐ Tamica Williams

28‐Oct‐10

T00000503

Medical University of South Carolina‐ Nancy Carder

12‐Jan‐11

T00000192

Mellon Bank, NA ‐ Lori M LaMar

26‐Oct‐10

T00000352

Metropolitan Nashville Public Schools ‐ Debbie C Hirsch

28‐Oct‐10

T00000360

Michigan Education Trust ‐ Robin Lott

28‐Oct‐10

T00000015

Middle Tennessee State University

10‐May‐

T00000015

Middle Tennessee State University ‐ Anita Carter

10‐May‐

T00000511

Milwaukee Area Workforce Investment Board

23‐May‐

I:Vol3/Burs/Admin/Training/DeptGuide Page 43

T00000328

Minnesota Rehab Services‐ Steve Pesola

29‐Oct‐10

T00000377

Minority Empowerment Initiative Trust ‐ Dr. Willis Holloway

28‐Oct‐10

T00000320

Mississippi Prepaid College Program ‐ Kathy Barker

28‐Oct‐10

T00000013

Motlow State Community College ‐ Reada Payne

26‐Oct‐10

T00000204

Mount Currie Band Council ‐ Martin Pierre

26‐Oct‐10

T00000269

NETPDTC N8155/Navy

28‐Oct‐10

T00000026

Nashville State Community College ‐ Elaine Davis

27‐Oct‐10

T00000224

Naval Surace War Center ‐ L. Hamblin

27‐Oct‐10

T00000223

Naval Surface Center ‐ Audrey Gillian

27‐Oct‐10

T00000520

Naval Surface Warfare Center Dahlgren

13‐Aug‐11

T00000278

Navsea 08‐ Angela West

28‐Oct‐10

T00000333

Nevada Prepaid Tuition Program ‐ Cathy Vasquez

29‐Oct‐10

T00000275

New Jersey Commission for the Blind‐ Jan Mielchen

28‐Oct‐10

T00000258

Nidge Universitesi Rekrotlugu‐ Prof Tasdurmaz

28‐Oct‐10

T00005015

North Carolina Community Foundation, Inc.

29‐Feb‐12

T00000283

North Carolina Vocational Rehab‐ Eric Ward

28‐Oct‐10

T00000521

North Carolina Vocational Rehabilitation

13‐Aug‐11

T00000027

Northeast State Tech Comm College ‐ Diane Fitzgerald

22‐Mar‐

T00000027

Northeast State Tech Comm College ‐ Robin Byrd

22‐Mar‐

T00000244

ORISE ‐ Samuel Held

28‐Oct‐10

T00000237

ORISE/DHS Scholarship and Fellowship‐LeighAnn Pennington

28‐Oct‐10

T00000288

Oak Ridge Associated Universities‐ Marie Westfall

28‐Oct‐10

T00000236

Oak Ridge Institute for Science and Educ ‐ Barbara Dorsey

28‐Oct‐10

T00000235

Oak Ridge Institute for Science and Education ‐ Alicia Wells

28‐Oct‐10

T00000191

Ohio Rehab Services ‐ Elisa Ericson

26‐Oct‐10

T00000243

Orise/Global Change Education Program

7‐Apr‐11

T00000243

Orise/Global Change Education Program ‐ Pai Moua

7‐Apr‐11

T00000536

PEO Carriers

7‐Aug‐12

T00000314

Paris Rotary Club

28‐Oct‐10

T00000014

Pellissippi State Tech Comm College ‐ Carol Nicolls

22‐Mar‐

T00000014

Pellissippi State Tech Comm College ‐ Debra Clark

22‐Mar‐

T00000210

People's Libyan Arab Jamahiriya ‐ Ms. Aseel Elborno

29‐Mar‐

T00000497

Polk County Department of Education

10‐Jan‐13

T00000541

Presentation College

17‐Aug‐12

T00000322

Rarity Bay Women'sw Club‐ Shelia Walliser

28‐Oct‐10

T00005009

Riverdale High School

17‐Mar‐

T00000022

Roane State Community College ‐ Tabatha Hamby

27‐Oct‐10

T00000337

Rockingham Educational Foundation ‐ Donna Miller

29‐Oct‐10

T00000279

Ross University‐ Lou de Castro

28‐Oct‐10

I:Vol3/Burs/Admin/Training/DeptGuide Page 44

T00000220

Rotary International ‐ Ron Weatherspoon

27‐Oct‐10

T00000270

Rotary International 6730‐ Ron Weatherspoon

24‐Aug‐11

T00000270

Rotary International 6760‐ Ron Weatherspoon

24‐Aug‐11

T00000297

Royal Thai Embassy ‐ BoonPlook Chaiket

25‐Oct‐10

T00000523

SCG Chemicals Co. LTD

16‐Aug‐11

T00000246

SOACDF ‐ Educational Assistance Program

28‐Oct‐10

T00000240

Saint Thomas Hospital _ Marilyn Gentzler

28‐Oct‐10

T00000272

Sandia National Laboratories

28‐Oct‐10

T00000226

Saudi Arabian Cultural Mission

27‐May‐

T00000226

Saudi Arabian Cultural Mission ‐ Huda Abushar

27‐May‐

T00000504

Schlumberger Engineering‐ Yilmaz Luy

12‐Jan‐11

T00000386

Shelby County Board of Commissioners ‐ Sharon Smith

28‐Oct‐10

T00000232

Siemens Medical Soulutions, USA ‐ Freddie Walker

28‐Oct‐10

T00000364

Societe Tunisienne De Banque

28‐Oct‐10

T00005012

Society of Petroleum Engineers, East Ky Section

17‐May‐

T00000247

South Carolina Prepayment Program

28‐Oct‐10

T00000187

South Carolina Vocational Rehab Dept ‐ Lorell C Gordon

25‐Oct‐10

T00000535

Southern Adventist University

25‐Jul‐12

T00000023

Southwest Tennessee Community College ‐ Ruth Lemon

27‐Oct‐10

T00000250

Southwest Virginia Higher Education Center‐Alicia Young

28‐Oct‐10

T00000276

St. George's University Services, LTD‐ Monique Brewster

28‐Oct‐10

T00000379

St. Jude Children's Research Hospital ‐ Trini Guerrero

28‐Oct‐10

T00000313

Stanford University

14‐Dec‐12

T00000378

Stanford University ‐ Judy Ray

28‐Oct‐10

T00000313

Stanford University‐ Rubie C Paredes

14‐Dec‐12

T00005003

Station Camp High School

21‐Dec‐10

T00000301

TECTA‐Saundra Stiles

30‐Mar‐

T00000301

TECTA‐Whitney Deakins

30‐Mar‐

T00008000

THE ESTATE OF A. R. FRIZZELL

7‐Jan‐11

T00008000

THE ESTATE OF ANDREA RACHAEL FRIZZELL

7‐Jan‐11

T00000282

TN Center for Child Welfare/MTSU‐ Lauri Schultz

28‐Oct‐10

T00000534

TN Department of Children's Services (DCS)

21‐May‐

T00000401

TN Voc Rehab

1‐Jun‐11

T00000407

TN Voc Rehab ‐ Allison Spencer

17‐Aug‐11

T00000408

TN Voc Rehab ‐ Darleen Strassner

24‐Aug‐11

T00000404

TN Voc Rehab ‐ Gail Evans

16‐Aug‐11

T00000417

TN Voc Rehab ‐ James Lauderdale

18‐Aug‐12

T00000406

TN Voc Rehab ‐ Leanne Pierce

17‐Aug‐11

T00000412

TN Voc Rehab ‐ Rhonda Corvette

23‐Jan‐12

I:Vol3/Burs/Admin/Training/DeptGuide Page 45

T00000411

TN Voc Rehab ‐ Sam Pearson

12‐Jan‐12

T00000508

TN Voc Rehab‐William Hess

21‐Jan‐11

T00000415

TN Voc Rehab. ‐ Jennifer Chlarson

16‐Aug‐12

T00000409

TN Voc. Rehab ‐ Claire Lange

14‐Oct‐11

T00000410

TN Voc. Rehab ‐ Amiee Wallace

10‐Jan‐12

T00000405

TN Voc. Rehab ‐ Isaac martin

17‐Aug‐11

T00000413

TN Voc. Rehab ‐ Jamie McCrary

3‐Aug‐12

T00000421

TN Voc. Rehab ‐ Kelsey Koenig

4‐Feb‐13

T00000418

TN Voc. Rehab ‐ Patrick Owen

27‐Aug‐12

T00000422

TN Voc. Rehab ‐ Patrick Owen

4‐Feb‐13

T00000414

TN Voc. Rehab. ‐ Bruce Crain

16‐Aug‐12

T00000419

TN Voc. Rehab. ‐ Diana Hague

1‐Feb‐13

T00000416

TN Voc. Rehab. ‐ Jill Rightler

16‐Aug‐12

T00000424

TN. Voc. Rehab. ‐ Deedra Glenn

6‐Feb‐13

T00000423

TN. Voc. Rehab. ‐ Melanie Hampton

5‐Feb‐13

T00000323

Teh Wapakoneta Area Community Foundation‐Larry R Tester

28‐Oct‐10

T00000035

Tenessee Technology Center at Jacksboro ‐ Bobbie J Gross

27‐Oct‐10

T00000059

Tenessee Voc Rehab ‐ Mark L Rottero

10‐Mar‐

T00000527

Tennessee Board of Regents

25‐Aug‐11

T00000374

Tennessee Career Center ‐ Debra J Clark

28‐Oct‐10

T00000255

Tennessee Department of Transportation ‐ Becky Higley

8‐Nov‐12

T00000255

Tennessee Department of Transportation ‐ Tim Pearsall

8‐Nov‐12

T00000199

Tennessee Division of Rehab Services ‐ Robyn O'Neal

26‐Oct‐10

T00000016

Tennessee State University ‐ Deloris Modunkwu

26‐Oct‐10

T00000002

Tennessee Tech at Athens ‐ Barbara Brakebill

26‐Oct‐10

T00000029

Tennessee Tech at Memphis ‐ Marc Davis

26‐Oct‐10

T00000402

Tennessee Tech at Newbern

14‐Jul‐11

T00000017

Tennessee Technological University

27‐Oct‐10

T00000403

Tennessee Technology Center @ Hohenwald

30‐Jul‐12

T00000002

Tennessee Technology Center at Athens ‐ Barbara Brakebill

26‐Oct‐10

T00000007

Tennessee Technology Center at Covington ‐ Linda Ray

26‐Oct‐10

T00000028

Tennessee Technology Center at Elizabethton ‐ Dean Blevins

27‐Oct‐10

T00000030

Tennessee Technology Center at Harriman ‐ Sheila Hicks

27‐Oct‐10

T00000036

Tennessee Technology Center at Hartsville ‐ Susan Celsor

17‐Jul‐12

T00000036

Tennessee Technology Center at Hartsville ‐ Susan McDonald

17‐Jul‐12

T00000032

Tennessee Technology Center at Livingston ‐ Myra West

27‐Oct‐10

T00000038

Tennessee Technology Center at McMinnville ‐ Andy Forrester

27‐Oct‐10

T00000029

Tennessee Technology Center at Memphis ‐ Marc Davis

26‐Oct‐10

T00000006

Tennessee Technology Center at Morristown

26‐Oct‐10

T00000006

Tennessee Technology Center at Morristown ‐ Lynn Elkins

26‐Oct‐10

T00000400

Tennessee Technology Center at Murfreesboro

10‐May‐

I:Vol3/Burs/Admin/Training/DeptGuide Page 46

T00000400

Tennessee Technology Center at Murfreesboro ‐ Jean Williams

10‐May‐

T00000033

Tennessee Technology Center at Nashville

27‐Oct‐10

T00000037

Tennessee Technology Center at Oneida/Huntsville

27‐Oct‐10

T00000008

Tennessee Technology Center at Paris

26‐Oct‐10

T00000031

Tennessee Technology Center at Pulaski ‐ Nancy Dunnavant

27‐Oct‐10

T00000034

Tennessee Technology Center at Whiteville ‐ Charla Cooper

27‐Oct‐10

T00000176

Tennessee VOc Rehab ‐ Gary Mott

28‐Oct‐10

T00000169

Tennessee Voc Rahab ‐ Dan K Eason

28‐Oct‐10

T00000142

Tennessee Voc Rahab ‐ Leslie Hull

28‐Oct‐10

T00000059

Tennessee Voc Rehab

19‐May‐

T00000088

Tennessee Voc Rehab ‐ Alicia Scruggs Mosley

28‐Oct‐10

T00000174

Tennessee Voc Rehab ‐ Amanda F Cleek

28‐Oct‐10

T00000109

Tennessee Voc Rehab ‐ Amy Rader

28‐Oct‐10

T00000058

Tennessee Voc Rehab ‐ Angie S Respess

27‐Oct‐10

T00000062

Tennessee Voc Rehab ‐ Arthur H. Klar

27‐Oct‐10

T00000510

Tennessee Voc Rehab ‐ Ashley Ramsey

18‐Mar‐

T00000103

Tennessee Voc Rehab ‐ Audrey Hughes

28‐Oct‐10

T00000104

Tennessee Voc Rehab ‐ Barbara Rowe

28‐Oct‐10

T00000057

Tennessee Voc Rehab ‐ Barbara W Brown

27‐Oct‐10

T00000064

Tennessee Voc Rehab ‐ Belinda Champion

27‐Oct‐10

T00000160

Tennessee Voc Rehab ‐ Bill Everett

28‐Oct‐10

T00000040

Tennessee Voc Rehab ‐ Brenda G. Evans

26‐Oct‐10

T00000120

Tennessee Voc Rehab ‐ Brenda Lawrence

28‐Oct‐10

T00000158

Tennessee Voc Rehab ‐ Brenda Ross

28‐Oct‐10

T00000121

Tennessee Voc Rehab ‐ Brian Kennedy

28‐Oct‐10

T00000147

Tennessee Voc Rehab ‐ Bridgett Blevins

28‐Oct‐10

T00000050

Tennessee Voc Rehab ‐ Bruce B Brown

26‐Oct‐10

T00000154

Tennessee Voc Rehab ‐ Candy Ruesken

28‐Oct‐10

T00000113

Tennessee Voc Rehab ‐ Carolyn Edwards

28‐Oct‐10

T00000067

Tennessee Voc Rehab ‐ Cathy Holt

27‐Oct‐10

T00000168

Tennessee Voc Rehab ‐ Charles Lankford

28‐Oct‐10

T00000148

Tennessee Voc Rehab ‐ Chris Gallaher

28‐Oct‐10

T00000085

Tennessee Voc Rehab ‐ Christy Hill

27‐Oct‐10

T00000100

Tennessee Voc Rehab ‐ Christy Starnes

28‐Oct‐10

T00000087

Tennessee Voc Rehab ‐ Cindy Groce

28‐Oct‐10

T00000099

Tennessee Voc Rehab ‐ Claire Lange

28‐Oct‐10

T00000123

Tennessee Voc Rehab ‐ Collietta Bassett

28‐Oct‐10

T00000149

Tennessee Voc Rehab ‐ Connie Baumgardner

28‐Oct‐10

T00000043

Tennessee Voc Rehab ‐ Connie Miller

26‐Oct‐10

T00000069

Tennessee Voc Rehab ‐ David Bowers

27‐Oct‐10

T00000046

Tennessee Voc Rehab ‐ David F Sweitzer

26‐Oct‐10

I:Vol3/Burs/Admin/Training/DeptGuide Page 47

T00000507

Tennessee Voc Rehab ‐ Deborah Amick

13‐Jan‐11

T00000135

Tennessee Voc Rehab ‐ Deborah Michael

28‐Oct‐10

T00000098

Tennessee Voc Rehab ‐ Denise Webb

28‐Oct‐10

T00000042

Tennessee Voc Rehab ‐ Dorris McBride

26‐Oct‐10

T00000070

Tennessee Voc Rehab ‐ Earl Watkins

27‐Oct‐10

T00000130

Tennessee Voc Rehab ‐ Elise W Young

28‐Oct‐10

T00000110

Tennessee Voc Rehab ‐ Elizabeth Stapleton

28‐Oct‐10

T00000171

Tennessee Voc Rehab ‐ Ellen Averso

28‐Oct‐10

T00000060

Tennessee Voc Rehab ‐ Ellie Parchman

27‐Oct‐10

T00000132

Tennessee Voc Rehab ‐ Erika Lacey

28‐Oct‐10

T00000096

Tennessee Voc Rehab ‐ Floria Jackson

28‐Oct‐10

T00000501

Tennessee Voc Rehab ‐ Frank Bruton

11‐Mar‐

T00000501

Tennessee Voc Rehab ‐ Frank Burton

11‐Mar‐

T00000076

Tennessee Voc Rehab ‐ George L Fugett

27‐Oct‐10

T00000136

Tennessee Voc Rehab ‐ Iran Yarbrough

28‐Oct‐10

T00000081

Tennessee Voc Rehab ‐ James Bunch

27‐Oct‐10

T00000140

Tennessee Voc Rehab ‐ James Paige

28‐Oct‐10

T00000153

Tennessee Voc Rehab ‐ Jane Mills

28‐Oct‐10

T00000097

Tennessee Voc Rehab ‐ Jeff A Marsh

28‐Oct‐10

T00000128

Tennessee Voc Rehab ‐ Jennifer R Schneider

28‐Oct‐10

T00000125

Tennessee Voc Rehab ‐ Jennifer Sawyer

28‐Oct‐10

T00000156

Tennessee Voc Rehab ‐ Jill Dyer

28‐Oct‐10

T00000071

Tennessee Voc Rehab ‐ Jo Morey

27‐Oct‐10

T00000151

Tennessee Voc Rehab ‐ John Ayers

28‐Oct‐10

T00000095

Tennessee Voc Rehab ‐ John Piver

28‐Oct‐10

T00000167

Tennessee Voc Rehab ‐ Jordan E Collins

28‐Oct‐10

T00000065

Tennessee Voc Rehab ‐ Joy G Vaughn

27‐Oct‐10

T00000051

Tennessee Voc Rehab ‐ Judy E Green

27‐Oct‐10

T00000108

Tennessee Voc Rehab ‐ Judy Hart

28‐Oct‐10

T00000127

Tennessee Voc Rehab ‐ Juliann Mathis

28‐Oct‐10

T00000115

Tennessee Voc Rehab ‐ Kamekio Lewis

28‐Oct‐10

T00000161

Tennessee Voc Rehab ‐ Karen Holloway Powell

28‐Oct‐10

T00000053

Tennessee Voc Rehab ‐ Karen K Baker

27‐Oct‐10

T00000054

Tennessee Voc Rehab ‐ Karen L Fleenor

27‐Oct‐10

T00000068

Tennessee Voc Rehab ‐ Kathleen Walker

27‐Oct‐10

T00000162

Tennessee Voc Rehab ‐ Kathleen Walker

28‐Oct‐10

T00000138

Tennessee Voc Rehab ‐ Kelly Roberts

28‐Oct‐10

T00000074

Tennessee Voc Rehab ‐ Ken Clark

27‐Oct‐10

T00000150

Tennessee Voc Rehab ‐ Kim Dance

28‐Oct‐10

T00000133

Tennessee Voc Rehab ‐ Kimberly Sappington

28‐Oct‐10

T00000116

Tennessee Voc Rehab ‐ Kimberly Washington

28‐Oct‐10

I:Vol3/Burs/Admin/Training/DeptGuide Page 48

T00000082

Tennessee Voc Rehab ‐ Kristeena Givens

27‐Oct‐10

T00000084

Tennessee Voc Rehab ‐ Lana Newton

27‐Oct‐10

T00000092

Tennessee Voc Rehab ‐ Larry Shaw

28‐Oct‐10

T00000044

Tennessee Voc Rehab ‐ Larry Vaden

26‐Oct‐10

T00000137

Tennessee Voc Rehab ‐ Laura Mills

28‐Oct‐10

T00000157

Tennessee Voc Rehab ‐ LeeAnne Tucsnak

28‐Oct‐10

T00000172

Tennessee Voc Rehab ‐ Leora Jackson

28‐Oct‐10

T00000164

Tennessee Voc Rehab ‐ Lige Johnson

28‐Oct‐10

T00000073

Tennessee Voc Rehab ‐ Linda Baharloo

27‐Oct‐10

T00000075

Tennessee Voc Rehab ‐ Linda Cranford

27‐Oct‐10

T00000139

Tennessee Voc Rehab ‐ Linda Owens

28‐Oct‐10

T00000143

Tennessee Voc Rehab ‐ Linda Peterman

28‐Oct‐10

T00000177

Tennessee Voc Rehab ‐ Lori Crawford

28‐Oct‐10

T00000112

Tennessee Voc Rehab ‐ Lucy Mercer

28‐Oct‐10

T00000118

Tennessee Voc Rehab ‐ Lynn Pentecost

28‐Oct‐10

T00000080

Tennessee Voc Rehab ‐ Lynn Willis

27‐Oct‐10

T00000129

Tennessee Voc Rehab ‐ Madge C Davis

28‐Oct‐10

T00000089

Tennessee Voc Rehab ‐ Margaretann Walters

28‐Oct‐10

T00000039

Tennessee Voc Rehab ‐ Marilyn C Murphy

26‐Oct‐10

T00000047

Tennessee Voc Rehab ‐ Marjorie E Boyd

26‐Oct‐10

T00000059

Tennessee Voc Rehab ‐ Mark L Rottero

19‐May‐

T00000144

Tennessee Voc Rehab ‐ Marvin Arbertha

28‐Oct‐10

T00000045

Tennessee Voc Rehab ‐ Melanie Myers

26‐Oct‐10

T00000052

Tennessee Voc Rehab ‐ Michael B Mayo

27‐Oct‐10

T00000049

Tennessee Voc Rehab ‐ Midge M Terry

26‐Oct‐10

T00000066

Tennessee Voc Rehab ‐ Mike Satterfield

27‐Oct‐10

T00000105

Tennessee Voc Rehab ‐ Nichole Garrett

28‐Oct‐10

T00000155

Tennessee Voc Rehab ‐ Opheca Jordan

28‐Oct‐10

T00000152

Tennessee Voc Rehab ‐ Patti C Bell

28‐Oct‐10

T00000072

Tennessee Voc Rehab ‐ Paula Knisley

27‐Oct‐10

T00000117

Tennessee Voc Rehab ‐ Phil McPeak

28‐Oct‐10

T00000079

Tennessee Voc Rehab ‐ Priscilla L Finnell

27‐Oct‐10

T00000124

Tennessee Voc Rehab ‐ Randall Boothe

28‐Oct‐10

T00000159

Tennessee Voc Rehab ‐ Reecie Teague

28‐Oct‐10

T00000126

Tennessee Voc Rehab ‐ Robyn O'Neal

28‐Oct‐10

T00000122

Tennessee Voc Rehab ‐ Rodney Case

28‐Oct‐10

T00000094

Tennessee Voc Rehab ‐ Roy G Harlan

28‐Oct‐10

T00000091

Tennessee Voc Rehab ‐ Samuel Smith

28‐Oct‐10

T00000078

Tennessee Voc Rehab ‐ Scott Corey

27‐Oct‐10

T00000163

Tennessee Voc Rehab ‐ Sharon Driver

28‐Oct‐10

T00000063

Tennessee Voc Rehab ‐ Sheila M Dorris

27‐Oct‐10

T00000106

Tennessee Voc Rehab ‐ Sherry Callahan

28‐Oct‐10

I:Vol3/Burs/Admin/Training/DeptGuide Page 49

T00000166

Tennessee Voc Rehab ‐ Sherry Hill

28‐Oct‐10

T00000041

Tennessee Voc Rehab ‐ Shirley A Jarnigan

26‐Oct‐10

T00000119

Tennessee Voc Rehab ‐ Sonya Hood

28‐Oct‐10

T00000111

Tennessee Voc Rehab ‐ Stacey Hoffman

28‐Oct‐10

T00000102

Tennessee Voc Rehab ‐ Stracee Robinson

28‐Oct‐10

T00000114

Tennessee Voc Rehab ‐ Susan Armour

28‐Oct‐10

T00000173

Tennessee Voc Rehab ‐ Susan Garrett

28‐Oct‐10

T00000055

Tennessee Voc Rehab ‐ Suzette S Amos

27‐Oct‐10

T00000101

Tennessee Voc Rehab ‐ Tamara Oglesby

28‐Oct‐10

T00000107

Tennessee Voc Rehab ‐ Tammie Buckles

28‐Oct‐10

T00000170

Tennessee Voc Rehab ‐ Tammie Green

28‐Oct‐10

T00000165

Tennessee Voc Rehab ‐ Tammie Winningham

28‐Oct‐10

T00000146

Tennessee Voc Rehab ‐ Teresa Kirk

28‐Oct‐10

T00000141

Tennessee Voc Rehab ‐ Teri Feigelson

28‐Oct‐10

T00000131

Tennessee Voc Rehab ‐ Terry Wilkey

28‐Oct‐10

T00000093

Tennessee Voc Rehab ‐ Thomas Harris

28‐Oct‐10

T00000077

Tennessee Voc Rehab ‐ Thomas N Lloyd

27‐Oct‐10

T00000134

Tennessee Voc Rehab ‐ Thungvanh Phrachak

28‐Oct‐10

T00000086

Tennessee Voc Rehab ‐ Tina Jones

27‐Oct‐10

T00000090

Tennessee Voc Rehab ‐ Tracy Berrong

28‐Oct‐10

T00000061

Tennessee Voc Rehab ‐ Valerie I Jennings

27‐Oct‐10

T00000048

Tennessee Voc Rehab ‐ Vernon L Hooks

26‐Oct‐10

T00000145

Tennessee Voc Rehab ‐ Vicky Reeves

28‐Oct‐10

T00000056

Tennessee Voc Rehab ‐ Will Wright

27‐Oct‐10

T00000175

Tennessee Voc Rehab ‐ Yolanda Flowers

28‐Oct‐10

T00000139

Tennessee Voc rehab ‐ Linda Owens

28‐Oct‐10

T00000177

Tennessee Voc rehab ‐ Lori Crawford

28‐Oct‐10

T00006111

Tennessee Vocational Rehab Svcs

15‐Nov‐11

T00000277

Texas Guaranteed Tuition Plan

28‐Oct‐10

T00000515

The American Legion, Department of Maryland

1‐Aug‐11

T00000376

The Catawba Indian Nation ‐ Evie Stewaart

19‐Sep‐11

T00000376

The Catawba Indian Nation‐ Evie Stewart

19‐Sep‐11

T00008003

The Estate of Kevin Paul Davis

25‐Apr‐12

T00008004

The Estate of Scott J. Gianopoulos

25‐Apr‐12

T00000526

The Government of Trinidad and Tobago

29‐Sep‐11

T00000351

The Hashemite University ‐ Prof A Barrikhi

29‐Oct‐10

T00000381

The Jackson Laboratory ‐ Suzanne Serreze

28‐Oct‐10

T00000375

The Mohegan Tribe ‐ Kurt Eichelberg

28‐Oct‐10

T00000312

The Negro Spiritual Scholarship Foundation‐ Sherina Johnson

28‐Oct‐10

T00000182

The Tribal Scholarship Program, MS Choctaw ‐ Melanie Carson

25‐Oct‐10

T00000219

The University of the Thai of Commerce

27‐Oct‐10

T00000323

The Wapakoneta Area Community Foundation‐Larry R Tester

28‐Oct‐10

T00000420

Tn Voc Rehab ‐ Steve Harrison

1‐Feb‐13

I:Vol3/Burs/Admin/Training/DeptGuide Page 50

T11111111

Transcript/Duplicate Dipolma

28‐Feb‐12

T00006007

Treasurer, State of TN

10‐Aug‐12

T00000499

Tri‐State Educational Foundation

14‐Dec‐12

T00000285

Turkish Consulate General

28‐Oct‐10

T00000183

Turkish Embassy

25‐Oct‐10

T00000253

U.S. Coast Guard Headquaters‐E. Lutkendhouse

28‐Oct‐10

T00000001

UHS

3‐Jun‐11

T00000001

UHS ‐ Tami McClain

3‐Jun‐11

T00000324

UPA/United Physicians Association ‐ Debbie Lash

28‐Oct‐10

T00000505

US Department of Justice ‐ William L Bennett

13‐Jan‐11

T00000280

US Dept of Energy‐ Bettty Warrick

28‐Oct‐10

T00000319

US Geological Survey Office ‐ Debbie Colley

28‐Oct‐10

T00006000

US Treasury

21‐Dec‐10

T00000525

USDA

29‐Sep‐11

T00000330

USDA Forest Service ‐ Elaine Kiefer

29‐Oct‐10

T00000331

USDA Forest Service ‐ John Coulston

23‐Feb‐12

T00000331

USDA Forest Service ‐ Tony Johnson

23‐Feb‐12

T00000340

USDA MRPBS FMD ‐ Ashley Dihn

29‐Oct‐10

T00000217

UTAH Army National Guard

27‐Oct‐10

T00000311

UTC L &D Carrier Corp‐ Pam Coppinger

28‐Oct‐10

T00000296

United Arab Emirates/Embassy Cultural‐ Gudrun Kendon

28‐Oct‐10

T00000218

United States Army Health Professions ‐ Marisa M Bacungan

27‐Oct‐10

T00000372

United Technologies Corporation ‐ UTC L&D

28‐Oct‐10

T00000011

University of Memphis ‐ Jennifer McNeil

26‐Oct‐10

T00000303

University of Norte Dame ‐ Gina Wiedemann

28‐Oct‐10

T10000000

University of Tennessee

26‐Jul‐11

T00000539

University of Thai Chamber of Commerce

17‐Aug‐12

T00006911

VA Agent Cashier

4‐Aug‐11

T00000506

VA Vocational Rehab ‐ Ashlee Buck

13‐Jan‐11

T00000342

VA Vocational Rehab ‐ Jodie Arebalo

19‐Jul‐11

T00000343

VA Vocational Rehab ‐ Keith Tackett

29‐Oct‐10

T00000005

Vanderbilt University ‐ Judy Arntz

26‐Oct‐10

T00000242

Verizon‐Wireless/IL

28‐Oct‐10

T00000309

Veterans Administration‐ Douglas Murdock

28‐Oct‐10

T00000317

Virginia College Savings Plan ‐ Mary G Morris

28‐Oct‐10

T00000528

Virginia Tech

31‐Aug‐11

T00000024

Volunteer State Community College ‐ Sheila Jessup

19‐Feb‐13

T00000024

Volunteer State Community College ‐ Tandy Hamm

19‐Feb‐13

T00000211

WR_ALC/FTAC ‐ Lee McNees

26‐Oct‐10

T00000025

Walters State Community College ‐ Pamela Hughett

27‐Oct‐10

T00000207

Washington University in St. Louis ‐ Christine Leonard

26‐Oct‐10

T00000193

West Virginia Rehab Services ‐ Becky Hall

12‐Feb‐13

T00000193

West Virginia Rehab Services ‐ Betty Parsons

12‐Feb‐13

I:Vol3/Burs/Admin/Training/DeptGuide Page 51

T00000514

West Virginia Rehabilitation Services

28‐Jul‐11

T00000518

West Virginia Rehabilitation Services

11‐Aug‐11

T00000522

West Virginia Rehabilitation Services

15‐Aug‐11

T00000516

Westchester Golf Association Scholarship

21‐Sep‐11

T00000516

Westerchester Golf Association Scholarship

21‐Sep‐11

T00000382

William and Barchhelder ‐ Jeffrey L Bramley

28‐Oct‐10

T00000332

Wisconsin Dept of Children's Services ‐ Christine Lenske

29‐Oct‐10

T00000315

Work Force Essentials, Inc.‐ Robert A Reed

18‐Feb‐11

T00000315

Work Force Essentials, Inc.‐ Robert A Reeed

18‐Feb‐11

T00000189

Workforce Connections ‐ David Mency

25‐Oct‐10

T00000358

Wyoming Workforce ‐ Kymbrlye Freeman

28‐Oct‐10

T00000389

Yarmouk University ‐ Marwan R Kamal

28‐Oct‐10

I:Vol3/Burs/Admin/Training/DeptGuide Page 52

PROCESSING

EXEMPTIONS

BANNER

SECTION 3

I:Vol3/Burs/Admin/Training/DeptGuide Page 53

NON-PAYROLL BASED EXEMPTIONS

FEE WAIVER INSTRUCTIONS

Teacher Dependent Discount

1. An original form must be submitted each semester – can accept faxed or

scanned copies until the original can be submitted. Forms cannot be submitted

retroactively. All signatures must be present.

2. Discount is for undergrad students 23 years or younger – if their 24

birthday

falls in the semester – it is ok for them to have the waiver for that semester.

3. Teacher must be teaching full time in a Tennessee public school and have a

current license number – check each license number by going to:

https://www.k‐12.state.tn.us/tcertinf/EducatorSearch.asp ‐ put expiration date

on the form.

4. Enter form in TSAEXPT using code 915801‐ if registered, enter TSAAPAY to

accept the credit – discount covers 25% of the in‐state maintenance (tuition).

Public School Technology Coordinator Dependent

1. An original form must be submitted each semester – can only accept faxed or

scanned copies to meet fee deadline. Original forms must be forwarded to the

Bursar’s Office. Forms cannot be submitted retroactively. All signatures must

be present.

2. Discount is for undergrad students 23 years or younger – if their 24

birthday

falls in the semester – it is ok for them to have the waiver for that semester.

3. Employment is verified by calling the school they work at – most Technology

Coordinators do not have a current teaching license.

4. Enter form in TSAEXPT using code 915802‐ if registered, enter TSAAPAY to

accept the credit – discount covers 25% of the in‐state maintenance (tuition).

State Dependent Discount

1. Discount is for undergrad students 23 years or younger – if their 24

birthday

falls in the semester – it is ok for them to have the waiver for that semester.

2. A fax or a scanned copy is ok – employment is verified through the State of

Tennessee.

3. Forms cannot be submitted retroactively. A new form must be submitted each

semester. Discount covers 25% of the in‐state maintenance (tuition).

4. Enter form in TSAEXPT using code 916001 – if registered, enter TSAAPAY to

accept the credit – discount should appear on student’s account. After entering

the form – go to TVAAUTH and put the refund on hold by entering RFD and

making the status “Authorized” until the State Verification list has been

I:Vol3/Burs/Admin/Training/DeptGuide Page 54

returned. After verification, return to the TVAAUTH screen and mark the refund

status as “RESCINDED” to refund the student.

5. Parent’s SSN must be listed on the form to verify employment. Compile a

spreadsheet from Excel with the Parent’s name and SSN and the Student’s name

and ID# to email to the State of Tennessee –current contact is Elizabeth Sneed.

Deceased State Employee Dependent Discount

1. Discount is for undergrad students 23 years or younger – if their 24

birthday

falls in the semester – it is ok for them to have the waiver for that semester.

2. A fax or a scanned copy is ok – employment is verified through the State of

Tennessee.

3. Forms cannot be submitted retroactively. Student only has to submit a form one

time – the exemption can be rolled to future semesters without further

verification. Discount covers 25% of the in‐state maintenance (tuition).

4. Enter form in TSAEXPT using code 916002 – if registered, enter TSAAPAY to

accept the credit – discount should appear on student’s account. After entering

the form – go to TVAAUTH and put the refund on hold by entering RFD and

making the status “Authorized” until the State Verification list has been

returned. After verification, return to the TVAAUTH screen and mark the refund

status as “RESCINDED” to refund the student.

5. Parent’s SSN must be listed on the form to verify their past employment. A

death certificate must be provided for the first time only that the student

submits a form. Compile a spreadsheet from Excel with the Parent’s name and

SSN and the Student’s name and ID# to email to the State of Tennessee –current

contact is Elizabeth Sneed.

Retired State Employee Dependent Discount

1. Discount is for undergrad students 23 years or younger – if their 24

birthday

falls in the semester – it is ok for them to have the waiver for that semester.

2. A fax or a scanned copy is ok – employment is verified through the State of

Tennessee.

3. Forms cannot be submitted retroactively. Student only has to submit a form one

time – the exemption can be rolled to future semesters without further

verification. Discount covers 25% of the in‐state maintenance (tuition).

4. Enter form in TSAEXPT using code 916003 – if registered, enter TSAAPAY to

accept the credit – discount should appear on student’s account. For the first

semester‐ after entering the form – go to TVAAUTH and put the refund on hold

by entering RFD and making the status “Authorized” until the State Verification

list has been returned. After verification, return to the TVAAUTH screen and

I:Vol3/Burs/Admin/Training/DeptGuide Page 55

mark the refund status as “RESCINDED” to refund the student. The form will not

need to be verified after the first initial time.

5. Parent’s SSN must be listed on the form to verify their past employment. A death

certificate must be provided for the first time only that the student submits a

form. Compile a spreadsheet from Excel with the Parent’s name and SSN and

the Student’s name and ID# to email to the State of Tennessee –current contact

is Elizabeth Sneed.

State Employee

1. Must be employed six months before eligible to receive the discount. There is no age

limit.

2. A fax or a scanned copy is ok – employment is verified through the State of

Tennessee.

3. Forms cannot be submitted retroactively. A new form must be submitted each

semester. SSN must be listed on the form to verify employment.

4. Discount covers the cost of one class for credit per semester. Will not cover to audit a

class. It will not cover course fees or distance education fees. It will cover the library

fee. The student may take two classes in the Summer semester and receive the

discount if the classes don’t overlap i.e, a full session class. The student would have to

take a 1

session class and a 2

session class to receive the discount twice without

overlapping.

5. Enter form in TSAEXPT using code 915901 – enter the amount of the discount. If

registered, enter TSASPAY to accept the credit – discount should appear on

student’s account. After entering the form – go to TVAAUTH and put the refund

on hold by entering RFD and making the status “Authorized” until the State

Verification list has been returned. After verification, return to the TVAAUTH

screen and mark the refund status as “RESCINDED” to refund the student.

6. Enter the State employees name and SSN on the spreadsheet to send to the State for

verification. Current contact is Elizabeth Sneed.

Board of Regents Employee – PC 191

1. Discount covers the cost of one class for credit per semester. Will not cover to audit a

class. It will not cover course fees or distance education fees. It will cover the library

fee. The student may take two classes in the Summer semester and receive the

discount if the classes do not overlap (i.e, a full session class with a 1

or 2

session

class). The student would have to take a 1

session class and a 2

session class to

receive the discount twice without overlapping.

2. Fax or scanned copies are acceptable – does not need to be an original. Must be signed

by the student and their supervisor.

I:Vol3/Burs/Admin/Training/DeptGuide Page 56

Enter form in TSAEXPT using code 915701 – enter the amount of the discount. Go to

TSASPAY and accept the credit. The credit can be refunded without any further verification.

INTERNAL NON-PAYROLL BASED EXEMPTIONS

The Bursar’s Office charges several university departments directly for student tuition and fees.

Most of these account are athletic scholarships, graduate fellowships and exchange programs.

Before an exemption can be set up on TSAEXPT, a payment detail code must be set up in

TWADETC. You will need the University account number and gl code to be charged. These

codes are set up in the Bursar’s Office by the Bursar, Assistant Bursar or the Compliance

Officer.

After the detail code has been set up, you can set up the Exemption. We try to use the department

account number in the setup of the exemption Code. For example, you will note the university

account number is E018605002 and the Exemption code we set up is 86050022.

I:Vol3/Burs/Admin/Training/DeptGuide Page 57

The Detail Payment Code will be posted to the student’s account when payments are accepted on

TSASPAY or TSRCBIL is run in Apply Credit mode. The charge will go to the ledger as a

charge to E018605002 in the nightly batch job.

You have the same options in Exemptions as you did in Contracts. You can authorize at either

the account level, category level or detail code level.

I:Vol3/Burs/Admin/Training/DeptGuide Page 58

I:Vol3/Burs/Admin/Training/DeptGuide Page 59

A maximum amount to be charged can be placed on the student. You will also note that the

exemption can have different priorities if the student has multiple exemptions.

I:Vol3/Burs/Admin/Training/DeptGuide Page 60

GRADUATE STUDENT

WAIVER RULES

SECTION 4

I:Vol3/Burs/Admin/Training/DeptGuide Page 61

GRADUATE STUDENT WAIVER RULES

1. Student must be classified as a Graduate/Law student for registration/admission purposes.

2. Student must be appointed a minimum of 25% FTE as either a graduate assistant,

graduate teaching assistant, graduate teaching associate or as a graduate research

assistant. The student MUST have ONE position totaling 25% FTE. Positions cannot be

combined to meet the 25% FTE.

3. Student must be appointed on payroll for the minimum appointment period for each

semester listed below:

MINIMUM APPOINTMENT PERIODS

FALL SEMESTER SEPTEMBER 1 TO NOVEMBER 30 91 DAYS

SPRING SEMESTER FEBRUARY 1 TO APRIL 30 89 DAYS

SUMMER SEMESTER – FULL TERM JUNE 15 TO JULY 31 47 DAYS

FIRST SESSION ONLY JUNE 15 TO JUNE 30 16 DAYS

SECOND SESSION ONLY JULY 1 TO JULY 31 31 DAYS

Any student appointed for part of the minimum appointment period will receive a pro-rated

waiver based on the number of days employed during the minimum appointment period. For

example, a person employed 9/1 to 9/30 (30 days) would receive a waiver for 30 days divided by

91 days (number of days in Fall minimum appointment period) multiplied times the student’s

fees for the term based on number of hours enrolled. (30/91 X $ Fees = Waiver Amount). The

student is responsible for the balance of his fees for the term (10/1 to 11/30).

These students will automatically be set up in Banner with an exemption. GTA’s, TA’s, and

GRA’s will be set up with Exemption Code 915401 for the in-state maintenance fee and 915402

for the out-of-state tuition if applicable. GA’s are set up with Exemption Code 915403 for the in-

state maintenance portion and 915404 for the out-of-state tuition if applicable. When the

appointment hits IRIS, it is fed to Banner during a nightly interface. A Banner program populates

the students id number in the appropriate exemption and adds an attribute of EGA for use by the

Financial Aid Office. If the student is terminated on IRIS, the exemption is also terminated in

Banner. The termination will not show in Banner until it has posted to IRIS and been fed over to

Banner.

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The D under delete tells you that the student is no longer eligible for this exemption. The

Activity Date tells you the date of the last update to the student’s account.

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4. The student must have a valid social security number in BOTH IRIS and BANNER.

The number is used behind the scene to identify and match the student between the two

systems. To add a SSN to IRIS, go to the IRIS website, select IRIS forms from the side-bar

on the right side of the window, select Paper Forms and then select the Personal Data

Form. Complete the Personal Data and submit it to HR along with a copy of the social

security card and a new W-4 form. See screen navigation and form on the next page. To

have the ssn added to SPAIDEN in Banner, please have the student take their social

security card to the Registrar’s Office, 212 Student Services Building.

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Before an International Student can be employed as a GA, GTA or GRA, they must present the

International Office with a GA Financial Verification form available on the CIE website at:

http://web.utk.edu/~globe/students/forms.php

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The student must also complete an Employment Verification form to apply for a Social Security

Number. See the CIE website at: http://web.utk.edu/~globe/students/forms.php.

The student and his/her department must complete these forms and return them to CIE at 1620

Melrose Avenue.

All of this information is covered with the student during their International Orientation session.

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If the student has a break in his IRIS payroll distribution periods for the term, the waiver will be

pro-rated. For example, a student has a payroll distribution for 9/1 to 9/15 and 11/1 to 11/30.

This student will be charged a pro-rated fee for 9/16 to 10/31. If the student is classified as an

out-of-state student, the pro-rated fee will be based on out-of-state tuition.

If the student is only paid from an E01 Cost Center that is Centrally Funded, the in-state and out-

of-state tuition will be charged to the Central Pool Account, E019005. All other Cost Centers and

WBS Elements will be charged for the in-state portion of the fees with the out-of-state portion

going to the Central Pool Account. If the student has multiple positions/distributions, the in-state

fees will be pro-rated based on how much they are paid from each distribution. If the department

wants to transfer funds after the charge is made, they can do so with proper approvals.

TERMINATION OF APPOINTMENT

TERMINATION AND STUDENT STAYS IN SCHOOL

If a student terminates his GA, GTA, TA or GRA appointment during the minimum appointment

period, his fees will be prorated for the balance of the term. The number of days in the minimum

appointment period and the number of days the student is not on payroll will be used to

determine the student’s charge. Example: Student terminates on 9/30. The student owes 61/91 X

$ Fees = Amount Due. The student will owe the fees for October 1 through November 30.

TERMINATION AND STUDENT WITHDRAWS FROM SCHOOL

A student who terminates his assistantship and withdraws from school could be responsible for a

pro-rated portion of his fees. If the withdrawal date is the same OR earlier than the

termination dated of the assistantship, the department is responsible for the student’s fees.

The student who terminates his assistantship and withdraws at a later date must pay a pro-rated

portion of his fees.

EXCEPTION FOR GRADUATING STUDENTS

A student who terminates his appointment and meets the following conditions is eligible for a fee

exception for payment of fees. If the student:

1. Has completed ALL degree requirements

2. Left assistantship to accept a position outside of the University OR a Regular Staff

position at The University of Tennessee

3. Will graduate at the end of current term

4. Exception is requested in writing by the Department

The department should send a memo or e-mail to the Bursar’s Office stating that the student has

met ALL of the conditions listed above. The fees will then be charged to the appropriate Cost

Center/WBS Element based on the student’s position at the time of termination. The student will

not be held responsible for any tuition charges. The student will need to pay any remaining non-

tuition charges such as graduation fee, Program & Services fees, Technology Fee, Transportation

Fee, Facility fee and any course related or lab fees.

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Questions: Susan Forman, 974-1384 or e-mail [email protected]

Thelma Vandergriff, 974-1394 or e-mail tvanderg@utk.edu

Renee Bumgarner, 974-2222 or email at [email protected]

Fax – 974-1945

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GENERAL LEDGER

RECONCILIATION

REPORTS

IN ARGOS

Section 5

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Logging into ARGOS to run departmental reports

You must have a Banner id and have to have logged into Banner in order to access Argos. To

apply for ARGOS access go to: http://registrar.tennessee.edu/forms/index.shtml. Under

Faculty/Staff, select Argos New User Request Form.

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You will select Department Accounts Receivable and check Report Viewer.

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You need to sign the form and it should be approved and signed by your Department Head. Fax

the completed form to Enrollment Services Tech Team at 974-0727.

After you have been given access, you will go to https://argosprod-new.utk.tennessee.edu/

to log in to ARGOS for UTK. You will log in on:

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Depending on the level of access you are given, the folders available to

you will vary. Listed below are the main folders and a screen shot:

UTK Student Information Systems

UTK Center for International Education

UTK Dept of Accounts Receivable

There may be more categories added as new restricted access is created

Below is the expanded list which displays data blocks and reports. The

view of folders will vary depending on level of access

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The Student Account Receivable Folder contains the Bursar’s Office numerous reports.

However, access has been limited. If you need information and cannot find it, ask us.

Chances are we have a report for that and we will either run it for you or put it in an

accessible folder.

Data Blocks: represented by the 3 blocks and are where we combined information

from Banner into one area.

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Reports: the information from data blocks is used to create reports. If there is a (–) in

front of the report, it is a banded report. If there is a (“) in front of the report, it is in

excel format.

The two most common data blocks a department will use is:

TWDARRC-Reconciliation List by Date Range

-Here you can enter

YOUR

departmental account and verify the

transactions on your ledger

TWDDETC-Detail Codes Term Specific……

-Here you enter the detail code from your ledger and it will pull the

students

Examples of each and how to run:

TWDARRC- Click on the + sign to expend data block to get to report.

TWRRECN - Reconciliation Report (this will highlight when clicked on)

These are the reports available to you:

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You click on the “+” sign to open the report.

Double clike on the “ to run TWRRECN – Reconciliation Report.

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You will need to enter your IRIS account number and the beginning and ending date for the

ledger period you are reconciling. Make sure you use a CAPITAL letter for your account number

or detail codes. The fields are case sensitive.

You will need to give the file a name and location to save the file. The report is in CSV format.

You can save it as an Excel file. You can sort, total, etc. as you would any other Excel file.

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In IRIS you will run you ledger and then you can verify that detail code XSFD used in this

example posted for $4000 and matches the 1/25/13 transactions on your Argos report above.

Another example:

TWDDETC- Click on the + sign to expend data block to get to report.

TWRDETC – Detail Codes by Term (this will highlight when clicked

on)

Or TWRTINT (for the excel version)

Click Run Report or double click on the report.

This is the screen where you will input your information. The detail code

must be CAPITALIZED

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You can preview the report by clicking on the magnifying glass, save it to a file by

clicking on the disk, email it with the envelope or print the report.

Because we chose the banded report rather than the Excel report, the

options for the file will be different:

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When running a report where you do not input a detail code but select

from a drop down, you are able to select more than one.

-Click on one detail code and then hit the CTRL and select the other

one.

-When selecting a range of detail codes: Click the first detail code

and hold the shift key down while you select the end detail code in the

range.

If you have any questions about reports, you may contact

Renee Bumgarner [email protected]

Arla Jackson [email protected]

Thelma Vandergriff [email protected]u

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AN OVERVIEW

FEE EXEMPTIONS

AND

REDUCTIONS

Section 6

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AN OVERVIEW OF FEE EXEMPTIONS AND REDUCTIONS

There are many types of fee exemptions and discounts/fee reductions offered at The University

of Tennessee. To see if a student has an exemption in Banner, go to TSIAUTH and type in the

student’s id#, net id, pernr or ssn. You can also do a name search.

Contracts would be displayed in the top portion of TSIAUTH.

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A summary of each type of fee exemption or discount/fee reduction follows:

BOARD OF REGENTS – STAFF: (TCA 49-7-116, PC191) A Board of Regents staff member

may come to The University of Tennessee and take one course (regardless of hours) free of

charge. The exemption covers one course regardless of the number of credit hours for either

Undergraduate or Graduate credit. The exemption includes In-State Maintenance fee, Out-of-

state Tuition if applicable, Program & Services Fee-Primary and Health, Technology fee,

Facility fee, Library Fee, Study Abroad Fee and Transportation fee. If the student takes more

than one course, the exemption is pro-rated based on the following formula:

Hours in Excess of one course

Total Hours X Fees for all courses = Charge to BOR Employee

Example: Student is taking 2-3 hour courses. Exemption equals 3/6 X Total Charge for the

credit hours. A fee exemption code is entered in Banner on TSAEXPT. The exemption code is

915701. These fees are charged to a University Pool Account for Board Of Regents charges-

E019100 with a GL of 444100. The detail code is EXBE.

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Tennessee Board of Regents Institutions are:

Universities and Community Colleges

AUSTIN PEAY STATE UNIVERSITY

601 COLLEGE STREET

CLARKSVILLE, TN 37044

Telephone Number: 931-221-7011

Toll Free: 1-800-844-2778

EAST TENNESSEE STATE UNIVERSITY

UNIVERSITY PARKWAY & W. WALNUT

STREET

JOHNSON CITY, TN 37614

Telephone Number: 423-439-1000

Toll Free: 1-800-462-3878

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MIDDLE TENNESSEE STATE UNIVERSITY

1301 EAST MAIN STREET

MURFREESBORO, TN 37132

Telephone Number: 615-898-2300

Toll Free: 1-800-331-MTSU

(from Tennessee)

1-800-433-MTSU

(nationwide)

TENNESSEE STATE UNIVERSITY

3500 JOHN MERRITT BLVD.

NASHVILLE, TN 37209-1561

Telephone Number: 615-963-5000

Toll Free: 1-888-536-7655

TENNESSEE TECHNOLOGICAL UNIVERSITY

1 William Jones Drive

COOKEVILLE, TN 38505

Telephone Number: 931-372-3101

Toll Free: 1-800-255-8881

THE UNIVERSITY OF MEMPHIS

CENTRAL & PATTERSON

MEMPHIS, TN 38152

Telephone Number: 901-678-2000

Toll Free: 1-800-669-2678

CHATTANOOGA STATE TECHNICAL

COMMUNITY COLLEGE

4501 AMNICOLA HIGHWAY

CHATTANOOGA, TN 37406

Telephone Number: 423-697-4400

Toll Free: 1-877-398-2545

CLEVELAND STATE COMMUNITY

COLLEGE

3535 ADKISSON DRIVE

CLEVELAND, TN 37312

Telephone Number:423-472-7141

Toll Free: 1-800-604-2722

COLUMBIA STATE COMMUNITY COLLEGE

1665 HAMPSHIRE HIGHWAY

COLUMBIA, TN 38401

Telephone Number: 931-540-2722

Toll Free: 1-877-469-8720

DYERSBURG STATE COMMUNITY

COLLEGE

1510 LAKE ROAD

DYERSBURG, TN 38024

Telephone Number: 731-286-3200

JACKSON STATE COMMUNITY COLLEGE

2046 NORTH PARKWAY

JACKSON, TN 38301

Telephone Number: 731-424-3520

Toll Free: 1-800-355-JSCC

(901 Area Accessible Only)

MOTLOW STATE COMMUNITY COLLEGE

P O BOX 8500

Lynchburg, TN 37352-8500

Telephone Number: 931-393-1500

Toll Free: 1-800-654-4877

NASHVILLE STATE TECHNICAL

COMMUNITY COLLEGE

120 WHITE BRIDGE ROAD

NASHVILLE, TN 37209

Telephone Number: 615-353-3333

Toll Free: 1-800-272-7363

NORTHEAST STATE TECHNICAL

COMMUNITY COLLEGE

2425 HIGHWAY 75

BLOUNTVILLE, TN 37617

Telephone Number: 423-323-3191

Toll Free: 1-800-836-7822

PELLISSIPPI STATE TECHNICAL

COMMUNITY COLLEGE

10915 HARDIN VALLEY ROAD

KNOXVILLE, TN 37933-0990

Telephone Number: 865-694-6400

ROANE STATE COMMUNITY COLLEGE

276 PATTON LANE

HARRIMAN, TN 37748

Telephone Number: 865-354-3000

Toll Free: 1-800-343-9104

EXT 4523

SOUTHWEST TENNESSEE COMMUNITY

COLLEGE

P.O. BOX 780

MEMPHIS, TN 38101-0780

Telephone Number: 901-333-STCC

Toll Free: 1-877-717-STCC

VOLUNTEER STATE COMMUNITY

COLLEGE

1480 NASHVILLE PIKE

GALLATIN, TN 37066

Telephone Number: 615-452-8600

WALTERS STATE COMMUNITY COLLEGE

500 S. DAVY CROCKETT PARKWAY

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MORRISTOWN, TN 37813-6899

Telephone Number: 423-585-2600

Toll Free: 1-800-225-4770

Tennessee Technology Centers

Address

Telephone

Fax

Directors e-mail

Athens

PO Box 848

Athens, TN 37371-0848

423-744-2814

423-744-2817

Stewart Smith

Chattanooga

4501 Amnicola Highway

Chattanooga, TN 37406

423-697-4433

423-697-3203

Dr. James Barrott

Covington

PO Box 249

Covington, TN 38019

901-475-2526

901-475-2528

William Ray

Crossville

P.O. Box 2959

Crossville, TN 38555

931-484-7502

931-484-8911

James Purcell

Crump

Highway 64 West

Crump, TN 38327

731-632-3393

731-632-3018

Dan Spears

Dickson

740 Highway 46

Dickson, TN 37055

615-441-6220

615-441-6223

Bobby Sullivan

Elizabethton

P O Box 789

Elizabethton, TN 37643

Street address:

426 Highway 91

Elizabethton, TN 37643

423-543-0070

423-547-2587

Jerry Patton

Harriman

P O Box 1109

Harriman, TN 37748

Street address:

1745 Harriman Hghwy

Harriman, TN 37748

865-882-6703

865-882-5038

Mark E. Powers

Hartsville

716 McMurry Blvd

Hartsville, TN 37074

615-374-2147

615-374-2149

Mae Banks

Hohenwald

813 West Main Street

Hohenwald, TN 38462

931-796-5351

931-796-4892

Rick Brewer

Jacksboro

P.O. Box 419

Jacksboro, TN 37757

423-566-9629

423-566-9713

David Browder

Jackson

2468 Westover Road

Jackson, TN 38301

731-424-0691

731-423-5303

Dr. Don Williams

Jackson/Lexington

230 South Broad

731-967-1795

731-967-0087

Dr. Don Williams

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Lexington, TN 38351

Knoxville

1100 Liberty Street

Knoxville, TN 37919

865-546-5568

865-971-4474

David Esa

Livingston

P O Box 219

Livingston, TN 38570

931-823-5525

931-823-7484

Ralph Robbins

McKenzie

P. O. Box 427

McKenzie, TN 38201

731-352-5364

731-352-3258

Elizabeth Check

McMinnville

241 Vo-Tech Drive

McMinnville, TN 37110

931-474-TECH

931-473-6380

Andy Forrester

Memphis

550 Alabama Avenue

Memphis, TN 38105

901-543-6100

901-543-6197

Russell Shelton

Morristown

821 W. Louise Avenue

Morristown, TN 37813-2094

423-586-5771

423-586-8030

Lynn Elkins

Murfreesboro

1303 Old Fort Parkway

Murfreesboro, TN 37129

615-898-8010

615-893-4194

Monty Thomas

Nashville

100 White Bridge Road

Nashville, TN 37209

615-425-5500

615-425-5582

Dr. Johnny Williams

Newbern

340 Washington Street

Newbern, TN 38059

731-627-2511

731-627-2310

Wallace Sexton

Oneida/Huntsville

355 Scott High Drive

Huntsville, TN 37756

423-663-4900

423-663-4925

Dwight Murphy

Paris

312 S. Wilson

Paris, TN 38242

731-644-7365

731-644-7368

Vacant

Pulaski

P O Box 614

Pulaski, TN 38478

931-424-4014

931-424-4017

James Dixon

Ripley

127 Industrial Drive

North Industrial Park

Ripley, TN 38063

731-635-3368

731-635-4674

Brian Collins

Shelbyville

1405 Madison Street

Shelbyville, TN 37160

931-685-5013

931-685-5016

Ivan Jones

Whiteville

P O Box 489

Whiteville, TN 38075

731-254-8521

731-254-9558

Jeff Sisk

GRADUATE ASSISTANTS, TEACHING ASSISTANTS AND TEACHING

ASSOCIATES, AND GRADUATE RESEARCH ASSISTANTS: PERSONNEL POLICY

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NO: HR0330 REVISION 27. Exemption applies to In-state Maintenance and Out-of-state

Tuition if applicable. Student is responsible for payment of Program & Services, Technology,

Facilities, Transportation, Library, Program fees, all late fees and course related fees. In-State

Maintenance is charged based on Cost Center or WBS payroll distributions. The Out-of-state

Tuition is charged to the Central Pool Account, E019005, GL 444100 for each Cost Center or

WBS Element. The Out-of-state tuition is later written off with an SA with a credit to E019005

and a debit to the Out-of-state tuition account – I010100126 by the Bursar’s Office. The

student’s Residency Status is not affected by this accounting entry.

The student must be classified as either Graduate or Law for admissions and registration

purposes and must have a Job Object Code of 30000239, 30000240, 30000241, or 30000242 in

IRIS on PA20. The only exceptions are Law Clerks working for the Vice President for General

Counsel.

The student must be on IRIS PA20 with a minimum 25% FTE position. They are not supposed to

exceed 50% FTE unless they receive special approval. Position Job Object Code must be:

Graduate Assistant 30000239

Graduate Research Assistant 30000240

Graduate Teaching Assistant 30000241

Graduate Teaching Associate 30000242

The position payroll distributions must cover the Minimum Appointment Period for each

semester in order to be eligible for a fee exemption for the entire semester.

Fall Semester September 1 – November 30 (91 days)

Spring Semester February 1 – April 30 (89 days)

Summer Semester (Full Session) June 15 – July 31 (47 days)

First Session ONLY June 15 – June 30 (16 days)

Second Session ONLY July 1 – July 31 (31 days)

Graduate students who otherwise qualify for exemptions during the academic year are eligible

for a Summer exemption ONLY if the student is in an eligible position and in an active status on

IRIS during the minimum appointment period, June 15 through July 31. Payroll cost

distributions for 9 month positions that are paid over 12 months would be eligible for Summer

waivers if the end date for the distribution is July 31 or later.

If a student’s position does not cover the entire minimum appointment date range (appointed late

or terminated early), the following prorated formula is used to calculate the amount of the fee

waiver:

Number of days covered by position Normal fee for all Amt

Number of Days in Min Appt period (see above) X Courses Enrolled = Exempt

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If a student has a break in payroll distribution periods for the semester, the fee exemption will be

prorated.

GA’s, GTA’s, GTAssoc’s and GRA’s cannot receive both an exemption of maintenance and

tuition charges and a third party contract billing covering the same charges. The Contract can

ONLY be charged for fees not covered by the fee exemption.

FICA and Student Health Insurance:

In order to be eligible for Student Health Insurance and exemption from FICA taxes, a GRA

must be enrolled in at least 3 hours. If enrolled in less than 3 hours the student will receive the

graduate fee exemption, but would be charged FICA taxes on Summer Earnings. If they are

registered for the following Fall Semester for at least 3 hours, they can continue in the student

health insurance at their own expense.

EXCEPTIONS: If a GA, GTA or GTAssoc or GRA terminates his position during the semester

to become a REGULAR University employee, the fee exemption is pro-rated based on the

number of days covered by each position. This is the only time a staff exemption is granted for

positions beginning after the first day of class without special approval. This is a manual process.

You must notify the Bursar’s Office to have the exemption calculated and posted to the student’s

account.

If a GA, GTA or GTAssoc or GRA terminates his appointment prior to the end of a semester

because he has completed ALL of his degree requirements, will graduate at the end of the

semester and has left to take another position, the department can ask to pay the fees. A written

statement/e-mail must be sent to the Bursar’s Office from the department. This is a manual fee

exemption calculation.

TIPS:

If the student’s paperwork is not in IRIS by the due date for the term, please send an email to

Renee Bumgarner in the Bursar’s Office to have the fee payment deferred. If this is not done, the

student will be responsible for paying a minimum of 50% of their entire fee balance to avoid

schedule cancellation.

The Exemption code in Banner is 915401 for the in-state maintenance for GTA’s, TA’s and

GRA’s. The Exemption payment code is EXGI. The in-state is prorated to the student’s IRIS

payroll distributions. Based on rules in IRIS, a portion of the in-state tuition could be charged to

the Central Waiver account, E019005.

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The Exemption code for the out-of-state tuition is 915402 and the Exemption payment code is

EXGO.

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The Exemption code for GA’s in-state portion is 915403 and the Exemption payment code is

EXGA and 915404 for the out-of-state portion with an exemption payment code of EXGN.

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If a Graduate Assistant’s exemption is more than $5250 per calendar year (including both

in-state maintenance and out-of-state tuition), the student will be taxed on the excess over

$5250 by Payroll. Payroll will spread the deduction over several payroll periods. This can

have a major impact on students.

PLEASE NOTE THAT THE STUDENT MUST HAVE A SOCIAL SECURITY NUMBER

IN BOTH BANNER AND IRIS IN ORDER TO BE IDENTIFIED. BOTH SYSTEMS USE

A 9 DIGIT ID#, BUT THEY DIFFER ACROSS THE SYSTEMS. IF THE SSN IS NOT

AVAILABLE, THE PERNR FROM IRIS CAN BE ADDED TO BANNER BY RENEE

BUMGARNER IN THE BURSAR’S OFFICE. FORMS FOR INTERNATIONAL

STUDENTS TO APPLY FOR A SSN GO THROUGH THE INTERNATIONAL OFFICE.

SPOUSE/DEPENDENTS OF UT EMPLOYEES (INCLUDING ROTC)

See Personnel Policy, Section 300, Policy 331 – A Dependent of a UT employee must be age 26

or younger. Student, Spouse or Dependent, must be classified as an Undergraduate student for

Admission and Registration purposes. If the staff member is 100% FTE, the fee exemption will

be 50% of In-state Maintenance fees. The fee exemption eligibility, account charge, and FTE is

based on the first official day of class each semester. If less than 100% FTE but at least 50%

FTE for one or more years, the fee exemption is calculated by:

Percentage of Employment X In-state Maintenance fee

2 = Amount Exempt

The amount of the exemption is charged to the Employee’s department based on the employee’s

payroll distribution Cost Center or WBS Element with a GL of 422200. If an employee is paid

from an “R” WBS Element, the fees are charged to the Intra-Campus Fee Waiver pool

account, E019103. This is due to the restriction on “R” WBS Elements.

If the employed is paid from an E20 Cost Center or an R20 WBS Element, the fees are

charged to UHS Fee Waivers, R170145004.

The first semester a student is enrolled at The University of Tennessee, Knoxville, the employee

completes a Request for Student Fee Discount for Spouse and Dependent Child found at:

http://hr-utk-edu.wpengine.netdna-cdn.com/files/docs/request_fee_discount.pdf. The form must

be signed by the employee, his department head and Human Resources for the employing

campus. After form is completed, HR will return the form to the employee. The employee should

submit the form to the Bursar’s Office, 211 Student Services Bldg., Knoxville, TN 37996-0125.

Once the form is received by the Bursar’s Office, staff will enter a comment in Banner on

TGACOMC of either DEP or SPO and the employee’s pernr on the student’s account based on

the type of exemption. The Fee Exemption code for the Dependent is 915601 with a payment

detail code of EXDE.

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Based on entry of the employee’s pernr on TGACOMC, a match will be made with a daily feed

from IRIS and the appropriate exemption will be assigned. Once a student reaches 27, is no

longer an undergraduate or the employee is no longer employed, the student’s account will be

marked with a “D” to delete the student’s exemption as shown below. If a student has more than

one exemption, a priority code is assigned for order of payment.

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The fee exemption code for a spouse is 915501 with a payment detail code of EXSP.

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The rules are the same as the dependents with the exception of the age requirement.

Other related exemption codes are ROTC dependents, retired staff and deceased staff. The

Exemption code for a ROTC dependent is 917001 with a payment detail code of 917001.

Spouse/Dependents of regular faculty, staff members, visiting faculty and medical

residents/interns are treated as in-state students for fee purposes. If classified as Out-of-state for

Residency purposes, the student must apply for a special Residency Status through the

Admissions Office to be treated as in-state for fee purposes.

The Employees eligibility on the First Day of Class of the semester shall determine the student’s

eligibility for the semester. Spouse/dependents of regular part-time employees who have one or

more years of regular continuous service working a minimum of 50% FTE shall receive a pro-

rata discount based on percent of effort on the First Day of Class for the Semester.

Spouse and Dependents of UT Employees are also eligible for fee discounts at other UT

campuses and at Tennessee Board of Regents Institutions.

SPOUSE/DEPENDENTS OF UT RETIREES OR DECEASED EMPLOYEES

Spouse/Dependents of UT Retirees (HR0331) or employees who die while still employed by The

University are entitled to the fee discounts outlined below:

Spouses of employees who had 10 or more years of regular continuous full-time service with the

University immediately preceding retirement or death are eligible for the fee waiver discount for

5 years from the date of retirement or death of the employee. Dependent children of such

employees are eligible for the fee discount through age 26. The Exemption code for a Dependent

of a Deceased UT staff is 916801 with a payment detail code of EXDD. The Exemption code of

a Dependent of Retired UT staff is 917201 with a payment detail code of ERSD.

Spouses of employees who had less than 10 years of regular continuous full-time service with

the University immediately preceding retirement or death are eligible for the fee waiver discount

for two years from the date of retirement or death of the employee. Dependent children of such

employees are eligible for the fee discount for two years or through age 26, whichever comes

first. The Exemption and payment codes will be the same as above.

A 25% discount is available through age 23 for children of full-time university (or state of

Tennessee) employees who are killed on the job in the line of duty or who die while employed

full-time.

Spouses of employees who had 10 or more years of regular continuous part-time service

immediately preceding retirement or death are eligible for the fee discount on a pro-rata basis for

two years from the date of retirement or death of the employee. Dependent children of such

employees are eligible for the fee waiver discount on a pro-rata basis for two years or through

age 26, whichever comes first. The pro-rata discount will be based on the % FTE worked by the

employee at the time of retirement or death. The coding is the same as above.

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The fee exemption is charged to the Intra-Campus Pool account, E019103 with a GL of

422200. The employees eligibility status on the first day of class for the semester will determine

the student’s eligibility for the term.

The Exemption/Reduction Codes for Spouse/Dependents of UT Retired or Deceased Employees

are:

Spouse-Deceased Staff 916701

Dependent-Deceased Staff 916801

Spouse-Retired Staff 917101

Dependent-Retired Staff 917201

An approved Spouse/Dependent Fee Discount form must be completed and processed through

Human Resources. The form should then be sent to the Bursar’s Office for entry into Banner.

Fee Exemptions are also available for Spouse/Dependents at other University of Tennessee

campuses and at Tennessee Board of Regents Institutions. A form must be submitted each

semester to the Board of Regents Institutions.

SPOUSE/DEPENDENTS OF TENNESSEE BOARD OF REGENTS EMPLOYEES

Spouse/Dependents of Tennessee Board of Regents (TBR) Institutions (HR 330) are eligible to

have up to 50% of their in-state maintenance, program & services, technology, library, study

abroad and facilities fee and transportation fees billed to the TBR employee’s institution. The

student must furnish a Fee Authorization form each semester. The forms are handled as

Contracts. The $20 Billing fee is not assessed on these billings. The students are entered in

Banner on TSACONT.

Each BOR institution is assigned a “T” non-person id number in SPAIDEN. When payments are

accepted on TSASPAY or TSRCBIL is run in apply credit mode, a payment detail code of TPPY

is put on the student’s account and a charge code of TPCH is added to the BOR’s account.

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The account is set up to pay 50% of the UG in-state maintenance and fees by detail code on

TSACONT.

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Per a memo from Sylvia Davis, these students are to be treated as in-state students for fee

payment purposes. The Admissions Office should enter a special residency code to allow

payment of in-state fees. Only a small percentage of these students would be classified as out-of-

state in normal circumstances.

STATE EMPLOYEES (TCA 8-50-114)

A State Employee is eligible for a fee exemption of one course (regardless of hours) each

semester. The fee exemption covers in-state maintenance, out-of-state tuition if applicable,

programs and services fee, technology fee, transportation fee, library and study abroad and

facilities fee. A authorization must be submitted each semester. A Bursar’s Office employee will

enter the exemption on TSAEXPT. The Exemption code is 915901 and the payment detail code

is EXSE.

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In order to account for the one course, an maximum amount is entered for the exemption based

on the student’s residency, hours and level. If the student takes more than one class, the tuition

and fees will be pro-rated based on the following formula:

Hours in Excess of one course Fees for all courses

Total Hours X (inc P&S, Tech, Fac & Trans) = Chg to State Employee

Because the State defines Summer as including 2 semesters, all state employees are

eligible for an exemption for two courses during Summer term (regardless of the number

of hours of the courses) if the requirements below are met.

The two Summer semester courses can not overlap. In other words, the student

cannot be enrolled in a full term course and a second session course and receive the

exemption. The courses have to be in separate sessions.

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The employee can use the exemption for no more than 4 courses for each academic

year. This does include Mini Term. When entering the exemption, make sure the

employee has not already attempted 4 courses.

This is for Summer term only, the original rule of 1 course per semester applies to

Fall and Spring.

The exemption is charged to Cost Center E019102 with a GL of 444100.

RETIRED STATE EMPLOYEES WITH 30 YEARS OF SERVICE (TCA 49-7-113)

Persons who have retired from state service with thirty (30) or more years of service, regardless

of age, and who are domiciled in Tennessee, may audit courses at any state supported college or

university without paying tuition charges, maintenance fees, student activity fees or registration

fees. This privilege may be limited or denied by the college or university on an individual

classroom basis according to space availability. This does not apply to medical, dental or

pharmacy schools.

We have not had any retired state employees take a class. If one applies, we will need to set up

an fee exemption code of STVATTS and write rules on SFARGFE to remove the charges.

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STATE EMPLOYEE DEPENDENTS (TCA 8-50-115)

Dependents of State Employees are eligible for a 25% exemption of the in-state Maintenance

fee. The student must be classified as an Undergraduate student for Admissions and Residency

purposes and under the age of 24. A dependent of a State Employee must fall in the following

categories:

1. Parent is a full-time employee in the State of Tennessee

2. Parent died while employed full-time

3. Parent was killed on the job or in the line of duty while employed as a full-time employee

of the State of Tennessee

4. Parent is a retired employee of the State of Tennessee who retired after a minimum of 25

years of full-time creditable service

The fee exemption code is 916001 and the payment detail code is EXDS. When the form is

received it will be enter on TSAEXPT. A new form must be submitted each semester. The

deadline for the form is the last day of Final Exams for the semester. Forms for previous

semesters will not be accepted. The fees are charged to E019106, GL 444100.

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DEPENDENTS OF TENNESSEE PUBLIC SCHOOL TEACHERS (TCA 49-7-119) AND

TECHNOLOGY COORDINATORS

Dependents of licensed public school teachers and technology coordinators employed full-time

by a Tennessee public school system are eligible for a 25% fee waiver discount of in-state

maintenance fee. The student must be classified as an Undergraduate for Admissions and

Registration purposes and under the age of 24. The Exemption code for dependents of Public

School teachers is 915801 and the payment detail code is EXDT. The Exemption code for

dependents of Technology Coordinators is 915802 and the payment detail code is EXTC. The

fees are charged to E019101, GL 444100. A form signed by the teacher/coordinator,

principal/superintendent and the student must be submitted each semester. The deadline for the

form is the last day of Final Exams for the semester. Forms for previous semesters will not be

accepted. In July of 1994, an addendum to this statue added a waiver for dependents of

public school teachers who died while employed as a teacher and for students who are

using the fee waiver at the time of the parent/teacher’s death.

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DEPENDENTS OF SERVICEMENT KILLED IN ACTION, MISSING IN ACTION OR

DECLARED PRISONERS OF WAR (TCA 49-7-102)

Eligible dependents under the age of 21 whose parent was killed, died as a direct result of

injuries received, or has been officially reported as being either a prisoner of war or missing in

action while serving honorably as a member of the armed forces during a qualifying period of

armed conflict or was formerly a prisoner of war or missing in action under such circumstances,

or the spouse of such veteran, is entitled to a waiver of tuition, maintenance fees, student activity

fees and required registration or matriculation fees and shall be admitted without cost to any of

the institutions of higher education owned, operated and maintained by the state.

A Veteran’s spouse’s eligibility for the educational assistance terminates 10 years after the death

of the veteran from whom the eligibility for benefits derives. If a student qualifies for this

educational benefit after the student has paid tuition and fees for a term, there shall be no refund

by the institution. To be eligible for this benefit, a dependent child shall be matriculated as a full-

time student at a state institution of higher education prior to attaining 21 years of age. Once

declared eligible, a dependent child remains eligible until one of the following occurs:

1. Dependent child earns an undergraduate degree or certificate;

2. Dependent child has accumulated 150 semester hours

3. The dependent child has maintained a full-time enrollment of at least 15 semester hours or the

equivalent for 10 semesters or the equivalent.

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The fees for this program are charged to E019005, GL 443011. The Fee Waiver Reduction

code is 916101 and the payment detail code is EXDV.

UNIVERSITY OF TENNESSEE EMPLOYEES (INCLUDING ROTC) (HR 0330)

All regular UT employees (including ROTC employees assigned to The University of

Tennessee) who are appointed at least 50% FTE are eligible for fee waiver assistance. Full-time

or part-time employees (50% FTE or greater) may receive a fee waiver of up to 9 hours per

semester. Employees do NOT have the option of paying Program & Services (including the

Health Services fee), Library, Study Abroad, Technology, Transportation or Facilities fees.

Distance Education courses are also covered but the employee is responsible for the Distance

Education Course fee.

Full-time regular faculty and staff may enroll without payment of fees in up to a

maximum of nine (9) semester (quarter)

undergraduate

graduate

credit hours

per term.

Law and Vet School fees are not covered by the fee waiver policy.

employee is not eligible for BOTH a fee waiver as a UTK employee and a billing

as a UHS (University Health System) employee per Betty Gissell at UHS.

Part-

time regular faculty and staff working 50 percent time or more, may enroll without

payment of fees based upon their percent of effort as follows:

Employee Effort

Fee Waiver

50-74 percent

up to 4 hours

75-99 percent

up to 6 hours

100 percent

up to 9 hours

Graduate students who are 100% regular employees, receive a full waiver of tuition because full

fees are charged at 9 hours. Undergraduate students who take more than 9 hours will pay the

difference between the fee waiver and the charges for the courses enrolled. The student’s

employment status on the first day of class will determine their eligibility for the semester.

The Fee Exemption code for UT Staff is 915001 and the payment detail code is EXST. Each

campus bears the cost of the staff waivers for other budget entities attending their campus.

The Knoxville Intra-Campus Fee waiver Cost Center is E019103, GL 422200. The waiver

cost for employees of the Knoxville Campus is charged to the Cost Center/WBS element

from which the employee is paid with a GL of 422200. Waiver cost for Hospital employees

is charged to WBS R170145004, GL 422200. Only employees who are not yet on payroll have

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to submit a form to receive a fee waiver. Employees register for a course and Banner links to

IRIS. An exemption is added to TSAEXPT. If an exemption is added and the employee

terminates employment, their record is marked with a “D” to delete the exemption.

There is an additional table written and maintained by a program written by OIT to limit the

amount of the staff waiver based on the employee’s percent of time employed.

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ROTC staff members assigned to The University of Tennessee are eligible for a fee waiver as a

staff member. The Exemption code is 917401 and the payment detail code is EXRT. The fees

are charged to E019103, GL 422200. A list of eligible ROTC employees is obtained from

Human Resources each semester.

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Undergraduate students need a max amount added. The exemption will only cover 9 credit hours.

The student is responsible for the difference.

HONORS PROGRAM

Out-of-state students in the Chancellors Honor’s Program are authorized as Exemptions for the

out-of-state tuition. The Exemption code is 19003 and the payment detail code is EHON. The

fees are charged to E019003, GL 443102. The eligibility of the student is certified each

semester by the Honor’s Program office.

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DISABLED AND ELDERLY PERSONS (TCA 49-7-113)

Persons with a permanent, total disability and persons 60 years of age or older, may audit courses

without payment of fees. Permanent, totally disabled persons or persons 65 year of age or older

may enroll in courses for credit for $7 per hour with a maximum charge of $70. The Fee

Reduction rate is handled by an attribute and negative rules built on SFARGFE. Mandatory fees

such as P&S, Tech, etc. are removed with negative rules. If one of these students wishes to use

Student Health or go to T-Rec, they are required to have 6 hours and pay the MAXIMUM of

ALL Mandatory Fees.

Mandatory fees (max of each): P&S Primary and Health, Technology, Library Fee,

Study Abroad, Facilities, and Transportation.

The Attribute for over 65 is EO65.

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TCA 49-7-113. Disabled and elderly persons — Auditing or enrollment. —

(a) (1) Disabled persons suffering from a permanent total disability which totally

incapacitates such person

from working at an occupation which brings the person an

income, and persons who have retired from state service with thirty (30) or more years of

service, regardless of age, or persons who will become sixty (60) years of age or older

during the academic q

uarter or semester, whichever is applicable, in which such persons

begin classes and, who are domiciled in Tennessee, may audit courses at any state

supported college or university without paying tuition charges, maintenance fees, student

activity fees or

registration fees; however, this privilege may be limited or denied by the

college or university on an individual classroom basis according to space availability.

(2) The provisions of this section shall not apply at medical schools, dental or

pharmacy schools, and no institution of higher education shall be required to make

physical alterations of its buildings or other facilities to comply with this section.

(3) Prior to admittance, the university or college involved may require an affidavit or

certificate from a physician or an agency charged with compensating the disabled person

or adjudicating the permanent total disability of the person who is requesting admittance

to classes, that such person is permanently totally disabled as set forth herein.

(4) A student who is receiving services under federal or state vocational rehabilitation

programs is not eligible for a waiver of tuition and fee benefits under this section.

(b) Subject to the same terms and conditions as provided in subsection (a), disabled

persons, as defined in subsection (a), and persons who will become sixty

-five (65) years

of age or older during the academic quarter or semester, whichever is applicabl

e, in

which such persons begin classes and, who are domiciled in Tennessee, may be enrolled

in courses for credit at state

-supported colleges and universities without payment of

tuition charges, maintenance fees, student activity fees or registration fees,

except that

the board of trustees of the University of Tennessee and the board of regents of the state

university and community college system may provide for a service fee which may be

charged by the institutions under their respective jurisdictions, the

fee to be for the

purpose of helping to defray the cost of keeping the records of such students and not to

exceed forty-five dollars ($45.00) a quarter or seventy dollars ($70.00) a semester.

[Acts 1974, ch. 623, § 1; 1976, ch. 502, § 1; 1977, ch. 28, § 1; 1980, ch. 842, §§ 1, 2;

T.C.A., § 49-3251; Acts 1997, ch. 360, § 1; 2002, ch. 788, § 6; 2006, ch. 913, § 1.]

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The Attribute for Disabled students is EDSB.

The student pays the $70 charge maintenance fee. These rules are written on the Student level.

Campus fees such as Program and Services, Technology, Facility, Transportation, Library and

Study Abroad fees are removed by negative rules based on the Attribute code on SFARGFE.

These rules are written on the Campus level. . If one of these students wishes to use Student

Health or go to T-Rec, they are required to have 6 hours and pay the MAXIMUM of ALL

Mandatory Fees.

Mandatory fees (max of each): P&S Primary and Health, Technology, Library Fee,

Study Abroad, Facilities, and Transportation.

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INTERNATIONAL STUDENT EXCHANGE PROGRAM (ISEP)

ISEP is an exchange program where students from UT go out of the country to other universities.

Students from other countries come here to attend classes. The outgoing students have charges

added to Banner.

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The incoming student’s fees are paid from the ISEP funds paid by the outgoing UT students. The

incoming students go through International Orientation and register in Final Registration. Their

fees are assessed like any other UG student.

If the outgoing student was classified as in-state for fee payment purposes, the incoming

international student is treated as an in-state for fee payment purposes. In order to assess the

student in-state fees, the in-coming student has an attribute of EOS added to SGASADD.

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Some of the students have adequate insurance coverage and are exempt from paying the

International Insurance fee. The student must submit proof of insurance to the Office of Student

Health. If acceptable, that office will remove the International Insurance fee.

The incoming students are added to an Exemption to have their tuition charged to the ISEP

account. The student is responsible for paying their room and board and course fees. The

exception is the Architecture Poland program where the Architecture course fees are charged to

the program and Engineering course fees are charged to the program.

The ISEP Exemption code is 17000069. If the outbound student is eligible for an exemption such

as Dependent of Public School Teacher discount, the exemption will be assigned to the incoming

student.

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After the exemption for the out-going student’s discount has been added to the in-coming

students account, the balance is assigned to an exemption for ISEP. The discount exemption is

assigned priority 1 and the ISEP exemption would be priority 2 in those cases. Otherwise the

ISEP exemption is assigned priority 1.

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Banner Payment Detail Codes as of 3/1/13

Detail

Code

Desc

Type